ndrf - thcritical date sheet tender published on 05/03!2019 & bid document download start date...

TE CONSISTING PAGE 01 TO 50

Government of India, Ministry of Home AffairsDirectorate General, National Disaster Response Force

(procurement Branch)6th Floor, NDCC-II Building, Jai Singh Road, New Delhi-01

Tel No 011-23438091E-mail: [email protected]

TE No. 1-17018/1305IHQ-NDRF/2018 SQQ7 Dated, thetJ5 /03/2019

1. On behalf of the President of India, DG NDRF invites on line open tender in two-bidsystem for the procurement of 17698 Nos. Dungaree (Colour Orange) for all NDRF Units.

2. Bids shall be submitted online at CPPP website https://eprocure.gov.in./eprocure/app. Tendererare advised to follow the instructions provided in the Instruction to Bidder (ITB). Tenderers areadvised to follow the instruction for online bid submission regarding e-submission of the bids"through Central Public Procurement Portal· for e-procurement athttps://eprocure.gov.inleprocure/app. Only online bid would be~ccepted.

CRITICAL DATE SHEETTender Published on 05/03!2019

www.eprocure.gov.in&www.ndrf.gov.in

Bid Document download start Date 06/03/2019

Clarification Start Date 06/03/2019

Clarification End Date 12/03/2019 at 1700 Hrs.-

Pre-bid meeting 12/03/2019 at 1500 Hrs.

Bid Submission Start Date 19/03/2019 at 0930 Hrs

Bid Submission End Date 26/03/2019 at 1500 Hrs

Bid Opening Date 27/03/2019 at 1500 Hrs

3. This tender enquiry has contains as following:-

(i)(ii)(iii)(iv)(v)(vi)(vii)

Enclosure: As above.

Instruction to Bidders (ITB)Eligibility and Qualification criteriaSchedule of requirementsTechnical SpecificationsGeneral Condition of Contract (GCC)Special Condition of Contract (SCC)Standard formats ~~-

- lb.(J.K.S. R~t)

DIG (Prov.), NDRFFor and on behalf of the President of India

. Dy. Inspector General: Upload the tender on NDRF website please. Directotate General (Nf)RF)

Ministry of Home AffainNew Delhi

Copy to:-The In-charge (IT Cell)

-----------------------------------------------------

mailto:[email protected]

http://www.eprocure.gov.in&www.ndrf.gov.in

INSTRU NTOBIDDERS

ON FOR ONLINE SUBMISSION

As r the directives of Department of Expenditure, this tender document has beenpublished on the Central Public Procurement Portal (URL: http://eprocure.gov.in). The biddersare required to submit soft co~e$ of their bids electronically on the CPP Portal athttp://eproc e.gov.inleprocure/app,\ using valid Digital Signature Certificates. The instructionsgiven below e meant to assist the bidders in registering on the CPP Portal, prepare their bids inaccordance ith the requirements a~ submitting their bids online on the CPP Portal.

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More inform tion useful for subm¥illlg online bids on the CPP Portal may be obtained at:https:lleproc e.gov.in/eprocure/app]

I

2.

2.1 Bidders e required to enroll! on the e-Procurement module of the Central Publict Portal (URL: http/lC!lprocure.gov.inleprocure/app) by clicking on the linkto Enroll". Bidder En olment on the CPP Portal is free of charge.e enrolment process, tit bidders will be required to choose a unique usemamepassword for their ac ~ts.advised to register th it\valid email address and mobile numbers as part of theprocess. These would beused for any communication from the CPP Portal.ment, the bidders w lithe required to register their valid Digital Signature

Certificate (Class II or Class I I Certificates with signing key usage) issued by anyCertifying uthority recognized y CCA India (e.g. Sify I TCS I nCode I eMudhra etc.),with their p ofile. i

2.5 Only one alid DSC should be ~gistered by a bidder. Please note that the bidders areresponsible 0 ensure that they do ~otlend their DSCs to others which may lead to misuse.

2.6 Bidder then logs in to the site through.•.the secured log-in by entering their user ID I passwordand the pas ord of the DSC I eT~en.

I3. SEARCHING

3.1 There are v ious search options b iltlin the CPP Portal, to facilitate bidders to search activetenders by everal parameters. se parameters could include Tender ID, organizationname, locati n, date, value, etc. ere is also an option of advanced search for tenders,

idders may combine a number of search parameters such as organization name,act, location, date, ot r keywords etc. to search for a tender published on the

ers have selected the ~pders they are interested in, they may download therequired doc ments I tender sched e•. These tenders can be moved to the respective "MyTenders" fol er. This would enab.le l~ C.PP Portal to intimate the bidders through SMS I e-mail in case ere is any corrigendu . iJsQedto the tender document.

3.3 The bidder s uld make a note of ,... 'q'\reTender ID assigned to each tender, incase theywant to obtai . ~ Helpdesk (Toll Free No. 18002337315)

4. PREPARATION OF BIDS

4.1 Bidder should take into account any corrigendum published on the tender document beforesubmitting their bids.

4.2 Please go through the tender advertisement and the tender document carefully to understandthe documents required to be submitted as part of the bid. Please note the number of coversin which the bid documents have to be submitted, the number of documents - including thenames and content of each of the document that need to be submitted. Any deviations fromthese may lead to rejection of the bid.

4.3 Bidder, in advance, should get ready the bid documents to be submitted as indicated in thetender document / schedule and generally, they can be in PDF / XLS / RAR / OWF formats.Bid documents may be scanned with 100 dpi with black and white option.

4.4 To avoid the time and effort required in uploading the same set of standard documentswhich are required to be submitted as a part of every bid, a provision of uploading suchstandard documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has beenprovided to the bidders. Bidders can use "My Space" area available to them to upload suchdocuments. These documents may be directly submitted from the "My Space" area whilesubmitting a bid, and need not be uploaded again and again. This will lead to a reduction inthe time required for bid submission process.

5. SUBMISSION OF BIDS

5.1 Bidder should log into the site well in advance for bid submission so that he/she upload thebid in time i.e. on or before the bid submission time. Bidder will be responsible for anydelay due to other issues.

5.2 The bidder has to digitally sign and upload the required bid documents one by one asindicated in the tender document.

5.3 Bidder has to select the payment option as "offline" to pay the tender fee / EMD asapplicable and enter details of the instrument.

5.4 Bidder should prepare the EMO as per the instructions specified in the tender document.The original should be posted/couriered/given in person to the Tender Processing Section,latest by the last date and time of bid submission. The details of the OD/any other acceptedinstrument, physically sent, should tally with the details available in the scanned copy andthe data entered during bid submission time. Otherwise the uploaded bid will be rejected.

5.5 Price Bid Format is provided in a standard BoQ format (.xls File) which has been providedwith the tender document to be filled by all the bidders. Bidders are requested to note thatthey should necessarily submit their financial bids in the format provided and no otherformat is acceptable. Bidders are required to download the BoQ file, open it and completethe white coloured (unprotected) cells with their respective financial quotes and otherdetails (such as name of the bidder). No other cells should be changed. Once the detailshave been completed, the bidder should save it and submit it online, without changing thefilename. If the BoQ file template is found to be modified by the bidder, the bid will berejected.

5.6 The server time (which is displayed on the bidders" dashboard) will be considered as thestandard time for referencing the deadlines for submission of the bids by the bidders,opening of bids etc. The bidders should follow this time during bid submission.J--

#~:r.e1~e;n:'.,.;·c~_\ 3Cf .••.' .. \ '~'it \' 0-en '~v, \t, ~ t

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('-t:'n ·tb~" Blh'klin;tl\. ~

5.7 All the documents being s~mitted by the bidders would be encrypted using PKIencrypt n techniques to ensu the secrecy of the data. The data entered cannot be viewedby una horized persons until. the time of bid opening. The confidentiality of the bids ismaintai ed using the secured iSqcket Layer 128 bit encryption technology. Data storageencrypti n of sensitive fields i~done.

5.8 The upl aded tender documents become readable only after the tender opening by theauthoriz d bid openers.;

5.9 Upon th successful and timel~ submission of bids, the portal will give a successful bidsubmiss n message & a bid s~lIn.marywill be displayed with the bid no. and the date &time of bmission of the bid ~th,all other relevant details.

5.10 The bid ummary has to be pri~teidand kept as an acknowledgement of the submission ofthe bid. his acknowledgement ~IU~ybe used as an entry pass for any bid opening meetings.

6. TO BIDDERS

6.1 Any que es relating to the tender document and the terms and conditions contained thereinshould b addressed to the Tender Inviting Authority for a tender or the relevant contactperson in icated in the tender.

6.2 Any que .es relating to the prt$ ....s of online bid submission or queries relating to CPPPortal in eneral may be directe to the 24x7 CPP Portal Helpdesk. The contact number for

d

the helpd sk is 18002337315. i

6.3 For any q eries, the bidders are ~s~ed to contact through e-mail dc roccell-ndrf1by phone: 011-23438091 or Cppr tPll free no. 1800-233-7315.

(J.K.S. RaDIG (Prov.), NDRF

For and on behalf of the President ofIndia

D.,. Insr-'~'''~neneralDirectorR' • 'nRF)Minist, . ·,Irs

<.

4

ELIGIBILITY AND OUALIFICATION CRITERIA

I. Only manufacturer or their authorized dealers !distributer of the store specified are eligible toquote in the tender.

2. Authorized dealers!distributers should attach a certificate of Authorized Dealership! distributoralong with their bid. The date of issue and validity should also be mentioned clearly on thecertificate.

3. Certificate of Authorized Dealership! Distributorship must be valid at least for 01 year from thedate of opening of the Tender.

4. OEM!Authorized dealerslDistributors except MSEs should have experience of supply of thetendered store to any Govt.l CAPFslPSU in India in the last 3 years.

5. While submitting past performance report, OEM should also intimate the supply of the tendereditems through their authorized dealers!distributors in the past.

(lK.S. 'iat)DIG (Prov.), NDRF

For and on behalf of the President of India

DJ. In'rOOMDiroctofa. .~ Ministry·

N~••. ..\'

5

·,

SCHEDUIJPF REQUIREMENTS - II .'

e~will be intimated at the time issue of AT

6

(J.K.S. wat)DIG (Prov.), NDRF

For and on behalf of the President ofIndia

DJ· lDtpeetora.er..Directorate (Jeaeral (NbRF)Miilistry of Home Af(•••.•

New Delbi

SCHEDULE OF REQUIREMENTS - II

LIST OF CONSIGNEES

NAME & ADDRESS OF CONSIGNEE AND QUANTITY

SL UNIT Qty. (in Nos.)NO.1. The Commandant 01 Bn NDRF, Patgaon, Po- Azara, 955

Guwahati (Assam),Distt- Kamrup, Pin-781 0 17 RlStn- Guwahati

2. The Commandant 02 Bn NDRF, Haringhata Near RRT Post 1074Office MohanpurDistt - Nadia West Bengal Pin 741246

3. The Commandant 03 Bn NDRF, Mundali, Post: Mundali, 278Distt-Cuttack,(Odisha)RlStn- Cuttack

4. The Commandant 04 Bn NDRF, Arakkonam, Post Suraksha 953Campus Distt. Vellore (TN) Pin Code - 631152RlStnArakkonam

5. The Commandant 05 Bn NDRF, Village - Sadumbare, Taluka 618- Maval, Distt - Pune Maharashtra RlStn - Talegaon,

6. The Commandant 06 Bn NDRF, Jharoda Camp CRPF, The 1840WagodiaDistt: Vadodara (Gujarat) 351510 RlStn- Vadodara

7. The Commandant 07 Bn NDRF, Post Box-81, Bibiwala Road, 100Distt- Bhatinda (Punjab)RlStn : Bhatinda (Punjab)

8. The Commandant 08 Bn NDRF, Kamla Nehru Market, 214Sector-19, Ghaziabad(UP)

9. The Commandant 09 Bn NDRF, NH-30, Ara Road, Bihta, 453Patna (Bihar)

10. The Commandant 10 Bn NDRF, AcharyaNagarjuna 173University Campus, PO- Nagarjuna Nagar, Distt.: Guntur(A.P)-522510

11. The Commandant 11tn BN NDRF, GautamBudhBhawan, 1840MaqboolAlam Road, Varansi (U.P.) - 221002

12.The Commandant 12th Bn, NDRF, Vill+Po-Doimukh, Distt- 1840Papum Pare, State- Arunachal, Pradesh-791112

13. 18404 newly raising Bns

184014. (1 each at Delhi NCR, Uttarakhand, Jammu & Kashmir and

15.Himachal Pradesh) 1840Exact location & address of these Bns will be intimated at the

16. time of issue of AT. 1840

Total 17698

I(J.K.S. Ra

DIG (Prov.), NDRFFor and on behalf ofthe President oflndia

Note:- Size-wise quantity will be intimated at the time Issue of AT

7

. Dy. Inspector GoneralDIrectorate General (NDRF)Ministry of Horne Affairs

New Ldhi

(i) Except as oth ise provided in the Jnltitation to the Tender, the contractor hereby declares thatthe store suppl ed to the purchaser un~er the contract shall be of the best quality and workmanshipand new in all spects and shall be ~ictly in accordance with the specifications and particularscontained/men ioned in the contract. i ..

(ii) The contracto hereby Guarantees tl~ti the said Dungarees would continue to conform to thequality aforesaid for ~ ~eriod of 06months from the date of delivery of the saide purchaser and notwithstanding the fact that the purchaser (Inspector) may have

inspected and or approved the said Iswre, if during the aforesaid period of 06months the saidstore be disco ered not to confirm Ito' the description and quite aforesaid or not givingsatisfactory pe ormance or have detetiorated, the decision of the purchaser in that behalf shall befinal an d bind g on the contractor d the purchaser shall be entitled to call upon the contractorto rectify the st re or such portion e~of as is found to be defective by the purchaser within a

I

reasonable peri or such specified ri9d as may be allowed by the purchaser in his discretionon/an applicati n made thereof by th qontractor and in such an event, the above mentionedwarranty peri shall apply to the st rei rectified from the date of rectification thereof. In casefailure of the c ntractor to rectify or ~lace the store etc. within specified Time, the purchasershall be entitle ~ll expenses from the contractor for such defective stores.

(iii) The firm will antee that they wil sypply store if and when required on agreed basis for anagreed price. e agreed basis coul . tiie and including but without any limitation on agreeddiscount on the ublished catalogue or niagreed percentage of profit on the landed cost.

(v) arranty period will commence from the date of complete supply of store atn in satisfactory cond tion,

(vi) In case, Manuf ture's Standard Guar tee/ Warranty is for more than 6 months years, then it willbe applicable to urchaser also. i

(vii) GuaranteeIW tee will be imPlem..jre~. on site as under:-(a) Response ti e after information wi~lbe 07 days.(b) Maximum me for replacement iwill be 15 days otherwise penalty for non- repair I

Ireplacement beyond the permissiblF time will be 0.5% of the cost of Dungaree per week orpart thereof ill be deducted. :'

SCHEDUL

1\.~c·

******

8

SCHEDULE OF REOUIREMENTS - IV

Note:- Tenderers should be furnished / written specific answers to each questions. If the answersso furnished are not clear and/or are evasive, the offer will become liable for rejection.

1 (a) Name

(b) Officei. Address

ii. Telephone number

iii. Mobile number

iv Fax

v. e-mail

(c) WorksI. Address

ii. Telephone number

iii. Fax

(d) Contact person detailsi. Name

ii. Designation

iii. Telephone number

iv. Mobile number

v. E-mail

(e) Supporting authorization documents should beattached.

2. Details and Address of Subsidiary Office(s)

3. In case of foreign firm, contact person in Delhi! India(a) Name

(b) Address

(c) Name of company

(d) Telephone/ Mobile number

(e) E-mail

(t) Fax number

(g) Certificate of Authorized distributor/dealershould be attached

4. Please confirm that you have offered packing as pertender enquiry requirements. If not indicate deviations.

5. Gross weight 0 consignment. (Net weight of eachitem) i

6. Permanent Acco ~t Number (PAN)(Copy of PAN C '-fdshould be attached)

7. Whether firm is registered with Ministry of MSME or :Distt. Industry C ntre (DIC) as MSEs (Micro & SmallEnterprises) or with Startup India. If yes, upload

Iphotocopy along Withfollowing information>i. Registration dertificate with validityldate

I

ii. Tendered sto ~ is covered or not

iii. Specify Mom tary Limit in Rs.I;

:IV. Production capacity per month

8. Banker details:-(a) Name

(b) Address

(c) Telephone nurnberi:(d) Fax number

(e) E-mail :9. Business name at d constitution of the IfitpI. Is the

firm registered uncer:- i(i) The Indian Ccmpanies Act; 1956 \

(ii) The Indian P irtnership Act, 1932. \(PIlease alsogive name ofj artners) i.

(iii) Any Act; if'ndt, who are the owners.l~ease givefull names and address.) I'

10. Whether the tende ring firm is manufac1ju+ of the .store specified in th ~tender . ~

11. (a) If stores offered are manufactured in ~~ia, pleasestate whether 11the raw materials, componentsetc. used in the r manufacturing are alsoproducedin India. If not give details c~ materialscomponents e p., that are Imoorted and theirbreakup of the Indigenous and Importedcomponents t ogether with their \vailue andproportion it bars to the total value pf the storeshould also be given

(b) Authorized Dealers/Distributors to 'PQcify thedetails of indig nous and imported material withtheir value.

12. State whether raw materials held in stock sl~fflcientfor:the manufacture oft e stores

13. Please indicate the s ocks in hand at present tifleI

(i) Held by you aga inst this tender! ..,...---i L_ •.,ie Gene!

(ii) Held by Mis. over whicl )'pu have I'cs~t;}~,~,-,L-~~~se_c_u_re_d_an__o_p_t_io+~ +- ~i~ ~~ __ ~~/f*Hr__ ~' '~;I__ \+- ~

J:- 10 i\ :,:'~'1I'i-m-' !&~~ . ~<:(:

,~.wnJ.II,Jai';;,\:5------_.

14. Do you agree to Sole Arbitration by SecretaryMinistry of Home Affairs or by some other personappointed by him as provided in Clause 9.9 of theManual for Procurement of Goods, 2017.

15. For Partnership firms state whether they are registeredor not registered under Indian Partnership Act, 1932.Should the answer to this question by a Partnershipfirm be in the affirmative, ~Iease state further(a) Whether by the partnership agreement, authority

to refer disputes concerning the business of thepartnership to arbitration has been conferred onthe partner who has signed the tender.

(b) If the answer to (a) is in the negative, whetherthere is any general power of attorney executedby all the partners of the firm authorizing thepartner who has signed the tender to referdispute concerning business of the partnershipto arbitration.

(c) If the answer to either (a) or (b) is in theaffirmative, furnish a copy of either thepartnership agreement or the general power ofattorney as the case may be

N.B. (1) Attach to the tender a copy of eitherdocument on which reliance is placed forauthority of partners or the partner signingthe tender to refer disputes to arbitration.The copy should be attested by a NotaryPublic or its execution should be admittedby Affidavit on a properly stamped paperby all the partners.

(2) Where authority to refer disputes toarbitration has not been given to thepartner signing the tender the tenders mustbe signed by every~artner of the firm.

16. Here state specifically(i) Whether the price tendered by you is to the best

of your knowledge and belief, not more than theprice usually charged by you for stores of samenature/class or description to any privatepurchaser either foreign or as well as Govt.purchaser. If not state the reasons thereof if any.Also indicate the margin of difference.

(ii) In respect of indigenous items for which there isa controlled price fixed by law, the price quotedshall not be higher than the controlled price, andif the price quoted exceeds the controlled pricethe reasons thereof should be stated.

17. Are vou.-(i) Holding valid Industrial License (s)lRegistration

Certificate under the Industrial Development andRegulation Act, 1981. If so, please giveparticulars of Industrial Income RegistrationCertificate I

\r::J'O\;; -- b--;-;--II

(ii) Exempted from the licensing Prpv~sion of the :Act for the manufacture of item flupted againstthis tender. If so, please quote ~l.vant ordersand explain Iyourposition. !

(iii) Whether y( u possess the requisse jlicense formanufacture of the stores anU/dr for theprocuremen of raw materials bel~nging to anycontrolled c tegory required for th~ n!lanufactureof the store In the absence of ~y reply itwould be assumed that no license\ is requiredfor the purpc se of raw materials an4;or that youpossess the r equired license. :

18. State whether bus ness dealings with you have beenbanned by Min /Deptt. of any Cell~~ / StateGovernment. If y s, then give the detallsi otherwiseupload the self-declaration certificate V\ 'th\ technicalbid

19. Have your Firm e er been black listed ~r~ebarredby any Govt. or Sei pi Govt. or Autonomoi ~ bodies

1

20. Confirm that you have read all the i~~ctionscarefully and have, omplied with them aceprtingly

I21. Complete address pf GST assessmentlr ~ttifn office

along with GST nun ber. I

22. Name and details c" Authorized Person wh~ dealingwith NDRF for thi Tender (Photo Copy of I-Cardshould be attached)

23. Change of name of he Firm, if any, since ~rigin, withdate and reasons the eof i

24. Any criminal or cii il case pending agai~st· firm orowner of the firm (furnish details thereof) i '

25. Full address of Incon e Tax office. i

26. Details of last Incon e Tax Return (ITR) (,*>py of thesame should be attac ed)

Signature of Win ess: ~i$Dature of Tenderer:

Full name

(Block letters)

Address:-

(1) Full name

(B~ck letters).

(2)\Address

(\2)' Whether signing as Proprietor! Partner!

Constituted Attorney! duly authorized by the

~ompany.

\~*~********I, .

~2i, II

SCHEDULE OF REOUIREMENTS - V

PERFO~CESTATEMENT

=e.e-...•....•.= ~~'"O= •.01=

~~'ii=.•.•t)I).•.•••o

Note:- (i)(ii)

The decision on assessment of past performance ofDG, NDRF will be final.Copy of supply orders and the specifications of the stores supplied are required tobe enclosed for evaluation of Past Performance. y

13

SCHEDULB dF REQUIREMENTS - VI

PROFORMA FO E ALITY CONTROL

(THIS PROFO IS REQUIRED tOIBE SUBMITIED IN DUPLICATE IF BIDDER ISMANUFt\CTURING THE STORE)

(i) Office(ii)(Hi)(iv)(v)(vi)

(b) Works(i)(ii)(iii) ax(iv) -mail(v) obile No.

2. Location of anufacturing works factory.Factories owne by you (Documencase you do not wn the factory but ut lize thefactory of s me other firm r themanufacturel f brication of the sto S forwhich you appl for registration on I ale orother base you should furnish a vali legalagreement of the actoryof ~------------~----_____ --\- (here indicate the n~ ofthe firm whose actory is being utilized)has been put at your disposal f~r themanufacture Ifa rication of the stores forwhich registratio has been applied for.

3. Details of plant and machinery erected andfunctioning in ch department (Mon~gdmsand desc ptive Pamphlets should besupplied, if avail Ie).

Tender No. & Date for the supply of _

1. Detailsoffi

(a) Name

6.

Whether the proc ss of manufacture in f\lctOryis carried out wi the aid of power or wlithout~ ,

Details and stock of raw material held i(stlatewhether imported or indigenous) against e~hitem. \Production capac ty of each item wi ipteexisting plant & chinery: b--

4.

5.

(a) Normal(b) Maximum

7. Details of arrangements for quality control ofproducts such as laboratory etc.

8. (a) Details of Technical/ Supervisory Staffin-charge of production & Qualitycontrol.

(b) Skilled labour employed.

(c) Unskilled labour Employed.

(d) Maximum No. of workers (Skilled &Unskilled) employed on anyday duringthe 18 months preceding the date ofapplication.

Place:Date:

SIGNATURE OF THE TENDERERDesignation, _Company/ Firm, _

N.D.: (1) Details under column 5 to 08 inclusive need to be restricted to the extent theypertain to the item(s) under reference. >---

15

r --------------,-----------r-------------------------

SCHED~ OF REQUIREMENTS - VII

address of theTenderer in ad ition to post BoxNo., if any, sh uld be quoted inall communica ns to this office

From:

TENDER NO.

Dear Sir,1. I/We hereby ffer to supply the stores 'detailed in the schedule hereto or such portion thereof asyou may specify in he acceptance of Tender :.atthe price given in the said schedule and agree to holdthis offer open till IIIWe shall be bound by a communication of acceptancewithin the prescribe time. !

!

2. IIWe have derstood all the int· ctions to Tenderers in the Tender Enquiry and havethoroughly examine the specification dra inf and/or pattern quoted in the schedule hereto and amlarefully aware of the ature of the stores qpired and my/our offer is to supply stores strictly inaccordance with the quirements. I .

I3. IIWe have un erstood all the tender ~~ditions in the tender enquiry and will comply with them.

4. Schedule ofr quirements III to VII ~a~ been submitted duly filled in & signed., '

have been added to and will form---5. The followinthe part of this tende

Yours faithfully

(SIGNATURE OF TENDERER)ADDRESSDATED -----------

SIGNATURE OF WITNESS

ADDRESS _DATED _

16

SCHEDULE OF REQUIREMENTS - VIll

UNDERTAKING(OFFICIAL NOTE PAD OF THE OEM)

Dated:_1_/2019

To,

The Dy. Inspector General (Prov.),HQDGNDRF,6th Floor, NDCC-II Building,Jai Singh Road, New Delhi-l 10001,

UNDERTAKING

It is to certify that Mls (name along with full

address and contact details of the Indian agent) is hereby authorized to participate in NDRF Tender

Enquiry No. dated _1_12019 under the backing of

____________ (name and full address with contact details of the OEM). Further

(OEM) undertaking to fulfill the following obligations in case MIs

_____________ (Indian Agent) fails on its commitments with respect to the

tender:-

"Extend the GuaranteelW arranty cover to the products for a period of 06months from the

date of receipt of supply by NDRF".

(Official seal of the OEM)

(Designation)

~ture ofthe authorized signatory of the OEM)

(Name)

17

TECHNICAL SPECIlfItATIONS OF DUNGAREE COLOUR ORANGE

. O,··rpUNGA~EE ORANGE SPECIFICATION (Revised) 12015

\.0.7.

\,j

0.0 FORWARD

0.1. TIl.Is apectncation has been prepared by Office of tile DirectorateGeneral. Najtiop.al DiSaster Response Force (NDRF). on theauthority of1he Director General of NDRF.

0.2. 'ThIS Speclfl*CQI.1.Is for use by the NDRF.

ThIs specifi don would be used for marrufacrure, quality8.'!Isurance£ procrrremerrt of the ttern.

All enquiries 1~ard1ng this speclficatlon. including those relating

to any contrtt~al conditions containcd therein shall be addressedto the: '

om .bf the DIrectorate Gerrersal of NDRF.I Ministry of Home Affairs.

S.i ..dl,.$ Ct1.....> N.l>C:c.&.i"dNiJ?-1i~:J(Jt./bt~/(e-iNew Del1'd-..Jloc:><?L d

0.3.

0.4.

0.5. Caples of the p¢clficatton can be obtaincd frorn:ee of the Directorate General of NDRF'.

"l . Min~stryofl.iOn1.CAff<tjp'\~ 1'~..tiND(!C. Bu..i!dln., -(j" JOL/ ...f}1Wi/. {'tMet?

l .,. New Uemi-dLOOOL ()TIl.ls speCificapon holds good only for the supply order rur which itis issued.

The NDRF'AjU10ritY reserves the right to arnerid or rnocttty thisspecification s ~d when required.

For the purp s~ of deciding whcUlcr a particular requirement of

~ is complied with. the final value. observed or("~stng the result of a test. shall be rounded off in

Itl'!t 15:2-1960 (Reaffirmed 2006). TI1.e number ofe;j;retained In the rounded off value should be ilie

0.6.

0.8.

the specilled value In t.his specification .

. ~ ~~

18

DUNGAREE ORANGE SPECIFICATION (Revised) 12015

v. 0 SCOPE

1.1 The specification prescribes the requirement of "Dungaree Orange"

herein referred as "Dungaree" made of Polyamide 66 and Cotton

(PA-66 : C) blended material.

1.2 This specification does not specify general appearance; feel etc of

the "Dungaree".

2.0 MANUFACTURE AND FINISH

2.1 The cloth shall have Rip stop weave (IS 13510:2000). It shall be

made from uniform blend of 50% Polyamide 66 and 50% Cotton.

'The selvedges shall be firm and straight. The cloth shall be well

singed. The fabric shall be 'Heat set' and fully shrunk. The blend

composition of the cloth shall conform to the requirements given in

the Table 5.

2.2 Retro reflective material: The "Dungaree" shall have band of retro

reflective material. The shirt portion of "Dungaree" shall have one

band of retro-reflecttve material enctrclmg the torso. It should also

have bands of retro-reflecttve material joining the torso band from

the front to the back over each shoulder. The trouser portion of

"Dungaree" shall have two bands of retro-reflecttve material (50 ::t 2

mm apart). The fist band shall start 50 ± 2 mm above the botton:'

edge. For more clarification, refer Figs 1, 2 and 3.

2.3 The design and shape of the "Dungaree" shall be as per Fig. 1 to 4.

The sturt portion of the "Dungaree" shall have two chest pockets

and one small pocket at wearer left sleeve as shown in Fig. 1. Both

the pockets have inverted box pleat at the centre. The width of the

pleat shall be 3 ::t 0.2 ems and width of the upper fold of the pleat

The small pocket is a plain patch pocketW Page 2 er zo

DUNGAREE ORANGE SPECIFICATION (Revised)I "- .. ,

'.Jwith a flap. stitched at the shoulder. For more clarification Fig.l

may be referred. IA 4.0±O.2 em wide adjustable elastic cashing is

provided at waisf to ttghten and loosen of dungaree with black

colour plastic buhon of diameter l.8± 0.1 cms. The elastic tape, '

used in the cas~ shall comply with the acceptance criteria

specified in IS: 9fsE>:1980. The vendor shall provide lO meter of

extra elastic tape qf ~e specification for testing purposes.i

The sleeve shall Je ,made using two panels of same fabric. The

second panel is atk¢hed to the back of the sleeve. is top stitchedI •

with two rows of s~tCbing. At the armpit of sleeve a triangular piece

of fabric Is Stitche~. it has a small vent /hole and finished with a

button hole stitch E.·...,._I). Sleeve shall have a semicircular patch atthe Lower Shoulde P9int (LSP). Epaulette is attached to the LSP of

the sleeve and it s opld be fastened at the shoulder with button.For more c1ariftcatl n \Figs.l and 2 may be referred.

The elbow portion tlf"~ch sleeve shall have padding as shown in

the Figure 2. Th padding shall be made using non-woven

polypropylene fabri, Of thickness 3.2.±O.2 (Test method ASTM D

5729 at pressure 4. f4:kPa).

e opening and Josilng of the "Drrngar-ee" shall be carried out

sing matching COl~Ult (Orange) two way Slide fasteners. The slide

astener shall be cotered with 1.0±O.1 ern wide placket. Placket Is

shed with two r~ws of stitching (5±1 ern apart). The vendor

hall provide I0 mnnbers of extra slide fasteners for testing

1

e back side of th~ Ij:;hirtportion of "Drmgaree" a letter NDRFIA should be writJten using sliver colour reflective material of 20

V, ~/~ ~,I. ..k- \ '1 Page 3 of 20

./ ,(;\eG,· ..--------r.rc#-/CS'<i

'*


mm width (Refer Fig. 2). The size of the letter should be lO±l c .•..

For more clarification, NDRFmay be contacted.

The NDRF logo should be provided at the left side of the shirt

portion of the wearer. The position of logo Is shown in the Fig 1.

For more clarification of logo. NDRF may be contacted. The

provision of name plate of the wearer shall also be provided as per

the requirement of NDRF.

The trouser portion of the "Dungaree" shall have six pockets, two

cross pockets at waist and two patch pockets with flaps at the

sides of thigh levels. These pockets are stitched in such a way that

the centre of the pockets shall match to the outer seam of the

trouser. The pocket is stitched over the outer seam of the trouser.

The pocket flaps are secured with buttons. The shape of the front

patch pocket and back patch pockets are different (Refer FIg.l and ••• -

2). There shall be a strap stitched to the outer seam of the trouser

and shall be 5±O.5 cm away from the bottom edge. Strap shall be

secured with a button. For more clarification Fig. 1 and 2 may be

referred.

The knee portion of each legs of the trouser portion shall have

padding as shown in the Figure 2. The padding shall be made

using non-woven polypropylene fabric of thickness 3.2.±O.2 (Test '"

method ASTMD 5729 at pressure 4.14 kPa). The keen pad shall be

placed appropriately as per the size of the "Dungaree". The shape of

the knee pad shall be same as Elbow pad.

Back of the trouser portion of "Drmgaree "shall be provided with_

two pockets with flaps.

All the pockets and pocket flaps are neatly finished with bartack

Page 4 of20

I

•••

oDUNGAREE dRANGE SPECIFICATION (Revised) 2015 -.---;--------------~------------------------------------

-0:::----_ .... __

__~ -]J-Ratro reflection material

Page 5 of20

22

------_ ..- ..-.---------..- @DUNGAREE ORANGE SPECIFICATION (Revised) 12015

- - 1

-

~

\ I

aI 20 I

Fig.-2: Dungaree - Back

..

Page 6 of20

23

DUNGAREE <!»RiANGESPECIFICATION (Revised) 2015--~------------~~--------------------------~-----~

1

I 'I

FIG -3 nmtGlAREE -FRONT and BACK

I

~~~I r~~T PORTI;;OF:UNGAREE/:-- ~ V 1 '-11/ Poge70[20

)----,:-"t-t---_ Inverted box pleat

24

, 1 ;


- ~ 0 STITCHINGLock stitch having at least 4 stitches per ern shall be employed for

~sembling the "Dtmgaree". The stitching shall be done with even

tension and all loose ends shall be securely fastened off. Sewing

thread colour shall match with the "Dungaree" cloth.

4.0 WORKMANSHIP AND FINISH

The "Dungaree" shall be free from workmanship defects 1.e. texture.

weaving. dyeing flaws etc. The "Dungaree" shall not have missed

stitches, hole. cut. oil stains or any other defect which may

significantly affect the appearance or serviceability of "Dungaree".

4.0 SAMPLING AND CRITERIA FOR CONFIRMITY

4.1 The sampling procedure detailed in 4.2 and 4.3 shall give desired

protection to the buyer and the seller. provided that the lot '"

submitted for inspection Is homogeneous. To achieve this. the

manufacturer shall maintain a system of process control at all

stages of manufacturing ensuring the "Dungaree" tendering by him

for inspection to comply with the requirements of this standard in

all respects.

4.2 The manufacturer should offer the stores serially numbered and

arranged in such a way that the entire lot is accessible to the

inspecting officer. Conforming of a lot to the requirement of this

specification shall be determined on the basis of the tests carried

out on the samples selected from it. The number of samples shall

be selected at random in accordance with Table-I.

Page 8 of20

25

oDUNGAREE QRANGE SPECIFICATION (Revised) 2015--~~--------------~~------------------------------~-------~

(1) (2)102030

and 50

•••and 80

e-l: Number of "jDungaree" to be selected from a lotible number of "'OJl-conforming"Dungaree"

~and

Permiaaible No. of Permissiblenumber of "Dungaree" number of

non- to be non-conforming selected conforming"Dusaguee" "Dungaree"

(3) (4) (5)1 2 02 3 03 5 05 8 0

5 13 1

Sampling officerte items from each

select sampling unit randomly and selectpltngunit as per the abovetable.ul

:.1·'rf conformanceInspectionand test sampling.a lot is defined as "I the completed "Dungaree"of the same s~

.semblies. produced In one facility.using the'I

same production p ~esses and materials. and being offered fordeliveryat one timerOibUyeragainst a dispatch note.

4. The tendering au~tlity reserves the right to carry out inspectionof bigger lot sizes. ~en to the extent of 100% inspection. if

considered necess .I

DUNGAREE ORANGE SPECIFICATION (Revised) 12.015

Tab e 2: Criterion or co 0 tyCharacteristics Number of test Criteria for

saJllples conformity

Dimensions, Nos. of All"Dungaree" selected Non-conformingends & picks, Visual according to column 2 "Dungaree" not tocolour Inspection and of table-l exceed thefreedom from defects corresponding number

given in column 3 oftable-l

Dimensional change. All "Dungaree" selected Non-conformtngpH value. mass. according to column 4 "Dungaree" not tobreaking strength. of table-l exceed thetears strength, corresponding numberabraston resistance, given in column 5 ofcolour fastness to table-lvarious agencies.colour specification.

1 nfi rmi

Note: Test methods may be taken as guidance wherever specimensize is not sumcient as per standard.

5.0 MARKING

Awoven cloth label (length: 5.5 em and width: 4.0 em, double fold)marked with the following information (Label colour shall notbleed on to the "Dungaree" during storage or use) shall be stitchedto the inside of the neck portion (backside) of shirt portion of"Dungaree".a) Size in emb) Manufacturer's name or trade mark. if anyc)Any other information required by the buyer

6.0 PACKING

The "Dungaree" shall be delivered in clean and dry condition. Onesuch bag shall be packed in a polyethylene bag. Four such

Page 10 of20

27

;- , oDUNGAREE ORANGE SPECIFICATION (Revised)

Unless otherwise I agreed upon by the buyer and seller the!

"Dungaree" shall! be packed in cases in conformity with theI

procedure laid doo/n'In IS 1347: 1972 or IS: 1980.

Before dispatch, eabi box shall be legiblymarked by stencil showingthe followinginfo+tlon:

iandCategorynumber of the storein the box

1)

il)

ill)

iv)

v)

vi)

vii) of the consigneeviii) Inspection t~ number and date1x) Any other ~tion required by the customer

whenin

Page I) of20

28

DUNGAREE ORANGE SPECIFICATION (Revised) 12015-Sr. Notation Sizeno. Measuring point as given

S M L XL 2XL 3XLIn fJg.1 --

Overall Length (from1 Highest shoulder point to A 178 180.5 183 185.5 188 190.5

hem)

I2 Chest width (1" below B 60.5 63 65.5 68 70.5 73

armhole)

3Side seam from arm hole to C 150.9 152.2 153.5 154.8 156.1 157.4bottom

4 Sleeve length from the LSP D 66.4 67.7 69 70.3 71.6 72.9(including cuff)

5 Biceps E 20 21.5 23 24.5 26 27.5

6 Armhole F 24.9 26.2 27.5 28.8 30.1 31.4

7 shoulder ~ G 17 18 19 20 21 22-,~~,+-

8 cuff girth H 22.9 24.2 25.5 26.8 28.1 29.4

9 Front Placket Opening(slide I 67 69.5 72 74.5 77 79.5fastener)

10 Distance edge of the pocket J 41.9 43.2 44.5 45.8 47.1 48.4to the cuff edge

11 Waist K 54 56.5 59 61.5 64 66.5...

12 Front hip width (7.5" below L 61 63.5 66 68.5 71 'Ii 73.5waist level) ••

13 Front Thigh width (1" below M 35.4 36.7 38 39.3 40.6 41.9leg base)

14 Knee level N 47.5 47.5 47.5 47.5 47.5 47.5_0' __ -

15 Front Knee width 0 26.5 27.5 28.5 29.5 30.5 31.5

16 Leg inseam P 92 92 92 92 94.5 97

17 Leg bottom opening a 25.7 25.7 27 27 28.3 28.3l

18 Placement of Thigh pocket R 33.5 33.5 33.5 33.5 33.5 33.5from waist c L L _______

~f·-'%?/~ Page 12 of20

/'

Table-3 : Measurement chart for Dungaree Front(Allmeasurements are in ems)

29

08DUNGAREE OFlA~GE SPECIFICATION (Revised) 12015

r -

::

Table~4: Me"'uslement chart for Dungaree Back(All~easurementa are In cms)

Sr.no. Mea~urlngpoint

Notation Sizeas given 1----...-----.----.---,-----.-----1In Ig,2 S M L XL 2XL 3XL

Lengt From Collar seamto era ICh back

IE

A

34.0

99.0 101.594.0 96.589.0 91.52 Acros Back 54.0 56.5 59.0 61.5B 49.0 51.53 Full V. idth 1'Below at arms

pit lev I Ic 68.060.5 63.0 65.5 70.5 73.0Distar Fe From armhole tostartll1 ~point of oval patch

I

10 11.54

10.0 10.5 11.08.0 9.5Back lip width5 34.0 34.5 35.032.5 33.5 35.5

6 Back [high width (1"belowleg ba Ie)Back t J1ee Width

Toleration iJ ~ dimensions:'"'1'..,., '" "", tolerance in ~ns is not given follDwing tolerance shall beappl/.c(ible: !

P Dimensions upto 25 ~rter:::t 0.50 CentimeteriIJDimensions from 26 -';r ter up to 50 Centimeter: ::t1.00 Centimeter

-J rtI)DtmensfDnsfrom 51 ~' ••.•...••••ter up to 100 Centimeter:::t 1.50 Centimetertv) DimensfDnsfrom 10 ~ •...u, •••~. and above: :t 2.00 CentImeter

7F 42.338.4 39.7 43.6 44.941G, 31.029.0 30.0 32.0 33.0

Page 13 of20

6.2 [be "Dungaree" shall ca\nfonn to the requirements given in Table 5.

~peciftcatlon for color r shall be as given in Table 6.

)llde fastener shall c( rnply with the acceptance crtteria specified in

~ 14181 (Part-I). Th~ slide fastener shall be orange (matching with

t he Dungaree cloth C+IOtl,. r) in colour. The other requirement of the

" ! tlide fasteners shall b~ as given in the Table 5.

6.4 I lasttc Tape shall b~ pf 25:1:1 mm wide and comply with thef cceptance crtteria sI1ctlfled in IS 9686: 1980

yv~!!~ ~I

6.3

.

30

DUNGAREE ORANGE SPECIFICATION (Revised) 12015-Table-5 : Requirements of MD~aree"

SI. No. Characteristics Requirements Test Method

Dun«aree cloth1 Approximate count ofyarn

(For guidance only). Ne- Warp 20s X 2 (2/40") IS 3442: 1980- Weft 16s

2 Composition .% AATCC Test- Polyamide 6 6 50±5 method 20 and- Cotton Remainder 20A (Using DSC

f-- method)3 End/dm (m1n1mum) 400 IS 1963:19814 Picks/dm (m1n1mum) 180 IS 1963:19815 Mass. ~m/m2 220 ±1O IS 1964 : 19706 Breaking strength. Newton IS 1969:1985

(Minimum)- Warp-Wise 1200- Weft-Wise 650

7 Elongation at break. % IS 1969:1985(Minimum)- Warp-Wise 35- Weft-Wise 20

8 Teartng Strength. Newton IS 6489: 1993(Minimum)- Warp-Wise 35- Weft-Wise 35

9 Abrasion Resistance -No thread IS: 12673: 1989- Up to 50.000 cycles breakage

10 Colour fastness to washing IS/ISO 105 CIO- Change in colour 4 or better C(3): 2010 (After- Staining on adjacent 4 or better repeated 5

fabric washes)'. 11 Colour fastness to IS 971:1983

perspiration [Ii'- Change In colour 4 or better- StainIng on adjacent 4 or betterfabric

12 Colour fastness to Hot IS 689:1988pressing (2000C. only drypress)- Change in colour 4 or better- Staining on adjacent 4 or better

Fabric A

'-/Y. ~

Page 14 of20

31

ii

!n'!'I

:1'1 0DUNGAREE IlMNGE SPECIFICATION (Revised) 12015 (2)--~------ ~-+ L- ~

..IS 766:1988Colour fastness to ntbblng

- Dry . 4 or better- Wet 4 or better

3

Colour differen1 C$)

4 Colour fastnes" , to seawater- Change in co [)'W- Staining on a :\J~nt

Fabric

4 or better4 or better

IS 690:1988

5 Colour fastness to~t.,

40rbetter IS 2454: 1985

6 Dimensional Ch U1j e due torelaxation, both! ~...eecctions,percentage, ~

i

1.0 IS 2977: 1989

7 Dimensional stap111tyto dryheat, maximum i

;

2.0 IS 12170: 1987(l5QoC)

8 pH value of aquqaus extract 6,0-8.0 IS 1390 (Coldmethod) :1983

Pilling [after 5 hours of 4test), M1n1mum

9 IS 10971:1984

o Wr1nkle~after 24 3hours). M1n1mw:~,

AATCC 128-2004

1 AIr ..p~[1eab1l1ty, 4cc/sec/cm2, MiIllinlum

Water vapour .1~rneablllty(water method)'1g. m2/day,M1n1mum i

I ..,3

1400

s 1.2

IS 11056:1984

ASTM E-96/E 96M-05 ( Temp32±2OC RH:50±2%, WaterMethodSee Table 6

4:Retro reflective tape

5Colour :, Snver VisualUner weight. g/lineter 25± 2

67

Band Width. mn I 50 ± 2IS 1964: 2001IS 1954: 1990

Coefficient ~f retro Should not differreflection at tWo. rotation 15%angles £1=00and &2=900

Co-efficient pf " retroreflection for i i separateperformance ' :material(Normal s 1a1¢-wtthoutwash). cd/(lx.m~l. lUn1mum

330

32

BS EN ISO20471:2013(Observer angle12', Entranceangle 50)BS EN ISO20471:2013 (Observerangle 12',Entrance angle 50)

~ Page 15 of20

@DUNGAREE ORANGE SPECIFICATION (Revised) 2015

.--~-----",.

29 Co- efftctent of retro 100 as EN ISO 20471: Ireflection for separate 2013 (Observerperformance material (After angle 12',20 washes as per ISO Entrance angle 50)

6330-2A followed by tumbledry). cdj(lx.m2). Minimum

30 Co- effic1ent of retro 100 as EN ISO 20471:reflection for separate 2013 (Observerperformance material (After angle 12'.AbrasJon as per clause Entrance angle 5u)7.4.1 of as EN ISO 20471:20131.cd/Ox.Jll2},Minimum

31 Co- effic1ent of retrO 100 as EN ISO 20471:reflection for separate 2013 (Observerperformance material (After angle 12',exposure to temperature Entrance angle 50)vartation: clause 7.4.4 ofBS EN ISO 20471: 20131.cdj(lx.m2), M1n1mum

SUde fastener

32 Length, cm As per the Table 3 IS 14181:2002(latest version) ...

33 Designation Medium IS 14181: 2002'-- Chain width: (Part-L]

6.00:i:O.3mm- Thickness: 2.60min.

34 Type '1.\vo way fastener IS 14181: 2002(End Closing (Part-I)Alternative ClosedEnd) open end- typeG

35 Colour Orange Visual36 All the other properties of the slide fastener shall be tested as per IS j

14181: 2002 (Part-I) .-Elastic Tape --

Except colour fastness to light and wasbJng, all the tests on elastic tape shall becarried out as per IS 9686: 1980. The test results shall conform to requirementas mentioned in the IS 9686: 1980.

Page 16 of20

33

o .,.DUNGAREE ORANGE SPECIFICATION (Revised) 2015 ~--~------------~ -L ~

, .

ml.lIIDl8Dt Observer

I" Cot ur difference. AEcm~ ,

I

retation of Resul~: •I

Int

CIELCH

DM

10 Degree

X y Z

36.916 25.256 3.221

L C H

57.324 80.880 52.606

2:1 ]S 1.2

: I~--------------------------~: 1--:::-:=-1~=-f---=-=~

:1f----==-=-:----t---=::-===--+-=:--===---i

:~I ~

I i

1) If 6.Ecmc is lesalthan or equal to 1.2. then sample Is acceptable.

ll) If ~lC is gre~ter than 1.2, then sample is unacceptable.

Not -1: eel transmittance are affected by surfacees of the substrate. Therefore comparisontween samples of same type t.e., identicalparameters and filament/ fibre composttton.

J1 ~ Poge170f20

34

DUNGAREE ORANGE SPECIFICATION (Revised) 2015I.

. Note-2: Test should be carried out after proper conditioning as .r,~rAATCC 173.

7.0 TERMINOLOGY

For the purpose of this specification the definitions given In IS

3596: 1967 (RA2004) shall apply.

8.0 REFERENCES

8.1 The list of referred standards is given below:

USTOFREFEREDST~S

SI. No. Method/Spec. Title ~lnumber1 IS:397(Part I) : Method for statistical quality control during

2003 production: Part IControl charts for variable

2 IS:3596 : 1967 Glossary of tenns relating to hosiery(RA2004)

3 IS:14452:1997 Textiles-Care Labeling code using symbols(RA2006)

4 IS:397 (Part II): Method for statically quality control during2003 production: Part 2 Control charts for attrtbutes

and count of defects5 IS:6359: 1971 Method for conditioning ofTextiles -

""(RA2004)

6 IS 13510:2000 Textile-duck, Polyester/cotton blended. Rip-stop-(RA2006) Specification

7 IS:9543: 1980 Spun polyester sewing threads(RA2004)

8 IS:10789:2000 Classification and terminology of stitch types used(RA2007) in SeaIllS

9 IS:11161:2000 Textiles-seam types-classification and terminology(RA2007)

10 IS:3442: 1980 Methods for identification of crtmp and count of(RA2004) yarn removed from fabric

\,r~Page 18 of20

35

I o

13

14 strength

15 tear-,

16171819

of

21 ofAt

22

fastness of

23

E SPECIFICATION (Revised) 2015 ...•

24 aqueous

26

27

2930 water vapor

Page 19 of 20'

36

- DUNGAREE ORANGE SPECIFICATION (Revised) 12015

..~

ANNEXA

A-I Conditioning of test specimens and atmospheric conditions fortesting:

The test specimen shall be tested in prevailing atmospheric conditions. In

case of dispute, the sample shall be conditioned and tested in thestandard atmosphere as given in IS 6359.

A-2Dimensions:

Take each "Dungaree" constituting the test specimen. Lay it flat on a

, table. Remove by hand all crease and wrinkles Without distorting the .> ..

•••••specimen. Measure nearest to 0.1 ern, the dimens10ns given in Table-2

Note:- I have understood the spe~ifications and will provide the store as per specifications assought by NDRF in case contract IS awarded to me. V

(Signature of VendorI Bidder)

GENERAL CO,

All Ten er documents attached',with this invitation to tender including the specifications areSACROSA CT for considering any offer as complete offer. It is therefore important thatTender ace ptance letter which ts a written undertaking that all the terms & conditionsmentioned n the tender are un~el'Stood and accepted should be signed with stamp andsubmitted online in 0r~nal through e-procurement site httDS://e rocure. .iole rocure/a • I

2. a position to quote for supply in accordance with the requirements stated in theocuments attached herewith should be duly filled in, signed with stamp andline through e-procurement site https://eprocure.gov.ioleprocure/app

3. PURCHAS R'S DISCRETION:iQirector General NDRF reserves the right to:-3.0 Cancel/ ject any or all the ten e, without assigning any reason.3.1 Increa or decrease the quanti .t any stage without assigning any reason.3.2 Change the consignees and a lccation of quantities at any stage without assigning any

reason. i

4. 'E :-Give a purchase / price preference to offers frompublic secto units and SSI units 0 e other firms in accordance with the policies of the Govt.from time to time. \'

ONEY ,I:5=.O=~~~;'::w-=h;':'0':='are:'not register d ,~ith Ministry of MSME as MSEs or any other body as

specifie in Public Procurem t Policy or with Startup India are required to depositEARNE T MONEY equivale tb the amount as mentioned in the tender otherwise theiroffer is able to be rejected. ~stration with any other authority other than as specifiedabove w Inot exempt from de s~ing earnest money.

5.1 Earnest Money can be de ijed in anyone of the following forms, before bidsubmiss n end date & time bl1 post/courier to the Tender Processing Section or todrop it i the tender box in p r~n at HQ DG NDRF, 6th Floor, NDCC-II Building, JaiSingh R ad, New Delhi othe i_ bid is liable to be rejected:- .5.1.1 A irrevocable Bank G arantee (BG) in the name ofPAO, NDMA, New Delhi -

11 066 of any Nationali 4'Scheduled Bank. The Bank guarantee should be payableat BI, Safdarjung Encla e,New Delhi (Code No. 013182) or any Nationalized BankI ated in Delhi or New elhi. The format of BG is attached with this TE. If EMD is

rlBG, then it should be valid for 45 days beyond theer,,INDMA, New Delhi. The FDR should be payable at SBI,I)elhi or any Nationalized Bank located in Delhi or New

5.1.2

st money shall be val ~nd remain deposited with the purchaser for the prescribedperiod a mentioned in the Speiati Condition of Contract (SCC). If the validity of the tenderis exten , the validity of E document shall also be suitably extended by the Tenderer,failing ich his tender, after t eibxpiry of the aforesaid period shall not be considered bythe pure ser.

5.3 No inter st shall be payable by5.4 The EM deposited is liable to

derogate from the tender in an5.5 The EM fthe successful Tend

d ~s of the resul .

ejpurchaser on the EM deposited by Tenderer., forfeited if the Tenderer withdraws/ amends/ impairs/pect within the period of validity of his tender.shall be returned after the Performance Security Depositcontract is furnished by the firm.

5.2

38

5.6 If the successful Tenderer fails to furnish the Performance Security Deposit as required inthe contract within the stipulated period, the Earnest Money (EM) shall be liable to beforfeited by the purchaser.

5.7 EM of the unsuccessful Tenderers shall be returned within 30 days of finalization of tender.Tenderers are advised to send a pre-deposited challan along with their bids to facilitaterefund of Earnest Money in time.

5.8 In place of bid security, Bidders to sign a Bid security declaration accepting that if Firmwithdraw or modify their bids during the period of validity or if firm is awarded with thecontract and it fail to sign the contract, or to submit a performance security before thedeadline defined in the request for bid documents, firm will be suspended for the period oftime specified in the request for bid documents from being eligible to submit bids forcontracts with entity that invited the bids.

6. CAPACITY VERIFICATION:-Tenderers must submit the details of their plant and machinery on standard Performa enclosedwith this TE irrespective of their registration status. Purchaser reserves the right to get themanufacturing capacity of any Tenderer re-verified through its representative or any inspectingagencies, irrespective of their registration status.

7. TWO BID SYSTEM: Tenderers are required to submit their offers ONLINE in two bid systemi.e. in separate sealed as under:-

7.1 FIRST COVER SHOULD CONTAIN THE SCANNED COPIES OF FOLLOWINGELIGmILITY INFORMATION (IN .PDF FILES ):-7.1.1 Scanned copy of Technical bid along with its specification leaflets, brochures, if any.

Composition of technical bid like:-a) Instruction to Bidders (ITB) duly signed with stamp.b) Eligibility and Qualification criteria duly signed with stamp.c) Schedule of Requirements - I to III duly signed with stamp.d) Schedule of Requirements - IV to VII duly filled in and signed with stamp.e) Technical Specifications duly signed with stamp.t) General Condition of Contract (GeC) duly signed with stamp.g) Special Condition of Contract (SCC) duly signed with stamp.h) All the Standard formats duly signed with stampwithout quoting price/ taxes

in the price bid proforma.i) Any other relevant document which the firm wishes to submit.j) Technical details/leafletslbrochure of subject stores as per specifications.k) ECS Mandate form duly signed with stamp.

7.1.2 Documents of Earnest money (or) Deptt. of MSME registration certificate for MSEs(or) Startup India registration certificate. .

7.1.3 PAN Number/ Proprietors Individual PAN No. in case of Proprietorship concernsalong with ITR for last 2 years.

7.2 SECOND COVER SHOULD CONTAIN THE FOLLOWING:-7.2.1 Price bid / Financial Bid to be submitted ONLINE as per financial Bid proforma

(Standard format of this tender enquiry) i.e. to be filled in the BoQ (excel worksheet)and also enclose the same in PDP format separately.

7.2.2 If the BoQ of excel format would not calculate the exact amount at the time of biddingthen the price bid uploaded by the bidder in PDP format will be considered.

7.2.3 Tenderer will attach copies of Govt. Notification in support of all applicableTaxeslDuties quoted in the offer (in PDP format).

7.3 Only the Technical Bid will be opened on the date indicated for Tender opening. Pricebids of only those firms will be considered for op~ing whose offers are complete in all

39 V\.: ...' - ,

;1

'!I

and fulfill the requir 01*... nts as per specifications!QRs and qualifies all technicalents and terms & cond tions as per TE. However, purchaser reserves the right toeject the tender/offer wi out assigning any reminder.

respec

8 PRICE8.1 The Ten erers are required to quote prices on free delivery to consignee basis. Price will be

quoted i figures as well as inlwords Indian currency only. L-l for the store item will bedecided elusive of all Taxes /!Duties and all other leviable charges. Format for submissionof Price id is attached with thi Tender Enquiry.

8.2 Firms sh uld quote for the enti quantity/package, however, price break up wherever askedin the p ce bid is required to egiven. Offers without the price break up are liable to berejected.

8.3 Price qu ted should be firm a dfinal and no increase of what so ever due to increase instatutory levies or other taxes uld be admissible to the firm.

8.4 Benefit f decrease in levies wi I be passed on to the purchaser.8.5 Tendere are required to indiC

E.Basic Prices, GST and any other leviable taxes/ charges

separateI within the Performa far Price Bid given at Standard Format-III. Taxes/ duties/charges fleeted outside the p. ~••'rma will not be accepted. Tenderer must attach copies ofGovt. N ification in support 0 a. applicable Taxes! duties/charges quoted in the offer.,

! '

9 EXEMPTION OM DUTIEsrr:1s:-9.1 The fi has to mention prev i1~g Custom Duty/ other taxes in the proforma along with

price bi and must attach co 9f Govt. notification in this regard. If Custom Duty/ anyother es is quoted /reflecte a$ ''Nil'' or "Zero" under relevant column of Price Bid, noCusto Duty Exemption Ce i~cate (CDEC)/any other tax exemption will be granted.Subseq ently, upon placement o~supply order, no further request will be entertained in thisregard.Note: 0 custom duty exemp .••• certificate will be provided by NDRF

9.2 Octroi nd Local Taxes :As 'Ipara 6.8.2 of Manual for Procurement of Goods, 2017, ingoods supplied agairstcontracts placed by Procuring Entity are exempted fromwn duty, Octroi du ,~rminal tax and other levies of local bodies, the suppliersform accordingly b ~' corporating suitable instructions in the tender enquiryt and in the resultant c.. tract. Wherever required, the supplier should obtain then certificate from the rchasing Department to avoid payment of such levies andcase such payments enot exempted (or are demanded in spite of the exemption

certific e),the supplier shoul njake the payment to avoid delay in supplies and forwardthe rec ipt to the purchasing Department for reimbursement and for further necessaryaction

10 TENDERS10.1 Tender sample is not require aJPngwith offerlbid. After opening of Financial bid of all

techni lly qualified firms co tract will be awarded to successful bidder with direction tosubmit dvance sample of g~e (Colour Orange) for approval.

10.2 After eipt of AIT, the s c ssful bidder should deposit 03Nos. of each size ofDunga ee (Colour Orange)( II, Medium, Large & Extra Large) asadvance samplewithin 0 days from the date 0 receipt of AT to DIG(prov.), HQ DG NDRF, 6th Floor,NDCC II Building, Jai Singh , New Delhi - 01 for testing and approval. The advancesample will be tested through Govt. Approved Laboratory who capable for testing allparame rs of tender enquiry . ifications.

10.3 Bulk oduction clearance ll'[only be given after testing by Govt. approved Laband

I:~~<?,G"".. approv d by DG NDRF. ~..

i ~~" 10...4 The ad ance sample may be ti'.....d by the purchaser / Lab for testing all the parameters( ri1 , ofSpe ifications including de tive testing.~ '. ~ ---~ J r: ::140

~~. .,~.~~/ I~.v~ 'o~cJ'/ iC BldG".j·\~:- ! '

11 SUPPLY OF ORDERED STORES13.1 Bulk supplies in the case of successful Tenderers should conform to approved advance

sample in all respect besides specifications mentioned in the tender enquiry.13.2 Tenderers will be fully responsible for proper testing and making the store functional

before acceptance and the fmal settlement of account.13.3 The store should be Brand NewlMakel Batch No.1 Year of manufacture, name of

manufacturer, Country of Origin and other relevant detail should be given.13.4 The stores supplied should be of best quality and free from all defects. Each consignment

will be insured by the firm at their cost against transit risk till reach its destination as theinsurer will not accept claims after specified period, the consignment shall be clear within03 days and transit damage, loss if any shall be reported to the firm within 30 days ofarrival of consignment at the destination.

10 PACKING & MARKING: As per clause 5.0 &6.0 of technical specifications oftender enquiry.

14. RIGHT TO REJECTION14.1 The decision of the DG NDRF shall be final as to the quality of the store and shall be

binding upon the Tenderers and in case of any of the articles supplied not being found asper specification shall be liable to be rejected or replaced and any expenses or lossescaused to the suppliers should be borne by the supplier and ensured by the supplier thatarticles supplied should be best in quality and free from all defects.

14.2 The acceptance of store will be made only when the store are inspected and found up tothe standard specifications and free from all defects.

14.3 The rejected stores must be removed by the Tenderers from the consignee's premiseswithin 15 days from the date of the intimation about rejection at the risk and cost of theTenderer.

14.4 The In-charge stores concerned will take reasonable view of such materials but in no caseshall be responsible for any loss, shortage, damage that may occur to it while it is in thepremises of the consignee.

15. PENALTY FOR DELAY IN SUPPLY AND LIOUIDATED DAMAGES:15.1 In case the firm does not complete the supply within the delivery period, action will be

taken against the firm as per Para 9.7.9 & 9.7.10 Manual for procurement of Goods, 2017.15.2 Penalty @ 0.5 % per week or part thereof of the contract value shall be levied for delay in

supply subject to a maximum of 10% in the form of LD.

16. DELIVERY OF STORES16.1 Free delivery to consignee(s) basis.16.2 Delivery period will include the inspection and replacement of rejected lot.16.3 Firm should not deliver stores to consignee(s) beyond scheduled Delivery Period without

obtaining prior sanction of purchaser.16.4 In case, Firm deliver stores after scheduled Delivery Period, even if the stores are accepted

by the consignee, it would be at the risk and cost of the seller as the supply may not betaken as contractually accepted.

16.5 No grace period will be provided after the stipulated delivery period.16.6 No lead time will be given.

17. FALL CLAUSE: Fall Clause will be applicable as under:-17.1 The price charged for the stores supplied under the contract by contractor shall in no event

exceed the lowest price at which the contractor sells the store item or offer to sell store ofidentical description to any persons! organization during the currency of this contract.

17.2 If the contractor, at any time, during the currency of contract reduces the sale price, sellsor offer to sell such store to any person! organization at a price lower than the pricechargeable under the contract, it shall forthwith notify such reduction or sale or offer of

//'I>\e,,~...~Q\.~~*

,,

the Director General] kRF and the price under the contract would be reducedngly. !

! ,I

~"':'::~~T=.=.:.U=SE=-:-The Purchaser reserves the right to place order on the successful Tendererfor addition I quantity up to 25% of ithe quantity offered by them at, the time of placement oforder or du g the currency of tht contract as per Clause 7.5.4 of Manual for Procurement ofGoods, 201 . I

19. RISK PUR E CLAUSE i i

19.1 In the event of failure of thje ,upplier to deliver or dispatch the stores or provide therequir services within the s~wlated date/ period of the supply order AIT, or in the eventof bre h of any of the terms f' n~ conditions of the AT, the purchaser will have the right topurch the store elsewhere at'the risk and cost of the defaulting supplier after giving anotice 0 the defaulting suppl r, The cost as per Risk Purchase exercise may be recoveredfrom e bills pending with t~ supplier even against any other supplies outside thiscontra t or even from the pen injgbills with any other Government DepartmentiMinistry.

19.2 In the vent of a contract b int cancelled for any breach committed and the purchasereffecti g re-purchase of the s re at the risk and the cost of the contractor, the purchaser isnot bo nd to accept the lower o~er of Benami or allied or sister concern ofthe contractor.

19.3 The p haser reserves the 0 ion to give a purchase/price preference to offers from publicsector nits and SSI unit ov r ether Firms in accordance with the policies of the Govt.from ti e to time.

20. PERFO CE SECURITY i20.1 The Pe ormance Security wo~14,be required within 21 days from the date of issue of AT /

con ed supply order and] ~ould be released after the obligations of the firm aresucces fully met. !!

20.2 In te s of Rule, 170 of GF 20 17 and para 6.1.2 of Manual for Procurement of Goods,2017 I the successful Tend ~rs irrespective of their registration status with Deptt. ofMS for (Micro & Small Ilterprises) MSEs shall be required to furnish an amount

I

10% of the contra t :~alue as security deposit as guarantee against its ownperfo ance under the contra 'ttIithin21 days of issue of contract. It should be valid up to60 day beyond the expiry of arrantee / Guarantee period.

20.3 In cas Performance Securi :is not deposited by the successful bidder within thestipula time from the plac ng of AT / Supply order, irrespective of any reason, EMDcould permanently forfe ted and AT / Supply order would become liable forcancell tion at the risk of the irm,

NTFirm hich are not registere ith Ministry of MSME as MSEs or any other body asspecifi d in Public Procurem ntiPolicy or with Startup India are required to submit theirperfo ance statement of sup Iwng of such type of store in last two years in the enclosedprofo a attached with this T n4er Enquiry.

21.2 The de ision on the assessme t ~fthe past performance ofthe Tenderer by DG NDRF willbe fina . '

21.3 While ubmitting past perfo ~~"',,,Ice report, OEM should also intimate the supply of thetende items through their a rrized dealers/distributors in the past.

22. LAW GO RNING THE CO CT22.1 The co tract shall be govern y the laws in force as of date in India and interpretation

would done accordingly. 'Jurisdi tion of Court: The COl~'."of the New Delhi shall alone have jurisdiction to decideany dis ut, aris~t ef or i r~spect of the contract.

~ I 42:i1 '! :

I

23. ARBITRATION23.1 Arbitration proceedings shall be held at New Delhi, India and the language of the

arbitration proceedings and that of all documents and communications between the partiesshall be English.

23.2 In the case of dispute or difference arising between the purchaser and the supplier relatingto any matter arising out of or connected with the contract, such dispute or difference shallbe settled in accordance with the Indian Arbitration and Conciliation Act, 1996.

23.3 Sole arbitration will be by Secretary, Ministry of Home Affairs, Govt. ofIndia or by someother person appointed by him as provided in para 9.9 of Manual for Procurement ofGoods, 2017.

24. PENALTY FOR USE OF UNDUE INFLUENCE24.1 The Seller should undertake that he has not given, offered or promised to give directly or

indirectly any gift, consideration, reward, commission, fees brokerage of inducement toany person in service of the Purchaser or otherwise in procuring, the Contracts orForbearing to do or for having done or forborne to do any act in relation to obtaining orexecution of the Contract or any other Contract with the Government for showing orforbearing to show favour or disfavour to any person in relation to the Contract or anyother Contract with the Government.

24.2 Any breach of the aforesaid undertaking by the seller or anyone employed by him oracting on his behalf (whether with or without the knowledge of the seller) or thecommission of any offers by the seller or anyone employed by him or acting on hisbehalf, as defined in Chapter IX of the Indian Penal Code, 1860 or the Prevention ofCorruption Act, 1947 or any other Act enacted for the prevention of corruption shallentitle the Purchaser to cancel the contract and all or any other contracts with the seller andrecover from the seller the amount of any loss arising from such cancellation.

24.3 A decision of the Purchaser or his nominee to the effect that a breach of the undertakinghad been committed shall be final and binding on the seller.

24.4 Giving or offering of any gift, bribe or inducement or any attempt at any such act onbehalf of the seller towards any officer/employee of the Purchaser or to any other personin a position to influence any officer/employee of the Purchaser for showing any favour inrelation to this or any other contract, shall render the Seller liable for penalty as thePurchaser may deem proper including but not limited to termination of the contract,imposition of penalty damages, forfeiture of the Bank Guarantee and refund of theamounts paid by the Purchaser.

25. AGENT AND AGENCY COMMISSION25.1 The seller confirms and declares to the purchaser that the seller is the original

manufacturer of the stores referred to in this contract and has not engaged any individualor firm, whether Indian or Foreign whatsoever, to intercede, facilitate or in any way torecommend to the Government of India or any of its functionaries, whether officially orunofficially, to award the contract to the seller, nor has any amount been paid, promised orintended to be paid to any such individual or firm irrespective of any such intercession,facilitation or recommendation.

25.2 The Seller agrees that if it is established at any time to the satisfaction of the purchaser thatthe present declaration is in any way incorrect or if at a later stage it is discovered by thepurchaser that the seller has engaged any such individual/firm, and paid or intended topay any amount gift, reward, fees, commission or consideration to such personal party,firm or institution, whether before or after the signing of this contract the seller will beliable to refund that amount to the purchaser.

25.3 The purchaser will also have a right to consider cancellation of the contract either whollyor in part, without any entitlement or compensation to the seller who shall in such

;0~~.J---_43'~ Jj.,.,':.'.f,f.;,i.'~ i '<:'v,/

.~ '~ .:'¢'~ ~«-o~'

event lity be liable to refu~d~ll payment made by the Buyer in terms of the contractalong ith interest at the rate ~f:,2% per annum above LIBOR rate. The purchaser will alsohave t e right to recover an~ such amount from any contracts concluded earlier with theGove ent of India. .

25.4 The slier will also be debarred from entering into any supply contract with theGove ment of India for a peti~ as deemed fit by the purchaser.

26. PATENT LLECTUAL PROPERTY RIGHT26.1 The p ces quoted in the pres t:tender shall be deemed to include all amounts payable for

the u of patents, copyright, registration charges, trademarks and payment for any otherindus al property rights. !

26.2 The T nderer shall indemni~ the Purchaser against all claims from a third party at anytime 0 account of the infri g_,',.mentof any or all the rights mentioned in the previousparagr phs, whether such cia l11$ arise in respect of manufacture or the use. The tenderershall responsible for th completion of the supplies, irrespective of the fact ofinfring ment of any or all the ~i~ts mentioned above.

===~=-=~::.=..:.=..=.;:::.=..=::..:..o=..:.p:+:~The Tenderer has no right to give, bargain, sell, assign orrwise dispose of the ~ltant contract or any part thereof, as well as to give or totake benefit or adv i ~ge of the resultant contract or any part thereof.

28. FORCE URE CLAUSE:~it any time, during the continuance of this contract, theperformance in whole or in part b ~ither party of any obligation under this contract shall beprevented 0 delayed or becomes' ~ssible or unlawful by reason of any war, hostility, acts ofpublic ene y, civil commotion, tk>tage, fires, floods, explosions, epidemics, quarantinerestrictions, trikes, lockouts or act .~,IGod (hereinafter referred to "events") provided, notice ofthe happeni g of any such event i given by either party to the other within 21 days from thedate of occ nee thereof, neither attY,. shall by reason of such event, be entitled to terminatethis contract nor shall either party .,e any claim for damages against the other in respect ofsuch non- ormance or delay i Aerformance, and deliveries under the contract shall beresumed as n as practicable aft $uch event has come to an end or ceased to exist, and thedecision of e Purchaser as to whe • the deliveries have been so resumed or not, shall be finaland conclusi e, provided further th t if the performance in whole or part or any obligation underthis contract s prevented or delaye bf reason of any such event for a period exceeding 60 days,either party may at its option terminate the contract provided also that if the contract isterminated der this clause, the p c~aser shall be at liberty to take over from the contractor ata price to be ixed by the Purchaser wjhichshall be final, all unused, undamaged and acceptablematerials, ught out components 4 stores in course of manufacture in the possession of the

..contractor at the time of such termi a.on or such portion thereof as the purchaser may deem fitexcepting s h materials, bought uti components and stores as the contractor may with the

f the purchaser elect t retain.

29. TERMINA ON OF CONTRAC29.1 Time s all be the essence oft e eontract,

29.2 The chaser shall have the '~t to terminate this Contract without any notice in part orin full' any of the following s:-29.2.1 e delivery of the m ial is delayed for causes not attributable to Force Majeure

fter the scheduled dat delivery.e Seller is declared pt or becomes insolvent.e delivery material s .elayed due to causes of Force Majeure by more than 60

ays. i

n case _Performance ~e4urity is not furnished within 21 days from the date ofs . gofAT. .

44.

29.2.5 In case the seller fails to supply the store within scheduled delivery period in whichcase Performance Security Deposit shall also be forfeited.

30. CORRESPONDENCE PROCEDURE

30.1 Any Query IClarificationl Representation related to this Tender must be strictly beaddressed to DIG (Prov.), Procurement Branch, HQ DG NDRF, 6th Floor, NDCC-IIBuilding, Jai Singh Road, New Delhi-l 10001, (Email: [email protected], Tele No.011-23438091) only, till the issuance of supply order/A.T.

30.2 Tenderers are requested to write full name and designation of authorized signatory on allthe correspondence to be made with the purchaser.

30.3 Firm should intimate any change in their Address/Telephone/Fax/e-mail immediately. Thestate of non-communication with firm at any stage will make the offer/contract liable forrejection and cancellation respectively.

31. OUERY AND CLARIFICATIONS

31.1 In case of any contradiction noticed in this Tender Enquiry same be clarified within 07days from the date of publication of tender on the website else decision/interpretation ofNDRF in this regard would be final in all respect.

31.2 Queries/representations on Tender Enquiry received up to Pre-Bid meeting would only beentertained and considered. All queries and representations received after the date of Pre-Bid Meeting are liable to be ignored.

31.3 For any change in terms and condition of tender / tender specification, the Tenderers arerequested to visit CPP Portal website at www.eprocure.gov.in as well as NDRFwebsite at www.ndrf.gov.in regularly. Any changes/modifications in tender enquirywill be intimated through these websites only.

31.4 Tenderers are advised to visit above websites regularly to obtain updated information.

32. EFFECflVE DATE OF CONTRACT: The time allowed for carrying out the SUPfill startfrom the day ofissue of written orders (Acceptance of Tender) for supply of store in ccordancewith the schedule indicated in the tender/AT documents. .....~ (J,~siI

FOrandOnbehalf~ ~F'Miai!ltry of }fome "(fain

.Nr.w uclbiftIioa .'11

IIfWJJvomoq JO '-MD!n(jllClN) J1~-""~") .~ll"Or.»J,a

18.101180 JO,,)~Ii.Ut '.(0

45

mailto:[email protected],

http://www.eprocure.gov.in

http://www.ndrf.gov.in

, ,

8.

NilDungaree Colour Orange

17698Nos.

or his authorized Representatives/Agency.flnspection Charges if any, will be borne bythei) Survey and trial of the Dungaree will

be carried out by respective consignee byconstituting a BOOs at their level.

ii) If any Dungaree is rejected in fmalinspection/trial as not conforming to tenderspecifications the same stores must be replacedwithin scheduled delivery period before finalacceptance.

iii) Alternatively at purchaser's option, money berefunded positively within 60 days of issue ofnotice of such rejection in case any payment isalready made to the seller.

iv) The consignee's right of rejection in this regardwill be final and absolute.

criteria

(a) Rs.7,07,920/- with 06 months validity from thedate of opening of Tender.

(b) In case, EMD is furnished in the form of BGthen it should be valid for 7 months 15 days fromthe date of of Tender.

[i]The Advance sample should be submitted within30 days from date of issue of AT.

[ii] The Bulk production Clearance (BPC) will begranted after approval of advance sample by DO

NDRF.[iii] The delivery period will be 09 Months from thedate of bulk production clearance.[iii] No lead time will be given

No will beOnly manufacturer or their authorized dealers/distributer of the store specified are eligible toquote in the tender.

(ii) Authorized dealersldistributers should attach acertificate of Authorized Dealership/ distributoralong with their bid. The date of issue andvalidity should also be mentioned clearly on thecertificate

46

(iii) Certificate of Authorized Dealership /Distributorship must be valid at least for 01 yearfrom the date of opening of the Tender.

(iv) OEM!Authorized dealerslDistributors exceptMSEs should have experience of supply of thetendered store to any Govt.l CAPFslPSU inIndia in the last 3 years.

(v) While submitting past performance report, OEMshould also intimate the supply of the tendereditems through their authorizeddealers/distributors in the past.

12. Payment Terms . Lot wise 100% payment will be processed for.payment on receipt of stores in good condition anddemonstration of the stores will be provided by thefirm at the time of survey/line committee of store ateach consignee location

13. Mode of Payment : The payment will be made in INR. Bills for paymentwill be submitted to PAO, NDMA, NDMA Bhawan,New Delhi - 66 through NDRF.

16. Guarantee / Warranty 06months.Guarantee/ warranty period will start from the dateof acceptance of stores in full and final quantity insatisfactory condition after due inspection.

17. Pre-bid conference It will be held at Office of the Conference Hall, 6th(i) Floor, NDCC-II Building, Jai Singh Road, New

Delhi on the date mentioned at page No.1 of TE.In case of any objection! suggestion in tender QRs/

(ii) Specifications bidder should come along with alldetails in the pre bid conference or give properpresentation/literature in their support.

18. Language of all bid documents, correspondences and technical literature etc. shall be Englishonly. The bidders are required to submit their price bidlEMDIPSD in Indian Rupees only.

19. The date of manufacturing of the tendered store should not be older than the year oftendering i.e. 2019.

20. All tests will be carried out to the entire satisfaction of the Purchaser.

(

~~-~-- I~,J.K.S. Rav at( )

Dy. Inspector General (Prov.)For and on Behalf of President of India

0,. lDIpector OeaeralDInctorate (if'''''''l'! (NDRF)Miaistry f': -' s- A "afra

N•.... ' ..-.lU'

47

*ANDARD FORMAT - II '

I

ToUARANTEEFO FOR FURNISHING EMD

g Enclave

Whereas.... . l..J. . .. . .. . .. . .. (hereinafter calledI,

the 'tenderer")has!' submitted their offerdated ~.. ; for the supplyof L •• ,l •••••••••••••••••••••••••••••••••• (hereinafter called the"tender")against the Ii purchaser's tender enquiryNo L •• , ••••• KNOW ALL MEN by these presents that

1 '

WE I ~..of ... .having our regist red office at ' 1 ••••••••••••••••••••••••••••••••••••••••••••••••• are boundunto (hereinafter : called the "Purchaser)in the sum of

f~;~hi~h'~;,;;;.;;'.iii;';;d";;;;i;'i~'b;'';;'.~·.l~ili~';;id" '~h,;;;';:ih~.~ binds itself, its successorsand assigns by these presents. S l~d with the Common Seal of the said Bankthis day of ............• ~ 2018/19.

ITHE CONDITION OF THIS OBLIGATI ARE:(1) If the tende r withdraws or amen ,~pairs or derogates from the tender in any respect within

the period 0 validity of this tender. ,I(2) If the tende r having been notifie of the acceptance of his tender by the Purchaser during the

period ofits alidity:- ,:1

a) If th tenderer fails to fumi h:l~hePerformance Security for the due performance of thecon ct.!

b) Fails r refuses to accept! ee+te the contract.I 1

We unde e to pay the Purcha~' ~p to the above amount upon receipt of its first writtendemand, without t Purchaser having t ' ~bstantiate its demand, provided that in its demand thePurchaser will note at the amount claime by it is due to it owing to the occurrence of one or both thetwo conditions, spe ifying the occurred condition or conditions.

This guarant will remain in force ~pto and including 45 days after the period of tender validityand any demand in spect thereof should reach the Bank not later than the above date.

~:• I" ..'." .,

(Signature of the authorized officer of the Bank)

.~ " Name and designation of the officer~ i •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••

.' l,eal n~e & address ofthe Bank and address of the Branch.~ ....,.;14"" ••.;'t ~/I

0" c~\",Cf/'~~~7 '

48

STANDARD FORMAT - II

BANK GUARANTEE FORMAT FOR PERFORMANCE SECURiTYTo

The PAO, NDMAA-I, Safdarjung EnclaveNew Delhi

WHEREAS..................................................................................... (name&address of the supplier) (hereinafter called ''the supplier') has undertaken, in pursuance of contractNo dated.......................... to supply (description ofgoods & services) (herein after called ''the contract").

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnishyou with a bank guarantee by a schedule commercial recognized by you for the sum specified therein assecurity for compliance with its obligations in accordance with the contract.

AND WHEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalfof the supplier, up to a total of ....................................................................... .. (amount of the guarantee in words andfigures), and we undertake to pay you, upon your first written demand declaring the supplier to be adefault under the contract and without cavil or argument, any sum or sums within the limits of (amountof guarantee) as aforesaid, without your needing, to prove or to show grounds or reasons for yourdemand or the sum specified therein.

We hereby waive the necessity of your demand the said debt from the supplier before presentingus with the demand.

We further agree that no change or addition to or other modification of the terms of the contractto be performed there under or of any of the contract documents which may be made between you andthe supplier shall in any way release us from any liability under this guarantee and we hereby waivenotice of any such change, addition or modification.

This guarantee shall be valid until the day of 20 .

(Signature of the authorized officer ofthe Bank)

Name & designation of the officer

NUMBER#

STANDARD FORMAT - IIIPROFORMA FOR PRICE BID

(TO BE FILLED BY THE BIDDERS & SEALED SEPARA TEL Y)NB :- (i) Tender Inviting Authority: DG NDRF

(ii) Name of work: Procurement of Dungarees Colour Orange(Hi) Contract No. : 1-17018IProc.!130SIDG-NDRFI2019 S9 97(iv) Tenders are requested to read the instructions given at the bottom of Price Bid Proforma carefully before filing the same.(v) Currency to be mentioned in columns 6 to 9.Tender Inviting Authority: DO NDRF

'''- " ••••• 1'.•..Name of the bidder! BiddingFirm! Company:" .

PRICE SCHEDULE(This BOQ template must not be modified! replaced by the bidder and the same should be uploaded after filling the relevant columns, else thebidder is liable to be rejected for this tender. Bidders are allowed to enter the Bidder Name and Values only)

1 2 3 4 5 678 9 101. Dungaree Colour

OrangeIteml 17698.000 Nos.

Total in Fi2ures[Quoted rate in Words INR Only

Note:- Tenderers are requested to read the instructions given below the Price Bid Proforma carefully before filling the sarne:-(a) The complete commercial quote should be in Indian Rupees (INR) only.(b) Tenderers are required to indicate Basic Rate, GST and any other leviable taxes! Charges separately in the relevant columns of the proforma. Any

taxes! duties I charges reflected outside the Proforma will not be accepted.(c) Entry tax! Octroi !Toll tax and other Statutory Taxes will be applicable at actual, if admissible.(d) Tenderer will attach justification of price quoted. This also includes the recently executed contracts of the store in question with Govt./ Semi

Govt. organization etc.(e) No column should be left blank. Wherever amount is not quoted, the column should be clearly marked as Nil. ("Nil")•••••

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