neomed academic policy policy no: 3349 -ac-425 · 2019. 7. 15. · policy no: 3349 -ac-425 academic...

NEOMED ACADEMIC POLICY Policy No: 3349-AC-425

ACADEMIC POLICY TITLE: Course Director Qualifications and Responsibilities

EFFECTIVE DATE: 01/01/2019

RESPONSIBLE DEPARTMENT: Office of the Dean, College of Medicine

Approval Authority: Senior Associate Dean for Academic Affairs

Responsible Office: Office of the Dean, College of Medicine

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(A) PURPOSE The purpose of this Policy is to specify the minimum qualifications for and the responsibilities of all Course Directors within the College of Medicine in accordance with the Liaison Committee on Medical Education (LCME).

(B) SCOPE

This Policy is applicable to Course Directors for all credit-bearing courses, curricular pathways and curricular tracks that are contained in the College of Medicine Curriculum. All such individuals will be referred to within this policy as “Course Directors.” This Policy also applies, as indicated, to Clinical Site Director, Clinical Experiential Directors and Clerkship Site Directors. The LCME requires adherence to the following standards. (1) “ . . . The faculty leadership responsible for each required course and clerkship

link the learning objectives of that course or clerkship to the medical education program objectives.” (LCME Functions and Structure of a Medical School, effective July 1, 2018, element 8.2)

(2) “The faculty of a medical school are responsible for the detailed development,

design, and implementation of all components of the medical education program, including the medical education program objectives, the learning objectives for each required curricular segment, instructional and assessment methods appropriate for the achievement of those objectives, content and content sequencing, ongoing review and updating of content, and evaluation of course, clerkship, and teacher quality. These medical education program objectives, learning objectives, content, and instructional and assessment methods are subject to ongoing monitoring, review, and revision by the faculty to ensure that the curriculum functions effectively as a whole to achieve medical education program objectives.” (LCME Functions and Structure of a Medical School, effective July 1, 2018, element 8.3)







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(3) “In evaluating medical education program quality, a medical school has formal processes in place to collect and consider medical student evaluations of their courses, clerkships, and teachers, and other relevant information.” (LCME Functions and Structure of a Medical School, effective July 1, 2018, element 8.5)

(4) “A medical school has in place a system with central oversight that monitors and

ensures completion by all medical students of required clinical experiences in the medical education program and remedies any identified gaps.” (LCME Functions and Structure of a Medical School, effective July 1, 2018, element 8.6)

(5) “A medical school ensures that the medical curriculum includes comparable

educational experiences and equivalent methods of assessment across all locations within a given course and clerkship to ensure that all medical students achieve the same medical education program objectives. (LCME Functions and Structure of a Medical School, effective July 1, 2018, element 8.7)

(6) “The medical school faculty committee responsible for the medical curriculum

and the program’s administration and leadership ensure the development and implementation of effective polices and procedures regarding the amount of time medical students spend in required activities, including the total number of hours medical students are required to spend in clinical and educational activities during clerkships.” (LCME Functions and Structure of a Medical School, effective July 1, 2018, element 8.8)

(7) “In a medical school, residents, graduate students, postdoctoral fellows, and

other non-faculty instructors in the medical education program who supervise or teach medical students are familiar with the learning objects of the course or clerkship and are prepared for their roles in teaching and assessment. . .” (LCME Functions and Structure of a Medical School, effective July 1, 2018, element 9.1)

(8) “A medical school ensures that supervision of medical student learning

experiences is provided throughout required clerkships by members of the school’s faculty.” (LCME Functions and Structure of a Medical School, effective July 1, 2018, element 9.2)







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(10) “A medical school ensures that, throughout its medical education program, there

is a centralized system in place that employs a variety of measures (including direct observation) for the assessment of student achievement, including students’ acquisition of the knowledge, core clinical skills (e.g., medical history-taking, physical examinations), behaviors, and attitudes specified in medical education program objectives, and that ensures that all medical students achieve the same medical education program objectives.” (LCME Functions and Structure of a Medical School, effective July 1, 2018, element 9.4)

(11) “A medical school ensures that faculty members with appropriate knowledge

and expertise set standards of achievement in each required learning experience in the medical education program.” (LCME Functions and Structure of a Medical School, effective July 1, 2018, element 9.6)

(C) DEFINITIONS

(1) Course Director: The appointed faculty member who is responsible for the

overall design, conduct, student assessment within and evaluation of a credit-bearing course.

(2) Credit-bearing Course: A course offered by the College of Medicine in which a

student is enrolled, the course appears on the student’s transcript with either contact hours or credit-bearing acknowledgement, and a grade is assigned.

(3) Pathway: A curricular Pathway is a set of existing curricular experiences that are

delivered in a specific context. The Pathway may contain extracurricular components that are not a required part of the accredited curricular experience; these extracurricular components may not add additional student expectations and/or requirements to the existing credit-bearing courses. All Pathway experiences are linked to the NEOMED program and course objectives.

(4) Track: A Track is also known as a “parallel curriculum,” or parallel program of

study for a subset of the medical student body that requires participating students to complete specific programmatic learning objectives (e.g., in







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research, primary care, leadership) in addition to the medical educational program objectives required of all medical students. A curricular Track is a distinct educational program component for a subset of medical students that: 1) is designed to meet specific educational goals and objectives in addition to the objectives for the standard curriculum, 2) includes additional content and/or methods of assessment from the standard curriculum, and 3) is offered to some medical students during one or more years of the curriculum. A parallel curriculum may be located at the main campus of the medical school or at a geographically separate/distributed campus. (Liaison Committee on Medical Education, June 2017)

(D) POLICY STATEMENT

(1) Appointment of Course Directors

(a) Jointly recommended by the Department Chair and the Associate Dean of

Medical Education

(b) Approved by the Curriculum Management and Assessment Committee (CMAC) after initial endorsement by the M1/M2 Curriculum

(c) Subcommittee and/or the M3/M4 Curriculum Subcommittee

(d) Appointed by the Office of the Dean, College of Medicine

(e) Continuation is addressed in section (D)(5), Term of service and removal

of Course Directors

(2) Minimum qualification of Course Directors (a) Appropriate knowledge and expertise commensurate with the course

including course content, instructional delivery methods and student assessment methods.







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(b) NEOMED faculty appointment in the related discipline at a minimum of Clinical Assistant Professor or Assistant Professor

(3) Responsibilities of Course Directors (a) General responsibilities of Course Directors are specified in Appendix A.

(b) Remain in position throughout the entire span of the course for the

academic year. (i) Unless there are unusual circumstances, the Course Director may

not change in the middle of the year/course for the academic year.

(4) Feedback to and assessment of Course Director performance

(a) Feedback about the course is provided regularly via the course evaluation

protocol administered by the Office of Academic Services. (i) Feedback is provided to the corresponding Department Chair for

consideration as part of the standard faculty performance review in the administrative category.

(b) Course Director performance is reviewed by CMAC as part of its regular course review process.

(5) Term of service and removal of Course Directors (a) Course Directors serve on an annual basis.

(i) At the end of each academic year, Course Director appointment

to the position is renewed though joint agreement among the Course Director, the Associate Dean of Medical Education and the corresponding department chair, with consultation by the Senior Associate Dean of Academic Affairs.







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(b) Course Directors may be removed for just cause by their Department Chair and the Associate Dean of Medical Education with consultation by the Senior Associate Dean of Academic Affairs.

(i) Just cause can include, but is not limited to, failure to fulfill

responsibilities outlined in Appendix A; failure to meet course performance improvement goals established as part of the regular course review process and created collaboratively by the Course Director, the Associate Dean of Medical Education and CMAC or its relevant subcommittees; misconduct; and/or loss or faculty appointment.

(6) Compensation of Course Directors

(a) Course directors will have protected time based on full-time equivalence (FTE) to be determined according to the academic structure and needs of the course. Course Director compensation will be allocated to the corresponding department as part of the annual education funds distributed to departments by the Dean, College of Medicine. Department Chairs will apply these funds accordingly to Course Directors’ responsibilities and compensation in a manner that sufficiently supports the effort needed to fulfill Course Director job responsibilities.

(b) In the instance of Course Co-directors, Department Chairs will choose

how to allocate the specified FTE Course Director funds in a way that supports the efforts of the Course Co-director arrangement.

(7) Clinical Experiential Directors and Clinical Site Directors

(a) Qualifications and position responsibilities of M1 and M2 Clinical Site

Directors for the Foundations of Clinical Medicine and the Principles of Clinical Medicine courses are provided in Appendix B.

(b) Qualifications and position responsibilities of M3/M4 Clinical Experiential

Directors are provided in Appendix C.







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(c) Qualifications and position responsibilities of M3 Clerkship Clinical Site Directors are provided in Appendix D.







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REFERENCES

FORMS Not applicable. CROSS-REFERENCE

NEOMED Academic Policy 3349-AC-402: Course Grade Submission NEOMED Academic Policy 3349-AC-403: Videoconferencing in the Curriculum NEOMED Academic Policy 3349-AC-408: Clinical Supervision NEOMED Academic Policy 3349-AC-407: Formative and Mid-course Feedback NEOMED Academic Policy 3349-AC-409: Curriculum Contact Hours NEOMED Academic Policy 3349-AC-410: Curriculum and Course Review NEOMED Academic Policy 3349-AC-411: Narrative Assessment

REVISION HISTORY Initial Approval: Dean’s Leadership Group (10/30/2018)

Curriculum Management and Assessment Committee (reviewed 11/13/2018)

M1/M2 Curriculum Subcommittee (reviewed 10/18/2018) M3/M4 Curriculum Subcommittee (reviewed 10/24/2018)

Next Scheduled Review: (May 2020)

RULE PROMULGATED UNDER Not applicable. LEGAL Not applicable. S:\COM Curriculum\SLS\NEOMED\Policies\Course Director\Course Director Qualifications and Responsibilities 120618.docx







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Appendix A

Northeast Ohio Medical University College of Medicine

Qualifications for and Responsibilities of Course Directors

Qualifications: Appropriate knowledge and expertise commensurate with the course content, instructional delivery methods and student assessment methods. NEOMED faculty appointment at the level of Assistant Professor (or Clinical Assistant Professor) or higher in the discipline corresponding to the course being directed. Appointment: Appointed by the Dean, College of Medicine, upon recommendation of the Department Chair, Associate Dean of Medical Education, and the Curriculum Management and Assessment Committee. Responsibilities:

• Course Leadership and Representation o Provide academic leadership for the course o Represent the course on all related academic committees

Participate as a member of the corresponding curriculum sub-committee

• Course Design and Approval o Course Design

Propose course learning objectives that link directly to the College of Medicine Educational Program Objectives and align with the College of Medicine Strategic Plan and curricular guiding principles

Design course instructional strategies and that will ensure all students achieve the same learning objectives

Ensure that teaching event learning objectives link directly to the course learning objectives

Determine the standards for student achievement for each required learning experience and for the course overall Design student assessment strategies that measure student learning at the highest level







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Adhere to the College of Medicine Academic Policy regarding curriculum contact hours (NEOMED Academic Policy 3349-AC-409)

Prepare a course syllabus following the standard format Review/approve course instructional materials Make course delivery available, as appropriate, using videoconferencing

as an alternative curriculum delivery method (NEOMED Academic Policy 3349-AC-403)

o Course Budget Prepare and submit, by the established deadlines, a budget for course

delivery indicating expenses to be allocated to the College of Medicine and those specific to student fees

• Make any adjustments based on the approved budget Monitor expenses throughout the conduct of the course to ensure

adherence to the budget o Course Approval

Prepare and submit required course approval and review documents in a timely manner (NEOMED Academic Policy 3349-AC-410)

• Student Feedback and Assessment o Schedule time to meet with students on an as-needed basis regarding course

questions and feedback o Ensure that students are provided with formative feedback, midcourse feedback,

end-of-course feedback (NEOMED Academic Policy 3349-AC-407) o Following the prescribed policy in the event of a grade dispute (NEOMED

Academic Policy 3349-AC-405) o Provide narrative assessment, as indicated by the nature and structure of the

course (NEOMED Academic Policy 3349-AC-411) o Ensure that end-of-course grades are submitted within four (4) weeks of the end

of the course (NEOMED Academic Policy 3349-AC-402), or in accordance with policies established by the Registrar

o Design and execute remediation plans for those students eligible for remediation







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• Student Safety o Ensure that students are being trained in an environment that ensures their safety

in all learning situations, to the best of the ability of the Course Director (NEOMED Academic Policy 3349-AC-408)

o Ensure that students in all learning situations are supervised by a faculty member or otherwise qualified individual who is doing so within the scope of his/her practice (NEOMED Academic Policy 3349-AC-408)

• Course Evaluation o Participate in the collection and monitoring of student feedback regarding the

course Provide input to the Office of Academic Services regarding course

evaluation questions specific to the course Respond to student feedback Share with students changes that have been made to the course in response

to student feedback o If the course involves small group teaching, ensure that comparability data are

collected and reviewed annually, and that data are used to drive changes that lead to comparability

o Participate fully in all aspects of the regular course review process conducted by CMAC and its relevant subcommittees

o Establish annual course improvement goals that directly address concerns raised during the regular course review process, concerns that arise from educational metrics and concerns regarding accreditation

• Course Faculty o Ensure that all faculty who teach in the course do so in their area(s) of expertise o Provide orientation and/or faculty development for course faculty o Share relevant course evaluation feedback with faculty and address concerns

related to this feedback o Ensure that all course faculty who contribute in a substantive way to a student’s

grade in the course have a NEOMED faculty appointment

• Curriculum Support o Assist in orienting the designated course coordinator to course requirements and

expectations of the coordinator for that course; assist with or provide any course-specific training







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o Contribute annually to the course coordinator’s performance goal setting and performance review

• Self-preparation o Remain current in innovative approaches to medical education and student

assessment o Compete required bi-annual FERPA training

S:\COM Curriculum\SLS\NEOMED\Policies\Course Director Qualifications and Responsibilities\Qualification for and Responsibilities of Course Directors 111318.docx







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Appendix B

Northeast Ohio Medical University College of Medicine

Position Responsibilities M1 and M2 Clinical Site Directors

Overview: The Clinical Site Director is responsible for the overall coordination of teaching activities at the clinical site for the M1 Foundations of Clinical Medicine (FCM) course and the M2 Principles of Clinical Medicine (PCM) course and serves as the liaison among the students, the clinical site and NEOMED. Qualifications:

• Board-certified physician • Faculty rank at NEOMED at a minimum of clinical assistant professor or assistant

professor • Minimum of two years teaching experience; experience as seminar leader preferred but

not required Responsibilities:

• Recruit and schedule physician faculty to serve as M2 PCM seminar leaders (or oversee the site coordinator performing this process with). Provide seminar leader information to NEOMED.

• Support training of new seminar leaders • Serve as an M2 seminar leader at the clinical site • Notify NEOMED of any changes in scheduling for a seminar meeting or leader • Monitor each M2 student’s progress in interviews and seminars by keeping an open line

of communication with all seminar leaders • Provide extra practice opportunities for interviews, data recording and seminar in

conjunction with staff at NEOMED for any M2 student in need of such experiences • Monitor each student’s progress in M1 and M2 physical diagnosis laboratory (PDL) by

keeping an open line of communication with the clinical nurse instructor • Assist clinical nurse instructor in providing any necessary extra practice or remediation

opportunities • Recruit faculty to deliver the M2 Clinical Discussions at the clinical teaching site (or

oversee this process with the site coordinator). Provide this information to NEOMED.







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• Preferably, but not required, conduct one or two meetings with each M2 student to review student progress and goals in the PCM course

• Report M1 and M2 student absences, tardiness and other student conduct and/or professionalism concerns to NEOMED in a timely fashion

• At the end of each M2 PCM course (PCM 1 and 2), compile the feedback from seminar leaders and the clinical nurse instructor to identify students who are experiencing difficulties. Plan to report this information at the Clinical Site Directors meetings.

• At the end of each M1 FCM course (FCM 1 and 2), compile feedback from the clinical nurse instructor. Plan to report this information at the Clinical Site Directors meetings.

• Attend Clinical Site Directors meetings (at the end of each semester) or send designee if unable to attend.

Rev. 10/11/18







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Appendix C Northeast Ohio Medical University

College of Medicine

Position Responsibilities M3/M4 Clinical Experiential Directors

Position Overview: Provide oversight for discipline-specific clinical experiential curriculum activities in the M3 (clerkships) and M4 (core and elective rotations) years and, in conjunction with the M3 Clerkships Course Director and the M4 Electives Director, support general oversight of the clinical curriculum in the M3 and M4 year. Responsibilities of the Clinical Experiential Directors include tasks and responsibilities in three categories: 1) curricular, 2) assessment and 3) administrative, which are specified below. Position Qualifications:

• M.D. or D.O. degree with a NEOMED faculty appointment at the assistant professor level or higher

• experience in the education of medical students and curriculum development • current, regular educational interaction with NEOMED M3 and/or M4 students • ability to dedicate .10 FTE to the position with a requirement for a physical presence

on the NEOMED Rootstown Campus two (2) half days each month (.05 FTE and one [1] half day each month for emergency medicine only)

Reporting/Supervision: All Clinical Experiential Directors report to the Director of M3 Clinical Experiences Position Responsibilities: Curricular:

• Core Curricular Content Make recommendations for M3 and M4 curricular content revisions annually

(Prerequisite to the Clinical Curriculum, M3 Clerkships, M4 Core and Elective rotations); review and approve updates to corresponding syllabi and course AIMS sites

Assess common curricular content accessibility (ex., patient encounters, required text, streaming video lectures, web-based clinical cases)

Support the assurance that teaching is comparable among clerkship teaching sites







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Review overall student performance and curricular content effectiveness annually utilizing standard measures (ex., NBME subject examination, USMLE Step 2, course evaluation, AAMC Graduate Questionnaire)

• Teaching Participate, as needed, in the delivery of the curriculum, including, but not limited

to, clerkship related sessions during the Prerequisite to the Clinical Curriculum Course

• Clinical Skills Experience Portfolio (CSEP) Link log content to established learning objectives Review and assess completed student logs for compliance with established

guidelines and adherence to comparability standards Affirm proper completion of the CSEP on the students’ final grade report forms,

including review of contents, as indicated o Identify and track completion of clerkship- or elective-specific critical

skills o Identify site-specific deficiencies including but not limited to curricular

content, patient volume and case mix • Clinical Skills Assessments (CSA)

Support the Applications of Clinical Medicine (ACM) course with clinical skills assessments in the M3/M4 years

o Identify appropriate content based on the CSEP o Support development of case content in collaboration with the ACM

course director and/or the Wasson Center o Make recommendations for revisions to case content based on annual

revisions to curricular content o Help identify appropriate faculty to serve as assessors for the CSAs o Participate in related faculty development, as needed o May assist in dissemination of results to clerkship site directors, as

needed, for students who have developmental needs

Student Assessment: • Ensure that sites are in compliance with the provision of mid-clerkship and end-of-

clerkship feedback to students and the provision of narrative assessment • M3 Clerkship Final Grade Report Forms (FGRF)

Review all site-specific final grade report forms for accuracy, completeness and compliance with established guidelines, including appropriateness of final comments to be used for the Medical Student Performance Evaluation (MSPE)







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o Return forms to clerkship site directors for corrections and or additions, as necessary

o Communicate with clerkship site directors regarding any completion deficiencies; conduct faculty development as needed

Sign and send completed forms to the NEOMED Registrar with a copy to the Course Coordinator

Administrative: • Faculty Development

o With Clerkship Site Directors, facilitate the delivery of student feedback to individual clinical preceptors across clinical sites

o Identify need, deliver/facilitate and/or attend discipline specific faculty/resident development related to teaching and student assessment for clerkships and electives

• M4 Electives o Assist the M3/M4 Experiential Course Director in the development of discipline-

specific electives • M3 Clerkships

o Meetings Schedule, with assistance of the Course Coordinator, chair and participate

in all clerkship-specific quarterly site director meetings Participate in all Practice of Medicine Team (POMT) meetings Assist in planning and participate in related in-depth clerkship reviews,

implement related clerkship-specific recommendations and communicate proceedings to related clerkship site directors

Participate in orientation/training (or retraining) of clerkship-specific Clerkship Site Directors

o Student Assessment Ensure that FGRFs are submitted in a timely manner from related

Clerkship Site Directors, no later than four weeks after the end of the rotation

Ensure that competency ratings of “below expectations” and “exceeds expectations” are supported by comments

Ensure that the summary/global comments are robust and appropriate for inclusion in the MSPE

Ensure “Incomplete” FGRF requirements are completed by students, as required by Course Director







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Participate, as needed, in grade disputes for M3 and M4 o Course Evaluation

Ensure implementation of curriculum is consistent across teaching sites – assess for site specific discrepancies

Review end-of-clerkship site evaluations by students and address concerns with the specific sites

Address concerns that are identified outside of formal course evaluation processes with site directors

• Communication o Communicate with Director of M3 Clinical Experiences and/or Course Directors

for concerns regarding Clerkship and Elective Site Director(s), student(s), faculty, teaching site concerns, etc.

o Collaborate with Clinical Experiential Directors from other disciplines o Gather discipline specific information from clerkship and elective site directors as

necessary o Seek Clerkship Site Director and Elective Director feedback/input and

communicate to POMT and the M3/M4 Experiential Course Director, as necessary

• General Oversight o Identify student issues and communicate them to the appropriate Course Director o Identify site specific issues and communicate them to the appropriate Course

Director o Provide oversight for implementation of POMT recommendations for the specific

clerkship o Provide oversight for annual modification and implementation of core curriculum

initiatives S:\COM Curriculum\SLS\NEOMED\M3\Job Description M3 M4 Clinical Experiential Director 031417.docx Rev. 10/11/18







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Appendix D

Northeast Ohio Medical University

College of Medicine Position Responsibilities

M3 Clerkship Site Directors Overview: General oversight for each of the seven M3 clerkships at the Northeast Ohio Medical University (NEOMED) is provided by a Clinical Experiential Director in collaboration with the Director M3 Clinical Experiences. The clerkship at each hospital that provides a clerkship experience is under the directorship of the Clerkship Site Director. Responsibilities of the Clerkship Site Director include tasks and responsibilities in three categories: 1) curricular, 2) assessment and 3) administrative, which are specified below. Qualifications: A Clerkship Site Director must be a physician who holds current board certification in the discipline of the particular clerkship and has academic experience and/or training to enable him/her to function effectively in that role. The individual must have a NEOMED faculty appointment in the related discipline. Responsibilities: Curricular: Site-specific Clerkship Delivery

Establish a site-specific curriculum delivery structure in line with the overall clerkship curriculum structure and comparability standards to enable students to achieve the clinical curriculum as detailed in the clerkship’s Clinical Skills Experience Portfolio and the clerkship curriculum

• For the Obstetrics/Gynecology Clerkship only, include the didactic curriculum as defined by the 23 “aggregate core educational topics” and the 15 focused review topics based on subject USMLE highlights







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• Clinical Teaching o Orient students to clerkship roles and responsibilities in general as well as any

site-specific requirements o Ensure that when students are in clinical learning situations that involve

patient care, they are appropriately supervised at all times to ensure patient and student safety, that the level of responsibility delegated to the student is appropriate to his/her level of training and that the activities supervised are within the scope of practice of the supervising health professional (NEOMED Academic Policy 3349-AC-408 Clinical Supervision)

o Participate in clinical teaching – rounds, presentations, small group discussions, clinical skills reviews, etc.

o Oversee and assess student ability to communicate appropriately in writing (ex., history, physical examination, SOAP notes) and verbally (ex., case presentations); review materials on an on-going basis in order to gain insight into cognitive growth

o Provide mentoring for students throughout the clerkship o Use educational techniques, based on the adult learning paradigm to enable

students to become self-driven, life-long learners Teaching techniques can include weekly independent student group study

sessions with specified educational topics Support students in arranging for reviews/discussions of the focused

review topics

• Practice Based Learning and Improvement (PBLI) Project o Review expectations with students, including the focus on the PPICONS

approach o Approve each student’s clinical question/topic o Schedule presentations o Identify other appropriate faculty for presentation review o Assess presentations each clerkship cycle and communicate the assessment to

each student







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• Clinical Skills Experience Portfolio (CSEP) o Ensure that students are completing all required clinical experiences o Review completion expectations with students at the inception of the

clerkship o Review individual student logs, including content and timeliness of data

entry, on ongoing basis and provide feedback about completeness and deficiencies in exposure or practice to each student at least twice during the rotation – at a mid-clerkship review and at the end of the clerkship Ensure that each student has an adequate volume of patients and an

appropriate case mix o Document completion of the log on each student’s final grade report form

• Clinical Skills Assessment (CSA) o Participate in the assessment at the NEOMED Wasson Center each clerkship

cycle that is scheduled as part of the M3 Applications of Clinical Medicine (ACM) Course (compensated separately)

o Assist the ACM course with identifying other faculty from your clinical site to participate in CSA rating

o Make recommendations regarding development of new and/or modification of existing CSA case content to the ACM Course Director

• Palliative/Hospice Care

o Review expectations with students (specific clerkships) Family Medicine Clerkship: Schedule clinical site visits Internal Medicine Clerkship: Schedule workbook sessions; participate in

topic discussions or identify faculty designee Pediatrics: Ensure student completion of instructional videos and respond

to questions from students

• Core Curricular Content o Identify faculty for streaming video presentations as needed o Review web-based case content o Make recommendations for required text to the Clerkship Curriculum Director

and the Clerkship Course Director annually

Student Assessment:







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• Notify the NEOMED Clerkship Course Director and/or Clinical Experiential Director as soon as a student is identified as performing below expectations

• Final Grade Report Form (FGRF) o Distribute and gather (in a timely fashion) all student clinical performance

assessment forms Assure that an adequate number of faculty assess each student’s

performance throughout the clerkship Assure that assessment forms are completed accurately and constructively

o Complete FGRFs include narrative comments for each competency; required for

competencies assessed as “below expectations” and “exceeds expectations”

provide Site Director Summary that will be used for the student’s Medical Student Performance Evaluation (MSPE)

apply honors and failure criteria appropriately to determine the student’s grade for the clinical portion of the clerkship

Submit FGRFs in a timely fashion – no more than four (4) weeks after the conclusion of the clerkship

• Student Feedback

o Provide informally on an ongoing basis throughout clerkship o Pursue/clarify any “needs development” concerns from residents and faculty

to determine whether isolated or recurring in nature o Provide formally at a mid-clerkship review and an exit face-to-face

assessment summary; clearly communicate deficiencies to the student, particularly if an overall grade of “fail” is being assigned

• Grade Dispute

o Serve as the point of first contact for a student disputing his/her clerkship grade

o Provide a written summary of the discussion including the recommended resolution

Administrative:

• Faculty Orientation and Development o Provide and evaluate orientation and faculty development for faculty,

residents and staff, with assistance from NEOMED, pertaining to clerkship







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procedures, requirements, curriculum content, teaching techniques and/or student assessment, to ensure that the site’s educational procedures and educational outcomes are comparable with other sites; information provided annually via a NEOMED-conducted student evaluation of the clerkship

o Facilitate the delivery of student feedback to individual clinical preceptors at that clinical site

• Student Scheduling

o Create student schedules of activities prior to the start of each clerkship rotation, often with the assistance of hospital educational support. Schedules can include, but are not be limited to, call, didactic sessions and outside clinical rotations. Assure that each student’s schedule is balanced and consistent with clerkship curricular and comparability requirements.

• Clerkship Evaluation

o Participate centrally, with NEOMED and clerkship academic leadership on an ongoing critique of the clerkship curriculum (clinical, didactic, assessment), including content, procedures and delivery, and effectiveness in accomplishing clerkship goals and objectives

o Attend the in-depth evaluation of the specific clerkship that is held every three years

• Meetings and Communication

o Participate in all discipline-specific Clerkship Site Director meetings o Work collaboratively and constructively with the Clerkship Clinical

Experiential Director and Course Director o Communicate site-specific concerns to the clerkship administrative team

including the Course Director and clerkship-specific Clinical Experiential Director

o Contact Course Director and Clinical Experiential Director regarding student issues/concerns

• Clerkship Support

o Participate, when able and as required, in centralized educational activities that can include, but not be limited to, Clinical Skills Assessments (specified above), the Prerequisite to the Clinical Curriculum course, M3 orientation activities, etc.







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• Follow all Clerkship policies and procedures according to the Clerkship Site Director

Manual

• Provide site-specific, and discipline-specific information as requested by the Associate Dean for Curriculum and Medical Education, the Course Director, or Clinical Experiential Director, which may be needed for accreditation reports

E. Young 11-02-09; SLS 10-13-13; 10-27-14 s\Fammed\ss\NEOMED\M3\JOB DESCRIPTION RESPONSIBILITIES Clerkship Site Director 102714.docx rev. 10/11/18

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