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NEBOSH Diploma Webinar

Briefing session: Unit D / Unit ID

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NEBOSH Diploma Unit D/ID

• Aim to supplement revision by tutor guided discussion

• Take a question and answer session through each section of Unit D/ID

• Attendees will be able to comprehend what is required of them to ensure that they fully meet the NEBOSH requirements before submission of the Unit D/ID Assignment

• Discussion on timeframes, layout and general content of the Unit D/ID

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Information pages

• Your NEBOSH National Diploma Exams with Astutiswww.astutis.com/nebosh_diploma_exams

• NEBOSH Unit D Candidate Guidance and Examiners’ Reportwww.nebosh.org.uk/Students/default.asp?cref=189&ct=2

• Your NEBOSH International Diploma Exams with Astutis http://info.astutis-resources.com/idip-exams

• NEBOSH Unit ID Candidate Guidance and Examiners’ Reportwww.nebosh.org.uk/students/currently_studying/default.asp?cref=207&ct=2

• Astutis Unit D Blogshttp://safetyblog.astutis.com/?s=Unit+D+%281%29

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Submission of Unit D/ID

There is a two stage process to submission

1. Complete the Astutis on line registration form in good time

You can’t submit without this

2. Complete the Unit D/ID assignment with Unit D/ID assignment log and submit Unit D/ID to NEBOSH by the submission deadline

You can’t submit without this

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• Astutis registration deadline

• 1st week January

• 1st week April

• 1st week July

• 1st week October

Registration and submission dates

• NEBOSH submission deadline

• February

• May

• August

• November

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Unit D / Unit DNI

• Last Unit D submission - November 2017

• Last Unit D resubmission - August 2018

• First DNI submission - February 2017

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Assignment Brief

• The candidate is required to carry out a detailed review of the health and safety performance of a workplace or organisation and to produce a justified action plan to improve performance

• 8 000 to 12 000 words (No upper limit)

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• Executive Summary

• Introduction • Aims and objectives

• Methodology

• Description of the organisation

• Legal Environment

• Review of the Health and Safety Management System • Description

• Gap Analysis

Report Structure

• Hazard Identification • Physical Hazards • Health and Welfare Hazards

• Risk Assessment • Physical Hazard • Health and Welfare Hazard

• Conclusions • Recommendations • Action Plan

• Management System • Hazards and Risk

• References / Bibliography • Appendices

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• Planning and presentation (8)

• Executive Summary (10)• Introduction (10)

• Aims and objectives • Methodology • Description of the

organisation • Legal Environment

• Review of the Health and Safety Management System • Description (6)• Gap Analysis (6)

Marks (%)

• Hazard Identification • Physical Hazards • Health and Welfare Hazards

(16)

• Risk Assessment • Physical Hazard (10)• Health and Welfare Hazard

(10)

• Conclusions (6)• Recommendations (6)• Action Plan

• Management System (6)• Hazards and Risk (6)

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Planning and Presentation

• Impersonal / past tense

• “This was done” rather than “I did this”

• Avoid switching tenses – starting future / finishing past

• Use the section headings given

• Use the action plan table given

• Reference properly

• Signpost

• Spellcheck / proof read

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Proportionality

• Assume actual word count is 10 000*

• Introduction is worth 10%

• use 1 000 words

• SMS Review

• = 1 200 words

• Hazard ID (16%)

• 15 hazards in 1 600 words

• = 110 words per hazard

• Half a page per hazard?

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Executive Summary

• Written last

• For an intelligent lay person

• Concise overview of the important points

• Summarise the main conclusions and recommendations

• Length limited

• No longer than one side of A4 using single-spaced Arial font (size 11) and 2cm print margins (left, right, top and bottom)

• Problems

• Solutions

• Persuasion (CBA)

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Introduction

• Aims and objectives

• Methodology

• Description of Organisation

• Legal environment

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Aims and Objectives

• In the context of the assignment brief

• Signpost what follows

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• Data gathering

• Different for SMS gap analysis / hazard identification and risk assessments?

• Inspections, interviews, document reviews, incident statistic analysis

• Explain and justify

Methodology

• Data evaluation

• Judgements

• Subjective / Objective

• Benchmarking against standards

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Description of Organisation

• What is relevant in the context of the assignment?

• Whole organisation and/or site

• Size – geographical / numbers employed

• Nature of work / activities undertaken

• Workforce profile

• Employment patterns

• Management structure

• Culture

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Legal environment

• Context – effective SMS

• Criminal and civil consequences of failure

• Outline relevant legislation and relationship between Act, Regs, ACoP and guidance (cross refer to hazard ID and risk assessments)

• Case law

• Not an exhaustive list / legal register

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Questions?

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SMS Review

• An overview of the current OHSMS

• Compared to a recognised health and safety model

• Detailed description of the recognised model used is not required

• Critical review

• Clear systematic description of gaps

• and where no gaps exist

• For all areas of the management system

• identify priorities for improvement

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Reviewing Against HSG65

• Does the policy set a clear direction for the organisation to follow?

• Has the policy been shared throughout the workforce?

• Does the policy reflect the organisation’s values and beliefs?

• Does the policy express a commitment to provide a safe and healthy environment?

• Was the policy written in consultation with the workforce?

• Has the policy been signed and dated by the person at the top of the organisation?

• Do the actions of the organisation and its workers mirror the statements you have made?

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Reviewing Against OHSAS18001• Is the policy appropriate to the

nature and scale of the organisation’s OH&S risks?

• Does the policy include a commitment to prevention of injury and ill health and continual improvement in OH&S management and OH&S performance?

• Does the policy include a commitment to at least comply with applicable legal requirements and with other requirements to which the organisation subscribes that relate to its OH&S hazards?

• Does the policy provide the framework for setting and reviewing OH&S objectives?

• Is the policy documented, implemented and maintained?

• Etc, etc, etc

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Answering the Questions

• Yes / No ?

• Percentage compliant?

• Likert scale?

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Possible summary table for use

Standard Required What’s in place in x company

Gap? / Required Improvement P

1

2

3

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SMS Review

• Join this up and cross-reference to other parts of the report

• The planning bit of HSG65 is premised on

• prevention through identifying, eliminating and controlling hazards and risks

• The planning bit of OHSAS 18001 requires:

• The organisation shall establish, implement and maintain a procedure(s) for the ongoing hazard identification, risk assessment, and determination of necessary controls

• i.e. the next chunk(s) of the report!

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Questions?

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Hazard ID

• Identify at least 15 relevant hazards or activities using knowledge and understanding gained in Units B and C

• Hazards or activities should be relevant to the chosen organisation

• Be specific – e.g. a particular type of slip hazard rather than ‘slips and trips’

• Candidates should briefly discuss the likely implications of each*

• Identify (and justify) two high priority hazards to be used as part of a suitable and sufficient risk assessment • One physical hazard or activity (Unit C)

• One health and welfare hazard or activity (Unit B)

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Hazard ID

• 110 words per hazard

• For each selected hazard

• Explain the hazard

• Show any local or national data to indicate the scale of the problem

• What do current controls look like?

• What does good practice look like?

• refer to guidance etc

• Conclude with your priority indicator

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Questions?

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Risk Assessments

• Must be completed on the chosen hazards identified and justified in the preceding section

• Evaluate effectiveness of organisational control• Describe methodology - must be

• ‘suitable and sufficient’• legally compliant • appropriate for each hazard identified

• Refer to appropriate legislation, ACoP, guidance etc• Follow a recognised risk assessment model where appropriate• Review existing control measures • Provide (hierarchical) options for further action • Make use of available data e.g. noise surveys. • Must be included in the main body of the report

• zero marks if included in appendices

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Questions?

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• 600 / 700 words

• Concise summary of main findings

• No new issues or additional relevant factors

• Refer back to the aims and objectives

• how well they were achieved

• Ensure all main findings are discussed in logical order

Conclusions

• Read the report

• Highlight / underline the main findings

• Capture them and organise

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Recommendations

• Based upon the points set out in the conclusions

• Make reference to

• Gap analysis of the HSMS

• Assessments of the levels of risk posed by the hazards identified

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Recommendations should be ...

• Justified • Reason for inclusion

• Complete • Covers all main findings

• Practical • Realistic proposal in terms of the resources required

• Include a cost benefit analysis

• Prioritised• Explain the system of prioritisation

• Address most pressing issues first

• High risk / low cost etc

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Action Plans

• The tool through which the recommendations will be implemented

• Not a list of recommendations

• One action plan for actions to improve the health and safety management system

• One action plan to reduce the risks associated with the hazards identified for risk assessments

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Action Plans

• Tabular format

• SMART objectives

• Multiple actions per recommendation – in order

• Detailed enough

• For someone to pick up and run with

• To stand up to audit

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Questions?

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Bibliography and References

• Harvard uses author and date in text e.g. reference to HSG65 (HSE, 2013) • List of references at the end of the paper• In alphabetical order of author surname• HSE (2013) “Managing for Health and Safety, HSG65,

third edition” HSE Books, London

• Vancouver uses a number at the end of the sentence to indicate the reference e.g. HSG65 (1)• List of references at the end of the paper • In number order reflecting order of citation in text• (1) HSE (2013) “Managing for Health and Safety, HSG65,

third edition” HSE Books, London

• Useful website – Neilstoolbox.com

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Submission

• Before set submission date - accompanied by submission form and a completed assignment log sheet

• Presented in an approved manner (i.e. in a flat, A4, (maximum 23 cm X 31 cm), two-pronged, clear-fronted, plastic binder)

• Front cover and contents page

• Appropriate choice of font size (min 11pt) and line spacing

• Recorded delivery

• Keep a copy of assignment and proof of posting

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Submission

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Questions?

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NEBOSH Diploma Unit D/ Unit ID

Questions?