NCES ForumJuly 2010Kathy GosaKansas State Department of Education

Using Forum Productsto Establish a Solid SLDS Framework

What

Why

How

System DevelopmentPolicy DevelopmentCommunication & Training

KSDE implemented Kansas Individual Data on Students (KIDS) student-level data collection system in 2005

Internally developed system which collects student demographic, enrollment, attendance, and program participation data

As we established Code Sets & Business Rules we referenced Forum resources:

Accounting for Every Student: A Taxonomy for Standard Student Exit

Codes

Forum Guide to Education Indicators

We also used Forum resources to inform policy development

Forum Guide to Protecting the Privacy of Student Information – State and Local

Education Agencies*Education Privacy Working Group is determining scope of

revisions needed (awaiting forthcoming FPCO guidance)

In 2008 our state legislature became interested in collecting additional virtual education data

Forum Guide to Elementary/Secondary Virtual Education

2009-10 SY KSDE began collecting & reporting KIDS data based on the new categories

Managing an Identity Crisis: Forum Guide to Implementing New Federal Race and

Ethnicity Categories Code Sets – confirmed SEA collection– informed LEA collection

Public and federal reporting

•Introductory PowerPoint •Link to Forum Guide •FAQs

•Letter from Commissioner •Sample Letter to Staff •Brochure

•Sample Letter to Parents •Example Enrollment Form

•Training Schedule

•Suggestions for Conducting Observer Identification

2009-10 SY KSDE began collecting & reporting KIDS data based on the new categories

Managing an Identity Crisis: Forum Guide to Implementing New Federal Race and

Ethnicity Categories Code Sets Public and Federal Reporting Policy Development (for SEA and LEAs) Communication & Training (within SEA & with LEAs)

In 2009 Kansas Course Codes (KCC) were implemented Standard course codes and descriptions for

all elementary, middle, and high school courses

Districts were required to map to the new codes and to use for reporting teacher assignments starting 2009-10 SY

In 2010-11 SY we will collect student – teacher connection and course completion data based on the KCC

Discussion is underway to define PS Qualified Admissions based on KCC

In 2009 Kansas implemented Kansas Course Codes (KCC)

The Secondary School Course Classification System: School Codes for

the Exchange of Data (SCED)

Advisory Council members (SEA, LEA, PS) used SCED as foundation for the conversation

KCC implemented SCED and adopted the course attribute structure

In 2009 Kansas implemented Kansas Course Codes (KCC)

The Secondary School Course Classification System: School Codes for the Exchange of

Data (SCED)

*Elementary/Middle School Course Classification working group has developed the Nonsecondary Course Code Classifications (planned late 2010) Taxonomy for assigning standard codes to

elementary and middle school courses.

Initiated in 2006 to provide free, high quality professional development to school & district staff responsible for entering data in the local SIS and for submitting it to KIDS.

Forum Guide to Building a Culture of Data Quality

Forum Curriculum for Improving Education Data

Expanded to include tracks for Administrators and Program Staff

Forum Guide to Data EthicsForum Guide to Data Ethics Online Course Available on both NCES and Forum websites. (Released today!)

Initiated in 2006 to provide free, high quality professional development to school & district staff responsible for entering data in the local SIS and for submitting it to KIDS.

Forum Guide to Building a Culture of Data Quality

Forum Curriculum for Improving Education Data

Traveling Through Time: Forum Guide to Longitudinal Data Systems

Developed to help state and local education agencies meet the many challenges involved in building robust LDSs, populating them with quality data, and using this new information to improve the education system. With special emphasis on the business-level perspective, these products explore a broad range of issues involved in establishing a successful LDS.

▪ Book 1 – What is an LDS? (Released 7/10)▪ Book 2 – Planning and Developing an LDS (planned

10/10)▪ Book 3 – Effectively Managing LDS Data (planned late

2010)

▪ Book 4 – Advanced LDS Usage (planned late 2010)

Safety in Numbers: Collecting and Using Crime, Violence and Discipline Incident Data to Make a Difference in Schools

Update to the 2002 Forum document to help establish a consistent body of terms and definitions. (scheduled 10/10)

Section 508 Accessibility Working Group Document to increase awareness of Federal Section 508

regs that require public organizations receiving federal funds to make electronic information accessible to all people including those with disabilities. Product will provide basic guidance for designing or revising websites to improve accessibility. (scheduled 12/10)

Data Use Working Group Document to provide education stakeholders with

practical guidance on the effective use of education data to take action. The resource will help teachers, administrators, and the state program managers leverage appropriate and actionable data to improve the education system and student learning.▪ Brief 1 Draft (planned 2/11)▪ Brief 2 Draft (planned 4/11)▪ Brief 3 Draft (planned 7/11)▪ Final Product (planned 2/12)

Forum products are available at www.nces.ed.gov/forum/

on the Forum website under Resources.

You’ll also be able to order copies and/or download the documents.

For any new initiative we look for Forum resources which would allow us to build upon the collective knowledge of others.

Promoting to SEA staff Present overview & distribute at Data Steward

Workgroup meetings Present overview & distribute at Data Governance

Board meetings Send link to program director/ committee chair

Promoting to LEAs Send link on listserv Distribute documents at meetings and conferences

(e.g., Council of Superintendents, Annual Conference)

Focused on real issues driven by states & schools Accessible (document or link) easy to obtain & to

share Inexpensive - free! Comprehensive - contain links to additional

resources Reliable - broad review model Perspectives - informed by experience of many

(SEA/LEA/Fed). Facilitates commonality without being prescriptive.

Actionable/practical - most include specific “case studies”, best practices, or templates from SEA/LEA

Understandable by broad audience.