new electronic document management - grtgaz · 2012. 8. 24. · electronic document management....
TRANSCRIPT
Shippers’ meeting December 4, 20091
Electronic document management
Shippers’ meeting December 4, 2009
Agenda
Key Points
Gains
How to activate e-transmission
Support Tools
Current progress
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Shippers’ meeting December 4, 2009
Key pointsUrgent need to modify the current process :
Signing the contracts by post•
Time consuming and less efficient : up to 3 months
•
The exchanges are not totally secured•
Paper-consuming : more than 20 000 sheets annually
Main Objective : Modernizing our exchangesSending and Signing the contracts electronically
Key dates :Testing period with :
start April to July 2009
Product Launch :
2nd November 2009Implementation :
from November to June 2010from November to June 2010
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Shippers’ meeting December 4, 2009
Secured private website Contract signed
electronically
in a secure directory
Legal frameworkSignature of a prior written agreement on paper :
•
To certify the electronic signature•
To accept the electronic documents as a proof
Sending of the electronicinvoice
Key points
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Shippers’ meeting December 4, 2009
High Level Security :High Level Security :•
Access on the private website thanks to a SECURED authentication
•• Individual electronic certificate + password Individual electronic certificate + password
••
Data are stored in a secured directoryData are stored in a secured directory•• One eOne e--document in one document in one ““ee--safesafe””•• In the In the ““ee--safesafe””
the document can not be deletedthe document can not be deleted
••
A better traceabilityA better traceability
Gains
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Shippers’ meeting December 4, 2009
24/7 online access24/7 online access
Gains
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Shippers’ meeting December 4, 2009
UserUser--friendly :friendly :The process of the electronic signature on the platform :The process of the electronic signature on the platform :
••
Three simple stepsThree simple steps
Gains
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Shippers’ meeting December 4, 2009
Sustainable practice : zero paperSustainable practice : zero paper
••
Actively contribute to preserving the environmentActively contribute to preserving the environment
••
Annually save over 20 000 mailed printed sheetsAnnually save over 20 000 mailed printed sheets
Gains
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Shippers’ meeting December 4, 2009
How to activate e-signaturesStep 1
Obtain the Electronic certificate
(Parties involved : Shipper and Certinomis)
Sign an agreement
to certify the electronic signature(Parties involved : Shipper and GRTgaz)
Configure
of your own directory on the private website(parties involved : GRTgaz)
Step 2 Install the software
Step 31st access
and activation of your 1st
electronic signature
GR
Tgaz
hel
ps y
ou w
ith
the
inst
alla
tion
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Shippers’ meeting December 4, 2009
Support Tools
3. Brochure describing the product3. Brochure describing the product
2. Guideline booklet 2. Guideline booklet
4. Demonstration website4. Demonstration website
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1. Your key account manager1. Your key account manager
Shippers’ meeting December 4, 2009
Current progress
Electronic signature active
: for 5 Shippers
Current discussion
: with 16 Shippers
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2009 2010
Implementation period
Shippers’ meeting December 4, 2009
Thank you for your attention
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