New Knowledge Management Roles in Support of a University

CTSATRLN Annual Meeting

July 25, 2011New Roles for Librarians

Barrie Hayes, Bioinformatics and Translational Science Librarian

Rachel Lerner, TraCS Knowledge Management Librarian

Background – CTSA @ UNC• “…the [NIH] Clinical and Translational Science Awards (CTSAs)

program creates a definable academic home for clinical and translational research. CTSA institutions work to transform the local, regional, and national environment to increase the efficiency and speed of clinical and translational research across the country.” [Source: CTSA website]

• NIH CTSA Award @ UNC-Chapel Hill North Carolina Translational & Clinical Sciences Institute (NC TraCS)- Award initiated May 2008

- Formal organizational meetings Spring/Summer 2009

- CTSA renewal next year

Background – HSL

• HSL Rethinking How We Work Initiative - Challenges - Opportunities

• Rethinking Groups - Address gaps - Learn - Fast-track engagement - Limited size, scope, time

New Initiatives Group: TraCS PartnershipsShort Term Objectives

• Raise Visibility of Library Among TraCS

• Initiate Collaborative Project

• Evaluate Impact of Library’s Efforts

NC TraCS Organization

– Biomedical Informatics– Biostatistics– Career and Proposal

Development– Carolina KickStart – Child Health– Clinical and Translational

Research Center

– Community Engagement– Dissemination– Education, Training and

Career Development– Ethics– Novel Methodology– Regulatory– Translational Technologies

• TraCS Leadershipo Administration / TraCS Central / IT / Communicationso Research Navigators

• Cores & Programs

TraCS Partnerships Group Activities

• Centralized Communications Plan– Internal Communications Blog– Gather & Track Communications between HSL & TraCS– Organize Meeting Notes & Reports– Ensure appropriate cross-linking between the TraCS website & HSL

website– Publicize each other’s activities through established communication

channels

• Community Engagement Support - NC Health Info• Resources for Community Clinicians – AHEC Digital

Library

NC TraCS

TraCS – HSL Service Collaborations Research Support Instruction (EndNote, PubMed, PMC) for trainees,

staff NIH Public Access Policy / PMC Submission Publication Tracking Assistance Support Bioinformatics Information Requests Expert Search Support Poster Sessions Copyright, digital archives consultations

The TraCS Project: What Worked Well

• Small group focused short-term on a specific goal

• Taking time to learn about the TraCS organizational structure

• Demonstrating library’s commitment to TraCS

• Making it easy for TraCS to communicate with library

Ongoing TraCS - HSL Engagement• TraCS and SOM liaison librarians et al.

• Continuing communication & engagement– Education, Training and Career Development– TraCS Central (research tracking staff)– Administration and IT– Biomedical Informatics– Community Engagement

Recent Partnership Developments• Spring 2011 – Content and Taxonomy Consultations

for REACH NC (IT / Administration)

• Summer 2011 – Responsible Conduct of Research (Education, Training and Career Development / Regulatory)

• June 2011 – 2 new TraCS – HSL knowledge management positions (Leadership / Administration)

Knowledge Management Librarian

Grant searching and matching

Location, Location, Location

Health Sciences Library• Librarian as supervisor

+ Translate needs into actionable items

• Librarian expertise+ Mentorship

• Professional development+ Librarian-specific opportunities

• Library values+ Reinvigorate work from a library perspective

• Identify further collaboration• Library Resources

TraCS Institute• Easy access to constituency

+ Legitimacy though hands on, consistent interaction

• Immersion+ In-depth understanding of users

• Relationship building+ Jumpstart relationships with rigorous meeting schedule

• Vocabulary+ Trust; “She can speak our language!”

• TraCS Values+ Reinvigorate work from TraCS’ perspective

• Identify further collaboration• TraCS resources

Bridging the Physical Gap

Growing a new position

Photo Credit: http://www.flickr.com/photos/montanaraven/20111999/