new common mistakes during implementation - greece italy · 2019. 10. 2. · common mistakes during...
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Commonmistakesduringimplementation
Infoday on project implementation Bari – Pyrgos September 2019
EUROPEAN UNIONGreece-ItalyEuropean Regional Development Fund
Ø Afterstrongcompetitioninthecall
Ø Taketheopportunitytocompleteyourproject
Ø HighaddedvalueØ sustainabilityØ usefulinyourarea(softorinfrastructure)Ø cooperativespirit
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104CROSS-BORDERProgramsInterregInterregIPACBCandENICBC2014-2020>10billionseuros
EUROPEAN UNIONGreece-ItalyEuropean Regional Development Fund
Signatures&consequencesØ Co-responsibility:
Ø ProgramØ ProjectØ Sharedamongbeneficiaries
Ø Roleoflegalrepresentative/consultants
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EUROPEAN UNIONGreece-ItalyEuropean Regional Development Fund
Managementcapabilityofbeneficiaries/humanfactorManagementadequacy
Ø strongandwellcoordinatedmanagementteam,§ skilledstaff,capable,consistentpersonnel
Ø Highlevelofcommunicationskills
§ Heavyprocedures-decisions(goodplanning,preparation)§ MIS(moreactiveroleofbeneficiaries)§ NationalCofinancing(e.g.PDE/PIP)§ Procurements§ Payments-certifications§ ConstantCommunication–Cooperation-coordinationamongbeneficiaries
etc
ü especiallyforv LBsv Infrastructureprojects
§ undertakingmoreprojectsthantheycanrun/implement
§ Blacklist….4
EUROPEAN UNIONGreece-ItalyEuropean Regional Development Fund
Don’tdeviatefrombasicprinciplesoftheProgram
Ø Co-operation,commonchallenges-targets
Ø Horizontalprincipals((equalopportunitiesandnondiscrimination,
equalitybetweenmenandwomenetc)
Ø Avoidsignificantdelayswhichcouldcausenoncompletionofthephysicalobjectivesoftheprojects
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TimeManagementü timemovessofastü usuallyprojectsfollowsyrtakirhythms(panic,mistakes,
aberrations,omissions)
EUROPEAN UNIONGreece-ItalyEuropean Regional Development Fund
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EUROPEAN UNIONGreece-ItalyEuropean Regional Development Fund
MoreManagementissues
Ø timeconsumingdecisionsforthestartupandtheprojectimplementation(e.g.ProgrammingContracts)
Ø ProgrammingContractsarevalidgiventhat:q theyareincludedintheinitialAFq Detaileddescriptionoftasksamongthemembersin
theProgrammingContractq UnderprovisionsofLAW4412/16article12clause4
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EUROPEAN UNIONGreece-ItalyEuropean Regional Development Fund
LackofLiquidity
Aminimumofliquidityisaprerequisiteforthestartupoftheprojects
Ø TheprogressofimplementationcannotbebasedonlyonERDFreimbursement.
Ø ThefirstERDFpaymentclaimmaytakemoretime.
Ø FollowGR-ITNationalco-financingrules
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EUROPEAN UNIONGreece-ItalyEuropean Regional Development Fund
ContinuouscollaborationwithJS/MA
Ø Beneficiary’savailabilityin§ checkingoransweringanyquestionsbyJS/MA§ sendingintimenecessaryreports
Ø KeepyourcontactdatainAFsectionCupdated.Updatebodycodes’dataintoMIS
Ø NEW!!§ Milestones–correctiveactions
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EUROPEAN UNIONGreece-ItalyEuropean Regional Development Fund
ProgressDataaccordingtoinstructions– StatisticanalysisintheProgram,projectetc
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EUROPEAN UNIONGreece-ItalyEuropean Regional Development Fund
EverydaycommonerrorsinProgressreports–Certificates
Ø WorkalwaysonthecorrectAF(themostrecentlyofficiallymodified/approved)
Ø Don’texceedthebudgetcategorieswithoutpriorofficialapproval
Ø Alllimits–deadlinesoftheProgram&Calldocumentsremaininforce/apartfromnewofficialdirectives
Ø Beontime.
Ø Keepintouchwithyourprojectofficer11
EUROPEAN UNIONGreece-ItalyEuropean Regional Development Fund
Ø NEW!!– FlatratecostestimationforStaff–Administrativecosts(definedonce).Theapprovedmethodofflatrateorrealcostcannotbechangedduringimplementationperiod.
– UsetheofficialcommunicationwithFLCthroughMISatsection3.2
– forN+3rule.Thetargetofthisyear2019isapproximately8,5millionEuroscertifiedexpenditures.ThereforetheontimesendingofcertificateswillcontributetotheachievementofN+3rule...
Ø -StillunclearVATstatusinMIS?
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Everydaycommonerrors-expenditures
EUROPEAN UNIONGreece-ItalyEuropean Regional Development Fund
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Everydaycommonerrors-3.1OnlyforGreekbeneficiariesco-financingfundingclaimsat3.1
• Fillincorrectly(avoidnegativeclaimsanddelays
• AftersubmissioncontactyourP.O.(ifnecessaryplsremind)
• EasytrackingyourclaimbytheAAline
EUROPEAN UNIONGreece-ItalyEuropean Regional Development Fund
Modifications(budget/timeextension)
Ø 5-6budgetmodifications?!
Ø 23-60months?!
Ø Unrealistic/implausiblejustifications
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EUROPEAN UNIONGreece-ItalyEuropean Regional Development Fund
CompliancewithPublicityrulesØ CorrectuseofprogramandprojectLogos
Ø Abidebythecopyrightlaw
Ø Keeptheofficialprojectwebsiteupdatedevenaftertheendoftheprogram
Ø NEW!!WP2max15%oftheprojectbudget
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EUROPEAN UNIONGreece-ItalyEuropean Regional Development Fund
Let’smakeourjobeasierØ Proper–legalAccountingsystem(monitoringthefinancialobject)
Ø Userfriendlyhard-copy/digitalfilingsystem(easierjob,veryhelpfulduringauditsandcontrolsofanylevel)
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EUROPEAN UNIONGreece-ItalyEuropean Regional Development Fund
Programwebsite
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EUROPEAN UNIONGreece-ItalyEuropean Regional Development Fund
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Towrapup• Focusonyourtarget• Makethemostofthisopportunity• Organizeacapableteam• Manageyourtimeefficiently• Workinacooperativespirit• KeepintouchwithL.B.andP.O.• FollowthePublicityrules
EUROPEAN UNIONGreece-ItalyEuropean Regional Development Fund
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UNITB2“MONITORINGANDMANAGEMENTOFPROGRAMMESINMEDITERRANEANANDADRIATICSEA“MANAGINGAUTHORITYOFEUROPEANTERRITORIALCOOPERATIONPROGRAMMESTel:+302310469600,469659,469633,469619,469655Fax:+302310469602e-mails:[email protected],[email protected],[email protected],[email protected]
www.greece-italy.eu
JOINT SECRETARIAT
Puglia Region Coordination of InternationalPolicies - Territorial Cooperation SectionVia Gobetti, 26 - 70125 BariPh. +39 080 5406441 Ph. +39 080 540657 8www.greece-italy.eu - [email protected]
MANAGING AUTHORITY OF COOPERATION PROGRAMMEINTERREG V-A GREECE-ITALY 2014-2020
Hellenic Republic, Ministry of Economy & DevelopmentZeda Building, 2nd floor - 65, Georgikis Scholis Av.,57001 - Pylaia, ThessalonikiPh. +30 2310 469600 Fax +30 2310 46960 2www.greece-italy.eu - [email protected]
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