new employee orientation “how to” for supervisors
TRANSCRIPT
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Session ObjectivesYou will be able to:
• Recognize the benefits and goals of new employee orientation
• Assume a leadership role in the process
• Determine the topics to be covered
• Plan and execute successful orientations
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Session Outline• Benefits and goals of orientation
• Your role in the process
• Planning for a new employee’s first day
• The first day
• After the first day
• Temps, part-timers, and disabled employees
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Benefits of Orientation• Creates a positive first impression
• Provides essential information
• Helps you get to know the employee and assess training needs
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Key Information• Company information
• Benefits information
• Job information
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Goals of Orientation•Welcome new employees
• Acquaint new workers with the company
• Inform new employees about company policies
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Goals of Orientation (cont.)
• Facilitate adjustment to the job
• Complete required paperwork
• Open channels of communication
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Your Leadership Role• Planner
• Coordinator
• Overseer
• Evaluator
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Orientation Background• Questions?
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Before the First Day• What time to arrive
• Where to park
• What door to enter and where to report
• What to wear
• What tools and equipment to bring
• What documents to bring
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What You Need to Do• Notify staff of new
arrival
• Designate and prepare a workstation
• Plan and schedule orientation activities
• Gather necessary information and paperwork
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What You Need to Do (cont.)
• Determine expectations of performance and prepare job standards
• Select an orientation assistant
• Clear your schedule
• Prepare a first-job assignment
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Select an Assistant• Assistant acts as a
buddy to new employee
• You monitor and confer
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Select an Assistant (cont.)
• Qualities of an assistant
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A Note About Adult Learning• Retention of information
• Information overload
• Effective learning
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The First Day•Welcome the new employee• Introduce employee to co-workers and
workplace• Complete paperwork
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The First Day (cont.)
• Issue keys, tools, equipment • Describe the job• Communicate
expectations• Review important
department procedures
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The First Day (cont.)
• Answer any questions
• Assign a meaningful task
• Have lunch with the new employee
• End the day on a positive note
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After the First Day• Second day
• End of first week
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After the First Day (cont.)
• After 2 weeks
• After 4 weeks
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Training Strategies• Assess needs
• Select method of training
• Assign trainers
• Evaluate results
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Special Case Orientations• Temporary employees
• Part-time employees
• Employees with disabilities
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Planning and Execution• Questions?
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Orientation Checklist• Pay
• Time
• Benefits
• Identification
• Employee handbook
• Emergency information
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Orientation Checklist (cont.)
• Work hours
• Breaks
• Overtime
• Absences
• Vacations and holidays
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Orientation Checklist (cont.)
• Organizational chart
• Accountabilities
•Manuals
• Job description
• Performance appraisals
•Work tasks
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Orientation Checklist (cont.)
• Safety
• Security
• Facility layout
• Phone system
• Supplies and materials
• Equipment
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Orientation Checklist (cont.)
• Keys, access cards or codes
• Attire
• Food and beverages
• Smoking
• Visitors
• Parking
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Key Points to Remember• Orientation provides information new
employees need to get off to a good start • Orientation has a direct impact on future
productivity, performance, and job satisfaction• You play a key role in the success of the
orientation process