Oral Presentation Skills

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Career Development Training Course

Oral Presentation Skills

Oral Presentation Skills

Enabling Objectives

Upon successful completion of this topic, the trainee will be able to:

IDENTIFY the three-step communication process.

LIST the barriers to effective communication.

DESCRIBE effective communication skills and techniques.

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Oral Presentation Skills

Enabling Objectives (cont.)

LIST the characteristics of an effective instructor.

LIST the purpose and advantages of oral questioning.

IDENTIFY the five-step procedure when presenting a classroom question.

LIST the types of oral questions.

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Oral Presentation Skills

Enabling Objectives (cont.)

DISCUSS how to handle incorrect responses.

LIST the types of oral presentations.

IDENTIFY the steps to prepare for an oral presentation.

PERFORM an effective oral presentation.

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Oral Presentation Skills

Reference Publications

NAVEDTRA 134, Navy Instructor Manual

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Oral Presentation Skills Overview

As the Command Career Counselor, you may be required to give a presentation to disseminate the latest and greatest information.

An effective presentation begins with a good outline, used as a tool to consolidate the facts and provide the appropriate direction for the talk.

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Oral Presentation Skills

Three-Step Communication Process

(1) Transmit (Send):Clearly communicates the message.

(2) Receive:Decodes message via mental imagery.

(3) Feedback: Ensures receiver correctly

understands message.

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Oral Presentation Skills

Lack of common core experienceOveruse of abstractionsFearEnvironmental Factors:

NoiseTemperature

Barriers to Effective Communication

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Oral Presentation Skills

Oral delivery:Get attention of classSpeak in conversational

toneUse:

RatePitchVolume

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Effective Communication Skills and Techniques

Oral Presentation Skills

VEGA:

Voice variances

Eye contact

Gestures

Attitude

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Effective Communication Skills and Techniques (cont.)

Oral Presentation Skills

Knowledge:Knowledge of subject:

Subject matter expert (SME)Knowledge of teaching techniques

Ability:LeadershipInstructional

Personality:Positive personality Professional attitude

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Effective Instructor Characteristics

Oral Presentation Skills

Never DOs:No gun slinging

(credibility)No profanity or obscenityNo sarcasmNo impatienceNo disrespecting Sailors

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Effective Instructor Characteristics (cont.)

Oral Presentation Skills

Purpose: Reinforces main points.Checks comprehension.

Advantages: Increases trainee interest. Stimulates thinking.Sets level of instruction.Reveals student attitudes toward subject.Permits trainee contribution.

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Oral Questioning

Oral Presentation Skills

Oral Questioning (cont.)

Five- Step Questioning Technique:(1) State the question.

(2) Pause – Allow the students time to

think. (3-5 seconds).

(3) Call on one student by title/name.

(4) Comment on the given answer or acknowledge the response (reward).

(5) Emphasize or repeat the answer.

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Oral Presentation Skills

Oral Questioning (cont.)

Types of Oral Questions:FactualThought-provokingInterest-arousing (most used)Multiple-AnswerYes/NoLeadingCanvassing

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Oral Presentation Skills

Oral Questioning (cont.)

Handling Incorrect Responses:Don’t criticize trainee!

Provide the correct information to incorrect responses.

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Oral Presentation Skills

Calling on Non-Volunteers:Do it!Increases class

involvement and participation.

Checks for understanding!

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Oral Questioning (cont.)

Oral Presentation Skills

Prompting:Series of hints, referring

to material trainee already knows.

Don’t try to make the trainee feel stupid. The purpose of the lesson should be about learning.

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Oral Questioning (cont.)

Oral Presentation Skills

Oral Questioning (cont.)

Seeking Further Clarification:Used if instructor thinks student is

guessing.

Ask student to clarify answer or add information if the answer is vague.

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Oral Presentation Skills

Refocusing:Allows instructor to

have the student relate a response to another topic.

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Oral Questioning (cont.)

Oral Presentation Skills

Never DOs:Don’t answer own questions.

Don’t automatically repeat a question:

Allow the student to think.

Avoid group responses:Call on one Sailor.

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Oral Questioning (cont.)

Oral Presentation Skills

Preparation

Types of Presentations: Informative:

Detailed Overview

Persuasive

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Oral Presentation Skills

Allocation of Time:Overview presentation –

Less time required.

Detailed presentation –

More time required.

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Preparation (cont.)

Oral Presentation Skills

Training Material: Visual perception -

Increases Sailors

retention by 30%.

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Preparation (cont.)

Oral Presentation Skills

Training Material (cont.): Study all references.Prepare an outline:

Use as a guideline.

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Preparation (cont.)

Oral Presentation Skills

Outline Format:Introduction:

Identify self.Identify subject.Explain objective.Provide motivational

statement. What’s in it for me (WIFM)

Provide topic overview.

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Preparation (cont.)

Oral Presentation Skills

Outline Format (cont.):Logical sequence

Key points

Brief and concise

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Preparation (cont.)

Oral Presentation Skills

Preparation (cont.)

Lesson Plan Personalization:Provides the information you need to

make the instruction uniquely yours without deviating from the approved course of instruction.

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Oral Presentation Skills

Preparation (cont.)

Types of Personalization: Subject matter detail Instructional techniques Examples and analogies Personal experiences

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Oral Presentation Skills

Preparation (cont.)

Closing the Presentation: Summarize and review Answer any questions Offer assistance Close effectively

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Oral Presentation Skills

Practice:

Self-evaluate

Problems areas:Content

Time management

Smooth delivery

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Preparation (cont.)

Oral Presentation Skills

Summary and Review

What is the three-step communication process?

List the barriers to effective communication.

What is the five-step questioning technique?

What is included in the introduction to a presentation?

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