navy careerwise powerpointer 2 advancement, education & exam
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Here is the 4thTRANSCRIPT
Education & Advancement
PowerPointers 1• Certifications• Navy College
Programs• Exam
Discrepancies• E-2/E-3 Report• Busts• Frocking
PowerPointers 2• Promotion• Petty Officer
Indoctrination• Security Clearances• Exam Ordering • Substitute Exams• IA• Reserve Exams
Topics
PowerPointer 3• Exam Track• Evaluations• Awards• Accelerated
Advancement Program
• Early Promote• Losing Clearances
PowerPointer 4• ESR Information • Exam Instructions• TAD Personnel• Exam Calendar• Signing of
Worksheets• Proctors Duties &
Responsibilities
Topics Continued
Navy College & Education Programs
USMAP & NAVY COOL• USMAP - best kept secret in getting
certified from the Dept of Labor, a job getter: https://usmap.cnet.navy.mil/
• Navy COOL: Find civilian credentials related to your enlisted rating, job, occupation (collateral duty/leadership), or officer designator or occupation (collateral duty/leadership) https://www.cool.navy.mil/
NCPACE & TUITION ASSISTANCE
• NCPACE Colleges are regionally accredited college (better accreditation than National):– https://www.navycollege.navy.mil/ncp/ncpace.cfm
• Tuition Assistance - 16 Credits or $4,000 maximum aid for college; must use webTA & have a TA Counseling or Degree plan from Navy College for initial use; can use TOP UP with GI Bill.– https://www.navycollege.navy.mil/nta.cfm
NCO Testing Services (Part 1)
• NCO Testing Services offer: SAT, ACT, DLPT. GRE & GMAT can be taken off base and reimbursable from DANTES within 90 days of taking it.
• Oral proficiency interviews (OPI) via NFLTO Language exam can be administered by E7 & Above via phone.
NCO Testing Services (Part 2)
• ECE is just like CLEP that gives college credit but with grades of A, B, C or D, etc. ECE are used to meet specific college degree requirements of the Excelsior College degrees and are accepted for college credit by over 900 colleges and universities. This is a great deal like a CLEP Exam. - Expedite your Associates Degree by taking CLEP or ECE.
• ACT Exam - the exam for FY12 will be will be on October 25. If you are planning on STA-21 Officers Program that is your chance to get next year. The FY11 SAT exams period has expired. The FY12 SAT exam period will begin October 25th.
Dependent’s Scholarship
• MyCAA - scholarship for E1 to E5 & O1-O2 & W1-W2 active duty spouses. Now capped to $6,000; Call 1800-342-9647 for live counselors.– https://aiportal.acc.af.mil/mycaa/
Navy College Counselors
• Virtual Education Center (VEC) replaced most Navy College services including processing of TA, College counseling. Local Navy College can still correct TA voucher.– https://www.navycollege.navy.mil/dsp_v
ec.cfm
• Education Points: To correct your educational points in your record, you must submit via SMART: https://smart.navy.mil/navy_info.html or contact VEC: https://www.navycollege.navy.mil/dsp_vec.cfm
Navy-Wide Exam
EXAM DISCREPENCIES
• COMMAND ESO’S CAN ACCESS THE EXAM DISCREPENCIES THROUGH THE NAVY ADVANCEMENT WEB SITE : https://neasos.cnet.navy.mil/neas/ssplogin.aspx/
• BY CLICKING THE EXAM INFO LINK ON THE LEFT HAND SIDE-YOU CAN ACCESS ALL INFORMATION REGARDING EXAMS, INCLUDING DISCREPENCIES.
Exam Discrepancies Cont.
• Most discrepancies are easily resolved. Here are some tips for resolution:
• PERF Mark Error (Performance Mark Error): To correct this discrepancy, collect Evals and submit the information to NETPDTC Pensacola.
• Insuff TIR (Insufficient Time in Rate): Most of these are E-6/7 candidates who have been promoted early with a TIR waiver. Unfortunately, the waiver was not identified on the exam transmittal letter. Sending NETPDTC a letter authorizing the waiver will clear these discrepancies. Remember, candidates MUST have an Early Promote on their MOST RECENT PERIODIC EVALUATION, or they are NOT ELIGIBLE for a waiver. DO NOT submit a waiver if the MOST RECENT PERIODIC EVALUATION does not designate an Early Promote.
Exam Discrepancies Cont.
• School Required: These people took an exam requiring an ‘A’ School without either a completion from the ‘A’ School or a waiver from ECM or PERS allowing them to take the exam. For the latest guidance, review CREO/REGA or ECMO (Reserves).
• Foreign National Hold (FNH): Certain ratings require U. S. Citizenship (refer to Table 2-3 of Advancement Manual). If a member is not a U. S. Citizen and takes an exam in one of these ratings, the exam will not be graded. Waivers may be requested through PERS-811A in accordance with the Advancement Manual. NOTE: Professional Development Boards MUST BE AWARE of citizenship requirements before recommending exams in any of these ratings.
E2/E3 REPORT
• The E2/E3 NSIPS reports are the command’s responsibility, not PSD.
• Each command is responsible for reviewing the NSIPS report.
• If a promotion needs to be withheld or withdrawn, a message from the command should be sent to BUPERS and received by the 14th of that promotion month.
BUSTS• When a service member has gone to Mass
and it results in a loss of rate or rank, we receive a memorandum of offense from our legal department.
• After Legal has made the required entries to demote the service member, we update our system Exam Track.
• For E-3 and below who have been busted, a special request chit must be filled out and routed through the command before the regular promotion can take place. “TIR Promotion is not automatic.”
• Frocking is an administrative authorization to assume the title and wear the uniform of a higher pay grade without entitlement to the pay and allowances of that grade. Frocking provides early recognition for members selected for petty officer third class through master chief petty officer.
FROCKING
Frocking Responsibilities• COMMANDBefore frocking, COMMAND
must enter Frocking Page 13 in NSIPS and TOPS to PSD for verification.
E-8/E-9 selectees may be
frocked upon receipt of selection board results.
E-7 selectees may be frocked no earlier than the first advancement increment (normally 16 September).
An extension may be needed if EAOS is prior than two years after pay date.
Please select the correct Frocking Page 13 for each pay grade.
Responsibilities Cont.• E-5/E-6 selectees may
be frocked upon notification of selection from NETPDTC or NAVPERSCOM.
• E-4 selectees may be frocked upon receipt of the Enlisted Status Verification Report (ESVR) and after completing Petty Officer Selectee Leadership Course.
• All selectees will receive a frocking letter signed by CO and presented upon frocking.
• DO NOT FOWARD COPY OF SIGNED LETTER TO PSD.
RESPONSIBILITIES CONT• COMMANDEnsure appropriate frocking
Administrative Remarks (Page 13) is completed in NSISPS.
Review BUPERSINST 1610.10 to determine if a frocking evaluation/fitness report is required.
Ensure frocked members meet the physical/ weight/body fat requirements per OPNAVINST 6110.1G.
Update FLTTEMPS to include Petty Officer Selectee Leadership Course
Promotions
Understanding a Profile Sheet• Exam Score- Based upon how the service member did compared to
other service members taking same exam. Maximum score is 80.• PMA- Based upon the average of evaluations. E-5 includes last three
years worth of evals. E-4 includes last 14 months worth. E-3 includes last 8 months worth. Maximum score for E-5 is 116. Maximum for E-4
and E-3 is 90.
Understanding a Profile Sheet• Exam Score- Based upon how the service member did compared to
other service members taking same exam. Maximum score is 80.• PMA- Based upon the average of evaluations. E-5 includes last three
years worth of evals. E-4 includes last 14 months worth. E-3 includes last 8 months worth. Maximum score for E-5 is 116. Maximum for E-4
and E-3 is 90.
Promotions• Service in Pay grade- Determined by length
of time in current pay grade.• Awards- Sum of awards. Maximum for E-5 is
12/14 (IA). Maximum for E-4 and E-3 IS 10/12 (IA).
• NAVADMIN 167/09 Increase for IA points (2)• PNA- Sum of PNA points. Maximum cycles
that can apply is five. The oldest cycle PNA points will be purged if the service member has taken the exam more than five times.
• Education Points- member can receive 2 points for an Associates Degree and 4 points for a Bachelor's Degree
Promotions
EXAM
COMPUTATION
MAX POINTS AND %
FACTOR PAYGRADE E-4/5 E-6 E-7
Performance
E-4/5 PMA x 80 - 230
90 (43%)80(33.5
%) 80 (60%)
E-6 PMA x 80 - 204
E-7 PMA x 13
Standard Score ALL As Indicated on Exam Profile Sheet 80 (38%)80(33.5
%) 80 (60%)
Service in Paygrade
E-4/5 SIPG + 7.5
15 (7%) 17 (7%)
E-6 IPG + 9.5
PNA Points E-4/5/6PNA Points from the Last 5 Exam
Cycles 15 (7%) 15 (6%)
Education E-4/5/6 2 AA OR 4 BA/BS or Above (2%) (1.5%)
Awards E-4/5/6
Values in Adv Manual 10 (5%) 12 (5%)
* 2 extra points for "IA" See NAVADMIN 167/09
* 12 (5%
)
* 14 (5%
)
Maximum FMS Points Possible (100%) 210 240 132
Below are the equations to determine final multiple Below are the equations to determine final multiple
Promotion Tips• STUDY BMR
– Low scores on military requirements are wide spread.
– Service members are either unaware of Non Resident Training Courses or fail to use them to their full potential.
• BIBS- Encourage service members to take
advantage of these references.• Service members should review their
service record at least once a year. This will eliminate any last minute requirements that are not met and also ensure all award points and evaluations are accurate and accounted for.
• Further assistance with Profile Sheets see Mr. Nelson.
Final Multiple Corrections
• Most discrepancies are easily corrected. Once these discrepancies are corrected, some of these Sailors may get advanced. At a minimum, some of them will pick up PNA (Passed, Not Advanced) points to be applied to their next exam. Notice has previously been sent to the commands affected; however, corrections have not yet been received. Each command’s Educational Service Officer (ESO) and Command Career Counselor (CCC) are asked to get involved and help clear these discrepancies. All discrepancies can be resolved by following the guidance in the Advancement Manual, BUPERSINST 1430.16F, Table 7-3.
Final Multiple Corrections
Upon review of the above service member’s record, two early promote evals were found. When we add those two 4.0 to his PMA, it changed to 3.93. We also found a good conduct, changing his award points to 8. When we apply these points to the final multiple, the service member is selected for advancement with eight points over the minimum requirement.
EXAM ORDERING
EARLY EXAM
• Members that are going IA or GSA must see the ESO if eligible to take an early exam prior to IA tour. Upon return from IA, come see ESO with your awards and evals.
Substitute Exams• PSD will be responsible
for the substitute exam message.
• Few circumstances actually allow a member to take the late exam.– Emergency Leave– SIQ– Operational
Commitment• This commitment
must be well justified in the message or the request for substitute exam will be denied.
Substitute Exams Cont.
Regular leave and PCS leave is not a valid reason for a substitute exam.
Circumstances that can extend substitute examination time frame.
I.A.• Service member ‘s in IA status may take exams
during their tour . They also can test early before they leave. When the member misses an exam the following test cycle is given then two worksheets are prepared for the member for the recent and for the one they missed. Then if they made it on the recent one they go back to see if the member would have made it from the past cycle. If they would have made it they are back paid.
• Members are also allowed 2 extra award points if they have served an IA tour but this only applies if they are already maxed out on points(E-6 candidates get 14 points instead of 12 and E-5/E-4 candidates get 12 points instead of 10). Only 2 points are given, the number of tours done are not taken into account.
• Evals still should be done while member is IA unless you gave him a special before he left.
RESERVE EXAMS
The next navy exams are the Reserve exams which are tentatively scheduled for
15AUGUST2011
(NAS Lemoore)
EXAM TRACK
EXAM TRACK
IMPORTANT FACTS ABOUT YOUR WORKSHEET/EXAM
• Signing Worksheets: Worksheets will be signed from 15JUN11 through 18AUG11. If any members of your command cannot sign a worksheet during this time frame contact ESO to coordinate the signing of the worksheet. A worksheet must be signed in order to have an exam at the exam site on exam day.
• ESO will have records of all unsigned worksheets from EXAMTRACK.
• Unsigned worksheet reports are available upon your request.
Ask Questions:• By clarifying all information while you sign
your worksheet you will have fewer problems at the exam site. If you have any questions concerning the information on your worksheet, please ask. The worksheet information is transferred to your answer sheet and is used by NEPTDTC to compute your final multiple. Is your name and SSN correct on the worksheet? Are you taking the correct exam? (ET’s, MM’s, AT’s, AW’s and EM’s have several different exams so let your clerk know if your exam rate is incorrect. Is your awards and PMA correct?
• PLEASE ENSURE MEMBERS VERIFY WORKSHEETS BEFORE SIGNING.
• When: The exams for this cycle will be on the following dates:
E6 - 01SEP11E5 – 08SEP11E4 – 15SEP11
• Where: All of the exams will be held (TBD). Doors will open at 0630 and close promptly at 0730.
• Uniform: Your command’s “uniform of the day” is the correct uniform. Civilian clothing, coveralls and flight suits are not acceptable attire.
• What To Bring: The only items allowed at the exam site are non-programmable calculators, drafting dividers, parallel rulers, maneuvering board paper, bearing rate slide ruler, nautical slide ruler, speed solver tacaids and towed array D/E range finders. Do not bring food, drinks, purses, backpacks, weapons, beepers, watches or cell phones to the exam site.
EVALUATIONS
• PERIODIC EVALS• SPECIAL EVALS • BASIC INFORMATION
EVALUATIONS• STARTING JUNE 15TH 2006 ALL EVALS WILL BE
MAILED TO THE BUREAU BY YOUR COMMAND• SOCIAL SECURITY MUST BE CORRECT AND
BEGINNING AND ENDING DATES MUST BE VERIFIED BEFORE EVALUATIONS CAN BE MAILED OFF
• EVALS NEED TO BE ON TIME- 15 DAYS AFTER END DATE-THEY NEED TO BE MAILED TO THE BEREAU
• TRANSFER EVALS NEED TO BE BROUGHT TO TRANSFERS SECTION. THE RECORD VAULT NO DOES NOT NEED TO SEE THEM ANY LONGER
SPECIAL EVALS
• IT IS NOT THE ESO’S RESPONSIBILITY TO TRACK EVALS.
• SOME E3’S MAY BE PROMOTED AFTER THE JULY EVALUATIONS.
• COMMANDS HAVE A RESPONSIBILITY TO ENSURE THAT ALL E3’S HAVE EVALS.
• THE EVAL FOR THE EXAM MUST STATE THE CURRENT RANK.
• E2 IS NOT ACCEPTABLE. • FOR NEW ARRIVALS TO A COMMAND-THE OLD
COMMAND MUST SUPPLY THE EVAL. • THE SCHOOL HOUSE WILL SUPPLY AN EVAL FOR
THOSE IN A PROLONGED STUDENT STATIS.
BASIC EVAL INFORMATION
• THE PERFORMANCE MARK AVERAGE USED FOR THE EXAMS COMES FROM THE PROMOTION RECOMMENDATION NOT THE AVERAGE.
• AN EARLY PROMOTE IS A 4.0• A MUST PROMOTE IS A 3.8 • A PROMOTABLE IS A 3.6 • AVERAGE IS USED FOR COMMAND RANKING-NOT FOR THE
EXAM PMA.
BASIC EVAL. INFO.
2.0 3.4 3.6 3.8 4.0
BASIC EVAL. INFO.
• A PROGRESSING EVALUATION IS A. 3.4.• A SIGNIFICANT PROBLEMS IS A 2.0.• BY GIVING A SERVICEMEMBER ONE OF
THESE EVALUATIONS, A COMMAND IS TAKING THE ELIGIBILTY FOR THE NEXT EXAM WAY.
• IF AT A LATER TIME, A COMMAND WISHES TO RESTORE ELIGIBILTY A RECOMMENDED EVAL MUST BE WRITTEN.
BASIC EVAL. INFO.
• IF AN E-3 CHECKS IN BEFORE A TEST, THE COMMAND MUST VERIFY EVALUATIONS FROM PRIOR COMMANDS.
• A NON-OBSERVED EVALUATION WILL NOT WORK FOR THE PMA ON THE WORKSHEET. A PROMOTABLE OR BETTER EVAL MUST BE WRITTEN.
Inconsistencies in Evaluations
– Dates are Incorrect frequently– Social Security Numbers are Incorrect– Late receipt of evaluations
• PSD should receive them two weeks after ending date.
– Failure to Mail Evaluations to the Bureau
AWARDS
• Medal of Honor - 10• Navy Cross - 5• Distinguished Service Medal
or Cross - 4• Silver Star Medal - 4• Legion of Merit - 4• Distinguished Flying Cross – 4• Navy and Marine Corps
Commendation – 3• Bronze Star Medal – 3• Purple Heart – 3• Defense Meritorious Service
Medal – 3• Meritorious Service Medal - 3• Gold Life Saving Medal – 3• IA Campaign Medal -2
• Joint Service Commendation Medal – 3
• Commendation Medal – 3• Executive Letter of
Commendation – 2• Joint Service Achievement
Medal – 2• Achievement Medal – 2• Combat Action Ribbon – 2• Good Conduct Medal – 2• Naval Reserve Meritorious
Service Medal – 2• Air Medal – 1• Letter of Commendation
(Flag/Senior Executive Service) – 1
The following awards can count towards your awards point score:
NAVADMIN 167/09• INCREASE TO MAXIMUM ALLOWED AWARD POINTS ON THE E4-E6
FINAL MULTIPLE SCORE WITH IN THEATER SERVICE.
• THE NAVADMIN ABOVE RAISES THE MAXIMUM ALLOWED AWARD POINTS IN THE FINAL MULTIPLE SCORE FOR SAILORS WITH IN- THEATER SERVICE. THIS MEANS ONLY THOSE SAILORS WHO ALREADY HAVE THE MAXIMUM OF 12(FOR E-6 CANDIDATES) AND 10 (E-4 AND E-5 CANDIDATES) AND SERVE ON IA WILL BE ALLOWED THE INCREASE TO 14 (FOR E-6 CANDIDATES) AND 12 (FOR E-4/E-5 CANDIDATES. NOT EVERY CANDIDATE GOING UP FOR ADVANCEMENT WILL HAVE THE MAXIMUM AWARDS POINTS LEVEL CHANGED, ONLY CANDIDATES THAT HAVE SREVED ON AN IA (TO IRAQ, AFGANISTAN, THE HORN OF AFRICA, KUWAIT GUANTANAMO BAY, JOINT TASK FORCE 515, OR THE JOINT FORCE SPECIAL TASK FORCE- PHILIPPINES) WILL BE AUTHORIZED THIS INCREASE. ADDITIONALLY CANDIDATES WILL NOT BE ALLOWED MORE THAN 2 AWARDS POINTS FOR AN IA. IF A CANDIDATE DOES MORE THAT ONE IA TOUR THEY WILL ONLY BE ALLOWED A TOTAL OF TWO AWARD POINTS ON THE WORKSHEET.
EDUCATION POINTS
• ASSOCIATE’S DEGREE- 2 POINTS• BACHELOR’S DEGREE- 4 POINTS• This block is separate from the
awards block and it DOES NOT appear on the member’s worksheet.
• THE TIME IS NOW– If you have a degree you MUST have the
college attended submit an original copy of the degree to NETPDTC by September 1, 2011.
RATE CHANGE
• TO CHANGE RATE- PSD MUST RECEIVE A CONVERSION MESSAGE.
• IF PSD DOES NOT RECEIVE THIS MESSAGE,THE RATE CHANGE IS NOT VALID.
• A LACK OF MESSAGES FOR CONVERSIONS IS ONE OF THE LEADING CAUSES OF EXAM DISCREPENCIES.
Accelerated Advancement
Accelerated Advancement of Recruit Training & “A” School Graduates
INSTRUCTION: MILPERSMAN 1430-010
Training school CO’s are authorized to advance the number one “A” school graduate to the next higher pay grade not to exceed E-3. Effective date of advancement will be date of graduation. The number one student may also be included as a candidate for accelerated advancement to E-4. The CO’s may recommend the upper 10 percent of the qualified candidates in each “A” school for Accelerated Advancement Program.
Items that need to be done or turned into ESO
• Members electing the program will sign a NAVPERS 1070/613.
• Members must sign an extension if he has less that 5 years total active service in the navy (The extension should be done first).
• Members must complete Petty Officer Indoctrination Course.
• Members must submit request chit through their command with the date that the member should be advanced to on that chit.
The accelerated advancement will be held in abeyance for 4 to 10 months from the date the member reports to his ultimate activity. If candidate’s advancement is not effected by the end of the 10-month period the command must make a Page 13 to state why accelerated advancement was not effected.
Early Promote• What constitutes an Early
Promote evaluation- The Eval must be periodic.- Special Evals or Transfer
Evals do not.• A written request must be
submitted in order for an Early Promote to take the exam early. It must be signed by the C.O. only.
• The command will complete this letter and submit it to PSD ESO by 24 June 2011 to eliminate any TIR discrepancies that could occur.
• This letter can be used for more than one service member at a time.
LOSING CLEARANCES• CERTAIN CONDITIONS CAN RESULT IN A LOSS OF SECURITY
CLEARANCE INCLUDING MASS, MEDICAL, AND PERSONAL FINANCES.
• IN SOME CASES THIS WILL LEAD TO A LOSS OF RATE ALSO. • PSD WILL NEED TO BE NOTIFIED UPON LOSS OF RATE. • 204. SPECIAL REQUIREMENTS OF CERTAIN RATES AND
RATINGS a. Security Requirements. All personnel designated in certain ratings and special programs as listed in table 2-3 must maintain, as a minimum, continuous security clearance eligibility.
• TABLE 2-3 - RATINGS AND PROGRAMS REQUIRING SECURITY CLEARANCES AC, AE, AG, AO, AT, AW, AZ, CT, EOD, ET, FC, FT, GM, HT, IC, IS, IT, LN, MA, MC, MN, MT, ND, OS, QM, SB, SO, STG, STS, and YN; Aircrew and Nuclear Trained personnel.
LOSING CLEARANCES cont.
• Bottom line is that if a rate requires a security clearance then the candidate MUST have an adjudicated clearance from DON CAF prior to participating in the exam. An interim clearance granted by the CO/OIC is not authorized or allowed for advancement purposes.
EXAM INSTRUCTIONS
• INSTRUCTIONS ARE READ BEFORE EVERY EXAM TO ENSURE THAT ALL INFORMATION IS FILLED OUT CORRECTLY ON ANSWER KEYS.
• SOME DISCREPENCIES COME FROM HUMAN ERROR BY NOT LISTENING TO EXAM INSTRUCTIONS.
• MOST ANSWER KEYS ARE BAR CODED AND THEY DO NOT NEED TO BUBBLE SECTIONS 1,2,3,4, FIRST THREE SPACES OF SECTION 5 AND 11.
JanuaryPREPARE WORKSHEETS FOR MARCH EXAMADMINISTER E-7 EXAMS -3RD THURSDAY OR ACCORDING TO CYCLE NAVADMIN MAIL E7 ANSWER SHEET BY CLOSE OF BUSINESS THE DAY FOLLOWING EXAM ADMINISTRATIONORDER E7 SUBSTITUTE EXAM WITHIN 7 DAYS OF RECEIPT OF EXAMS
FEBRUARY• COMPLETE WORKSHEET FOR MARCH EXAM• MAKE EXAM DAY PREPARATIONS FOR
MARCH EXAM• REVIEW AND ANSWER E7 EARLY
DISCREPANCIES MESSAGE(IF ANY)• JANUARY E7 SUBSTITUTE EXAM –
ADMINISTER WITHIN 7 DAYS OF RECEIPT OF EXAMS OR ACCORDING TO CYCLE NAVADMIN
MARCH• ADMINISTER E6 EXAM• MAIL E6 ANSWER SHEETS BY CLOSE
OF BUSINESS THE DAY FOLLOWING EXAM ADMINISTRATION
• ADMINISTER E5 EXAMS• MAIL E5 ANSWER SHEETS BY CLOSE
OF BUSINESS THE DAY FOLLOWING EXAM
MARCH CONT.• ADMINISTER E4 EXAMS• MAIL E4 ANSWER SHEETS BY CLOSE OF
BUSINESS THE DAY FOLLOWING EXAM ADMINISTRATION
• REVIEW AND ANSWER E4/5/6 EARLY DISCREPANCIES MESSAGES(IF ANY)
• ORDER SUBSTITUTE EXAM by 31 MARCH OR ACCORDING TO CYCLE NAVADMIN
• ADMINISTER SUBSTITUTE EXAM WITHIN 7 DAYS OF RECEIPT OF EXAMS
MARCH CONT.
• RECEIVE E7 JANUARY EXAM RESULTS-ESVR
• CORRECT DISCREPANCIES FROM JANUARY EXAMS
• ACTICE E9 SELECTION BOARD
APRIL• MARCH SUBSTITUTE EXAM-
ADMINISTER WITHIN 7 DAYS OF RECEIPT OF EXAM
• ACTIVE SPECIAL E8 SELECTION BOARD
MAY• RECEIVE MARCH E4/5/6 RESULTS-
ESVR• CORRECT DISCREPANCIES FROM
MARCH EXAMS• USNR (TAR)/(CANREC) E7 SELECTION
BOARD• RECEIVE RECOMMENDATIONS FOR
E4/5/6 PARTICIPATION IN SEPTEMBER EXAMS
JUNE• REVIEW ON-LINE TIR LISTING
FOR SEPTEMBER EXAM ORDERING ACCORDING TO CYCLE NAVADMIN
• LIMITING DATE FOR PREVIOUS SEPTEMBER EXAM-30 JUN
• ACTIVE USN E-7 SELECTION BOARD
JULY
• PREPARE WORKSHEETS FOR SEPTEMBER EXAM
AUGUST
• COMPLETE WORKSHEETS FOR SEPTEMBER EXAMS
• MAKE EXAM DAY PREPARATIONS FOR SEPTEMBER EXAMS
• LIMITING DATE FOR PREVIOUS JANUARY E7 EXAMS AUGUST 31
SEPTEMBER
• ADMINISTER E6 EXAMS• MAIL E6 ANSWER SHEETS BY CLOSE
OF BUSINESS THE DAY FOLLOWING EXAM ADMINISTRATION
• ADMIN E5 EXAMS –SECOND THURSDAY
• MAIL E5 ANSWER SHEETS BY CLOSE OF BUSINESS THE DAY FOLLOWING THE EXAM
OCTOBER• ADMINISTER E4 EXAMS –THIRD THURSDAY
OF OCTOBER• MAIL E4 ANSWER SHEETS BY CLOSE OF
BUSINESS THE DAY FOLLOWING EXAM • REVIEW AND ANSWER E4/5/6/ EARLY
DISCREPANCIES MESSAGES(IF ANY)• ORDER SUBSTITUTE EXAMS BY 30
SEPTEMBER • RECEIVE RECCOMENDATIONS FOR E7
PARTICIPATION FOR JANUARY EXAM
OCTOBER CONT.
• REVIEW ONLINE TIR LISTING FOR JANUARY EXAM ORDERING ACCORDING TO CYCLE NAVADMIN
• SEPTEMBER SUBSTITUTE EXAM –ADMINISTER 7 DAYS OF RECEIPT
NOVEMBER• REVEIVE SEPTEMBER EXAM
RESULTS• CORRECT DISCREPANCIES FROM
SEPTEMBER EXAMS• RECEIVE RECCOMENDATIONS
FOR E4/5/6 PARTICIPATIONN IN MARCH EXAMS
DECEMBER• COMPLETE WORKSHEETS FPR
JANUARY E7 EXAMS• MAKE EXAM DAY PREPARATIONS FOR
JANUARY EXAMS• REVIEW ON-LINE TIR LISTING FOR
MARCH EXAM ORDERING • LIMITING DATE FOR PREVIOUS
MARCH EXAMS-31 DECEMBER
DECEMBER CONT.• RECEIVE AND VERIFY E 8/9 AUTO
VALIDATION LISTING ESVR • SUBMIT ANSWER SHEET TO ADD
CANDIDATES NOT LISTED. SUBMIT MESSAGE TO INVALIDATE CANDIDATES IF NECESSARY
SIGNING WORKSHEETS
• IF YOUR COMMAND IS GOING TO GIVE YOUR WORKSHEETS TO YOUR DIVISIONS PLEASE ENSURE THEY KNOW WHAT QUESTIONS TO ASK AND TO VERIFY THEM CORRECTLY NOT JUST SIGN THEM
• IF YOU WANT THE ESO TO HELP YOU GET WORKSHEETS SIGNED AT YOUR COMMAND PLEASE CALL TO MAKE SCHEDULE.
SIGNING WORKSHEETS CONT
• IF A SERVICEMEMBER KNOWS THAT THEY WILL NOT BE AVAILABLE FOR WORKSHEET SIGNING (IE. LEAVE OR TAD)-THEY NEED TO PLAN ACCORDINGLY.
• WORKSHEETS CAN ALWAYS BE SIGNED EARLIER BY GOING DIRECTLY TO THE ESO AT PSD.
Proctors Duties & Responsibilities
• Each examining room will be under the direct, continuous supervision of at least one member designated by the CO/OIC to administer examinations. Assign proctors to assist in sufficient number to achieve a ratio of not less than one proctor to each 25 candidates. Proctors for Navy-wide examinations may be officers, E-7/8/9, or designated civilians.
• Proctors may explain the meaning of the instructions on the face of the examination booklet, but they may not interpret examination questions, engage in a discussion about questions, or assist in any way in their solution. Proctors must NEVER read examination questions to candidates.
Proctors Cont.• Candidates will not leave before competing their
examination , except for emergency reasons and if accompanied by a proctor. A proctor will assume possession of all examining material during the candidates absence. Any candidate leaving without permission of a proctor will be disqualified.
• In case of emergency, such as a fire alarm, the candidates will place the worksheet, answer sheets and scratch paper inside the examination booklet and leave it on the table. Candidates will depart the examination area via designated exits and muster at a designated area. Ensure all candidates understand that no talking is permitted during the emergency and while waiting to return to the examination area. The examining proctors will collect all examination booklets, ensuring the worksheet, answer sheet, and scratch paper is in each booklet. Upon conclusion of the emergency situation, candidates will return to the examination area and await further instructions.
• After each candidate has completed the examination, a proctor will collect all examination materials ensure the answer the answer sheet is complete, and all items circled by the candidate on the worksheet are clearly understood so that corrections or additions may be made by the ESO.
T.A.D. PERSONNEL• ALL TAD NEED TO CHECK
OUT WITH THE ESR SECTION AND ESO SO WE CAN GET ANY CONTACT INFORMATION IN CASE OF EXAM COMPLICATIONS.
• IF AN EXAM NEEDS TO BE FORWARDED BECAUSE OF TAD, LEAVE OR EXAM COMPLICATIONS, THE NECESSARY INFORMATION MUST BE PROVIDED TO THE ESO. THIS FORM MUST BE COMPLETED TO ENSURE THE EXAM IS SENT TO THE RIGHT LOCATION.
TRANSFER INFOTRANSFER INFORMATION FOR NAVY-WIDE ADVANCEMENT EXAMS FOR COMMANDS SEVICED BY
PSD NORFOLKInstructions: Fill out, sign and attach a copy of PCS/TAD orders and/or leave papers and return
to ESO by the dated listed below. (Worksheet will be completed when this form is returned.)Service member is responsible for providing the following information. Service member must
also contact the gaining ESO/command at least one week prior to exam to ensure receipt of exam, date/time and location of exam site, etc.
PCS/ORDINARY LEAVE DOES NOT JUSTIFY A LATE EXAM.NAME SSN
PRESENT COMMANDYOUR PHONE NUMBER EXAM RATE*If you are on leave, you must make your own arrangements to take the exam at the desired
Naval installation. You can do this by contacting the local recruiting office. If you need additional information call your local PSD ESO.
I REQUEST MY EXAM AND WORKSHEET TO BE FORWARDED TO THE FOLLOWING ADDRESS/UIC:COMMAND UIC:ADDRESS:
POINT OF CONTACT:SIGNATURE: DATE:Due to the processing and mailing time , the deadline for notifying PSD ESO that you need your
exam transferred is the 1st of the month prior to the exam month.(Ex. 1Dec for the CPO exam , 1 Feb for the March exam and 1August for the September exam)
28 NOVEMBER JANUARY E7 EXAM23 JANUARY MARCH E4-E6-EXAM31 JULY SEPTEMBER E-4-E6 EXAM
