nbc 461 enhanced

The Pencilmaker told the pencil five important lessons:

1. Everything you do will always leave a mark.

2. You can always correct the mistakes you make.

3. What is important is what is inside you.4. In life you will undergo painful sharpening

which will make you a better pencil and5. The most important is to be the best

pencil you can be. You must allow yourself to be told and guided by the hand that holds you.

National Budget Circular No. 461

REVISED SPECIFIC COMMON CRITERIA FOR EVALUATION (CCE) GUIDELINES

Presented by:DR. CARMELITA M. FELISILDA

Director for Evaluation & Accreditation

Chair, UREC, NBC 461

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS

1.0 Educational Qualifications 85 pts 1.1 Highest relevant academic degree or educational

attainment

Supporting Document(s):a. Transcript of Records and/orb. Diploma / Certificate

1.1.1 Doctorate 851.1.2 Master’s Degree 651.1.3 LLB, MD 65

N.B. MD is considered a doctorate if holder is licensed and teaching in a College of Medicine. LLB is considered a Master’s degree if holder is a bar passer.

1.1.4 Diploma Course (Above a Bachelor’s degree) 551.1.5 Bachelor’s Degree

a. Four years 45b. Exceeding four years 45 plus 5pts

for every year over 4 years

N.B. Graduates of DVM, Engineering and DDM programs are considered bachelor’s degree holders with additional points for years beyond 4.

1.1.6 a. 3-year post secondary course 30b. Special courses (Non-degree) 25


1.2 Additional equivalent degree earned related to the present position

Supporting document(s):

a. Transcript of Records and/or

b. Diploma

c. Approved curriculum (as needed)

1.2.1 Master’s degree 41.2.2 Bachelor’s degree 3


1.3 Additional credits earned (maximum of 10 pts)

Supporting document(s):

a. Official class card

b. Report of grades from the Registrar’s Office

1.3.1 For every 3-unit credit earned toward

an approved higher degree course 1 pt


2.0 Experience and Length of Service . . . . . 25 pts

N.B. The experience and services of a faculty designated to an administrative position like Vice President, Dean, Director, etc shall be credited only once, whichever is highest within the period of his/her designation.

2.1 Academic Experience Supporting Document(s):

a. Service recordb. Appointment

2.1.1 For every year of full-time academicservice in a state institution of higher learning 1.002.1.2 For every year of full-time academic service 0.75 in an institution of higher learning other than SUC; service in a public or private research institution


2.2 Administrative experience

Supporting Document(s):a. Service Record b. Appointment and/or designation

2.2.1 For every full-time year of administrative experience as:

a. President 3.00b. Vice President 2.50c. Dean/Director/School Superintendent 2.00d. Principal/Supervisor/Department

Chairperson/Head of Unit 1.50

N.B. The credit as head of unit is given to a faculty-rank

holder designated to any administrative or supervisory position.


2.3.1 For every year of relevant full-time professional and technical experience as:

a. Manager/Entrepreneur/ Consultant 1.50b. Supervisor/Head of Unit 1.00c. Rank and file .50 Supporting Document(s):a. Service Recordb. Appointment and/or designationc. SEC/DTI registration for entrepreneur 2.3.2 For every year of experience in the public and

private institution as:a. Cooperating Teacher 0.75b. Basic Education Teacher 0.50


3.0 Professional Development Achievement and Honors 90

pts

3.1 Discoveries, patented inventions, innovations, publications and other creative works (maximum of 30pts)

3.1.1 For every cost and time saving innovation, patented invention and creative work as well as discovery of an educational, technical, scientific

and/or cultural value 2 to 7 pts


Sub-categories under 3.1.1 are as follows:A. InventionsThese are original patented (or must have patent pending) works which have direct contribution to education, science and technology. The basis for the weight is the patent score.

Supporting Document(s):a. Patent b. Certificate of patent pending

Criteria CreditsIf patented - Multiply patent score by weight assigned according to criterion of utility

If patent pending - Multiply patent by weight to utility


N.B. Per invention or discovery the following additional criteria and points allocation are prescribed:

Commercial utility on:

an international scale 7 pts a national scale 5 pts Institutional level 2 pts

The accrediting bodies for these factors on the international and

national scale are Science and Technology - DOST Education - DECS

For the Institutional level, a University Committee shall accredit. The patent paper-document must be presented to ascertain patent

score Credit points are divided equally among two or more individuals

claiming credit for the same invention.


B. Discoveries A discovery must be the first of its kind or not of common knowledge. It shall be the result or product of the research of an individual or a group of faculty.

Supporting Document(s):a. Full description of the discoveryb. Confirmation of an international or national agency/organization/association

of expertsc. Evidences of dissemination and utilization

Criteria Credits1. Originality, educational impact, documentation 60% of 7 (.6 x 7)2. Evidence of wide dissemination, e.g. exhibits, publication 40% of 7 (.4 x 7)

N.B. Where there are more than one proponent the points are to be divided equally among them. If only one factor (e.g., [1] is satisfied, credit is awarded only for that factor)


C. Creative work has to satisfy one or more of the following criteria:1. Originality 25% of 2 - 7pts2. Acceptability and recognition25% of 2 - 7pts3. Relevance and value 25% of 2 - 7pts4. Documentation and evidence25% of 2 - 7pts of dissemination

Supporting document(s):a. Full description of the creative workb. Evidences that shall satisfy the criteria for evaluationc. Appropriate certification from the duly organized committee establishing the value

of the output

N.B. The scale of 2 – 7 is distributed on the basis of competitiveness, thus – International 7National 5Institutional 2

Credits are divided among two or more claimants. Examples of creative works are published articles, literary items, musical compositions and/or arrangement, painting, sculpture, and other performing arts.


D. Research results and innovations consist of improvements/ modifications made on existing design, process of product.

Supporting Document(s):a. Full description of the research/ creative workb. Evidences that shall satisfy the criteria for evaluation

The criteria for rating and the points for each criterion are:1. Use of indigenous materials 20% of 7 pts2. Relevance and value to education, 20% of 7 pts3. science and technology4. Cost/time/energy/saving 20% of 7 pts5. Acceptability of peers 20% of 7 pts6. Dissemination/Documentation 20% of 7 pts


3.1.2 For every published book: original, edited or compiled, copyrighted/published within the last ten years

Supporting documents:a. Copy of the book

b. As a single author 3 - 7c. As co-author 2 - 5d. As reviewer 1 - 4e. As translator 1 - 4f. As editor 1 - 3g. As compiler 1 - 2


Role Tertiary High School Elementary

Single author 7 pts 5 pts 3 pts

Co-author 5 3 2

Reviewer 4 2 1

Translator 4 2 1

Editor 3 2 1

Compiler 2 1 1

1.Textbooks, including Science and Technology and References


3.1.3 For every scholarly research / monograph / educational technical articles in a

technical/scientific/ professional journal. Supporting Document(s):a. Copy of the journal a. International 5b. National 3c. Local 2


3.1.4 For every instructional manual/ audio-visual material 1-3

Supporting Document(s):a. Copy / sample of the materialb. Certificate of utilization

Under this item are modules, laboratory manuals, operation manuals, workbooks, teaching guides, approved by the department or college for instructional purposes. Also included in this category are software, prototypes and computer aided instruction materials. Submissions under this category should cover the course content per syllabus.

Role CreditSingle author or maker Full Co-author, co-maker Half


3.2 For expert services, training and active participation in the professional / technical activities (maximum of 30 pts)

3.2.1 Training and Seminars (maximum of 10 pts)

3.2.1.1 For every training course with a duration of at least one year (pro-rated for less than a year in accordance with

the formula P = [(No.of Days) / 251*] x full credit and not to exceed the full credit)

a. International 5b. National 3c. Local 2

DBM Circular No. 2002 -1


3.2.1.2 For certified relevant field training(maximum of 5 pts)1/ 120 hrs

3.2.1.3 For participation in conferences,

seminars, workshops (maximum of 5 days only)


N.B. Very short training cannot be considered as seminar.


3.2.2. Expert services rendered (maximum of 20pts)3.2.2.1 For serving as a short-term consultant/ expert in an activity of an educational, technological, professional scientific or cultural nature (foreign or local) sponsored by the government agencies

Supporting Document(s):a. Memo of Agreement/ Contract / Office order pertaining to

consultancy workb. Acknowledgment of output



3.2.2.2 For services rendered as trainer, coordinator, lecturer, resource person or guest speaker in conferences, workshops, and/or

training courses for professionalsa. International 5b. National 3c. Local 2

Supporting Document(s):d. Certificate of appreciation /participation 3.2.2.3 For expert services as adviser in doctoral dissertations, masteral

and undergraduate thesis (maximum of 10pts)a. Doctoral dissertation 1.00b. Masteral thesis 0.50c. Undergraduate thesis 0.25


3.2.2.4 For certified services as member of the Board of Examiners in the Professional Regulation Commission (PRC) or in the Civil Service Commission (CSC) … 1.00

Supporting Document(s):a. Appointment or contractb. Identification Card 3.2.2.5 For expert services in accreditation/ quality assurance work as member of the

Board of Director, Accreditor, member of the Technical Committee or Consultant Group in regional or national agencies . . . . . . . . . . . . . . . . . . . . . 1.00

3.2.2.6 For expert service as testing officer in trade skill certification . . . . . . . 1.00 3.2.2.7 For services as coach /trainer of students in official activities and adviser of

accredited student organization not to exceed 1 point per year . . . . . . . . 1.00 N.B. For purposes of pro-rating, a year is at least 251 days, not to

exceed 12 months


3.3 Membership in professional organizations/ honor societies and honors received (maximum of 10 pts)

3.3.1For current individual membership in relevant professional organization(s)

Supporting Document(s)

a. Certificate of membership / Identification Card / Official receipt of membership

b. Learned SocietyFull member 2.0Associate member 1.0


b. Honor society 1.0c. Scientific society 1.0d. Professional

Officer 1.0Member 0.5

N.B. Learned society is an organization where the members are chosen

by invitation and in recognition of their being considered learned in a scientific area of knowledge, e.g. National Research Council

Honor society is a society of academic scholars, e.g. Phi Delta Kappa,

Gamma Sigma Delta Professional/ Scientific organizations are national bodies or professional

practitioners in a specific field or science, e.g., Philippine Inventors Society, Philippine Society for Mechanical Engineers.

The PDS of the faculty shall be filed for the purposes of checking if the

membership was already credited.


3.3.2 For academic honors earned:Supporting document(s):a. A certificate or copy of a permanent record of

the school

3.3.2.1 Undergraduate Degreea. Summa Cum Laude 5 ptsb. Magna Cum Laude3 ptsc. Cum Laude 1 pt

3.3.2.2 Graduate Degreea. Highest Honors/ with Distinction or

Equivalent 3.00


3.3.3 Scholarship/ Fellowship. This may be degree or non-degree granting

Supporting Document(s):a. Scholarship Contract/

Agreementb. Proof of completion of fellowship

program or activity


a. International competitiveDoctorate 5 ptsMasters 4 ptsNon-degree 3 pts

b. International non-competitiveDoctorate 3 ptsMasters 2 ptsNon-degree 2 pts

c. National/ Regional, competitiveDoctorate 3 ptsMasters 2 ptsNon-degree 1 pt

d. National/ Regional, non-competitiveDoctorate 2 ptsMasters 1 ptNon-degree 1 pt

e. Local, competitive or non-competitive 1pt N.B. Competitive means the use of a selection / screening process or scheme for

awarding a scholarship


3.4 Awards of Distinction received in recognition of achievement in relevant areas of specialization / profession and /or assignment of the faculty concerned.

Supporting Document(s):a. Plaque of Recognition / A copy of the criterion; criteria for the selection

and proof of competition

a. International 5 ptsb. National 3 ptsc. Local 2 pts

N.B. Awards of distinction granted by organizations like BSP, GSP, Red

Cross, Barangay Offices, and other Civic, Cultural, Religious, Community including NGOs are classified Community Outreach.

The awarding body must be mandated to give the award. The CSC service

awards for 10, 20, 30, 40 years are accredited as local awards:


3.5 Community outreach (maximum of 5 pts)Supporting Document(s):a. An Office order pertaining to the services rendered b. Certificate/ Acknowledgement of completion of project or activity

3.5.1 For every year of participation in service-oriented projects in the community . . . . . 1.00

N.B. These are activities related to participation in community projects on top of official duties and are voluntary in nature, with no additional compensation received. One year is operationalized to be equivalent to at least 251 days, not to exceed 12 months per program per clientele.

Examples are voluntary services in scouting, cooperatives, Red Cross,

Kabataang Barangay, etc. Activities undertaken as officer/ member of any professional , social,

educational, or other similar organizations which have already been credited in this instrument shall no longer be considered.


3.6 Professional examinations3.6.1 For every relevant licensure and other professional examinations passed (maximum of 10 pts)

Supporting Document(s):a. Certificate of licensureb. Rating slipc. Skill certificate/ Identification card d. Engineering, Accountancy, Medicine, Law, Teacher Board, etc 5e. Career Executive Service Officer’s Examination/ Career Service

Executive Examination 3c. Marine Board/ Seaman Certificate;

Master Electrician/ Master Plumber Certificate , etc;Plant Mechanic Certificate; Professional Radio Operator Certificate 2

d. Other trade skill certificates 1

N.B. Section B is only applicable to the faculty-rank holders designated to supervisory/ executive positions.


MODIFIED POINT ALLOCATION FOR CCE and QCE BY RANK QCE

POINTS

RANK CCE POINTS MINIMUM MAXIMUMInstructor 1 65 below

Instructor 2 66- 76 80

Instructor 3 77- 87 82

Asst. Professor 1 88- 96 84




Associate Professor 1 124- 130 91





QCE POINTS

RANK CCE POINTS MINIMUM MAXIMUMProfessor 1 159- 164 61 65

Professor 2 165- 170 66 70

Professor 3 171- 176 71 75

Professor 4 177- 182 76 80

Professor 5 183- 188 81 85

Professor 6 189- 194 86 90

College Professor 195- 200 91 95

University Professor 195- 200 96 100

College/ University Professor

195- 200 91 85

96 100

MODIFIED POINT ALLOCATION FOR CCE and QCE BY RANK

Things to check for CCE and QCE at the Local/ College Level

1. The Personal Data Sheet (PDS) must have the signature of the faculty in all pages.

2. The PDS must be notarized (subscribed and sworn to ).3. All documents for CCE and QCE must be supported with original

and Xeroxed copies.4. All documents shall be stamped with the words True Copy and

Relevant at the University Level.5. Faculty with incomplete QCE due to scholarship or study leave

should attach the scholarship contract and Board Resolution with the university seal and authenticated by the Board Secretary.

6. All CCE and QCE folders with their supporting documents must be accompanied by the required forms for Evaluation and Summary of Points.

7. The CCE and QCE documents must be placed in separate folders and separate envelopes. Follow color coding.

8. Make a list of faculty with CCE and QCE for submission to the University Level.

REMINDERS IN FILLING UP FORMS FOR THE NBC 461 5TH CYCLE (QCE)

1. The right side of the FOURTEEN (14) top sheets is reserved for the University level signatories.

2. Conforme of the Ratee should be at the center only.

3. If your instrument is printed/ mimeographed back to back, put fastener at the center for easy checking.

4. Replace evaluation with discrepancies in: a. Color and impression of ink. Even if color is the

same, the ballpen point may not be the same.

b. Penmanship in the lower portion of the instrumentc. Strokes of ratings (the encircled portion)

5. All evaluations must have complete specific dates, not just the

month and year.6. Arrange from June 2007- to March 2010 not vice

versa. The order of evaluations should start from students, then peers, self and supervisor.

7. Supervisor of faculty should be the Department Head at the time of the rating period. For the Dean, it should be the VPAA.

8. Check the Rating Period in the top sheets. It should be semestral rating period.

9. Rating period in the Consolidated Summary of Ratings for the six semesters is July 01, 2007 – June 30, 2010.

10. Avoid erasures.11. Follow strictly the deadline for submission of faculty

documents for local level and university level committees.

THANK YOU!!!

nbc 461 enhanced

Documents

evaluation cce guidelines

academic service

bachelors degree holders

administrative position

additional equivalent

suc service

service recordappointment2

length of service