Civil Service Commission Human Resources Representative Michael Rainey, Chair Mindy Falk or designee Rita Greggio, Vice-Chair Scott Benton, Secretary Louis Dauria, Commissioner City Attorney Representative Andrew Ngo, Commissioner Shirle Eiting or designee

Notice of Public Meeting

Sparks Civil Service Commission Meeting

Wednesday, January 8, 2020 at 5:30 p.m.

City of Sparks Council Chambers – Legislative Building

745 Fourth Street, Sparks, NV

Meetings are open to the public and noticed in accordance with NRS 241.202 This agenda has been posted at the following locations: Sparks City Hall, 431 Prater Way www.cityofsparks.us Sparks Justice Court, 1675 E. Prater Way https://notice.nv.gov/ Sparks Recreation Center, 98 Richards Way Sparks Senior Center, 97 Richards Way Alf Sorensen Community Center, 1400 Baring Blvd. This agenda and all supporting documentation are available on the city’s website http://portal.cityofsparks.us/agendas/ or may be requested from Human Resources hrstaff@cityofsparks.us or calling (775) 353-2345. Notice pursuant to NRS 241.020(2)(d)(6) and (7):

1. Items may be taken out of order 2. Two or more items may be combined 3. Items may be removed from the agenda or delayed at any time

Pursuant to NRS 241.020(1), Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please contact the Human Resources office at least two (2) business days prior to the meeting to schedule arrangements by emailing hrstaff@cityofsparks.us or calling (775) 353-2345. Public Comment — Public comment is limited to three (3) minutes per person.

1. Persons desiring to address the Advisory Committee shall first provide the Secretary with a written request to speak so they may be recognized by the presiding officer. Each person addressing the Committee shall approach the podium when called, give his/her name, and shall limit the time of their presentation to three (3) minutes per NRS 241.020(2)(d)(3) & (7). Public comment may address any agenda item or other public issue the Committee has the authority to effectuate or exercise control over. Public comment on matters beyond the Committee’s scope of authority, not relevant to Committee business, and that does not serve a governmental purpose, is not permitted. Comments will not be restricted based on viewpoint NRS 241.020 (2)(d)(7).

2. Restrictions on Public Comments — All public comment remarks shall be addressed to the Committee as a whole and not to any member thereof. No person, other than members of the Civil Service Commission and the person having the floor shall be permitted to enter into any discussion. No questions shall be asked of the Civil Service Commission except through the presiding officer.

3. Disruptive Conduct — Any person who disrupts a meeting to the extent that its orderly conduct is made impractical may be removed from the meeting by order of the presiding officer.

Civil Service Commission Meeting January 8, 2020

1. Call to Order

2. Roll Call

3. Public Comment

4. Agenda 4.1 Approval of the Agenda (For Possible Action)

5. Minutes 5.1 Consideration and possible approval of the minutes for the November 13, 2019

Sparks Civil Service Commission meeting (For Possible Action) 6. Announcements, Presentations, Reports (Non-action items only)

6.1 Report: Report of City of Sparks Civil Service employee actions from November 2019 through December 2019

6.2 Report: Report of City of Sparks Civil Service advertising from November 2019 through December 2019

6.3 Report: Report of City of Sparks Civil Service testing completed from November 2019 through December 2019

6.4 Seniority Lot Draw: Lot draw to determine seniority for Julio Castaneda, Sergio Diaz-Funes, Bryan Neff and Ralf Yap hired on December 2, 2019 as Wastewater Plant Operators

6.5 Seniority Lot Draw: Lot draw to determine seniority for Robert Canterbury and Derek Imus hired on December 2, 2019 as Police Officers

6.6 Seniority Lot Draw: Lot draw to determine seniority for Vincent Armin, Alexis Girardi, Tyler Schenck and Stevynn Trevino hired on December 2, 2019 as Police Officer Recruits

7. General Business (For Possible Action) 7.1 Consideration, discussion and possible ratification of an exception to the Civil Service

Regulation regarding Nepotism, specifically Article III Section 4 (c) of the regulation for the hiring of Stevynn Trevino to the position of Police Officer Recruit where her step-father, Jace Thelin, is employed as a Police Sergeant. (For possible action)

7.2 Consideration and possible approval to expire the Police Assistant eligibility list (For possible action)

8. City Staff and Committee Member Announcements

8.1 City Staff Announcements 8.2 Committee Member Announcements

9. Public Comment

10. Adjournment

Agenda Item 6.1

Date Name Action Prior Title New Title Department10/14/2019 Patton, John Promotion Police Sergeant Police Lieutenant Police Department10/14/2019 Ahdunko, James Promotion Police Sergeant Police Lieutenant Police Department

11/4/2019 Martinez, Brittany PromotionRecreation Program Coordinator - Temp

Recreation Specialist I Parks and Recreation

11/8/2019 Stevenson, Tyler TerminationUtilities Maintenance Worker I

- Community Services

11/11/2019 Manatt, Todd Series Classification TP E&I Tech I TP E&I Tech II Community Services11/11/2019 Smith, Wesley Series Classification TP E&I Tech I TP E&I Tech II Community Services

11/11/2019 Sneed, Christopher TransferUtilities Maintenance Worker II

Wastewater Plant Operator I

Community Services

11/11/2019 Caughie, Kris Series Classification IT Support Specialist I IT Support Specialist II Finance Department11/11/2019 Viviano, James Completed Probation Plans Examiner - Community Services11/15/2019 Goertz, Julie Resignation Police Assistant - Police Department11/15/2019 Meeks, Sean Retirement Police Officer - Police Department

11/16/2019 Green, Cassandra ResignationEmergency Communications Dispatcher

- Police Department

11/25/2019 Doren, Brandon Promotion Police Recruit Police Officer Police Department11/25/2019 Miller, Virginia Promotion Police Recruit Police Officer Police Department11/25/2019 Phillips, Grant Promotion Police Recruit Police Officer Police Department11/25/2019 Schaefer, Cyle Promotion Police Recruit Police Officer Police Department11/25/2019 Harvey, Jared New Hire Police Recruit - Police Department

12/2/2019 Harvey, Jared Promotion Police Recruit Police Officer Police Department

11/25/2019 Holmes, Maurice TransferParks Maintenance Worker II

Utilities Maintenance Worker II

Community Services

11/25/2019 Springer, Ashley Completed Probation Permit Technician - Community Services

11/25/2019 Pagni, Allan Completed ProbationHeavy Equipment Operator

- Community Services

EMPLOYEE ACTIONS

12/2/2019 Azevedo, Jaime New Hire IT Support Specialist I - Finance

12/2/2019Canterbury, Robert

New Hire Police Officer - Police Department

12/2/2019 Imus, Derek New Hire Police Officer - Police Department12/2/2019 Girardi, Alexis New Hire Police Recruit - Police Department

12/2/2019 Trevino, Stevynn New Hire Police Recruit - Police Department

12/2/2019 Armlin, Vincent New Hire Police Recruit - Police Department12/2/2019 Schenck, Tyler New Hire Police Recruit - Police Department

12/2/2019 Neff, Bryan New Hire Wastewater Operator I - Community Services

12/2/2019 Castaneda, Julio New Hire Wastewater Operator I - Community Services

12/2/2019 Diaz Funes, Sergio New Hire Wastewater Operator I - Community Services

12/2/2019 Yap, Ralf New Hire Wastewater Operator I - Community Services

12/6/2019 Talton, Colby Resignation Police Officer - Police Department12/2/2019 Lindsey, Andrew Resignation Police Officer - Police Department

12/16/2019 Parisi, John New Hire - Police Recruit Police Department

12/9/2019Morehead, Andrew

New Hire - Police Recruit Police Department

12/9/2019 Orr, Bryan Promotion Police Officer Police Sergeant Police Department

12/9/2019 Bare, Christopher Promotion Police Officer Police Sergeant Police Department

12/9/2019 Hurley, Eron Promotion Police Officer Police Sergeant Police Department

12/9/2019 Maneggio, Andrew Promotion Wastewater Operator I Wastewater Operator II Police Department

10/28/2019 Schelvis, Lori Completed Probation Administrative Assistant - Police Department

12/9/2019 O'Brien, Megan Completed Probation Police Office Assistant - Police Department

12/9/2019 Lindquist, Kristin Completed Probation Police Office Assistant - Police Department

12/9/2019 Chen, Karen Completed Probation Police Office Assistant - Police Department

SPARKS CIVIL SERVICE COMMISSION AGENDA ITEM 6.2

MEETING DATE: January 8, 2020 Subject: Report on Advertising Petitioner: Mindy Falk, Human Resources Director

Recommendation: This is an informational item.

The following positions were advertised from November 2019 through December 2019:

Job Title Advertise From Advertise To Police Officer – POST (16-25) 12/19/14 Continuous

Police Officer/Recruit (16-24) 05/11/15 Continuous

Emergency Communications Dispatcher (16-04 & 19-33) 08/05/15 Continuous

Firefighter/Paramedic (17-21) 02/16/17 Continuous

Business License Specialist (20-15) 11/07/19 11/19/19

SPARKS CIVIL SERVICE COMMISSION

AGENDA ITEM 6.3 MEETING DATE: January 8, 2020

Subject: Report on Testing Completed November 2019 through December 2019 Petitioner: Mindy Falk, Human Resources Director

Recommendation: This is an informational item designed to provide information to the Commission

regarding the applicant flow of recruitments for the period of November 2019 through December 2019.

Emergency Communications Dispatcher (19-33)

Test Type Written Exam

Test Date

Continuous recruitment -reporting candidates

June through September 2019 -testing October and November 2019

Invited to Test 160

Passed 48

Failed 14

Voluntarily Withdrew 0

No Showed 33

Did Not Self Schedule 65

Laborer (20- 11)

Test Type Skills Assessment

Test Date 12/12/19 and 12/13/19

Invited to Test 75

Passed 29

Failed 7

Voluntarily Withdrew 1

No Showed 15

Did Not Self Schedule 23

SPARKS CIVIL SERVICE COMMISSION

AGENDA ITEM 6.4

MEETING DATE January 8, 2019 Subject: Drawing of Lots to Determine Seniority Petitioner: Mindy Falk, Human Resources Director

Recommendation: That the Commission draw names to determine seniority for the following

positions: BACKGROUND Regulation VIII, Section 2d, of the Civil Service Rules and Regulations reads: If there are two employees with the same seniority points and the same hire date, seniority will be determined by the drawing of lots.

Drawing of Lots to Determine Seniority for: Julio Castaneda, Sergio Diaz-Funes, Bryan Neff and Ralf Yap

Wastewater Plant Operator I hired on December 2, 2019

RECOMMENDATION That the Commission draw names to determine seniority.

SPARKS CIVIL SERVICE COMMISSION

AGENDA ITEM 6.5

MEETING DATE January 8, 2020 Subject: Drawing of Lots to Determine Seniority Petitioner: Mindy Falk, Human Resources Director

Recommendation: That the Commission draw names to determine seniority for the following

positions: BACKGROUND Regulation VIII, Section 2d, of the Civil Service Rules and Regulations reads: If there are two employees with the same seniority points and the same hire date, seniority will be determined by the drawing of lots.

Drawing of Lots to Determine Seniority for: Robert Canterbury and Derek Imus Police Officers hired on December 2,

2019 RECOMMENDATION That the Commission draw names to determine seniority.

SPARKS CIVIL SERVICE COMMISSION

AGENDA ITEM 6.6

MEETING DATE January 8, 2020 Subject: Drawing of Lots to Determine Seniority Petitioner: Mindy Falk, Human Resources Director

Recommendation: That the Commission draw names to determine seniority for the following

positions: BACKGROUND Regulation VIII, Section 2d, of the Civil Service Rules and Regulations reads: If there are two employees with the same seniority points and the same hire date, seniority will be determined by the drawing of lots.

Drawing of Lots to Determine Seniority for: Vincent Armin, Alexis Girardi, Tyler Schenck and Stevynn Trevino

Police Officer Recruits hired on December 2, 2019

RECOMMENDATION That the Commission draw names to determine seniority.

SPARKS CIVIL SERVICE COMMISSION

AGENDA ITEM 7.1

MEETING DATE: January 8, 2020

Subject: Regulation III-Section 4: Nepotism. Consideration, discussion, and possible

approval to hire Stevynn Trevino, a stepchild of current employee, Jace Thelin, within the same Department of Police.

Petitioner(s): Mindy Falk, Human Resources Director and Pete Krall, Police Chief

Recommendation: That the Civil Service Commission hear the joint request by the Police Department

and Human Resources to the Civil Service Commission and approve the hiring of Stevnynn Trevino to the position of Police Officer Recruit.

BACKGROUND Human Resources and the Police Department made a process error and hired Ms. Trevino into the position of Police Recruit on December 2, 2019 prior to receiving approval for an exception to the nepotism regulation from Civil Service. Ms. Trevino properly disclosed the relationship however, due to a process error in the application, it was missed by Human Resources. Compounding this oversight is that leadership at the Police Department has changed in the last 6 months. Under the prior leadership, the Police Chief had years of experience to know that he could not hire a candidate with a nepotism issue without first going to Civil Service. New leadership recognized the nepotism issue but was not aware that it had to go to Civil Service prior to the candidate being hired. Moving forward, Human Resources will make sure that the staff in the interviews are trained on the nepotism procedures. Human Resources staff will advise the department of the need to work the Civil Service process into the hiring timeline if there is such an issue. New leadership at the Police Department is now trained and aware of the requirement to go to Civil Service to request an exception to the nepotism rule in order to hire a candidate where nepotism exists. Through better training in both departments, the goal is to avoid this error in the future. Finally, Human Resources researched whether the application can be updated if an error, such as the one described above, is discovered. At present, the application cannot be altered from what was submitted by the candidate. Therefore, both Human Resources and the department will need to be vigilant in flagging any such issues without relying on the recruiting computer system. Human Resources will monitor future software changes and developments to see if this is a possibility later. Civil Service Regulation III, Applications and Applicants, Section 4 reads as follows: Section 4. Nepotism

a. Hiring – No hiring authority shall hire relatives within the third degree of consanguinity or affinity of

any current employee in the same department, except as provided in section (c) of this regulation. b. Supervision – No employee shall directly supervise a relative within the third degree of

consanguinity or affinity in the same department, except as provided in section (c) of this regulation. c. Exceptions

1) The Civil Service Commission may, by majority vote, grant an exception to sections (a) and (b), provided that the department director and the Human Resources Director jointly request the exception.

Human Resources Director, Mindy Falk, and Police Chief Pete Krall, jointly request that the Civil Service Commission make an exception to the Civil Service Regulation regarding Nepotism, specifically Subsection C of the Regulation. This request is based on the employment of Stevynn Trevino to the position of Police Officer Recruit. Ms. Trevino went through the competitive hiring selection and background process, and was determined to be a qualified candidate based upon her own merits. Stevynn Trevino is the stepchild of Jace Thelin, Police Sergeant, employed at the Sparks Police Department. The City is committed to ensuring that Police Sergeant Thelin would not supervise, review performance or give work direction to Stevynn Trevino. MOTION It is recommended that the Civil Service Commission approve the hiring of Stevynn Trevino to the position of Police Officer Recruit, retroactive to December 2, 2019.

SPARKS CIVIL SERVICE COMMISSION

AGENDA ITEM 7.2

MEETING DATE January 8, 2019 Subject: Request to Exhaust Eligibility List Petitioner: Mindy Falk, Human Resources Director

Recommendation: That the Civil Service Commission approve to exhaust the Eligibility List Submitted

BACKGROUND Regulation IV, Section 14, of the Civil Service Rules and Regulations allows the Commission to declare an eligibility list void at any time. Human Resources contacted all eligible candidates to schedule an interview. Every individual on the eligibility list was given an opportunity to schedule an interview. At this time, Human Resources has exhausted all eligible candidates.

Title Begin Date End Date Police Assistant (19-31) 04/09/2019 04/30/2020

RECOMMENDATION It is recommended that the Civil Service Commission approve the request to exhaust the eligibility list.