new club building - rotary zones 30-31 – heart of america · can link to interact or rotaract...
TRANSCRIPT
Building New Rotary
Clubs
Presented by:
Paul Bucurel, PDG District 6820 [email protected]
Dick Erdmann, District 6510 [email protected]
Carl Michel, District 6840 [email protected]
Dan Ryan, District 6540 [email protected]
from others who have had
success in your own
District or the Zone.
SEEK HELP
Rotary International
New Rotary Clubs
Quick Start Guide
(808 EN)
Where to start…
1. Increase the positive impact or Rotary in a new community,
or add to a community that has an existing club
2. Increase diversity
3. Attract younger Rotarians
4. Explore new forms of club organization
(original, e-club, satellite)
5. Can lead to new project leads
6. Can link to Interact or Rotaract Clubs
Why start a new club?
Determine areas for
new clubs
Consider population, demographics,
key areas
Survey the area/town, and its needs
Consider areas or towns
that once had a club
Consider a “restart”
Consider underserved areas
Helpful tip:
Seek a District New Club
Chair who is familiar with
the district and is known to
the existing Rotary Clubs
Review area Rotary Clubs to
consider sponsoring clubs.
Although not required, it can be
critical to success.
Seek vibrant and engaged clubs to
be sponsors.
*Form a committee with key
members from each club which can
include past presidents, or those
actively involved in the club such as
the Membership Chair.
*Consider the immediate past
President, President, and
President-elect.
Each Sponsoring Club
should provide a Special
Representative, an
experienced Rotarian who
will serve as an advisor.
No cloning around!
Stress to the new club members
that they can create the club the
way they want it to be –
emphasize flexibility!
ACTION ITEMS:
• Develop a Prospect List.
• Begin with the Chamber of Commerce or
other organizations’ rosters.
• If there was a former Rotary Club, seek
past members.
• Identify “movers and shakers”, people of
influence: business owners, public
officials, and the school superintendent.
• Once the prospect list is complete,
have the “movers and shakers”
review it for additions, revisions,
and deletions.
• Seek as many quality prospects as
possible, not just the required
twenty members to charter.
Once the list is complete, prepare a
mailing to the prospects. Your location, date, time and presenters should
be known.
Include a letter, signed by local, well known
prospects.
Consider including a Rotary publication, such as
“Get More out of Membership, Connect for
Good.” (595 EN)
Invite the prospects to a couple of
informational callout meetings in
successive weeks. You will need a
budget depending on the location and
if you plan to serve appetizers and
soft drinks (bar?).
Consider storyboards, Rotary
International videos and
brochures, including The
Rotary Foundation.
Allow for social time, 30 minutes,
and then an hour for the
presentation.
Advise of the flexibility Rotary
offers specific to club meetings.
Advise future organizational
meetings will be weekly prior to
being chartered.
Break the presentation time into
three segments:
What Rotary Means to Me
(this could include testimonials of New Club Presidents)
Local Projects
International: Grants, Scholarships, Vocational
Teams, and Youth Exchange.
Promote – Promote –
Promote becoming a
Charter Member!
*Have each prospect complete
an informational form which
includes expressing an interest in
leadership.
*If the prospect is willing to
commit, complete the individual
form that is part of the RI Charter
Application.
*Continue to have weekly
organizational meetings.
*Use Survey Monkey to tabulate
consensus regarding location,
meeting day, time, club name,
dues structure, and (if applicable)
the preferred corporate
membership option.
*Continue to seek new members.
*Review the Prospect List, asking
for assistance in reaching out to
other prospects.
*Club officers will need to
be determined as part of the
RI Charter Application.
Your Special Representatives
will be invaluable in running
the initial meetings and as a
resource.
Encourage members/prospects
to visit other area Rotary Clubs,
especially those expressing an
interest in leadership.
*Encourage them to look for
local projects, or to assist with
other Rotary Clubs’ projects.
the Charter approval
and publicize the Club – look for
every opportunity.
As the leaders of the new club
gain confidence, they will want
less and less of your active
participation.
Continue to support them!
You will thrive on the
excitement and come
to count the new
Rotarians as friends!
Questions?
Comments?
Helpful hints?
Paul Bucurel, PDG District 6820 [email protected]
Dick Erdmann, District 6510 [email protected]
Carl Michel, District 6840 [email protected]
Dan Ryan, District 6540 [email protected]
