Group Leader Training

Neal Rakesh, Udayan Bubna, Chrstine So

Read and Re-Read Everything you need to know

◦ Training Guide◦ Schedule

Ask us questions◦ Tech Day HQ: 1303 EECS◦ (5-2526) or (734) 615-2526 on any phone

The Guide

Remember its Saturday, Nov 8th

Tech Day Depends on you◦ Group Leaders are responsible for presenting

what the University of Michigan is all about◦ Group Leaders are the first impression people get

about the University of Michigan

Tech Day

Share your personal experiences

You have the power to keep things on time

Groups of two◦ Back each other up◦ Both of you need to provide your inputs on

campus

How To Lead

Group Leaders ◦ Maize Tech Day T-Shirts

Planning Committee◦ Red Tech Day T-Shirts

T-Shirts

By 8:00 a.m. at 1311 EECS Pick up

◦ T-Shirt◦ Folder◦ Name Tag

Breakfast Go to Opening Session Assignments (8:30

a.m.) By 8:50 a.m. have your group seated in their

correct Opening Session Rooms Student groups should only have students Parent groups should only have parents

Check-In

9:00 – 10:15 a.m. Keep focus towards the speaker Help Others Find Seats Cell Phone on Silent DON’T LEAVE!!!! At the End

◦ Gather your Group In the Front◦ Hold up your Group # Sign◦ Take a Head Count (Remember the Number)

Opening Session

Talk About Yourself◦ Name◦ Year◦ Major (No Abbreviations)

Go over the day schedule briefly Make Sure Each Person has

◦ Bag◦ Name Tag◦ Welcome Packet Publication◦ Flyers◦ Lunch Ticket◦ Feedback Survey◦ Exhibit Map

Break the tension….

Introduction

10:25 – 11:00 a.m. (PG) 1:05 – 1:35 p.m. (SG) Turn Cells ON Tours are 35 minutes

◦ About 3-5 minutes for each stop◦ DON’T LOSE TRACK OF TIME!!!!

Campus Tour Page◦ A Guide not a necessary thing (Don’t Recite it….)◦ Talk about your own experiences◦ Answer all questions possible

Campus Walking Tour

11:05 – 11:40 a.m.

2 Department Presentations – 35minutes each

Stay with your group

Cell Phone on Silent

Department Presentation (PG)

50 minute Session

Led By Design Competition Leader

Help or Participate in the Competition

Design Competition (SG)

Refer to Schedule for Times

2 Department Tours – 50 minutes each

Stay with your group

Cell Phone on Silent

Department Tours (SG)

1:40 – 2:30 p.m. & 3:45 – 4:35 p.m. Volunteers will drop off Transfer students

with you. They will join you for the first Department

Tour. At 2:30 p.m., the transfer students will be

picked up by their volunteers at their designated ending points (on the schedule).

Make sure transfers students are not with you after 2:30 p.m.

Transfer Students (SG)

11:45 a.m. – 12:20 p.m. (PG) 12:25 – 1:05 p.m. (SG) Need a Lunch Ticket to get lunch (given at check-in

for visitors) Visitors Cannot Buy Lunch Pick it up at the Lunch Distribution Room (on

Schedule) Follow Trafficking Signs (Enter/Exit) Eat in the Lunch Room Talk and have fun with your group Lunch

◦ Sandwiches◦ Chips◦ Pop/Water

Lunch

12:25–1:15p.m. (PG) 10:25–11:15a.m. or 11:25a.m. – 12:15 p.m. (SG) Cell Phone Ringers ON 50 Exhibits

◦ Housing exhibits – Dude◦ Other exhibits – EECS

Locations on Exhibit Map and Description in Welcome Packet

Runners between the Dude and EECS to make sure you group doesn’t get lost

Allow for a bathroom break Set a time and place to meet when your session is

over (VERY IMPORTANT!!!) Use your Group # Sign

Exhibits

The purpose is to allow students to interact with different societies.

Societies: 5 RED raffle tickets each Students: 5 BLUE raffle tickets each RED tickets are awarded after the students talk and

interact with great interest to the different societies BLUE tickets are given by student to society that they

like The student that is picked from the raffle wins The society with the most BLUE tickets win a cash

prize

Raffle Ticket Game (SG)

3:30 – 3:45 p.m.

Drink and Snacks

One per person

Bathroom Break (locations on the map)

Snack Break (SG)

1:25 – 4:35 p.m. (PG) 10:25 – 11:15 a.m. or 11:25 a.m. – 12:15

p.m. (SG) Tell your group you are leaving (PG) Someone else will take them to their closing

sessions Help visitors take their seats Leave them your e-mail, if they want to ask

you more questions

Panels

Sign Up Now if you want to volunteer for panels

Parent Group Leaders◦ Stay extra in order to do panels (Refer to

Schedule) Student Group Leaders

◦ At Tech Day for the entire time Answer Questions Be appropriate

Participate In Panels

4:45 – 5:00 p.m. Before entering the room

◦ Tell students to fill out the feed back survey with the pencils provided (for more raffle prizes)

◦ Write their name clearly on each RED raffle ticket Raffles will be drawn for students

◦ Winners for both RED tickets and Feedback surveys Help the student find their seats Leave them your e-mail, if they want to ask you

more questions Stay until the end of the closing session to fill

your group leader surveys

Closing Session (SG)

Can be found in your folders Please Fill the Survey It allows us to make Tech Day better for

coming years Turn it into 1303 EECS Sign Out at 1303 EECS

Group Leader Survey

Keep your comments appropriate Make sure you know all rooms before Tech Day Ask us questions

◦ Tech Day HQ: 1303 EECS◦ (5-2526) or (734) 615-2526 on any phone

Bring a watch and check it a lot Turn your cell phone on during exhibits and

campus tours During lunch read traffic flow signs TALK A LOT Remember You have the power to keep your group

ON TIME Answer Questions

Final Thoughts

Watch Warm Jacket Cell Phone M-Card Writing Utensil Comfortable Shoes Your Brain and Experiences Your Enthusiasm

Checklist

Group Member Want to leave in the middle of Tech Day◦ They cant leave!

Group Member Wants to switch groups◦ Cant switch! (if they persist, send them to

registration at Chrysler Center)

Problems

What if you don’t know the answer to a question that needs to be answered immediately?◦ Call Headquarters for serious issues.◦ Give email if its an academic issue.

What if a group member wants to attend a department tour other than the two he/she is registered for?◦ They cant! (it’s the same as a switch!)

Problems (cont.)

Group Member gets lost◦ Call Tech Day HQ and tell a runner to find the

member

Department speaker doesn’t show up◦ Contact Us and Tech Day HQ◦ Speak on behalf of the speaker until he/she gets

there◦ Make sure you are on time

Problems (cont.)

What if you realize that your group is off schedule?◦ You have authority to make group leave

department sessions early.

You get lost◦ Refer to schedule and training guide first◦ If that fails, call Tech Day HQ for a runner to help

you

Problems (cont.)

Group Member wants medications◦ You cannot give or buy them medication (they can

buy it at U GO’s themselves)

Group Member is injured◦ Call Tech Day HQ

Crisis

Fire Alarm◦ Take your group safely out the building◦ Count the number of people in your group◦ Contact Us and Tech Day HQ to get building

problem solved

Crisis (cont.)

What day is Tech Day?◦ This Saturday, November 8th

What time and where is Group Leader Check-In?◦ 8:00 a.m. at 1311 EECS

What do you do if you don’t know what to do?◦ First, refer to your group leader training guide and

schedule. If you can’t figure it out call us or find a Committee member.

Quiz

What if group members want to go to Bursley?o NO ONE can go to Bursley!

What is Tech Day HQ phone number?◦ (5-2526) or (734) 615-2526

What if group member wants to go to Panda Express?o No one is allowed to buy their own food!

Quiz (cont.)

Panel Questions

Contact Us Neal Rakesh

◦rakeshnk◦(989) 430-6527

Udayan Bubna (udy)◦udayanb◦(734) 846-9922

Christine So◦caso◦(248) 219-3400

Tech Day HQ◦ (734) 615-2526

Help Us, Your Our Only Hope