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Nepal: Pro-poor Urban Regeneration Pilot Project (JSDF TF 15780)
Third Implementation Review and Support Mission
(February 10 to 20, 2015)
Aide-Memoire
I. Introduction
1. The third Implementation Review and Support mission for the Pro-poor Urban
Regeneration Pilot Project (PURPP), funded by the Japan Social Development Fund (JSDF), was
held during the period of February 10-20, 2015. The objectives of the mission were to: (i) review
the status of actions agreed during the implementation support review of November 2014; and (ii)
agree on next steps for the grant facility. The review team1 (referred to as the “Team” hereafter)
would like to thank officials of the Government of Nepal (GoN) representing the Ministry of
Finance (MoF), the Ministry of Urban Development (MoUD), and officials of the Kathmandu
Valley Development Authority (KVDA) and the Lalitpur Sub-Metropolitan City (LSMC) for
the hospitality and courtesies extended during the review. The list of persons met is in Annex 1.
This Aide-Memoire summarizes the main findings and recommendations of the mission. The
draft Aide-Memoire was shared with the concerned agencies for discussion at the wrap-up
meeting on February 20, 2015, which was chaired by Mr. Arjun Kumar Karki, Secretary, MoUD.
As agreed at the wrap-up meeting, this Aide-Memoire will be classified as a public document as
per the World Bank’s Access to Information Policy.
II. Key Project Data
Project Data Ratings Previous Now
Approval Date September 17, 2013 Achievement of PDO MS MS
Grant Signing Date: February 10, 2014 Implementation Progress MU MU
Effectiveness Date: February 10, 2014 Project Management U U
Closing Date: September 30, 2017 Procurement MU MU
Grant Amount: USD 2.75 million Financial Management MU MS
Amount Disbursed:
(as of February 20,
2015)
0 (0.0%)
Safeguards MS MS
M&E MS MU
Counterpart Funding MS MS
Ratings: HS=Highly Satisfactory; S=Satisfactory; MS = Moderately Satisfactory; MU= Moderately
Unsatisfactory; U=Unsatisfactory; HU=Highly Unsatisfactory; NA=Not Applicable; NR=Not Rated.
III. Achievement of Development Objectives
2. The Project Development Objective (PDO) is to: contribute to improving the living
conditions of poor and vulnerable households in selected wards of the historic core of Lalitpur
City by piloting urban regeneration activities; and demonstrate the feasibility of an integrated
urban regeneration approach to decision-makers in the Kathmandu Valley. The project area
comprises four wards (wards 16, 18, 21 and 22) that are located in the buffer zone of the World
Heritage Site, with a population of 24,900 according to the 2011 population census. The project is
implemented by LSMC. Achievement of the PDO is measured by the following indicators (end of
1 The team comprised Elisa Muzzini (Sr. Economist/Task Team Leader), Silva Shrestha (Water and
Sanitation Specialist/Co-Task Team Leader), Ramesh Raj Bista (Procurement Specialist), Drona Ghimire
(Environment Specialist), Bandita Sijapati (Social Development Consultant), Taneem Ahad (Operations
Officer, IFC Investment Climate Advisory Services), Shaun Mann (Sr. Tourism Specialist), Yogesh Malla
(Financial Management Specialist), Pawan Lohani (Institutional Development Consultant), Umesh
Agrawal (Planner/consultant), Tashi Tenzing (Engineer/Consultant), and Sushila Rai (Team Assistant).
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project targets within brackets: (a) Number of people in the project area directly benefiting from
urban regeneration activities (3,000); (b) Number of people in the project area who experienced
an increase in income (600); (c) Number of people in the project area reporting increased
awareness of the importance of local heritage (1,500); (d) Volume (total costs) of urban
regeneration activities in the project area (US$3 million); and (e) percentage of priority activities
identified in the participatory Action Plan that are implemented (70).
3. Because of delays in implementation, Year 1 (February 2014 to January 2015) targets of
PDO indicators have not been achieved. Since actions agreed during the implementation review
of November 2014 to address project management issues are in the process of being completed
(albeit with delays), the project can still achieve the PDO by project closure, provided
implementation is expedited. The likelihood of achieving the PDO is therefore rated Moderately
Satisfactory. The results framework is included in Annex II.
IV Implementation Status
4. Overall implementation progress. The project has made some progress since the second
implementation support mission of November 2014, but activities are still behind schedule. The
Participatory Plan for the project was approved by the LSMC Municipal Council on January 12,
2015, following endorsement by the Project Steering Committee (PSC) on November 10, 2014.
LSMC has completed the hiring of two individual consultants to support the PMT – a
procurement specialist and a municipal engineer – on January 25, 2015. However, the Team
noted with concern that the hiring of a full-time institutional development specialist has been
further delayed. Although the PMT reported to the Team during the mission that an institutional
development specialist was recruited, and the identified institutional development specialist
participated in one of the meetings of the mission, it was later ascertained that the specialist did
not have a contract with the municipality. Furthermore, procurement of the Project Support
Consultants (PSC) – a critical action to ensure that the PMT has the support required to
implement the project – has been further delayed. A draft ToR was submitted to the World Bank
for review in January, and a revised draft requiring further revisions was submitted on February
13, 2015.
5. Implementation of activities under the grant facility has made some progress but actions
agreed in November 2014 have not been met. The LSMC Municipal Board has approved the list
of pro-poor municipal investments (Window 1 of the grant facility) for the first year of
implementation on January 12, 2015, following discussion with the working groups. The decision
has been made to implement the following works: pavement, solar lights and signage, for which
designs are under preparation. Some progress has been made to implement activities for Windows
2 and 3 of the grant facility, although the milestones agreed during the November review for
issuing the “Calls for Ideas” have not been met. Priority areas proposed for these two windows –
“exhibition and promotion of intangible cultural heritage” under window 2 and “development of
mobile apps for heritage trail” under window 3 – have been endorsed by the PMT and the
Working Groups. Documentation for Windows 2 and 3 of the grant facility – including calls for
ideas/proposals, application forms, screening checklists and evaluation forms and sub-grant
agreements – is in the process of being approved by the Approval Committee and has been
translated in Nepali. The Steering Committee agreed on the composition of the Approval
Committee on September 26, 2014, but the list of members has not yet been submitted to the
Team.
6. Given the slow progress, implementation progress remains “Moderately Unsatisfactory”.
Details of progress and the next steps on the grant facility are presented in Annex III.
7. Social and Environmental Safeguards. The Team noted delays in many areas relating to
social and environmental safeguards. The ESMF disclosed on the LSMC website remains in draft
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form and the final version is yet to be uploaded. Social and environmental screening has only
been completed for one project (Nyakhachowk – Tapahiti Chowk Pavement) due to delayed
identification of municipal investments for the first year of implementation; a revised date has
been agreed for completion of the screening of municipal investments for FY 2014/15. The PMT
plans to conduct further orientation training on the ESMF for community groups, NGOs,
municipal officials, and other grant proponents, once the “Call for Ideas” and “Call for Proposals”
have been published. Progress made thus far has included four community outreach programs that
were conducted under Windows 2 and 3 of the grant facility, which included a brief orientation
on social and environmental safeguards issues relating to the project. It was agreed that
sensitization on broader ESMF issues will be a part of the outreach and that ESMF core training
be conducted after the “Call for Proposals” has been published. The orientation training to sub-
grant proponents on the ESMF will be conducted by March 23, 2015. Social and environmental
safeguards are rated Moderately Satisfactory.
8. Project Management. There has been limited progress on project management. The PMT
is operational and has been implementing project activities as per the action plan agreed during
the November 2014 mission, albeit with delays. A dedicated project office was set up on January
25, 2015 and core project staff is operating from this office. The Project Manager has been
deputed full time. However, only individual consultants for procurement and engineering have
started to work, while the hiring of the institutional development specialist has been further
delayed. Furthermore, the Team was misinformed about the status of recruitment of the
institutional development consultant during the mission. As agreed during the last mission, an
official from KVDA has been seconded to LSMC as a full-time advisor to support project
implementation and improve coordination and reporting. However, the role of the seconded
official is yet to be agreed and articulated in the project’s implementation arrangements and
included in the Project Operational Manual; a revised target date of March 15, 2015 has been set
for finalizing the job description. Recruitment of the Project Support Consultant (PSC) continues
to be delayed. Given the remaining critical issues, project management is rated Unsatisfactory.
9. Monitoring & Evaluation (M&E). A plan has been agreed to establish proper
documentation and an M&E system at LSMC with the support of the institutional development
consultant (once hired) to track and monitor overall performance and socio-economic benefits of
the project. A household baseline survey needs to be carried out. The agreed date set during the
November mission for publishing the Expression of Interest (EoI) for the survey could not be met
due to the individual institutional development consultant still not having been hired. The new
agreed date for publishing the EoI is April 1, 2015. It is also critical that the institutional
development consultant is hired as soon as possible to support PMT with the establishment of the
project's documentation system, including: (i) establishing a documentation system for the project
and the grant facility at PMT under the supervision of the Project Manager until the PSC is on
board; and (ii) developing reporting templates and start submitting monthly reports to the Team,
including the updated results framework. M&E is rated Moderately Unsatisfactory given the
delay in hiring the institutional development consultant.
10. Project Risk Assessment. The overall risk of the pilot continues to be rated ‘substantial’
because of the untested innovative features, decentralized implementation arrangements through
the competitive grant window, and the municipality’s lack of experience in implementation of
Bank projects. Mitigation measures agreed at the time of project preparation to manage risks have
been implemented and are being closely monitored. Another risk is related to the frequent change
in Executive Officers of LSMC.
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V. Procurement and Financial Management
11. Procurement. The hiring of two individual consultants to support the PMT with
immediate tasks required to initiate implementation has been completed with delays. However,
the institutional development consultant has not yet been hired, and publication of the Expression
of Interest (EOI) for the procurement of the PSC has been further delayed. The PMT needs to
expedite finalization of TORs and publish the EOI at the earliest. The procurement plan for
FY2014/15 has not yet been submitted through the online procurement management system,
SEPA. Considering the limited progress on the implementation of the procurement plan,
procurement performance is rated Moderately Unsatisfactory.
12. Financial Management. The total budget of NPR64.91 million (Recurrent NPR3 0.67
million and Capital NPR34.24 million) has been approved for FY2014/15. The total expenditure
as of February 2, 2015 is about NPR0.25 million. The low utilization of funds is due to the delay
in approval of the annual work program and slow implementation. Based on budget information,
the Team noted that counterpart funding is Satisfactory. The previous agreed action of notifying
the Bank of the signatories has been completed. Submission of the first withdrawal application
has been delayed, however, and is now expected to be completed by March 15, 2015. The target
completion date for submitting the second trimester IPR of FY2014/15 is April 30, 2015. Based
on progress made, the rating for financial management is upgraded to Moderately Satisfactory.
VI. Implementation Issues
13. Based on progress made since November 2014, the following implementation issues were
discussed:
Expedite decision-making within the PMT and strengthen project management at
LSMC. With the assistance of the deputed Advisor, it is expected that the Project
Manager will be able to table proposals for decision to the PMT and the PMT will make
quick decisions to avoid implementation delays. However, the job description of the
KVDA advisor and the level of authority delegated to the Project Manager are unclear
and require formalization. Quick decisions are required to move priority actions forward
and to recruit the PSC urgently.
Agree on the role of working groups to mainstream participatory approach for
project implementation. The ToR for the working groups has been prepared following
the review of November 2014; however, it is yet to be discussed with the members of the
working groups. The Project Operational Manual has yet to be revised to reflect the roles
and responsibilities of the working group members and changes to implementation
arrangements. It has been agreed that the PMT will identify the clauses in the Manual that
need to be revised, suggest revisions required, and forward it to the Bank for review.
Move forward with the implementation of the Grant Facility for Pro-poor
Municipal Investments (Window 1), Pro-poor Community-based Initiatives
(Window 2) and Pro-poor Business Development Initiatives (Window 3). Issuing of
the “Call for Ideas” and preparation of designs for municipal investments has been
delayed. The revised agreed dates are indicated in the table below. However, the timeline
for implementation of the grant facility can only be met if an institutional development
consultant is hired full-time without further delays by March 15, 2015 to support the
PMT.
14. The full list of actions that had been agreed during the second implementation support
review and their status is presented in Annex IV. Based on key implementation issues observed
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during the review, the following priority actions have been agreed. The full list of agreed actions
is presented in Annex V.
Priority Action Responsible
Agency Target Completion Date
Hire institutional development
consultant PMT March 15, 2015
Publish “Call for Ideas” for the pro-poor
community-based initiatives and the
pro-poor business development
initiatives (Windows 2 and 3 of the
grant facility).
PMT March 15, 2015
Publish Request for EoI for Project
Support Consultant (PSC). PMT March 15, 2015
Complete designs for FY2014/15 pro-
poor municipal investments. PMT March 31, 2015
VII. Proposed Timing and Focus of Next Implementation Review
15. The next implementation support review is scheduled for May 2015.
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Annex I: List of People Met
Lalitpur Sub-metropolitan City
Mr. Tara Bahadur Karki, Project Director/Executive Officer
Mr. Prabin Shrestha, Project Coordinator/Senior Architect
Mr. Prabin Dhakhwa, Project Manager/Architect
Mr. Ashok Shrestha, Chief, Social Welfare Division
Mr. Shree Bhadra Ojha, Procurement Officer
Ms. Surya Maya Tamrakar, Senior Accounts Officer
Mr. Pradeep Amatya, Environment Officer
Ministry of Urban Development
Mr. Arjun Kumar Karki, Secretary
Dr. Mahendra Subba, Joint Secretary
Mr. Padma Mainalee, Senior Divisional Engineer
Kathmandu Valley Development Authority Mr. Yogeshwar Parajuli, Development Commissioner
Ms. Rama Maiya Manandhar, Engineer
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Annex II: Results Framework (Year 1: February 1, 2014 to January 31, 2015)
PDO Level Results Indicators Baseline
Target and Achievement Comments
Year 1 Year 2 Year 3 Year 4
Indicator One: Number of
people in the project area
directly benefiting from urban
regeneration activities
(disaggregated by gender and
poverty/vulnerability profile).
(CORE)
Number of
total and
female
beneficiaries
0
Cumulative
Target
500
(175)
1000
(350)
2000
(700)
3000
(1050)
Year 1 target has not
been met. The
Municipality has
identified urban
regeneration activities
but not yet started
implementation;
therefore there are no
direct beneficiaries in
Y1.
Cum.
Achievement 0
Indicator Two: Number of
people in the project area who
experienced an increase in
income (number and
percentage of beneficiaries).
Number and
percent of
beneficiaries 0
Cumulative
Target 0 (0)
200
(20%)
400
(20%)
600
(20%)
Increase in income in
the project area is
expected from Year 2 of
implementation. Cum.
Achievement 0
Indicator Three: Number of
people in the project area
reporting increased awareness
of the importance of local
heritage (number and
percentage of beneficiaries).
Number and
percent of
beneficiaries 0
Cumulative
Target 0 (0)
500
(50%)
1000
(50%)
1500
(50%)
Awareness raising
activities for cultural
heritage will start from
Year 2. Cum.
Achievement 0
Indicator Four: Volume (total
costs) of urban regeneration
activities in the project area
(including matching
contributions raised by
communities, small businesses
and the municipality).
US$ million
0
Cumulative
Target 0.5 1 2 3
Year 1 target has not
been met.
Implementation of
urban regeneration
activities has not yet
started. Cum.
Achievement 0
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Indicator Five: Percentage of
priority activities identified in
the participatory Action Plan
that are implemented.
Percent of
activities 0
Cumulative
Target 5 30 50 70
Year 1 target has not
been met. The first sub-
grants are yet to be
awarded. Cum.
Achievement 0
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Intermediate Result Indicator (Component One): Participatory planning for urban regeneration activities completed.
Intermediate Result Indicator
One: Participatory action plan
and annual plan updates
endorsed by the municipality.
Text
Y=Yes
N=No 0
Target Y Y Y Y Target of Year 1 has been
achieved; the
Participatory Plan was
been approved by the
municipal council on
January 12, 2015.
Actual Y
Intermediate Results Indicators (Component Two): Urban regeneration activities piloted.
Intermediate Result Indicator
One: Number of municipal
investment and initiatives
packages implemented by the
municipality.
Number
0
Cumulative
Target 0 2 4 6
Investments are expected
to start in Year 2.
Cum.
Achievement 0
Intermediate Result Indicator
Two: Number of sub-grant
proposals approved and
contracted out for pro-poor
community-based regeneration
initiatives.
Number
0
Cumulative
Target 5 15 20 25
Year 1 target has not been
met. Project is still in the
process of finalizing
documents for call for
proposals. Cum.
Achievement 0
Intermediate Result Indicator
Three: Number of sub-grant
proposals approved and
contracted out for pro-poor
business development
regeneration initiatives.
Number
0
Cumulative
Target 0 15 20 25
As above.
Cum.
Achievement 0
Intermediate Results Indicators (Component Three): Community awareness and municipal capacity to carry out urban regeneration
strengthened.
Intermediate Result Indicator
One: Number of beneficiaries
of community awareness
training.
Number
0
Cumulative
Target 300 600 900 1200
Achievement in Y1 is
below the target.
Beneficiaries include
participants of
participatory planning
workshops.
Cum.
Achievement 159
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Intermediate Result Indicator
Two: Number of municipal
training workshops on urban
regeneration completed.
Number
0
Cumulative
Target 4 8 12 15
Year 1 target has not been
met. Municipal training
workshops will start in
Y2. Cum.
Achievement 0
Intermediate Results Indicators (Component Four): Fully functioning M&E system in place, and knowledge disseminated.
Intermediate Result Indicator
One: Management Information
System (MIS) for the grant
facility established, and fully
functioning.
Text
Y1=
established
Y2 =
functioning
0
Target Y1 Y2 Y2 Y2 Year 1 target has not been
met. Activities for the
establishment of MIS will
start in Y2 after PSC is on
board. Actual 0
Intermediate Result Indicator
Two: Number of knowledge
dissemination events with
other cities successfully
completed.
Number
0
Cumulative
Target 1 2 4 6
Year 1 target has not been
met. Activities for
knowledge dissemination
events will start in Y2.
Cum.
Achievement 0
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Annex III: Implementation Progress for Pro-poor Urban Regeneration
Grant Facility
1. This section provides an overview of implementation progress with a focus on the Grant
Facility for Pro-poor Urban Regeneration Grant Facility. Activities for Component 3 of the
project – Community Awareness and Local Capacity Building for Pro-poor Urban Regeneration –
have not yet started.
2. Preparation of grant facility documents for Pro-poor Community-based and Business
Development Initiatives Grant Windows. The proposed priority areas – ‘Exhibition and
Promotion of Intangible Cultural Heritage’ and ‘Development of Mobile Apps’ for windows 2
and 3, respectively – have been endorsed by the PMT and the working groups. The draft “Call for
Ideas” and grant facility documentation – such as proposal submission forms, and evaluation
forms – have been prepared and are in the process of being reviewed by the Approval Committee.
The grant facility’s supporting documents are also in the process of being translated. The sub-
grant agreement is still under preparation and also requires clearance from the legal expert of
LSMC. Implementation schedules are in the process of being developed for the implementation
of windows 2 and 3. It was agreed that the first “Call for Ideas” would be issued by March 15,
2015 for both the community-based and business development windows. It is expected that the
short listing of grant facility sub-projects will be completed by the end of first week of April . It
was agreed that “Calls for Proposals” will be issued by April 23, 2015 and that the first sub-grants
would be approved by June 30, 2015.
3. Training of firms for Pro-poor Business Development Initiatives Grant Window. The
training on business plan preparation to businesses interested in applying for a sub-grant for pro-
poor business development initiatives has been pending. While a draft TOR for business plan
development training was sent to the PMT for review on October 31, 2014, the PMT has yet to
hire the firm. It has been agreed a firm will be contracted on a single source basis to provide the
training to the businesses that show interest for this grant window by March 30, 2015.
4. Mobilization of NGOs/CBOs for Pro-poor Community-based Initiatives Grant Window.
The participatory plan was endorsed by the municipal council on January 12, 2015 and the
municipality conducted four outreach orientation programs for NGOs and CBOs for all the
project area wards in December, 2015. Further, public notices about the “Call for Ideas” and
“Call for Proposal” will be published in the national newspaper (short notice) and also be put up
in the municipal office as well as the ward offices (long notice) so that grant proponents will have
the requisite information about the grant facility to be able to submit their applications. It has also
been agreed that an orientation meeting will be held at the municipality to provide further
information and clarify the doubts about the forms to the prospective applicants. At the same
time, safeguard orientations will also be conducted to make them aware and screen for possible
environmental and social impacts. These activities will be supported by the Institutional
Development Specialist at the municipality, once (s)he is hired.
6. Municipal investments. The table below presents the list of selected FY15 investments.
The municipal engineer, who will assist the PMT to detail out the investments, is on board. The
selected investments have been approved by the Municipal Board and Council on January 12,
2015 and designs for the FY15 investments will be finalized by March 30, 2015. It was agreed
that the LSMC will request KVDA support to prepare topographic map for the project area.
Preliminary designs have so far been completed for street lights and for one part of the pavement.
It was discussed and agreed that the pavement will be carried out through community
participation and the solar lights and signage through NCB contract. The notice for hiring
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contractors for works has been targeted to be published on April 30, 2015. Social and
environmental screening of municipal investments for FY 2014/15 has been only partially
completed, with the screening report for Kotalachi-Pimbahal-Nakabahil Pavement shared with
Bank on February 2, 2015. The following shall be considered when carrying out the pro-poor
municipal investments:
(i) Signage – The PMT has prepared preliminary designs and will discuss with the team
about it and send designs for review. An architect needs to be hired to work closely
with the municipal engineer to prepare the design and content of signage.
(ii) Pavement improvement works – Part of the selected section has been already brick
paved and improved through municipal funding and implemented by the users
committee. The remaining section would be stone paved and the design, drawings
and estimates (to be prepared by the municipal engineer) are under reparation and
will be submitted to the Team for review.
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List of Proposed Pro-poor Municipal Investments for FY15
Investment Justification for Selection Cost Estimate2 Implementation Modality
Installation of Solar Lights This will contribute to improving
safety and security within the project
area.
It will also enable tourists to visit the
project area at night.
60,000.00 USD NCB contract
Signage as required along the heritage
trail
Providing signage will help tourists
find the right information easily and
understand the history and traditions
of the project area.
50,000.00 USD NCB contract
Kotalachi – Pimbahal – Nakabahil
pavement improvement works
This lane is a part of the core city
settlement packed with traditional
and modern buildings on both sides.
It is strategically important for
developing the tourist route since the
pavement is in bad condition.
Improvement of the lane will facelift
the area and will be beneficial for
both visitors and locals.
The lane can be equally useful as a
short transit route from Gabahal to
Patan Dhoka.
50,000.00 USD Users Committees
2 The cost estimates are tentative or ball park figures only.
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Annex IV: Status of Actions Agreed in November 2014
Priority Actions
Priority Action Responsible
Agency
Target
Completion
Date
Status
Complete hiring of the
municipal engineer,
procurement and
institutional development
consultants
PMT December
15, 2014
Partially completed with delay.
Municipal engineer and
procurement consultant were
hired on January 25, 2015; an
institutional development
consultant has yet to be hired.
Approve Participatory Plan
for Pro-poor Urban
Regeneration
LSMC December
15, 2014
Completed with delay. Approved by Municipal Board
and Council on January 12, 2015.
Prepare draft “Call for
Ideas” and supporting
documentation for the
competitive grant facility
PMT December
15, 2014
Partially completed. Documents
have been prepared and in the
process of being reviewed by the
Approval Committee.
Finalize formal
arrangements for deputing
official from KVDA or
MoUD to PMT
KVDA in
agreement
with LSMC
December
15, 2014
Partially completed. Staff has
been selected. ToR/job
description needs to be submitted
to the World Bank for
concurrence before deputation can
become effective.
Publish EoI for Project
Support Consultant (PSC) PMT
December
30, 2014
Delayed.
Complete designs for the
first package of municipal
investments
PMT January 15,
2015
Partially completed with delay.
Preliminary designs have been
completed for solar streetlights,
and design completed for one part
of the pavement. Architect needs
to be hired to work closely with
municipal engineer to prepare
design and content of signage.
Issue “Call for Ideas” for
the grant windows PMT
January 15,
2015
Delayed. The following actions
are yet to be completed: (a)
review by LSMC legal team of
the sub-grant agreement; (b)
finalization and translation of
application forms and full
proposals; (c) preparation of
schedule/timeline.
Issue “Call for Proposals”
for the grant windows PMT
February 15,
2015 Delayed.
Approve first sub-grants Approving
Committee
March 15,
2015
Expected to be delayed.
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Participatory Plan for Pro-poor Urban Regeneration
Action Agency Target
Completion Date
Status
Finalize selection of
municipal investments for
FY 2014/15
LSMC
(Municipal
Board)
December 15,
2014
Completed with delay. Municipal investments
approved by the LSMC
Municipal Council on
January 12, 2015, including
pavement, solar lights and
signage. LSMC to notify the
World Bank of the list of
agreed investments approved
by the LSMC Board.
Approve Participatory Plan
for Pro-poor Urban
Regeneration (priority)
LSMC
(Municipal
Board)
December 15,
2014
Completed with delay. Approved by Municipal
Council on January 12,
2015.
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Grant Facility for Pro-poor Urban Regeneration
Action Agency Target
Completion Date
Status
Prepare draft “call for ideas”
and supporting
documentation for the
competitive grant facility
(priority)
PMT December 15,
2014
Partially completed. Documents have been
prepared and in the process
of being reviewed by the
Approval Committee.
Translate grant facility
documents and sub-grant
agreement
PMT
December 25,
2014 Partially completed. Documents are in the process
of being translated.
Carry out outreach program
for the grant facility and
provide training for
prospective sub-grant
proponents
PMT December 30,
2014
Partially completed.
Outreach programs carried
out in the four wards in
December during the time
provided for submission of
ideas; orientation will be
carried out immediately after
issuing Call for Ideas.
Carry out training for
business plan development
to interested firms
PMT December 30,
2014
Delayed. Draft TOR for
business plan training sent to
PMT for review on October
31, 2014; PMT has yet to
hire the firm for the training.
Complete designs for the
first package of municipal
investments (priority)
PMT January 15, 2015
Partially completed with
delay. Preliminary design
completed for street lights,
and design completed for
one part of the pavement.
Architect needs to be hired
to work closely with
municipal engineer to
prepare design and content
of signage. All design will be
completed by end-March 30,
2015. PMT will share the
preliminary design with the
Team.
Issue “Call for Ideas” for the
grant windows (priority) PMT January 15, 2015
Delayed. There is agreement
on priorities for calls for
ideas for the grant facility;
but the following actions are
yet to be completed: (a)
review by LSMC legal team
of the sub-grant agreement;
(b) finalization and
translation of application
forms and full proposals; (c)
preparation of
17
schedule/timeline.
Issue “Call for Proposals”
for the grant windows PMT February 15, 2015
Delayed due to delays in
issuing the Call for Ideas.
Approve first sub-grants Approving
Committee March 15, 2015
Delayed due to delays in
issuing the Call for Ideas.
Project Management/M&E
Action Agency Target
Completion Date
Status
Finalize formal arrangements
for deputing official from
KVDA or MoUD to PMT
(priority)
KVDA in
agreement
with LSMC
December 15,
2014
Partially completed. Arrangements including Job
Description to be submitted
to the World Bank for
concurrence before
deputation can become
effective so that it can be
reflected in the POM.
Establish separate project
office with necessary support
staff
PMT December 30,
2014
Partly Completed with
delay. Office established on
January 25, 2015but support
staff yet to be deputed. .
Publish the EoI for baseline
household survey PMT
December 30,
2014
Delayed. ToR needs to be
prepared and discussed with
the World Bank before the
EoI can be published.
Financial Management
Action Agency Target
Completion Date
Status
Notify the World Bank of
the signatories MoF
December 15,
2014
Completed on December 15,
2014.
Submit the first withdrawal
application PMT
December 30,
2014
Delayed. The first
withdrawal application is
pending.
Submit first trimester IPR of
FY2014/15 LSMC
December 31,
2014
No activity/expenditure in
the first trimester period.
Procurement
Action Agency Target
Completion Date
Status
Complete the hiring of the
municipal engineer,
procurement and institutional
development consultants
(priority)
PMT December 15,
2014
Partially completed with
delay. Municipal engineer
and procurement consultant
hired on January 25, 2015;
institutional development
consultant yet to be hired.
18
Finalize the ToR for Project
Support Consultant (PSC) PMT December 15,
2014
Partially completed. A draft
ToR was submitted to the
World Bank for review on
January 1, 2015; revised
draft was submitted on
February 13, 2015 but still
requires some revisions.
Publish EoI for Project
Support Consultant (PSC)
(priority) PMT
December 30,
2014
Delayed due to delays in
finalizing the ToRs and EoI
notice.
Safeguards
Action Agency Target
Completion Date
Status
Upload the final ESMF to
the LSMC’s website PMT November, 2014
Delayed.
Complete social and
environmental screening of
municipal investments for
FY 2014/15
PMT December 15,
2014
Partially completed with
delay. Screening report for
Kotalachi-Pimbahal-
Nakabahil Pavement shared
with Bank on February 2,
2015.
Conduct orientation trainings
on the ESMF to sub-grant
proponents
PMT January 10, 2015
Delayed. Training has not
yet started. Plans have been
made to conduct
orientation/sensitization on
ESMF as part of orientation
day for call for ideas planned
for March 7, 2015
proponents.
19
Annex V: List of Actions Agreed in February 2015
Grant Facility for Pro-poor Urban Regeneration
Action Agency Target Completion Date
Submit documents for “Call for ideas” to
the World Bank for review PMT March 7, 2015
Publish “Call for Ideas” for the pro-poor
community-based initiatives and the pro-
poor business development initiatives
(windows 2 and 3 of the grant facility)
(priority)
PMT March 15, 2015
Carry out orientation for the grant facility PMT March 23, 2015
Send Terms of Reference for heritage
specialist to prepare content of signage to
the Team for review
PMT March 10, 2015
Carry out training for business plan
development to interested firms PMT March 31, 2015
Complete designs for FY15 municipal
investments (priority) PMT March 31, 2015
Issue “Calls for Proposals” PMT April 23, 2015
Publish the notice for FY15 works PMT April 30, 2015
Approve first sub-grants Approving
Committee June 30, 2015
Project Management/M&E
Action Agency Target Completion Date
Hire institutional development consultant
(priority) PMT March 15, 2015
Finalize job description for deputing
official from KVDA or MoUD to PMT
KVDA in
agreement with
LSMC
March 15, 2015
Finalize the ToR for baseline household
survey PMT March 15, 2015
Update Project Operational Manual PMT March 31, 2015
Establish documentation system in
project office PMT
March 31, 2015
Submit monthly progress report and
trimester report including updated results
framework to the World Bank
PMT March 31, 2015
Publish the EoI for baseline household
survey PMT April 1, 2015
20
Financial Management
Action Agency Target Completion Date
Submit the first withdrawal application PMT March 15, 2015
Submit second trimester IPR of
FY2014/15 LSMC April 30, 2015
Procurement
Action Agency Target Completion Date
Publish EoI for PSC (priority) PMT March 15, 2015
Safeguards
Action Agency Target Completion Date
Upload the final ESMF to the LSMC’s
website PMT March 7, 2015
Complete social and environmental
screening of municipal investments for
FY 2014/15
PMT March 7, 2015
Conduct safeguard orientation trainings
to sub-grant proponents PMT
March 23, 2015