neighborhood conservation program review...“work plan” document 3. broader planning and policy...
TRANSCRIPT
Neighborhood ConservationProgram ReviewWorking Group Meeting #2
June 20, 2019
2
Meeting Agenda
1. Opening
2. Introduction of Draft “Work Plan” document
3. Broader Planning and Policy Background and Context
4. “Deep Dive” into Neighborhood Conservation Process
5. Next Steps and Business Items
6. Adjourn
(approx. time)
5 min
30 min
30 min
50 min
5 min
3
Introduction to Draft “Work Plan” Document
(see accompanying deck)
4
Introduction to Draft “Work Plan” Document
(see accompanying deck)
A. Policy and Planning Considerations
5
Introduction to Draft “Work Plan” Document
(see accompanying deck)
B. Infrastructure Delivery Programs
6
Introduction to Draft “Work Plan” Document
(see accompanying deck)
C. Prioritizing Projects to Advance
7
Introduction to Draft “Work Plan” Document
(see accompanying deck)
D. Project Execution
8
Introduction to Draft “Work Plan” Document
(see accompanying deck)
E. Funding, Costs and Timing: Then and Now
9
Introduction to Draft “Work Plan” Document
(see accompanying deck)
F. Spatial Distribution and Equity Aspects
10
Introduction to Draft “Work Plan” Document
(see accompanying deck)
G. Civic Engagement Elements
11
Introduction to Draft “Work Plan” Document
(see accompanying deck)
G. Tentative Schedule for DiscoveryMEETING POTENTIAL TOPICS
June 20, 2019 A. Policy and Planning Considerations
(including “Deep Dive” into NC Program / NCProject life cycle timeline and scoring)
July 8 – week of B. Infrastructure Delivery Programs
C. Prioritizing Projects to Advance
D. Project Execution
July 22 – week of E. Funding / Costs / Timing: Then and Now
Sept. 2 – week of F. Spatial / Equity Aspects
G. Civic Engagement
12
Broader Planning and Policy Background and Context
13
Context of NC Plans and Other County Plans and Policies
• Generally around the same time in the 1960s, two plans/programs emerged to influence the future of the Arlington community, yet in different ways and at different scales:
• The Comprehensive Plan
• The Neighborhood Conservation Program
14
Why the NC Program was Created History
• In 1963, the Planning Commission created a committee to review the deterioration of some older residential areas, and propose a program to help conserve these areas
• Reaction/Response to evolution of community• Unprecedented population growth over four decades:
• 1920: 16,000 residents
• 1960: 180,000 residents
• Physical shortcomings: narrow lots, shallow frontage; sub-standard streets without curb/gutter; larger share of older homes;
• Shortage of vacant land / Good access to jobs / Rising land values
• Increasing pressures for prospective developers to consider tear-downs/ consolidations of lower value single family homes to build apartments
• Efforts initiated to conserve residential neighborhoods – improve environment and increase values to deter redevelopment/urban renewal
15
Why the NC Program was Created Objectives
• Broad objective: to stop deterioration in older residential areas where citizenry indicated desire to:
• Assure private maintenance
• Achieve an improved environment through private and public works
• Other objectives:• Responsible leadership
• Awareness of neighborhood and its problems
• Increased knowledge of County government and understanding of community growth
• Improved citizen action through collective attempts to achieve better neighborhoods and homes
16
Developing a Neighborhood Conservation Plan
In Arlington, residents leverage their knowledge of the neighborhoods they live in to lead a grassroots-based process to develop Neighborhood Conservation Plans.
Resident volunteers work with Neighborhood Conservation staff to capture community members’ vision, ideas and needs, and recommend improvement projects.
ProcessHow it Works
Plan Implementation
Board Acceptance of Neighborhood
Conservation Plan
Preparation of Neighborhood
Conservation Plan
Plan Letter of Commitment to NCAC
17
County Plans and Policies
18
The Comprehensive Plan
Guides coordinated and harmonious development through public services and facilities
The County Board originally established Arlington County’s Comprehensive Plan by resolution in 1960 (with five elements)
19
General Land Use Plan
GLUP Map
20
Public Spaces Master Plan
Plan Sub-Elements:
• Natural Resources Management Plan (2010)
• Public Art Master Plan (2004)• Urban Forest Master Plan (2004)
21
Master Transportation Plan Plan Sub-Elements:
• Pedestrian Element (2008)• Demand and System
Management Element (2008)• Parking and Curb Space
Management Element (2009)• MTP Map (2016)• Streets Element (2016)• Transit Element (2017)• Goals and Policies Summary
(2017)• Bicycle Element (2019)
22
Water Distribution Master Plan
23
Community Energy Plan
24
Stormwater Master Plan
25
Chesapeake Bay Preservation Plan
26
Sanitary Sewer System Master Plan
27
Sector Plans, Corridor Plans, Area Plans
• Adopted, Area-Specific Plans that Support the Comprehensive Plan
– Present more detailed vision and recommendations for defined areas
• Sector Plans• Area Plans• Revitalization Plans
– Typical Components of Various Plans• Existing Conditions Analyses• Vision, Goals, Objectives• Policies and Elements of the Plan• Design Guidelines• Implementation
28
Other Ways Capital Projects Identified
• Capital Improvement Plan
• Laws and Codes (e.g. Americans with Disabilities Act, Chesapeake Bay Preservation Ordinance)
29
Developing the CIP
FY2019-28 CIP PRIORITIES
Typical Inputs into the CIP• Plan recommendations• Operational needs/demands• Public input• Other
30
Developing the CIP
31
How County and Neighborhood Plans intersect in identifying/scoping projects
• In practice, for each NC Project submission, the internal staff review process presents opportunities to add other County priorities, if a good fit (such as bio-retention component, storm upgrades, or paving).
• Technical conflicts may arise as NC Projects are being advanced as they relate to County policies, plans, or standards. Example:
• Neighborhood wants to include specific element/parameter(such as streetlights, roadway widths, driveway widths)
• County policies/standards may call for an application of that element that conflicts with the neighborhood’s opinion
• Typically come to a workable solution that balances resident preferences with engineering standards.
32
How County and Neighborhood Plans intersect in identifying/scoping projects
• Departments typically review draft Neighborhood Conservation plans as they are developed to identify potential conflicts with County goals or policies, so that ideally they may be addressed.
33
“Deep Dive” into Neighborhood Conservation Project Process
(see accompanying deck)
Neighborhood Conservation Program:
Program Review & Project Life Cycle
Tim McIntosh, Program Manager,
Neighborhood Conservation
Grassroots
Civic
Engagement
Neighborhood
Plans &
Projects
• Collaborative effort between neighborhoods and the County
• Gives residents a voice, who in return have a greater sense
of ownership by drafting their own plans and have a direct
involvement in the implementation of neighborhood focused
projects.
What is Neighborhood Conservation?
An inclusive countywide initiative
1. Submit a Letter of Commitment to the NCAC
▪ First step to becoming an active participant in the program.
▪ Letter identifies the boundaries of the neighborhood conservation area
and designates neighborhood representatives.
2. Prepare a Neighborhood Conservation Plan
▪ Typically, civic association prepared the NC Plan.
▪ NC Program Staff provides technical, clerical and design assistance.
▪ Neighborhood-wide survey conducted, to identify opportunities,
problems, and areas for improvement.
▪ Inventory existing conditions (curbs, sidewalks, parks, etc.)
▪ Information informs drafting of NC Plan, submitted to County staff for
comments and suggestions
Developing a Neighborhood Conservation Plan
Developing a Neighborhood Conservation Plan
3. Submit the NC Plan for Acceptance
▪ NC Plans go through review process prior to NCAC acceptance.
▪ Once approved by NCAC, neighborhood presents NC Plan to the
Planning Commission.
▪ Finally, plan presented to County Board for its acceptance.
4. Implement the Plan
▪ With Plan acceptance, neighborhood is eligible to seek funding for
specific projects.
▪ Curb, gutter, sidewalk and streetlight project requests must include
petition from specified share of residents on block.
▪ NCAC provides NC project funding recommendations to the County
Board every six months.
▪ Once funding approved by the County Board, projects are scheduled
Developing a Neighborhood Conservation Plan
Once accepted, Neighborhood Conservation Plans
serve as guides to the County Board, Planning
Commission, County staff and other bodies when
considering proposals within the neighborhoods’
boundaries, such as:
• General Land Use Plan (GLUP) amendments
• Rezoning applications
• Site plan applications
• Use permit applications
• Variance requests
• Capital improvements
Neighborhood Conservation
Staff
Neighborhood Conservation
Advisory Committee:
Civic Association Representatives
and Block Representatives
DES:Engineers
TE&OWSS
OSEMCM
Parks
NC Plans:Civic
Associations and Residents
Neighborhood Conservation is a Collaborative Process
A responsive local government
in a community partnership to
build resilient neighborhoods
How does Neighborhood Conservation work?
• Sidewalk, curb and gutter
Intersection Projects
Traffic Management
Beautification
Streetlights
Neighborhood Signs
Rain Gardens
Neighborhood Planning Studies
Historic Preservation
• Park projects and playground enhancements
Civic
Engagement
Neighborhood
Projects
NC Program – Public Improvement Project Types
Project Mix:
75%
25%
NC Street Improvement Process
Neighborhood request:
Improve traffic
management and
pedestrian safety,
beautification, and improve
storm water management.
Project Location
N Sycamore St.Williamsburg Civic Association
NC Project - Streetscape Case Study:
N Sycamore St. – facing North
toward Williamsburg Blvd.N Sycamore St. – facing South
toward 26th St. N
N Sycamore St.Williamsburg Civic Association
NC Project - Streetscape Case Study:
NC Street Improvement Process
1 Request a field/land survey from DES
2 Request traffic counts from TE&O staff, and if applicable, pedestrian counts.
3 Request collision data from TE&O staff.
4 Request transit information regarding bus routes and stops.
5 Request APS information regarding bus stops and routes
6 Check with Capital Bikeshare staff regarding potential station locations.
7 Check with DES/OSEM staff regarding potential bio-retention facility
8 Review potential tree impacts with County Forester and Landscape Architect
9 Organize a field meeting with NC, DES, OSEM, and DPR staff as applicable.
10 Review plan with Fire Marshall, if applicable, condition apply.
11 Organize TE&O scoping meeting with NC, DES, OSEM and DPR staff, as applicable.
Note: To be completed after Clipboard Petition has passed
NC Concept Design – Scoping Checklist
NC Street Improvement Process
Notes:
1. Neighborhoods may change their first
priority project. However, points
accrued for non-qualified projects are
not transferrable to other projects.
2. Neighborhoods are encouraged to
seek alternate funding sources (e.g.,
Neighborhood Traffic Calming, Small
Parks Grants, Parks and Recreation,
Federal Funding Sources, Developers).
Alternate funding commitment must be
demonstrated via written commitment
from the funding body.
3. “Arterial” is defined in the Master
Transportation Plan, types A-F.
4. “Schools” are defined as day use
educational facilities, both public and
private, having a weekday enrollment of
more than 100 students. Non-public
schools will need to be validated by the
neighborhood association and specially
mapped by County staff.
5. Signs are not considered "projects."
Point System Worksheet
Sample Preliminary Project list
After
Before
N Sycamore St.Williamsburg Civic Association
NC Project - Streetscape Case Study:NC Project - Streetscape Case Study:
Benefits:
• Changes character and feel from an
unwelcoming, wide street to a
neighborhood complete street.
• Brings neighbors closer together.
After
Before
Benefits:
• Traffic management
• Pedestrian safety and access
• Improves tree canopy
• Improves & manages Stormwater
run-off
N Sycamore St.Williamsburg Civic Association
NC Project - Streetscape Case Study:NC Project - Streetscape Case Study:
1. Initial Staff Contact
2. NCAC Rep check-
In
1. Civic Association
Meeting
2. Project
Presentation/Discussion
3. Form Working Group
1. First working group
meeting
2. Scope definition
1. Staff prepares
initial concept
plan with cost
estimate
1. Staff prepares
initial concept
plan with cost
estimate
1. Working group
meeting review
concept plan
2. Additional reviews
if required
1. Staff refines
concept plan with
cost estimate
1. Staff refines
concept plan with
cost estimate
1. Civic association meeting
2. Project presentation
3. Vote of concept plan
approval
1. Project
qualification letter
from NCAC
Representative
NC Parks Proposed Project Process
1. County Board
Approval
1. Staff prepares initial
design development
plan with cost
estimate
1. Staff refines design
development plan
2. Additional reviews if
required
1. Staff prepares
construction
drawings
1. Permitting and
Regulatory agency
reviews
2. Additional reviews if
required
1. Bidding contract
award
2. Budget Review
1. Working group
meeting
2. Review design
development
plan
1. Civic association
approval of design
development plan
1. Construction
NC Parks Implementation Process
Oak Grove ParkCherrydale Civic Association
Project Location
NC Project - Park Case Study:
After
Before
NC Project - Park Case Study:
34
Next Steps and Business Items
35
Introduction to Draft “Work Plan” Document
(see accompanying deck)
G. Tentative Schedule for Next MeetingsMEETING POTENTIAL TOPICS
JULY 9, 2019 B. Infrastructure Delivery Programs
C. Prioritizing Projects to Advance
D. Project Execution
JULY 25, 2019 E. Funding / Costs / Timing: Then and Now
SEPTEMBER 5, 2019 F. Spatial / Equity Aspects
G. Civic Engagement