new applicant application for registration new applicant

1 | jlo_ntcform_mert01 3/2010 / Reviewed jl/nadi 20/11/11

National Training Council Ministry of Labour and Industrial Relations

Telephone: 675320247/3212028 National Training Council Fax: 6753200639 P.O. Box 1170, Boroko 111, Website: http://www.ntcwebsite5.com NCD, Papua New Guinea

NEW APPLICANT

APPLICATION FOR REGISTRATION

AS A TRAINING PROVIDER OR TVET

PROGRAMS.

REVIEWED VERSION 1.2/2014

NEW

APPLICANT

NTC Form

MERT01 (Monitoring and Evaluation

Registration of Training

Organisation Form 1)

http://www.ntcwebsite5.com/


NTC Form MERT01

APPLICATION FOR REGISTRATION AS A TRAINING PROVIDER OR TVET

PROGRAMS

This form is for private training providers and public sector training organisations wishing to

become a Registered Training Organisation (RTO). You will also need to seek separate registration

of the courses that you plan to offer as part of this application.

If your application is successful you will become a registered training organisation (RTO) enabling

you to offer the technical and vocational education and training (TVET) programs that you sought

application for. This will not entitle you to offer secondary education programs for which separate

registration must be sought from other authorities. Should you wish to offer additional TVET

programs in the future, then you must submit an application for each additional program that you

plan to offer.

To become and remain an RTO you must satisfy all the standards of the quality framework

(available on application to NTC). Audits will be conducted initially and periodically against the

standards of the quality framework to determine whether you gain or retain the status of an RTO.

Category of provider:

Public SOE Private In house training facility Consultancy Services

Facility

Owned Rental/Lease Other

If rental/lease, provide tenant/lease contract agreement

Detail of the new facility and location:

Building name (if applicable): ………………………………….. Street: …………………………………

Lot: ………………. Section: ……………… Town/City: …………………. Province: ……………….

Owned Rental/Lease Other

Note: Detail or additional information on page 7


1. DETAILS OF ORGANISATION, SCOPE OF REGISTRATION AND SCALE OF

OPERATION

1.1 Organisation name: ………………………………………………………………………………..

1.2 Name and title of executive/managing director: …………………………………………………..

1.3 Postal Address of organisation: ……………………………………………………………………

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Section…………………..Lot: ………………..Street: ….………………………………………...

Province: ………………………… Town: …………………………Region: …………………….

Telephone (land lines):…………………………………..Fax no:…………………………………

Company e-mail: ………………………………………..Website: ………………………….........

1.4 Address and title of contact: ………………………………………………………………………

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1.5 Is the organisation registered with the Investment Promotion Authority (IPA)?

Yes No

1.6 If yes, please provide details of registration (e.g. registration number):

IPA Registration number :……………………………………….( Attach registration document)

1.7 Is the organisation registered to deliver TVET program in other countries?

Yes No

1.8 If yes, please provide details of registration: ………….Initial year of registration: …………..

1.9 Date of establishment of organisation: …………………………………………………………..

1.11 Provide details of the activities of the organisation over the past three years (attach details)


1.12 What hours/days does your organisation operate as a training organisation?

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1.13 Is your organisation affiliated with any other training organisation?

Yes No

If no, please proceed to question 1.16

1.14 If yes, please state the name of the training organisation and any relevant registration

details (including any foreign registration).

1.15 If yes, what is the nature of the cooperation?

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1.16 Mission statement of the organisation.

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1.17 Please state the specific objectives of the organisation.

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2 FUNDING SOURCES

2.1 Please indicate what percentage of your funding comes from the following sources (Please

indicate in the appropriate box if applicable).

Student’s fees

Donations

Grants

Other commercial activities

Other

For grants, other commercial activities and others, please provide more details.

2.2 Please attach details of the annual training budget of your institution, showing details of income

and expenditure. This should include a bank financial statement.

2.3 Please also supply a financial forecast for the next three years indicating likely funding sources.

2.4 Provide detail of your branches or campus locations:

Country: …………………………………………. Province/State: …………………….................

Town/City: ……………………………………… Region: …………………………….................


DETAILS OF FOREIGN/OVERSEAS PARTNER ORGANISATION (if applicable)

Organisation name: …………………………………………………………………………………..

Name and title of executive/managing director: …………………………………………………….

Postal Address of organisation: ……………………………………………………………………..

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Section…………………….. Lot: …………………. .Street: ……………………………………....

Country: ……………………………… City: ……………................. Region: ……………………

Telephone (land lines): …………………………….. Fax no: …………………………………….

Company e-mail: …………………………………… Website: …………………………...............

Address and title of contact:

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Is the organisation registered with the Investment Promotion Authority (IPA)/ Abroad?

Yes No

If yes, please provide details of registration (e.g. registration number):

IPA/Foreign Registration number :…………………………………( Attach registration document)

Is the organisation registered to deliver TVET program in that country?

Yes No

If yes, please provide details of registration: ……………Initial year of registration: ……………..

Date of establishment of organisation: ……….……………………………………………………..

When did the partnership begun? ……………………………………………………………………

Provide details of the activities of the organisation over the past three years (attach details)

Note: Attach details of the partner organisation


3. TRAINING FACILITIES AND RESOURCES

3.1 Please complete the table below detailing your training facility.

Type of facility (e.g. classroom,

computer laboratory, auto workshop) Location Quantity

Ownership (please tick)

Owned Leased Other

Note: In case of new building, provide information about the safety and Building Board Standard


3.2 If the facilities are leased, please indicate the period of the lease (and copy of the portion of the

lease document indicating the period)

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3.3 If you indicated “other” ownership, please explain what this is and indicate the term you have

occupancy of the premises.

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3.4 If you offer accommodation as part of your services, please respond to the questions below (if

applicable):

3.4.1 What do you charge each student per week: …………………………………………………..

3.4.2 Please indicate the services the student gets for this charge by ticking appropriate boxes.

Breakfast Lunch Dinner

Regular charge of bed linen Clothes washed

3.4.3 Please indicate the nature of the accommodation by answering each question below:

Number of mail boarders: ………………………………………………………………………….

Number of female boarders: ……………………………………………………………………….

Number of bedrooms – female: ……………………………………………………………………

Number of exclusively female bathrooms/toilets Yes No

Is there a separate source area for the female boarders Yes No

Is there boarder exclusive use of a kitchen Yes No

Is there boarder exclusive use of the laundry Yes No


4 STAFF

4.1 Staff directly involved with training activity

Name

Title

(Mr.,

Mrs.

Etc.)

Job function (e.g. instructor

of office administration, head

of instructor of accounting

etc.)

Class of trainer (master

trainer, senior trainer,

instructor, assessor,

unregistered trainer)

NTC

Registration

number

Hours per week

related to

training activity

Experience

(tick if yes)


4.2 Educational staff background

Name Formal qualifications related to training

activity/subject matter

Work experience related to training

activity/subject matter


4.3 Details of support staff

Name

Title

(Mr.,

Mrs.)

Job function (e.g. finance officer) Hours per week

employed

Expatriate

(tick if yes)


4.4 Approval details of expatriate staff

Name Nationality Work permit no Expiry date of work permit


5 ENROLMENT

5.1 Attach a copy of your student application process and student application form.

5.2 Attach copy of your student orientation program

5.3 Please provide statistics on your enrolments in all courses over the past three years (if

applicable).

Year

Course

No of enrolment

Male Female

Note: Please attach additional information if applicable


6. QUALITY MANAGEMENT SYSTEM (QMS)

6.1 Provide detail explanation/description of the QMS management processes.

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7. INTERNAL APPEALS COMMITTEE

7.1 Appeals committee established and functioning effectively: Yes No

7.2 Number of committee members: ………………………………………………………………...

7.3 Explain the functions and representation of the committee members:

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8. OTHER REQUIREMTS

8.1 Please attach your management plan for the delivery of HIV/AIDS studies

8.2 Attach copies of relevant National laws including Regional or International legislation on OHS,

HIV and AIDS, workplace harassment, victimization and bullying, anti-discrimination, technical,

vocational training, apprenticeships and Traineeships

9. STATEMENT BY ORGANISATION STAFF

I, the undersigned, confirm that this application represents an accurate statement of the current status

and operations of the organisation. I confirm that I have studied or have advised on policies and

procedures of particular relevance to registration and national qualification approval. T the best of

my knowledge the establishment’s activities comply with any relevant legislative requirements.

I confirm that we have considered any aspects of our operations that may place students or the public

at risk and have implemented policies and procedures to ensure protection.

I confirm that I understand the standards of the national quality framework that apply to registered

training organisation and commit to ensure the best of our ability they will be met by the time of

audit on a continuous basis throughout our period of registration.

Name of contact: ……………………………………………………………………………………….

(Pease print clearly)

Signature: ………………………………………………………………………………………………

Date: ____/____/_____

Name of executive / managing director: …………………………………………………………….

(Pease print clearly)

Signature: ………..…………………………………………………………………………………….

Date: ____/____/_____

Institution seal/stamp/electronic stamp:

new applicant application for registration new applicant

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