new covid19: full opening risk assessment and action plan the … · 2020. 9. 21. · staffing...
TRANSCRIPT
Determine Capacity of
School Building
Determine Staff
Availability to Work On-site
Liaise with Parents
Regarding Intention to Open Fully
Undertake Risk
Assessment and Action
Plan
Engage Governing Body, Staff and Union Reps in the
Plans for Full Opening.
Make Necessary
Small Adaptations
to Site
Complete Identified
Actions
Determine Remote Learning
Offer/ Contingency
Plans
Inform Parents of Re-opening Plans
and Expectations and publish
Risk Assessment
COVID19: Full Opening Risk Assessment and Action Plan
The John Wallis Church of England Academy (0 – 19 years)
OWNER: Damian McBeath UPDATE: 21.9.2020
Purpose of this document:
This COVID19: Risk Assessment and Action Plan document sets out the decisions taken and measures put in place to prepare for the full opening of the school and ensure
the school continues to operate in a safe way.
Existing policies and guidance continue to apply alongside the actions within this document, including but not limited to:
- Health and Safety Policy
- First Aid Policy
- Child Protection Policy
- DFE Guidance relating to COVID19
- Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013
- The Health Protection (Notification) Regulations 2010
- Public Health England (PHE) (2017) ‘Health protection in schools and other childcare facilities’
Steps of Full Opening Preparation:
The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 2
Risk Assessment/Action Plan Sections:
1. Education
Culture and Ethos
- 1.1 Safeguarding………………………………………………………………………………………………………………………………………………………………………………… page 4
- 1.2 Attendance………………………………………………………………………………………………………………………………………………………………………………….. page 5
- 1.3 Behaviour…………………………………………………………………………………………………………………………………………………………………………………….. page 5
- 1.4 Parental Engagement and Communication………………………………………………………………………………………………………………………………….. page 6
Timetabling
- 1.5 Physical Distancing / Bubbles………………………………………………………………………………………………………………………………………………………. page 10
- 1.6 Scheduling and the school day…………………………………………………………………………………………………………………………………………………….. page 10
- 1.7 Use of Spaces………………………………………………………………………………………………………………………………………………………………………………. page 11
- 1.8 Curriculum…………………………………………………………………………………………………………………………………………………………………………………… page 13
- 1.9 Classroom Routines……………………………………………………………………………………………………………………………………………………………………… page 15
- 1.10 Pupils and Students with SEND………………………………………………………………………………………………………………………………………………….. page 15
- 1.11 Extra-curricular Provision…………………………………………………………………………………………………………………………………………………………… page 16
- 1.12 Uniform and Equipment…………………………………………………………………………………………………………………………………………………………….. page 16
- 1.13 Visits and Events………………………………………………………………………………………………………………………………………………………………………… page 17
- 1.14 Anticipating further disruption…………………………………………………………………………………………………………………………………………………… page 17
2. Operations
- 2.1 Site………………………………………………………………………………………………………………………………………………………………………………………………. page 19
- 2.2 Meetings and Visitors………………………………………………………………………………………………………………………………………………………………….. page 21
- 2.3 Catering………………………………………………………………………………………………………………………………………………………………………………………. page 22
- 2.4 Cleaning………………………………………………………………………………………………………………………………………………………………………………………. page 22
- 2.5 PPE………………………………………………………………………………………………………………………………………………………………………………………………. page 24
The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 3
- 2.6 Travelling to and from the Academy…………………………………………………………………………………………………………………………………………….. page 24
- 2.7 Other Precautionary Measures……………………………………………………………………………………………………………………………………………………. page 25
3. HR
Staffing (Covering)
- 3.1 Updated Guidance for those considered “extremely clinically vulnerable”………………………………………………………………………………….. page 26
- 3.2 Updated Guidance for those considered “clinically vulnerable”…………………………………………………………………………………………………….. page 26
- 3.3 “COVID Safe” Site…………………………………………………………………………………………………………………………………………………………………………. page 26
- 3.4 Updated Guidance for employees living with vulnerable people………………………………………………………………………………………………….. page 26
- 3.5 Staff who may have an increased risk of contracting COVID-19……………………………………………………………………………………………………. page 26
- 3.6 Sickness Absence Management……………………………………………………………………………………………………………………………………………………. page 26
- 3.7 Care Responsibilities…………………………………………………………………………………………………………………………………………………………………….. page 28
- 3.8 Employees who are anxious about returning to work…………………………………………………………………………………………………………………… page 28
- 3.9 In-patient operations during COVID-19……………………………………………………………………………………………………………………………………….… page 29
- 3.10 Facemasks or Face Coverings ……………………………………………………………………………………………………………………………………………………. page 30
- 3.11 Other HR/Staffing matters……………………………………………………………………………………………………………………………………………………………………………. page 30
** Key decisions and actions for Re-opening
Updates highlighted in red
The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 4
Section 1: Education
CULTURE AND ETHOS
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
1.1 Safeguarding Consideration given to any CYP who may need support with their return to school and consultation has been undertaken with the family and other agencies involved.
Pupils and Students
previously deemed to be safer at home and family
are anxious about returning to school.
M
1.1i SENDCo to review the ECHP plans and arrange pre-opening conversation with vulnerable
students and those who may need support with returning to school.
Where necessary a risk assessment will be created.
02/09/20
L
Staff are prepared for supporting wellbeing of pupils and receiving any potential disclosures.
Staff unaware of potential issues arising after period
of lockdown.
M
1.1ii Whole school training session on processes and procedures for
wellbeing and pastural support. Safeguarding update training to
include procedures for disclosures.
09/09/20 L
Where appropriate, work with other agencies, such as social care, has been undertaken to support vulnerable all pupils and students to return to school.
Parents are not supported in getting their children
back to school.
H
1.1iii Shared expectations for a full re-opening of the whole school.
Families who are vulnerable and/or anxious to receive one to one conversations about the key
decisions taken to keep them and their children safe. Outside
agencies engaged if necessary.
28/09/20 M
Where physical contact is required in the context of managing behaviour, ensure appropriate hygiene measures are in place to
Staff are unable to maintain physical
distancing whilst managing pupil behaviour.
M
1.1iv Risk assessments are in place for the safe handling and behavioural
support for all pupils/students who require it.
02/09/20 L
The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 5
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
mitigate any risk of transmission.
1.2 Attendance
Approach to promoting and supporting attendance for all pupils determined, including those who may be anxious.
All students do not return
to school.
M
*1.2i Principal to write to all parents in the week beginning 24th August. Clarity given over the key decisions
made and the rationale behind those decisions.
*1.2ii Posters outlining Rationale and Key decisions for re-opening to be created and shared with all staff,
pupils, students and parents.
07/09/20 L
Approach to support for parents where rates of persistent absence were high before closure.
All students do not return to school.
M
*1.2iii Proactive steps taken to work with families identified as needing additional support. Parents invited
to a one to one meeting with Pastoral Team to discuss their
anxieties.
07/09/20 L
**1.3 Behaviour Approach to preparing pupils/students for a return to academic work and new social situations is developed and shared by all teaching staff. This includes bringing together pupils/students who have remained in school during closure and those at home.
Lack of awareness surrounding expectations and new school culture.
M
M
M
*1.3i Letter to all parents, pupils and students outlining key decisions
and differences around school day.
*1.3ii Students to have time with their tutors to share new school norms.
*1.3iii Principal’s address on first day
of school focused on new expectations.
28/08/20
09/09/20
09/09/20
L L L
The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 6
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
Approach to supporting wellbeing, mental health and resilience, including bereavement support is in place.
Awareness of mental health needs of pupils and student on return to the
academy
M
M
M
*1.3iv Year Leaders to ring vulnerable families during 3rd and 4th
September and highlight issues. Assemblies to signpost students to
support. *1.3v Year Leaders and PSMs to be
present and visible at all break and lunch times as well as during
lessons. *1.3vi SLT to support with regular
walkabouts to resettle.
07/09/20
07/09/20
07/09/20
L L L
Consideration of the impact of COVID19 on families and whether any additional support may be required:
Financial
Increased FSM eligibility
Referrals to social care and other support PPG/ vulnerable groups
Students are unable to return after Lockdown
H
H
*1.3vii The Academy will continue to provide pastoral care for pupils, student and their families and
involve other agencies appropriately.
*1.3viii Vulnerable families to be contacted prior to 7th September.
07/09
07/09
M
M
Student Behaviour for Learning Policy reviewed and reflects the current circumstances.
New expectations and routines not clear.
M
M
*1.3ix Addendum to the Behaviour for Learning Policy created and
shared with all staff. *1.3x Training provided around the
new cultural norms for the Academy.
*1.3xi Poster outlining new
expectations to be created and shared within each classroom.
28/08/20
02/09/20
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The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 7
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
1.4 Parental Engagement and Communication
Information shared with staff around the full opening plan, returning to site, amendments to usual working patterns/practices and groups.
Staff are not aware of the key decisions or rationale
around re-opening.
M
*1.4i Principal’s letter to staff on week beginning the 24th August to
include: - Key decisions and
rational Summary - Guiding Principles for
Re-opening full document
- Full Risk Assessment including links to
relevant research and DfE guidance
- INSET plans
*1.4ii The review and update of plans will be discussed within the INSET.
28/09/20
L
Changes to the school day/timetables shared with parents.
Pupils and students do not know what has changed or
why it has.
M
*1.4iii No changes to the school start and end times; however, changes to how the school will operate to be shared with parents on week
beginning 24th August.
28/08/20 L
Governors consulted on full opening plans.
Governors do not sign off plans for reopening.
M
*1.4iv Chair of Governor briefed and papers (listed above) to be sent to all governors on Friday 21st August.
21/08/20 L
Union representatives consulted on full opening plans.
Union consultations are undertaken.
M
*1.4v Offer for union rep to meet on Friday 28th August.
*1.4vi All plans to be based around the union checklist for concerns
and considerations.
28/08/20 L
The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 8
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
Risk Assessment published on website, where more than 50 staff.
Awareness and full transparency of risk
assessment.
M
*1.4vii Risk Assessment to be available on website from week beginning
24th August.
28/08/20 L
Communications with parents on the:
Plan for full opening
Social distancing plan
Wellbeing/ pastoral support/ support and acknowledgement to parents of home learning
Attendance
Uniform
Transport
Behaviour Expectations when in school and at home (if self-isolating is necessary).
Clarity of measures in place to enable re-opening.
M
*1.4viii Principal’s letter to parents on week beginning the 24th August to
include: - Key decisions and rational Summary - Full Risk Assessment including links to relevant research and DfE guidance
28/08/20 L
Pupil/student communications around:
Changes to timetable
Social distancing arrangements
Expectations when in school and at home (if self-isolating is necessary)
Travelling to and from school safely
Clarity of measures in place to enable re-opening.
M
*1.4ix Powerpoints created for pupil and student induction with their
tutors at the start of term.
07/09/20 L
The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 9
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
On-going regular communication plans determined to ensure parents are kept well-informed.
Parents are not aware how measures are amended
and improved.
M
*1.4x Communication with staff, pupils, students and parents a
priority in Autumn 1. All staff made aware of the importance of clear
and concise information for parents, pupils and students.
Letters, website updates, social media to reflect the need for
clarity.
16/10/20 L
The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 10
Section 1: Education
TIMETABLING:
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
** 1.5 Physical Distancing / Bubbles
All children are included in distinct groups/ ‘bubbles’ that do not mix.
Children mixing between bubbles.
H
*1.5i Bubble set at year group size to ensure flexibility of arrangements
for any intervention and movement between classes.
01/08/20 M
**1.6 Scheduling and the School Day
Approach to avoiding pupils and students entering school congregating and breaching physical distancing is in place.
Pupils and students mix bubbles at the start and
end of the day.
H
*1.6i On arrival, students in Secondary move straight to Period 1 and sit at named table and wait for rest of class to arrive/class to
begin.
02/09/20 M
Approach to potential breaches of physical distancing in place, including in the case of repeat or deliberate breaches.
Bubbles mixing
M
M
M
*1.6ii Handwashing and cleaning.
*1.6iii Communication with parents.
*1.6iv Risks assessments and individualised approach in place for
students who might struggle to follow expectations.
02/09/20
02/09/20
02/09/20
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Approach to assemblies – if still occurring, plan in place to manage social distancing.
Currently, whole school assemblies are cancelled.
Bringing all children together for assembly
would breach the bubble arrangements.
M *1.6v Assemblies are within Year
Group bubbles.
02/09/20 L
The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 11
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
Social distancing plans communicated with parents, including approach to breaches.
Parents unaware of how the Academy is applying
protective social distancing measures.
M
*1.6vi Parents to receive on wk. beginning 24/08.
- One page regarding the rationale for decision making
- The Key decisions and new norms for re-opening
- Access to the full Risk Assessment and any related research and Government guidance
28/08/20
L
**1.7 Use of Spaces
Arrangements for social distancing in place to consider:
drop off/pick up allowing for social distancing between parents and students
System introduced within school corridors for transition between lessons
Classroom design
Break and lunch times are staggered. Plans for social distancing during these times in place,
Secondary school curriculum means multiple teachers and classrooms.
M
H
M
*1.7i Clear guidance and signage will be give around the start and end of
day arrangements. These will reduce mixing as much as possible.
*1.7ii A one-way system has been introduced within corridors for
transition between lessons.
*1.7iii In KS3/4 tables will be arranged facing forward and teachers will
have space at the front of the room to implement social distancing as
much as possible.
02/09/20
02/90/20
02/09/20
L
M
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The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 12
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
such as when queuing for lunches
Toilet arrangements
H
H
In K1 and 2 this will not be required where the class teacher forms part
of the class bubble.
*1.7iv The Academy has been organised into zones per bubble, to reduce movement and interaction
between bubbles.
*1.7v Pupils/students will have access to toilet facilities as per usual.
A system for increased washing of hands and cleaning of facilities has
been introduced.
02/09/20
02/09/20
M
M
Classrooms have been re/arranged to allow as much space between individuals as practical. (Not including Early Years and KS1 classrooms).
Classroom size makes distancing difficult for all
rooms.
M
*1.7vi A capacity of 30 pupils has been applied to all classes. Rooms will be
adapted as much as possible and the bubbles will prevent pupils
from mixing.
20/08/20
L
Furniture arranged to minimise contact as much as possible e.g. Desks side by side, facing front, where age appropriate.
Not enough furniture to make classrooms safe and
comfortable.
M
*1.7vii Classrooms to be set prior to
staff return. Where need, furniture removed or added to provide sufficient space for students.
30/09/20
L
Arrangements in place for the use of the playground, including equipment.
Pupils and students are unaware of how to keep
within their bubbles.
M
*1.7viii Zones to be marked up Additional duties will be required (especially in the first few weeks)
02/08/20 L
The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 13
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
to establish new routines and new norms.
All Secondary students will be required to wear masks or visors at the following times:
When inside the Academy buildings, moving between lessons and entering/exiting classrooms.
When queuing up for lunch in the Academy Restaurant or Conservatory. They can remove their mask to eat and drink.
When going into and during assemblies (we have reduced the number of assemblies, these will be socially distanced).
Sixth Formers also need to wear masks in the Common Room, unless there is enough room to socially distance from one another.
Sufficient number of masks to provide for all pupils and
students
Ensuring compliance with expectations
H
M
10,000 disposable masks purchased. Staff briefed and
timetable altered to ensure all doors into the building have a
member of staff present to check on face coverings and masks.
Parents informed via EduLink, on the school website and via email.
Students informed via Tutor
assembly and re-enforced in year assembly
15/09/2002
M L
1.8 Curriculum Plan for transitions between school years taking into account what needs to be
Students new to the Academy or moving
between key stages are
The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 14
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
different due to full opening, remote and face to face:
EY to Primary
Primary to Secondary
Vulnerable children
Children with SEND
Physical and sensory
needs, including
adaptations,
equipment, etc.
(lead in times)
Post 16
School Leavers
anxious about the transition and the new systems in place due to
COVID-19.
M
M
M
*1.8i Transition plan in place for all pupils in Reception/Y7/Y12.
*1.8ii Year 7 and Year 12 students to
return to school 2 days prior to opening for induction programme
and settling sessions.
*1.8iii Reception and Primary to have a staggered start to the school
year.
02/09/20
07/09/20
12/09/20
L L L
Current learning plans, revised expectations and required adjustments have been considered.
Gaps in pupils’/students’ knowledge.
M
*1.8iv Teaching and learning will continue as planned; gaps in
learning will be identified and taught within and as part of day to
day practice. *1.8v We will not be developing a COVID curriculum or a bridging
one. Teachers’ knowledge and expertise of their subject areas will identify
07/09/20 L
The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 15
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
what pupils/students already know and what they need to learn.
Consideration has been given to what activity is more difficult/ not possible to be undertaken with social distancing in place? Each activity should be risk assessed and should not be run unless the risks can be mitigated
PE – including no contact sport
Practical science lessons
Impact on curriculum offer.
M
*1.8vi All Subject Leaders have completed risk assessments for their own individual subjects.
These have been collated to as a foundation for this document.
The PE team will not be teaching
contact sport in the first term. All fixtures have been cancelled in
for the Autumn term. Dance will start with theoretical work, moving to practical once
routines and procedures regarding changing facilities are tight. We will be teaching practical
science lessons.
30/09/20
L
Whole school approach to adapting curriculum (S/M/L term), including:
Wellbeing curriculum
recognising ‘non-curriculum’ learning that has been done
Supporting pupils access curriculum and make
progress.
M
M
M
*1.8vii Staff INSET and re-induction to include teaching and learning
approaches in the current climate.
*1.8viii The curriculum for younger pupils/students has been amended
to provide more circle time for discussion, debate and well-being
activities.
02/09/20
02/09/20
02/09/20
L L
L L
The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 16
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
capturing pupil achievements/ outcomes
utilising the DFE ‘catch-up’ funding and programmes
M
*1.8ix Assemblies and Tutor time in the Secondary Phase will have a
well-being focus. *1.8x Learning mentors will work closely with any students who
need additional support.
02/09/20
1.9 Classroom Routines Classroom entry and exit
routes have been determined and appropriate signage in place.
Pinch-points at the classroom door for the
start and end of lessons.
M
*1.9i Staff will receive training stating the importance of lessons being
punctual. Pupils/Students will leave the classrooms and follow the 1-way system in place to their next
class.
07/09/2020 L
1.10 Pupils and Students with SEND
Approach to provision of the elements of the EHCP including health/therapies in place.
Provision meets the needs of all students and pupils.
M
*1.10i Plans in place for all students requiring additional adult support.
Including external agencies. SENDCo to update the provision maps to reflect current access to
planned support.
09/09/20 L
Annual reviews. Annual reviews backlogged
due to COVID-19
M
*1.10ii Wherever possible, Annual reviews will take place in person,
with social distancing in place. Where this is not possible then the
review will take place online via Teams or Zoom.
16/10/20 L
Requests for assessment considered.
Gaps in students who have not received ECHP during
Summer term.
M
*1.10iii Reviewing the needs and support in place for the current
Year 7 is a priority. All pupils/students awaiting
assessment will be addressed
16/10/20 L
The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 17
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
wherever possible within the Autumn term.
Consider any pupils and students who may need support with their return to school and consult with the family and other agencies involved. Including any support required for pupils/students to understand new rules i.e. social distancing.
Pupils/Students do not have a successful return to
school.
M
*1.10iv Richard Robinson to make initial contact prior to the start of
the new term with any pupils, students or families who may need
some additional support to help them back to school. Risk
assessments to be in place for any pupil/student who is unable to
work within the boundaries of the new behavioural expectations.
Sample testing for students who may need support can be offered through the risk assessment with
parental permission.
07/09/20
L
1.11 Extra Curricular Provision
Approach in place for before/after school clubs implements the necessary protective measures.
Provision provided
M
*1.11i Breakfast club implemented in Secondary Phase only for first half
term. No after school club across the Academy for the first half term.
07/09/20
L
** 1.12 Uniform and Equipment Approach and expectations
around school uniform determined and communicated with parents.
Pupils/students do not adhere to the school
uniform policy.
M
*1.12i Full uniform expectations in place.
*1.12ii Information sent to parents
(wk. beginning 24th August).
28/08/20
L
Appropriate resources are available within all
The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 18
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
classrooms e.g. IT, age specific resources. Shared materials and surfaces should be cleaned and disinfected more frequently
Non-essential equipment or resources which are not easily washable or wipeable have been removed.
Information posters are displayed in every classroom, at the main entrance, places visible to those at the school gate, in the Primary Staffroom and in all toilets.
Enough resources for learning.
Soft toys, cushions and beanbags in classrooms not
easily washable.
No COVID19 information posters currently in place.
Limited reminders/ awareness for children.
L
M L
*1.12iii Subject Leaders to raise orders for any additional resources
required to ensure each department has the resources
required.
*1.12iv Remove soft furnishings from classroom.
*1.12v Subject Leaders to ensure all classrooms have appropriate
signage reminding pupils/students of:
Hygiene expectations
Behaviour expectations
30/09/20
20/08/20
03/09/20
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L
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1.13 Visits and Events
The school’s annual calendar of events has been reviewed and decisions made on cancelling or going ahead with events in the immediate term, including school trips.
Key events are unable to be held due to mixing of bubbles and/or social distancing for parents,
students and pupils.
M
*1.13i All key events reviewed and
decisions made about the necessity and need by the Principal. Some key events relating to supporting
pupils/students will go ahead with social distancing measures in place.
07/09/20 L
The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 19
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
1.14 Anticipating Further Disruption
All pupils/students have access to technology and remote learning offer is available to be switched on as a contingency when needed.
Bubble needs to self-isolate because of a positive case
of COVID19.
M *1.14i Remote learning contingency
available and ready to be ‘switched-on’ when needed. (plans
shared by Sep 7th)
21/09/20 L
Online/ website support for families and young people around transition.
Pupils and students are unable to access remote
learning.
M
*1.14ii BCTec to ensure Microsoft 365 login available for all pupils and students. Remote support to be
provided as and when necessary.
07/09/20
L
Staffing roles and responsibilities with regards to the contingency of remote provision alongside in-school provision agreed and communicated.
Staff do not provide enough guidance/content
for remote learning or pupils/students do not
have access.
H
*1.14iii Senior leaders and Subject Leaders to create
contingency/remote learning plan.
BCTEc to support with implementation planning.
21/09/20 L
The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 20
Section 2: Operations
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
2.1 Site
Premises and utilities have been health and safety checked and building is compliant.
Water treatments
Fire alarm testing
Repairs
Grass cutting
PAT testing
Fridges and freezers
Boiler/ heating servicing
Internet services
Any other statutory inspections
Insurance covers reopening arrangements
Site Manager is unavailable
Site has been closed for prolonged period
Food remains in the freezer
H
M
M
M
*2.1i Source alternative suitably trained person. Development of a
Deputy site manager position.
*2.1ii Carry out a formal / recorded full pre-opening premises
inspection.
*2.1ii Commission a water treatment
specialist to chlorinate and flush the complete system for all hot and cold-water systems and certify the
water system is safe before the buildings are reoccupied.
*2.1iv Determine with the catering staff / school meals service how left over frozen food should be
dealt with and action as appropriate.
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Office spaces re-designed to allow office-based staff to work safely.
Office does not allow for adequate space between
staff members, no windows for ventilation.
M
*2.1v Office staff desks repositioned.
Alternative rooms sought in necessary.
20/08/20
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The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 21
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
*2.1vi Numbers of staff per office space clearly displayed and
managed by Subject Leaders.
Entry and exit routes to the school are in place, any physical changes and/or signage required to allow social distancing are in place.
Bottlenecks likely at
entrance to school and in transitions between
lessons. Social distancing unlikely
to be maintained.
M
*2.1vii 2-meter markers are present
on floors.
*2.1viii Systems in place to allow social distancing entering school
site. Signage in place.
*2.1ix SLT to be present at start and end of day and in between lesson
transitions to prevent bottlenecking.
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Consideration given to premises lettings and approach in place.
Cannot clean the school in
time for next day/week
M
*2.1x No lettings for the Autumn
Term.
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Consideration given to the arrangements for any deliveries.
Unexpected deliveries
arriving on the school site. Movement arrangements
for deliveries
M
*2.1xi All deliveries to be received through one gate.
Site team to meet all non-expected visitors (including deliveries) and inform them of new procedures
and processes.
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Evacuation routes are confirmed, and signage accurately reflects these.
NB In the event of an emergency the priority is
Evacuation routes would cause multiple
groups/bubbles of people to come into contact. More
M
*2.1xii Revised evacuation procedure and share with all staff, pupils and
students.
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The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 22
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
getting out of the building calmly regardless of social distancing.
Arrangements in place to support individuals with reduced mobility including cover arrangements in the case of reduced numbers of staff.
appropriate alternatives are possible.
M
*2.1xiii Fire drill to be rehearsed
within socially distanced bubbles.
All Year Groups to have undertaken a fire drill within the Autumn Term.
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2.2 Meetings and Visitors
Approaches for meetings and staff training in place.
Essential training becomes difficult deliver.
M
*2.2i No whole staff meetings to take place for September – to be
reviewed for October.
(with the exception of INSET days in September).
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Arrangements in place for any visitors/ contractors on site, protocols and expectations shared. NB: Their employer may require them to wear PPE. This should be documented as part of the risk assessment carried out by the Contractor.
Visitors to the Academy are not aware/do not follow
site risk assessment.
M
M
*2.2ii Check with the contractor any requirements their employer has
specified before visit.
Share Academy protocols.
*2.2iii Site team to man the gates and make contact with any unplanned visitors/contractors explaining the new systems and routines. These will be explicit on the Academy
website.
02/09/20
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The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 23
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
2.3 Catering Arrangements in place to provide food to pupils and students on site, including the requirement of universal free school meals.
School kitchen has been closed.
M
*2.3i The Academy kitchen will be re-opening in September. There will
be a reduced menu for lunch times and no hot food at served break
times.
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Arrangements for when and where each group will take lunch (and snack time if necessary) are in place so that children do not mix with children from other groups.
Pupils/Students are able to maintain physically
distanced bubbles during break and lunch times.
M
Break time, the following will take place:
Break 1 (10:30am-10:50am – Years 7-9)
Year 7 – Area 1 Year 8 – Area 2 Year 9 – Area 3
Break 2 (10:55am-11:15am Years 10-13)
Year 10 – Area 1 Year 11 – Area 2
Years 12 & 13 – Area 3 At Lunchtime, the following will
take place: Lunch 1 (12:15pm – 12:50pm)
Year 8 – Area 1 Year 9 – Area 2
Lunch 2 (12:45pm – 1:20pm) 7J – Area 1
7M – Area 2 Lunch 3 (1:15pm – 1:50pm)
Year 10 – Area 1
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The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 24
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
Year 11 – Area 2 Years 12 and 13 – Area 3
** 2.4 Cleaning
Enhanced cleaning regime is in place in line with COVID19: Cleaning in non-healthcare settings guidance.
Insufficient cleaning staff or cleaning products.
M
M
M
*2.4i Enhanced cleaning schedule implemented throughout the site, ensuring that contact points, work surfaces, door handles, taps etc. are all thoroughly cleaned and
disinfected regularly.
*2.4ii 100 additional hours of cleaning added to current cleaning
schedule. *2.4iii Each building to have dedicated staff to ensure cleanliness throughout.
*2.4iv Hand towels and handwash are
to be checked and replaced as needed by Caretakers.
*2.4v Enhanced cleaning regime for
toilet facilities and changing rooms particularly door handles, locks and
toilet flush.
20/08/20
20/08/20
20/08/20
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L L
Cleaning staff capacity is adequate to enable enhanced cleaning regime.
Insufficient numbers of staff to keep school clean
H *2.4vi 100 additional hours of
cleaning staff employed for re-opening in September.
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The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 25
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
Adequate cleaning supplies and facilities around the school are in place. Arrangements for longer-term continual supplies are also in place.
No hand sanitiser for visitors to reception.
Classrooms do not have
tissues.
Low supply of soap.
M
M
M
M
*2.4vii Hand sanitiser available at the school entrance.
*2.4viii Lidded bins in classrooms.
*2.4ix Disposable tissues in each classroom to implement the ‘catch
it, bin it, kill it’ approach.
*2.4x Stock check and ordering schedule reviewed and order
made.
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Sufficient time is available for the enhanced cleaning regime to take place.
Staff working in classrooms.
M
*2.4xi All staff advised that cleaning of site is a priority and will need to
be flexible with their working time/space in order for cleaning to
be undertaken.
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Waste disposal process in place for potentially contaminated waste.
Inappropriate containers for the disposal of
contaminated waste.
M
M
*2.4xii Waste bags and containers - kept closed and stored separately
from communal waste for 72 hours.
*2.4xiii Waste collections made when the minimum number of persons
are on site (i.e. after normal opening hours).
20/08/20
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2.5 PPE PPE requirements understood and appropriate supplies in place.
Lack of PPE supplies
M
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The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 26
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
Long term approach to obtaining adequate PPE supplies in place.
Caretakers to oversee supply and stock of PPE requirements
All Secondary students will be required to wear masks or visors at the following times:
When inside the Academy buildings, moving between lessons and entering/exiting classrooms.
When queuing up for lunch in the Academy Restaurant or Conservatory. They can remove their mask to eat and drink.
When going into and during assemblies (we have reduced the number of assemblies, these will be socially distanced).
Sixth formers also need to wear masks in the Common Room, unless there is enough room to socially distance from one another.
Sufficient number of masks to provide for all pupils and
students
Ensuring compliance with expectations
H
M
10,000 disposable masks purchased. Staff briefed and
timetable altered to ensure all doors into the building have a
member of staff present to check on face coverings and masks.
Parents informed via EduLink, on the school website and via email.
Students informed via Tutor
assembly and re-enforced in year assembly
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The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 27
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
2.6 Travelling to and from the Academy
Information shared with parents regarding pupils/students travelling to school, encouraging walking and avoiding public transport as much as possible.
Lack of awareness surrounding travel to and
from school.
M
*2.6i Letter and information to go to parents week beginning the
24/08/20. *2.6ii Parents will be encouraged to
use public transport as little as possible.
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Dedicated school transport follows the grouping/ bubble arrangement in line with the protocols in school, as much as possible.
Mixing of bubbles on the school mini bus.
M
M
*2.6iii School mini-bus will be restricted to pupils from same
bubbles and cleaned in between use.
*2.6iv For Autumn term the number
of external visits will be significantly reduced.
28/08/20
28/08/20
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Support in place for pupils and students who have no alternative, to access public transport safely, adhering to social distancing protocols where possible.
Support for those who need to take public
transport
M
*2.6v Safe disposal bins for masks on all entrances to the Academy.
Information and guidance around travelling to school safely to be given as part of re-introduction
Tutor meetings.
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The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 28
Section 3: Human Resources
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
Staffing 3.1 - 3.4 Updated Guidance for those considered “extremely clinically vulnerable” “clinically vulnerable” and those shielding
Guidance given to all staff. Any member of staff with concerns to arrange to meet with the Principal
Teachers who were shielding and will return to school, will be less likely to
socially distance with pupils in lower Primary and
EYs.
H *3.1i Arrangements made to teach Year Group who are more able to
socially distance. 02/09/20 L
3.5 Staff who may have an increased risk of contracting COVID-19
Consideration given to the options for redeployment of staff to support the effective working of the school. If redeployment is taking place staff are aware of controls and processes in respect of tasks they are unfamiliar with.
Impact on the Quality of learning.
Training and PD needs of staff in non-specialist
subjects.
H
*3.5i Staff who have been shielding or may have specific needs which
require amendments to their usual timetable to be contacted and
provision put in place for them to return to work.
(In some cases this may mean redeployment or asking individuals
to work in different areas of the Academy).
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3.6 Sickness Absence Management
Approach to confirmed COVID19 cases in place: during Academy day
M
M
*3.6i Named staff and procedures for reporting to be shared during
INSET day.
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The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 29
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
Which staff member/s should be informed/ take action
Area established to be used if an individual is displaying symptoms during the school day and needs to be isolated
Cleaning procedure in place
Arrangements for informing parent community in place
Lack of awareness surrounding procedures.
M
M
*3.6ii Any suspected cases to be reported to the Director of Finance
and Operations.
*3.6iii Dedicated room in the medical suite set aside as a COVID-19
isolation room.
*3.6iv In house cleaning team on site to give deep clean to any areas
after suspected cases.
02/09/20
02/09/20
02/09/20
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Approach to confirmed COVID19 cases in place: outside of school hours
Parents and students are not aware of the correct
procedures following confirmed cases of COVID-
19.
M
*3.6v Guidance given to parents around symptoms and procedures for any suspected cases of COVID.
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Arrangements for accessing testing, if and when necessary, are in place. Staff are clear on returning to work guidance. Process in place for use of the limited number of self-testing kits.
Staff with symptoms not tested and therefore
requiring long periods of time off work.
M
*3.6vi
The Academy has acquired a SAMBA II rapid testing machine.
Testing can be carried out on site and results returned within a 2h window. Any staff with COVID
symptoms to report to the isolation room – where they will remain until results have been
returned.
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The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 30
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
Alternatively staff can be tested at Ashford Testing Centre
Staffing numbers required for entire eligible cohort have been determined including support staff such as facilities, IT, midday and office/admin staff.
Local outbreak leads to large numbers of staff
absence.
H
*3.6vii Staff with symptoms will be
asked to isolate within the medical room, whilst COVID tests can be
taken.
Alternatively staff may asked to use the Ashford Test Centre if they
not well enough to be on site.
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Process in place to engage with the Test and Trace and contract tracing process.
Process not correctly reported to PHE and KCC.
M
*3.6viii Director of Finance and Operations to report any
confirmed cases to PHE and KCC. Guidance surrounding track and trace to be followed at all times.
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3.7 Care Responsibilities Employees are aware of the
duty to return to work. Notice is given of return dates to allow time for staff to make care plans.
Staff are unable to make necessary plans for the care of own children.
M
*3.7i Teaching and support staff should ensure that childcare
arrangements are in place for September to allow them to be available for working with the
Academy setting.
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The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 31
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
3.8 Employees who are anxious about returning to work (including plans for new starters)
Approach to support wellbeing, mental health and resilience in place. How staff are supported to follow this within their own situations and that of pupils/students and colleagues is clear.
Staff are unaware of the measures in place to
support the re-opening of schools leading to anxiety.
Mental health of students and staff is not recognised
or acted upon.
H
M
M
*3.8i Pastoral Team to lead staff training on well-being and student
support.
*3.8ii Staff provided with clarity around Risk Assessment, and how
they are being kept safe.
*3.8iii Opportunity for all staff to input into the effectiveness of
routines and systems in an ongoing cycle.
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Return to school procedures are clear for all staff.
Staff are anxious or unclear about returning to work.
M
*3.8iv All staff to receive written notice to return to work.
Clarity around reopening systems and procedures will be shared.
*3.8v In cases were staff may feel
unsure or anxious or believe they cannot return to work due to
health conditions an appointment with the Principal will be planned
on the 27th/28th August.
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The approach for inducting new starters has been reviewed and updated in line with current situation.
New staff are not clear of expectations and
procedures in the Academy.
M
*3.8vi Full programme of induction planned and prepared to ensure that
staff are familiar with systems, routines and systems. NQT training
to start in September.
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The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 32
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
3.9 In-patient operations during COVID-19
Guidance around in-patient operations shared with all staff.
N/A
M
*3.9i If a member of staff is undergoing an operation during this time, the NHS require the
individual to self-isolate at home for 14 days before the operation. Self-isolation applies to members of their household if they do not
live alone. We reserve the right to ask for proof of any operation.
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3.10 Facemasks or Face Coverings (as 2.7)
Expectations are clear around the wearing of facemasks and face coverings.
Staff and students are not aware of expectations.
M
*3.10i All Secondary students will be required to wear masks or visors at the following times:
When inside the Academy buildings, moving between lessons and entering/exiting classrooms.
When queuing up for lunch in the Academy Restaurant or Conservatory. They can remove their mask to eat and drink.
When going into and during assemblies (we have reduced the number of assemblies, these will be socially distanced).
Sixth formers also need to wear masks in the Common Room, unless
there is enough room to socially distance from one another
02/09/2020
L
The John Wallis Church of England Academy: Full Opening Risk Assessment and Action Plan, September 2020 pg. 33
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-Action
3.11 Other HR/Staffing matters
Plans to respond to increased sickness levels are in place. Cover arrangements determined (including leaders and safeguarding designated leads) – on a weekly rather than daily basis to minimise contacts.
Sickness levels mean the delivery of a full curriculum is not possible to achieve.
M
*3.11i Subject Leaders and SLT will have plans to manage increased
sickness across the Academic Year.
07/09/20 L
Consideration given to staff clothing expectations and information shared with staff.
Ability to maintain culture and ethos of high
expectations.
M
*3.11ii Expectations of staff dress as per staff handbook. Professional
attire is expected at all times.
2/09/20
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Any staff contracts that need to be issued, extended or amended considering the current situation have been.
Fixed term contracts have expired during lockdown
without correct renewal or process.
M
*3.11iii Staff contracts are all up to
date and correct.
30/09/20 L
Any HR processes that were in-train prior to or put on hold due to the COVID19 emergency, have been appropriately resolved.
HR processes unable to be completed due to COVID-
19.
M
*3.11iv Performance Management for 2019/20 will take into account the performance of staff up until
the point of lock down. Any members of staff receiving an action plan for support will have this period of support extended
into the Autumn Term.
30/09/20 L
IT IS AN EXPECTATION THAT ALL STAFF ENGAGE WITH THE RISK ASSESSMENT AND TAKE RESPOSBILITY FOR ITS IMPLEMENTATION AND REVIEW
BY WORKING TOGETHER, WE ARE REDUCING THE RISK OF INFECTION AND KEEPING OUR COMMUNITY SAFE