New Initiatives Subcommittee Report

Wednesday, July 28th, 2010

Mark Melanson

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Agenda

• Welcome and Introductions (All)• Old Business

2009 Education Workshop Closeout (Andersen, Williams, Halliwell) 2010 Standards Workshop Status (Arrington) Program Committee Updates (Gross) TC Annual Report Form (Anderson) TC/PC Metrics (West /Arrington) TAC/NIS Documentation and web storage (Melanson) ABET Structured Programming Project Status(Arrington) TC Newsletter Status and Articles Discussion (Melanson) TC Membership Totals Discussion and Action (Arrington)

• New Business Green Technology PC Formation Discussion (Slagle) Space Environments Charter and Proposed TC Working Group (Hassan) Other New Business?

• Meeting Close

2010 Workshop Status

• Workshop actions are essentially closed Standards has ongoing actions

• NIS on standby to support Arrington remains the POC Arrington is also TAC new liaison with SEC and an

ongoing member of SEC Arrington will close out workshop with participants

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PC Report

• Deputy Program Committee Coordinator (New)

• Brett L. AndersonBoeing Defense, Space & Security

• Space Exploration Program Committee

• Dr. Christopher Moore, ChairNASA Headquarters

• Dr. Surendra Sharma, Deputy ChairNASA Ames Research Center

TC/PC Metrics (Bill West)

• Telecon held on April 30th with TAC leadership to focus goals and objectives

• TAC Exec Discussions• Discussed Laura spreadsheet and application at TC chair training.• Will resend to Bill West• Mark and Betty will look at survey tool• Did not discuss actual metric valuation

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Return to Agenda

TC/PC Processes and Procedures Updates and Plan forward (Melanson)

• Status DRAFT TAC charter distributed and reviewed

– Several responses and suggestions– Changes made and will be made available

Developed Document Naming convention– No significant changes proposed– Several additional document categories identified

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TC/PC Processes and Procedures Updates and Plan forward

• Proposed Next steps Reviewed key items/questions with TAC exec for

resolution and integrated Charter will be moved to TAC website (Melanson) Review retained documents

– Rename and move to TAC website (Melanson)– Identify inconsistencies, omissions, errors, conflicting direction– Web-based spreadsheet will be used to collect issues

Volunteers needed to lead changes and updates to each document (next pages)

– Will be sent out by for “volunteers”

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Return to Agenda

Document Lead Volunteers (as of 5/7/10)

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Document Change Lead Media Document Type Proposed Final Status

10b_NIS_Charter_January07_Proposed

Word Process Delete; part of new TAC Charter

2008 Intro

Word Reference Delete; part of new TAC Charter

AIAA TC ChairTraining Jan 2010.ppt Powerpoint Training Retain

AIAA Value Rev 2 Powerpoint Training Retain

AIAAdirectortrainingJanuary2010 Powerpoint Training Retain

Comp Reg Process Final 040209-staff comments

Word Process Retain

Ethical Standards – TAC 0108 Rev A

Word Process Retain; link to TESS in charter; change name to reflect publication focus

NDATCProposal

PDF Reference Delete in favor of new TC formation Document

Newsletter article template(draft).doc Melanson Word Forms Retain

Nom pkt cover letter Guille Word Reference Retain

Nomination packet Guille Word Process Retain

PC Governing Doc_v2_Part 1

Word Process Retain unique sections; incorporate policy into

charterStarting a new TC

Word Process Delete in favor of new TC

formation Document

Document Lead Volunteers (as of 5/7/10)

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Document Change Lead Media Document Type Proposed Final Status

Starting a TC_PC  

Powerpoint Training Delete in favor of new PC formation Document

TAC Organizational Chart 2009-2010 Guille PDF Control Retain

TAC Position Paper Process 090730 Duerr Word Process Retain

TAC-NIS Reorganization Project_Final_BH NO CHANGES Powerpoint Reference Retain, no changes

TCchrhandbook Melanson Word Process Retain, link to charter

Tcnom Guille Word Form Retain

Tcpresentation   Powerpoint Reference Retain

TechAwardsGuidelinesMAY07 GL   PDF Process Delete; incorporate in Charter

WG Lessons Learned Melanson Powerpint Reference Retain

Workshop Seminar - v4   Word Form Retain

TC Formation Process Melanson Word Process New

PC formation Process   Word Process New

TC Funds Request Form   Word Form New

TC Annual Report Template Anderson Word Reference Retain

Meeting Minutes Template Melanson Word Reference Retain

Return to Agenda

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Structured Programming Education Requirements Study

• Updates David Lilley and Scott Eberhardt will work the

executive summary draft in the next few weeks Paper will be presented at ASM (Arrington)

Return to Agenda

TAC Newsletter status

• No significant progress….mostly Melanson unable to push it forward

• Still goal for 2010

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Welcome to TAC News!Welcome to the inaugural edition of “TAC News”.   This new forum will be distributed periodically to provide information and news to the heart of AIAA — it’s technical and program committee members.  We hope to highlight important information about the work you are doing in your committees and how that work ties into Technical Activities Committee (TAC) and AIAA as a whole.

We welcome your participation; email your suggestions to Betty Guillie at BettyG@aiaa.org.

Thanks,Laura McGillVice PresidentAIAA Technical Activities Committee

In this Issue•TAC Leadership Participates in Workshop on Standards - Members of TAC, TC and PC chairs joined the AIAA Standards Subcommittee to work on ways that TAC and Standards can improve AIAA’s efforts.  Read more…•Wonder how conference rates are determined? - Technical Conferences make up a big part of AIAA’s contribution to our industry.  They also are a significant part of AIAA overall budget.  Ever wonder how conference rates are established?  Read more…• Honors and Awards: A big part of your TC Job! – Recognition, in the form of participating in AIAA Honors and Awards, is a key part of your volunteer job.  Here are some of the important things to know about AIAA Honors and Awards.  Read more…

TC Membership Categories and Membership Numbers Issues

May 2010

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• Discussed and approved at IA May NIS meeting Total Membership limit of 50 per TC.

– This will include all categories (Members, Associate, International and Emeritus…and anything else).

Keep the 35 Member limit in place.– This gives each TC at least 15 additional membership slots for the other

categories. Create Alumni TC Member

– Appointment at the discretion of TC chair for specific special assignments; approved by Group Director

– Must have just completed normal member rotation– Non-voting member – Term: single two year term, not eligible for extension– Not eligible for TC sponsored honors or awards during alumni term

• Reopened for consideration

Membership Guidelines – NIS APPROVED Proposal

New Business Items

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Green EngineeringProgram Committee – A Proposal

27 July 2010

Jason SlagleValerie Lyons

Green Engineering PC Proposal

• Green Engineering PC formation proposal reviewed and approved for TAC consideration Presentation to follow (Jason Slagle)

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Space Environments Charter and Proposed TC Working Group Discussion

• SAE Space Environment Group is transitioning to AIAA Operated differently from either a traditional AIAA TC or

PC

• Draft charter reviewed by several in TAC exec Concern about operations model and overlap with

Thermophysics TC

• Basil Hassan is working integration options and approach and will be brought to NIS when/if appropriate

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