NCOPE AND THE

RESIDENCY PROGRAM 2011

April 2011

NCOPE is…

• The National Commission on Orthotic and Prosthetic Education

• A 501(c)(3) non-profit organization

• The corporation is organized and operated for scientific, educational & charitable purposes

NCOPE STAFF

Robin SeabrookExecutive Director

Dominique MungoResidency Program Manager

Joan DallasNCOPE Administrative Assistant

NCOPE develops, applies, and assures standards for orthotic and prosthetic education through accreditation and approval to promote exemplary patient care.

NCOPE’s Mission

History

• 1972 ABC created the Educational Accreditation Commission (EAC) to meet the O & P profession’s need for an institutional accreditation program

• EAC set out to establish criteria to assess and compare O & P curricula

History Cont’d

• 1991 EAC was recognized and became an independent organization under the National Office structure

• In December 1999 NCOPE became an incorporated accreditation agency and totally independent from the sister O&P organizations (AAOP, ABC and AOPA).

NCOPE has the following responsibilities:

• Promote education in the field of O & P and raise the standards of education in the field;

• Develop standards for, and accredit O & P programs;

• Establish accreditation and evaluation procedures in O & P education;

• Aid the development of new O & P programs;

• Publish an annual report on O & P education

NCOPE & CAAHEP

• The Commission on Accreditation of Allied Health Education Programs (CAAHEP) is the largest specialized accreditation system in the country, accrediting educational programs in 18 disciplines

• CAAHEP reviews and accredits more than 2000 educational programs in twenty-two (22) health science occupations across the United States and Canada

•11-13 member commission

•Two representatives appointed by ABC

•Two representatives appointed by the Academy

•Two representatives appointed by AOPA

•Three representatives from NAPOE (O&P Educators)

•Two public members

•Includes ABC-certified practitioners, O&P educators,

curriculum specialists and academic administrators

NCOPE’s COMPOSITION

SCHOOL UPDATE

• 10 currently accredited orthotic & prosthetic practitioner programs– 5 offer entry-level masters– 4 offer post baccalaureate certificate– 2 offer bachelor’s degree

• CURRENTLY pursuing accreditation – Loma Linda University

Update on Master’s

• All Programs to transition to Master’s by 2012

• NCOPE allowing certificate programs (Northwestern, Newington, Century and Cal State) to continue to offer certificates through December 31, 2014 for those individuals extending credential only.

www.ncope.org

• Listing of all accredited residency sites

• Sites have the ability to write/edit profile of their program

• Identify Hiring Status for residents seeking a position

• Instructions for on-line tracking system for residents and faculty

Career Information Resource Provided

opcareers.org

Residency Program Stats

• Currently 514 accredited residency sites

22 residency sites under review

531 positions in orthotics and 522 in prosthetics

338 to complete sometime in 2011

Over 2341 residents have completed training since NCOPE created Residency Standards

•Residency is second half of an individual’s education and advancement towards becoming an O & P Professional

•Students must complete 250 Clinical Hours prior to start of residency

•Must register with NCOPE within the first 30 days of starting your residency

• Registration form• Registration fee of $1200.00• Official Transcript (Undergraduate)• Copy of certificate from Post Baccalaureate program• Additional $75.00 for On-line tracking (paid to Typhon)

Residency Program Overview

Which Testing Deadline Works for You?

Dates and Deadlines

Written/Written Simulation Exam* Application Deadline

February 14-19, 2011 December 1, 2010

May 9-14, 2011 March 1, 2011

August 8-13, 2011 June 1, 2011

November 14-19, 2011 September 1, 2011

ABC Exam Information

• Summer Clinical Patient Management Exam (CPM)* Application Deadline Orthotics: June 3-4, 2011 March 1, 2011 Prosthetics: June 10-11, 2011 March 1, 2011

*Candidates test one day only. Summer 2011 CPM exams will be held in St. Petersburg, FL.

What You Get for the Money You Pay

Tracking residents: computer tracking and hard file tracking

Resident Patch for the resident to use on their lab coats

Reports are provided to ABC on residents that successfully complete

Provide reports to Academy on Directed Study projects

A certificate of completion is issued at the end of the residency

Resident /Director Workshops Operations of NCOPE activity Status Reports to residents bi-yearly

Registration Process

• Submit Registration form and fee to NCOPE within the first 30 days of starting a residency

• If we don’t hear from you, we don’t know you’re working as a resident

• Residency site must be accredited by ABC and NCOPE to host you as a resident

Registration Process Cont’d.

• NCOPE confirms registration with a confirmation letter

• NCOPE provides instructions for residents and residency directors

• Puts you in touch with a newly certified practitioner

Regional Residency Liaison Committee

• RRL was assembled in 2002

• Provide support to all residency programs and residents

• Eight Regions• One RRL per region

NCOPE website is helpful…

Click the appropriate navigation button to find information

Residency Timeline

Residency Requirements• Due at the end of 1st quarter

– 1st quarter Evaluation on-line– Start thinking of a research topic

• Due at the end of 2nd quarter– 2nd quarter evaluation on-line– abstract coversheet with abstract online

• Due at the end of 3rd quarter– 3rd quarter evaluation on-line

• Due at the conclusion of residency– Final 12 month evaluation on-line. Including documentation of case presentation

and community service requirements– Technical assessment on-line– Final Directed Study with Coversheet and statement form– Resident’s Evaluation of the Residency Program (as needed)

introducing

Typhon Groupan allied health student tracking system

Information for the resident

What is Typhon (TY-fun)?

http://www.typhongroup.com/products/ahst/quicktour.htm

1An internet based system

2Specifically for

allied health careers

3Data Collection

RESIDENTS WITH A START DATE OF JUNE 1, 2010 OR LATER ARE REQUIRED TO USE TYPHON.

RESIDENTS AND PRACTITIONERS BOTH HAVE ROLES IN TYPHON

You must register with NCOPE within the first 30 days of starting your residency program before you’re given access to the system

Who uses Typhon?

• Residents – Data Entry Log-in• Residency Directors/Faculty – Sub Admin Log-

in• Dominique, Robin & Joan – Admin Log-in

Go to http://www.typhongroup.net/ncope

1. Click on “Data Entry Log-in”

2. Enter facility number 9045, User Log in and Password (once registered, resident receives email from Robin Seabrook containing this information)

3. Click “Log in”

Getting Started with Typhon (residents)

Syst

em In

form

ation

Access Fee of $75.00The very first time a resident logs in, they are directed to an online payment page. Access fees must be paid by credit card (Amex, Visa, MasterCard or Discover)

Access fee is separate from registration. Resident will have 3 years of access. Great for consecutive residencies.

•Session timed out message may appear – follow browser settings; Cache and Browser Portals are especially important.

•Session automatically times out after 60 minutes if no activity (data entered up until that point will be saved automatically)

•First time logging in, residents must set up defaults i.e., facility name, residency director, etc.

•Run individual reports

•Enter a patient encounter

•Abstract requirement

•Residents evaluation of the residency

program

Navigating

NCOPE

Resident

Residency Director

Entering Patient Encounters

Replaces Handwritten Daily Log – Prior to Typhon use NCOPE did not require residents to submit patient information

Get in the habit of doing today’s cases today- Procedures where resident observes is not necessary.

Printing and using “blank case log worksheet” to help remind you of the data for each patient

How to Enter a Patient Encounter/Case Log

1. From Main Menu, click Add New Case Log

2. Enter Date of Encounter and click SAVE CHANGES

• Don’t forget to monitor your “Missing Information Screen.

• Can back log 30 days

Entering Patient Encounters

•Blank Case Log Worksheets are available and are good for jotting notes for later

•Residency Director or program faculty should approve all cases entered

•Ability to run reports to see your overall statistics

•Create links between cases – Cases are filed by case ID number

Residency Director or faculty will log- in to initiate evaluation

He/she will sign electronically using their password at the end

Also, you can view the results of the evaluations and make comments about your evaluations.

Quarterly Evaluations

From the Main Menu, click on My Evaluations & Surveys

Abstract in Typhon

1. Click on NCOPE Abstract Cover Page2. Answer the questions in the form3. Paste or Type in abstract

RESIDENTS EVALUATION OF THE RESIDENCY PROGRAM

Resident can now fill out as needed.

1. Residency Director/Faculty must log in to fill out this evaluation

2. Verification of the Case Presentation and Community Service Requirements were completed

The Final 12 Month Evaluation Form

Submission of Final Directed Study in Typhon

Upload final paper by clicking on My External Documents

» CLICK ON MY EXTERNAL DOCUMENTS

» CLICK ON ADD A NEW DOCUMENT

» FILL OUT INFORMATION RELATED TO YOUR DOCUMENT (TITLE, DATE, DESCRIPTION)

» BROWSE TO ATTACH YOUR DIRECTED STUDY

UPLOADING DOCS.

?What does NCOPE hope to gain from the use of Typhon

We hope to collect data that will be useful in improving the residency program and it allows us to get a closer look at what resident’s are actually doing while in residency.

What’s Your Message?

Give Us A Call

703.836.7114

Questions?