national library of australialibrary’s website. in 2007, a new digital collections website was...

1 INTRODUCTION

National Library of AustraliaAnnual Report 2006–2007

NationalLibraryofAustraliaCanberra2007

PublishedbytheNationalLibraryofAustraliaParkesPlaceWestParkesCANBERRAACT2600

ABN:28346858075

Telephone: (02)62621111TTY: 1800026372Facsimile: (02)62571703Homepage: www.nla.gov.auAnnualreport: www.nla.gov.au/policy/annrep07/

©NationalLibraryofAustralia2007

NationalLibraryofAustralia

Annualreport/NationalLibraryofAustralia.—8th(1967/68)— Canberra:NLA,1968–—v.;25cm. Annual. Continues:NationalLibraryofAustralia.Council.AnnualreportoftheCouncil= ISSN0069-0082. Reportyearends30June. ISSN0313-1971=Annualreport—NationalLibraryofAustralia. 1.NationalLibraryofAustralia––Periodicals.

027.594

PreparedbytheOfficeoftheExecutiveandCoordinationSupportBranchandthePublicationsSection

PrintedbyPirionPtyLimited

Coverimages(clockwisefromtopright):DamianMcDonaldHospitalityintheLibraryfoyer(detail)2004

LouiSeselja(b.1948)ExterioroftheLibraryseenfromCommonwealthPlace(detail)2004

LeonardFrench(b.1928)Stained-glass Window(detail)1967BelgianandFrenchchunkglass

LouiSeselja(b.1948)TheLibraryrepositoryatHume(detail)2004

DamianMcDonaldTomBass’Librarylintelsculpture(detail)1968

GuntherGlestiTheLibrarypodiumlookingwesttowardsBlackMountain(detail)2007

Contents

LetterofTransmittal iv

1 INtRoduCtIoN 1Chairman’sReport 3TheNationalLibraryofAustraliain2006–2007: Director-General’sReview 4SummaryofFinancialPerformance 11

2 CoRpoRAte oveRvIew 17Role 19Legislation 19Organisation 19OutcomeandOutputsStructure 21CorporateGovernance 22PublicAccountability 26CorporateManagement 32InformationTechnology 40

3 RepoRt of opeRAtIoNs 45Output1.1:TheCollection 48Output1.2:InformationServices 58Output1.3:PublicPrograms 64Output1.4:AustralianLibraryNetworkServices 70

4 fINANCIAL stAtemeNts 79IndependentAuditReport 82StatementbyCouncilMembers 84FinancialStatements 85

5 AppeNdICes 127AppendixA TheCounciloftheNationalLibraryofAustraliaanditsCommittees 129AppendixB TheNationalLibraryofAustraliaDevelopmentCouncil 133AppendixC NationalLibraryofAustraliaCommittees 134AppendixD FreedomofInformationStatement 136AppendixE KeySupportingPoliciesandDocuments 138AppendixF ConsultancyServices,2006–2007 140AppendixG StaffingOverview 142AppendixH DonorsandSupporters 146AppendixI TreasuresGalleryAppeal 148

6 GLossARy ANd INdexes 151Glossary 153ComplianceIndex 155Index 156

NationalLibraryofAustraliaAnnual Report 2006–2007iv

v

NATIONALLIBRARYOFAUSTRALIACOUNCIL

Frontrow,lefttoright:MrFergusRyan(DeputyChairman),MsJanFullertonAO(Director-General),SirJamesGobboACCVO(Chairman),MsJanetMcDonaldAO

Backrow,lefttoright:MrBrianLong,ProfessorJohnHayAC,SenatorRussellTrood,MrMartinFergusonAMMP,MrKevinMcCannAM

Inset:MsDeborahThomas,MrGeoffreyLewis

NationalLibraryofAustraliaAnnual Report 2006–2007

Introduction1

NationalLibraryofAustraliaAnnual Report 2006–200722 NationalLibraryofAustraliaAnnualReport06/07

31 INTRODUCTION

Theyear2006–2007wasaneventfulonefortheNationalLibraryofAustralia,withsignificantadvancementsmadeinthedigitisationofourcollectionsandinensuringtheLibraryremainsanattractiveandenjoyabledestinationforvisitors.

AnimportanteventfortheLibraryin2006–2007wasthecommencementoftheAustralianNewspaperDigitisationProject.Thisprojectwilldigitiseeverypageofonemajornewspaperfromeachstateandterritoryfortheout-of-copyrightperiodupto1954.Thiswilleventuallyresultinapproximately3.5millionpagesofsignificanthistoricnewsprintbeingmadefreelyavailabletoanyonewithinternetaccess.

DuringthereportingperiodtheLibraryalsocontinuedtoactivelypursueitsdigitisationprogram,andtodateover117000collectionitemshavebeenmadeavailableforviewingviatheLibrary’swebsite.In2007,anewDigitalCollectionswebsitewaslaunchedtoprovideaneasywayforuserstoexploreonlinetheLibrary’scollectionsofmaps,pictures,manuscripts,oralhistories,musicandpublishedmaterials.

TheseactivitiesprovideenormousbenefitstotheAustraliancommunityandsupportresearchandscholarshipacrossabroadspectrumofdisciplines.However,theyalsorequiresubstantialresourcestodevelopandimplement.Tothisend,theCouncilandLibrarystaffhavespentmuchtimeconsideringhowthesedigitisationactivitiescanbeundertakeninthemosteffectiveandefficientmanner,andwillcontinuetoworktowardsfindingnewwaysofsupportingprojectsthatmaketheLibrary’scollectionsreadilyvisibleandaccessible.

WhiletheLibrarywillcontinuetofocusonconvertingthecollectionmaterialtodigitalformatsandexploringnewtechnologiestomakeitsresourcesavailableonline,thephysicalcollectionsandtheLibraryasatangibleexperienceremainthefoundationforallitsactivities.Despitetheever-increasinguseoftheLibrary’sonlineresources,people

continuetovisittheLibrarytoaccesscollectionmaterialinreadingrooms,visitexhibitionsorattendeventsandeducationalprograms.TheyaredrawnbythestrengthoftheLibrary’scollectionsandactivities,theexpertiseandapproachabilityofourstaff,andtheuniquebeautyoftheLibrarybuildinganditssettingontheshoresofLakeBurleyGriffin.

TheCouncilandLibrarymanagementarecommittedtopreservingthisexperienceforvisitors.TheCouncilhasconsultedcloselywiththeNationalCapitalAuthorityoverplannedredevelopmentstotheLibraryforecourt.Inaddition,majorbuildingworks—supportedbytheAustralianGovernment—torefurbishtheLibrarypodium(thepavedoutdoorareaonthegroundfloor)hascommenced.ThiswillensuretheLibrarybuildingcontinuestopreserveourvaluablecollections.

AplannedTreasuresGallerywillfurtherenhancetheexperienceofvisitorstotheLibrary.Thiswillbeapermanentgalleryinwhichiconiccollectionitemswillbedisplayed.UndertheauspicesoftheLibrary’sDevelopmentCouncil,fundraisingactivitiestosupporttheTreasuresGalleryarewellunderway.Iwouldliketothanktheindividualandcorporatesponsorswhohavegenerouslysupportedthisprojecttodate.

Culturalinstitutionsexistinaconstantlyandrapidlychangingenvironment.Whilethesechangesbringchallenges,theyalsoprovideopportunitiestodevelopinnovativeservicestoreachanever-wideningnumberofusers.IamconfidenttheLibraryiswellplacedtotakeadvantageoftheseopportunitiesandwillcontinuetoproviderich,readilyaccessibleonlineresourcesandremainavibrantphysicalspacetovisit.

SirJamesGobboAC,CVO

Chairman’s Report

GuntherGlestiTheLibrarypodiumlookingwesttowardsBlackMountain2007


TheNationalLibraryofAustraliaischargedwithcollectingandpreservingthenation’sdocumentaryheritageinitsmanyforms.HowtheLibrarysharesthismaterialwiththeAustraliancommunityischangingrapidlyasdigitalandonlinetechnologiesadvance.Today,userscansearchourcollectionsandservicesonline,viewdigitisedcollectionitemsandrelatedmaterialandusetheLibrary’swebsitetoaccessthecollectionsofover1000Australianlibraries.AnimportantgoalfortheLibraryistobecomemorevisibleintheonlineinformation-seekingworld.Thiswillallowustoreachnewaudiencesandexpandcommunityawarenessofourcollectionsandtheirsignificance.

Improved Access through New technologies

TheLibraryhascommencedtheAustralianNewspaperDigitisationProject,whichwillsignificantlyenhanceaccesstoAustralianhistoricalnewspapers.Beginningwiththe Sydney Gazette,whichwasfirstpublishedin1803,theLibrarywilldigitiseamajornewspaperfromeachAustralianstateandterritoryupto1954.Bytheendofthisfour-yearproject,some3.5millionnewspaperpageswillbefreelyavailableonline.

Anotherinitiative—ElectronicResourcesAustralia—aimstoensurelibraryusersacrossAustraliahavefreeaccesstoacoresetofelectronicresources,includinggeneralreference,newspapers,businessandhealthinformationproducts.Thisserviceimplementsarecommendationofthe2003Senateenquiryintotheroleoflibrariesintheonlineenvironment.PurchasingresourcesatdiscountedpricesthroughtheElectronicResourcesAustraliaconsortiumwillbeparticularlybeneficialforsmallerlibraries.

TheLibrarycontinuedtodevelopcollaborativeservicesthatopen

collectionstopublicaccess.ApartnershipwithDestraMediahasadded45000contemporaryAustralianmusicrecordingstoourMusicAustraliaservice.Userscanlistentoafree30-secondsampleandthenproceed,iftheywish,topurchaseanddownloadthefullitemonline.WehavecommenceddevelopmentofthePeopleAustraliaservice,whichwillprovideauthoritativeinformationonAustralianpeopleandorganisations,andwilllinktobiographicalwebsitesincludingtheAustralianDictionaryofBiographyOnline,AustLit,theDictionaryofAustralianArtistsOnlineandtheRegisterofAustralianArchivesandManuscripts.

TheLibraryisworkingwiththeAustralianculturalsectortopromotesupportforOpenSearch,whichwillenableuserstofindresourcesfromarangeofculturalinstitutionsinonesearch.Theseagencieswillincludelibraries,museums,galleriesandarchives.InNovember2006,LibrariesAustraliaandPictureAustraliaweremodifiedtosupportOpenSearch.

the National Collection

EveryyeartheLibraryreceivesmorethan120000journalissues,70000newspaperissuesand45000booksthroughdeposit,purchaseordonation.Inadditiontobooks,journals,newspapers,magazinesandpamphlets,theLibrarycollectspictures,maps,manuscriptsandpersonalpapers,oralhistoryrecordings,musicandonlinepublicationsthatcontributetothedocumentaryrecordofAustralia,oraresociallyorculturallysignificant.

In2006–2007,significantnewacquisitionsincluded:

• theliteraryarchiveoftheAustralianNobelLaureatePatrickWhite.Thearchive,previouslybelievedtohavebeendestroyed,includesimportantliteraryandpersonalmaterial,andwill

the National Library in 2006–2007: director-General’s Review

51 INTRODUCTION

enablesignificantscholarlyreassessmentofWhite’swork

• several1841lettersbyFrenchexplorerDumontD’Urville;a30-yearsequenceofcorrespondencebetweenwritersShirleyHazzardandElizabethHarrower;andrecordscreatedbyNobelLaureateProfessorRobinWarren—achallengefortheLibraryastheywerereceivedonseveralhundrednowobsoletefloppydisks

• animportantbotanicalwork,Historia plantarum, species hactenus editas aliasque insuper multas noviter inventas & descriptas complectens, publishedfrom1686to1704inthreevolumes

• ararezoologicaleditioncontainingdrawingsbySydneyParkinson,botanicalartistontheEndeavour,andtextbyJohannReinholdForsterwhotravelledwithJamesCookonhissecondvoyage.Indische Zoologie, oder, Systematische Beschreibungen seltener und unkekannter Thiere aus Indienwaspublishedin1781andincludes15hand-colouredplates

• auniquesetof99oftheBritishAdmiralty’searliestchartsofAustralia,mappedbetween1801and1861;andtwooutstandingatlasesofAustraliaandtheAsia-Pacific,Cartes et Tables de la Géographie Physique ou Naturelle,bythe18th-centuryFrenchcartographerPhilippeBuache

• oralhistoryinterviewswithformerHighCourtjudgesSirNinianStephenandSirAnthonyMason,thefirstinaseriesbeingrecordedaspartofanAustralianResearchCouncilprojectcollaborationwithTheAustralianNationalUniversity

• acollectionof1182vintagephotographsofperformancesoftheBalletsRussesinMelbournein1939

and1940,acquiredfromthedaughterofthephotographerHughP.Hall;114photographsfromRennieEllis’Aussies Allseries,whichstrengthentheLibrary’sholdingsofportraitsofsignificantAustralians;aseriesofpanoramiccolourphotographicprintsofcontemporaryleisureactivitiesbyAnneZahalka;andaphotographicalbumdocumentingtheMurrayRiverirrigationsystemin1920

• an1870soilpaintingbyGeorgePeacockoftheProclamationTreeinSouthAustralia;On the Murray River at Echuca,an1885oilpaintingbyP.J.Lysaght;andanS.T.GillwatercolourofHillRiverStation,Clare,in1846.

Inordertopreservethewaysinwhichinformationisbeingcreatedandpublished,theLibraryundertookitssecondharvestofthewholeAustralianwebdomain.OnlinetitlesarealsoselectivelyaddedtoPANDORA:Australia’sWebArchive,whichisnowinitseleventhyear.TheLibraryisaparticipantintheInternationalInternetPreservationConsortium,ledbytheBibliothéquenationaledeFrance,aninternationaleffortbynationallibrariesandotherorganisationstoshareandcollaborativelydevelopsoftwareandtoolsneededtosuccessfullyarchivetheweb.

AmajormilestonewasachievedinFebruary2007withthecompletionofaprojectspanningmorethan20yearstocreateonlinecataloguerecordsforalljournalsheldbytheLibrary.Makingthisinformationavailableonlinemeansthatdetailsoftheholdingsforover260000journaltitlescanbeeasilydiscoveredthroughtheLibrary’scatalogueandthroughLibrariesAustralia.

Projectstaffhavebeenengagedinavarietyofworktoimproveaccesstocollectionmaterials.Theirworkhasincludedlistingandcontrolling200000aerialphotographs;cleaning,listingandrehousing1700piecesofradioorchestral


musicfromthecollectionofRadio3DB’sWilliamFlynn;andaccessioningandcaptioningthe5000-itemStanCrosscollection,oneofthelargestandmostsignificantcartooncollectionsacquiredbytheLibrary,whichisnowreadyforautomateduploadingtothecatalogue.

working with others

TheLibraryworkscloselywithstatelibrariesasamemberofNationalandStateLibrariesAustralasia(formerlytheCouncilofAustralianStateLibraries).AkeyNationalandStateLibrariesAustralasiainitiativehasbeenthemajortravellingexhibitionNational Treasures from Australia’s Great Libraries,whichtheLibrarydevelopedandmanaged.TheexhibitionopenedattheLibraryinDecember2005andbeganitsnationaltourinMarch2006,goingtoMelbourne,Hobart,Sydney,Brisbane,Adelaide,DarwinandPerth,andattractingover350000visitorsbytheendofthefinancialyear.PrincipalsponsorAAMIandmajorsponsorsQantas,NewsLimited,Hoyts,AnimalLogic,Accor,SBSTelevisionandABCLocalRadiogenerouslyprovidedover$1.5millionworthofsupport.TheAustralianGovernmentalsoprovidedsignificantsupportthroughtheVisionsofAustraliaandArtIndemnityAustraliaprograms.Forthisexhibition,themanagingorganisationforindemnityistheNationalGalleryofAustralia.TheexhibitionwillcompleteitsnationaltourinPerthinlate2007.

InNovember2006,LibrariesAustraliacelebratedthe25thanniversaryoftheAustralianNationalBibliographicDatabase(ANBD)—along-termcollaborationamongAustralia’slibrariesthathasproducedauniqueandthrivingnationalresource.TheANBDcommencedoperationinNovember1981withjustsixcontributinglibraries.Nowitprovidesaccesstomorethan42millionitemsheldin1000librariesacrossthecountry.Thecelebration

washeldinconjunctionwiththeannualLibrariesAustraliaForum—thebestattendedForumintwodecades,itsfocusonfuturedirectionsbeingwellreceivedbydelegates.

On19April,theLibraryconvenedthe2007InnovativeIdeasForum,providinganopportunityforrepresentativesfromavarietyofculturalinstitutionsfromAustraliaandoverseastoshareinformationaboutnewdevelopmentsandtrendsinprovidingaccesstoinformation.Thisyear’sForumfocusedonuser-generatedcontentandwaysinwhichresearchersandthegeneralpublicarecontributinginformationtoonlineservices.

TheLibraryhostedthePeakBodiesForuminMay,whichbroughttogetherrepresentativesoflibraryorganisationssuchastheCouncilofAustralianUniversityLibrarians,theAustralianLibraryandInformationAssociationandtheAustralianGovernmentLibrariesInformationNetwork.TheForumconsideredissuessuchasworkforceplanning,internetfilteringandcensorship,aswellasrecentdevelopmentsininformationdiscoveryanddelivery.

TheCommunityHeritageGrantsprogram,fundedbytheAustralianGovernmentthroughtheLibrary,theDepartmentofCommunications,InformationTechnologyandtheArts,theNationalArchivesofAustralia,theAustralianFilmCommissionandtheNationalMuseumofAustralia,continuestoprovidegrantfundingforthepreservationofnationallysignificant,locallyheldheritagecollectionsacrossAustralia.Thisyear,80communityorganisationsreceivedgrantfundingofupto$10000fornominatedprojects,aswellaspreservationtraining.Since1994,theCommunityHeritageGrantsprogramhasdistributedover$2milliontomorethan500organisations.

71 INTRODUCTION

supporting scholarship and Research

TheLibrarymaintainedacloseinvolvementwiththehighereducationsectorthroughitsparticipationintheAustralianResearchRepositoriesOnlinetotheWorld(ARROW)andAustralianPartnershipforSustainableRepositories(APSR)projects.Theseprojectsaredevelopingservicesthatallowinstitutionstomanage,makeaccessibleandpreservetheoutputsofresearch,suchasresearchpapersanddatasets.TheLibrarycontinuedtosupporttheARROWDiscoveryService,whichprovidessearchaccesstothecontentofAustralia’suniversityresearchrepositories.IntheAPSRproject,theLibraryhasbeenleadingthedevelopmentoftoolsthatwillassistrepositorymanagerstopreservetheirresearchcontent.

Duringtheyear,theLibrarywasinvitedtojointheWorkingGrouponDataforScience,undertheauspicesofthePrimeMinister’sScience,EngineeringandInnovationCouncil.InitsreportissuedinDecember,theWorkingGroupmadeanumberofrecommendationstoimprovethemanagementofAustralia’sresearchdata.

TheLibraryalsosupportstheworkofAustralia’sresearchcommunitythroughitsparticipationinprojectsfundedbytheAustralianResearchCouncil.InJuly2006,theAustralianDictionaryofBiographyOnlinewaslaunched.Overthreeyears,theLibraryhascontributedfinancialandin-kindsupporttothisproject,includingdigitisingimagesfromitscollectionandfacilitatingaccesstoimagesonPictureAustralia.TheLibrary’sparticipationintheAustralianResearchCouncil-fundedprojectBalletsRussesinAustralia:OurCulturalRevolution,withTheAustralianBalletandtheUniversityofAdelaide,hasdigitisedkeyheritagecollections,informedperformancepracticebydancersandmusiciansdevelopingtheBallet’scurrent

repertoire,andresultedinsignificantnewacquisitionsincludingphotographs,diaries,lettersandoralhistoryinterviews.

ScholarlyresearchisnotonlydependentontheLibrary’scollectionsbutleadstoincreasedknowledgeofcollectionmaterials.RenewedinterestinDutchcartographyassociatedwiththeAustraliaontheMapcelebrationoffourcenturiesofmaritimeexplorationledtothediscoverythattwochartswhichhadbeenintheLibrary’scollectionsince1911wereoriginalmanuscriptdrawings,ratherthanpublishedfacsimilesofWillemdeVlamingh’soriginalchart.

TheLibrarymanagesaprogramofresearchfellowshipssupportingtheworkofindividualscholars,writersandcreativeartists.HaroldWhiteFellowshipsprovideestablishedwritersandresearcherstheopportunitytospendseveralmonthsexploringtheLibrary’suniqueresources;NormanMcCannSummerScholarshipssupportyoungerscholarstoundertakeintensiveresearchattheLibraryduringtheuniversitysummervacation;andtheNationalFolkFestivalFellowshipenablestherecipienttodevelopaperformancebasedonresearchusingtheLibrary’sfolklorecollections.Detailsoftheseprogramscanbefoundonpages38–9ofthisreport.

Relating to the Community

TheLibrary’sdiversepublicprogramscontributetoAustralianculturethroughthedevelopmentofexhibitions,printandelectronicpublications,eventsandeducationactivities.InNovember2006,theLibrarycompletedamajorfour-volumepublishingproject,aneditionofthe44diariesofartistandwriterDonaldFriendundertheauspicesoftheMorrisWestTrustFund.Thediaries,displayedtogetherforthefirsttime,werethecentrepieceoftheexhibitionDonald Friend: A Charmed Life,whichranfromNovember2006toFebruary2007.


TheexhibitionFacing Percy Grainger,curatedinpartnershipwiththeUniversityofMelbourne’sGraingerMuseumandsupportedbyABCClassicFM,contributedanAustralianperspectivetointernationalresearchonthecomposer–pianistandwasaccompaniedbyahardcopypublication,onlineexhibitionandlive-to-airconcertbroadcast.

TheLibrarypublishedtwobooksforchildrenonabugsandbeaststhemefeaturingimagesdrawnfromitscollections,aswellasabookforparentsandchildren,Australian Backyard Astronomy,presentingkeyastronomicalinformationasseenfromthesouthernhemisphere.AneditionofselectedlettersoftheAustralianpoetandenvironmentalistJudithWrightwasreleased,asweretwobookspresentingtheresearchofformerHaroldWhiteFellows:Was Australia Charted Before 1606? The Java la Grande Inscriptions byWilliamA.R.RichardsonandForever Foreign: Expatriate Lives in Historical KobebyKeikoTamura.InJune,theLibrary’spublicationonthegeologistandsurveyorT.W. Edgeworth David: A LifewasshortlistedfortheinauguralPrimeMinister’sHistoryPrize.

HighlightsoftheLibrary’sextensiveeventsprogramincludedthemajorconcertperformanceinMelbourne’sIwakiAuditoriuminAugust2006,PercyGrainger:AWorldbeyondCountryGardens;thetwo-dayconference,LoveandDesire:LiteratureandtheIntimate,heldinSeptember;andtheconversationbetweenIrinaBaronovaandtheLibrary’sCuratorofDanceLeeChristofis,Nobility,RevolutionsandOneNightStands,heldinFebruary2007.EventsconductedundertheauspicesoftheFriendsoftheNationalLibraryincludedthe2006KennethMyerLectureinAugustfeaturingGeoffreyRobertsonQC;theannualFriendsCelebrationeventinOctoberhighlightingThomasKeneally’scontributiontoAustralianliterature;anda‘whitegloves’evening

inFebruary2007showcasingdiariesandjournalsfromtheLibrary’sManuscriptsCollection.

supporting the Library

TheLibraryvaluesthesupportersandbenefactorswhohelpusinvariousways.Theirassistancecantaketheformofcashdonations,giftstothecollection,volunteerwork,corporatesponsorship,individualadvocacy,orparticipationintheactivitiesoftheFriendsoftheNationalLibrary.

In2005,theLibraryestablishedaDevelopmentCounciltoprovideadviceonfundraisingstrategiesandtoactivelyassistinobtainingsupportforLibraryprograms.HighonthelistoffundraisingprioritiesisanewTreasuresGallery,whichwilldisplayiconicandtreasureditemsintrinsictoAustralia’shistoryandculturefromtheLibrary’scollections.Thefirststagefundraisingtargetforthisprojectisclosetorealisationandin2006–2007,morethan$1.5millionwasraised,withparticularlygenerouscontributionsfromPlatinumTreasuredPartner,theJohnT.ReidCharitableTrusts,andPrincipalTreasuredPartner,theIanPotterFoundation(seeAppendixI).

MajorbequestsreceivedduringtheyearcamefromtheestatesofartistNoraHeysenandNewYorkartspatronEvaKollsman.TheSeymourSummerScholarshipwasestablishedwithagenerousdonationfromJohnandHeatherSeymour,andotherdonationsweremadetosupportactivitiesasdiverseaspublications,exhibitions,eventsandoralhistoryprojects(seeAppendixH).

developing the organisation

Thisyear,anewCollectiveAgreementwasnegotiated.TheagreementrecognisedthevaluablecontributionmadebyLibrarystafftoincreasing

91 INTRODUCTION

efficiencyandeffectiveness,andachievingtheobjectivesandkeyprioritiesoutlinedintheLibrary’sDirectionsfor2006–2008.TheCollectiveAgreementwillmaintaintheLibrary’splaceasanemployeeofchoicewithinthemarketplace.TheLibraryhascontinuedtoencourageandsupportinnovation,experimentationandcreativityinourstaff,andtheacquisitionofnewskills.Inparticular,ithascontinuedtoemphasisethedevelopmentofstaffleadershipandteamworkskills.Twenty-fourseniorstaffparticipatedinthesecondofthreeannualleadershipcoursesofferedbyleadingUSpractitionersSchreiber,ShannonandAssociates.Staffofalllevelsareenthusiasticallytakingupplacesinteamskillscourses,nowbeingofferedforthesecondyear,andhearingdistinguishedspeakerssharetheirexperiencesinFocusonLeadershipaddresses.

On3August2006,SenatortheHon.RodKemp,theformerMinisterfortheArtsandSport,openedtheLibrary’snewstoragefacility.Thepurpose-builtrepositorylocatedintheCanberrasuburbofHumewasfundedbytheAustralianGovernmentinthe2004–2005BudgetandwillprovidesufficientstoragespacetomeettheLibrary’sneedsuntil2013,withthepossibilityoffutureexpansion.

CaringfortheLibrary’sheritage-listedbuildingontheshoresofLakeBurleyGriffinisacontinuingcapitalpriority.Inthe2006–2007Budget,theAustralianGovernmentannouncedadditionalfundingof$9.8milliontoenabletherefurbishmentoftheLibrarypodiumtostopthesignificantleaksthathavedevelopedastheoriginalstructureages.WorkcommencedinMay2007andisexpectedtobecompletedinlate2008.

AnumberofotherbuildingprojectsarebeingplannedastheLibraryseekstoimproveservicestoreadersandfacilitiesforvisitors.Beforeworkcommencesontheseprojects,abuildingmasterplanisbeingdevelopedthatencompassesincreasedexhibitionspace

andthedevelopmentofaTreasuresGallery,significantenhancementstoreadingroomstoprovide21st-centuryfunctionality,andtherationalisationofcollectionstoragearrangementstohelpimproveenergyefficiency.

Creating the future

Inaworldofrapidlychangingtechnologyandofevolvinguserexpectations,theLibraryisprovidingaccesstoitscollectionsinnewways.Whereverpossible,itisengagingmoredirectlywiththosewhousetheLibrary’scollectionsandservices.Directionsfor2006–2008indicatestheLibrary’scommitmenttoensuringitsrelevanceandenhancingitsvisibility.ToensurethattheLibraryachievesitsgoalsandtogiveparticularfocustopriorityareas,itwillbeundertakingamid-pointreviewofitsstrategicdirectionsearlyinthenewfinancialyear.

TheLibraryplanstoimproveitsinformationtechnologyarchitectureinordertoincreaseitsabilitytoinnovateandmeetuserexpectationsthatinformationwillbereadilyavailableonline.TheLibrary’svisionisthatkeyservicessuchasPictureAustralia,MusicAustraliaandLibrariesAustraliawillalleventuallybedeliveredaspartofasinglediscoveryservice,enablinguserstofindinformationregardlessoftheformatofthematerialorwhereitisheld.Thisinitiativewillbesupportedbyanewservice-orientedarchitecturethatwillpositiontheLibrarytorespondquicklytoevolvingtechnologiesandthechangingneedsofusers.

AustraliansareincreasinglyturningtoservicessuchasGoogle,AmazonandWikipediatomeettheirinformationneedsandtogainaccesstovalue-addedservicessuchasfull-textsearchingofbooks,readinglists,relateditemsandreviews.Researchersandspecialinterestgroupsarealsoformingtheirownonline


communitiesandbuildingtheirowndiscoveryandrecommendationservices.

ThisisbeingenabledthroughtheLibrary’seffortstomaketheholdingsofAustralianlibrariesaccessibletosearchengines,butitraisesquestionsaboutthefutureofitscatalogueandotherdiscoveryservices.TheLibrarywillbeinvestigatingwaysinwhichitsservicescanbeatrustedstartingpointforsearches,combiningresultsfrommultiplesourcesofinformation,providingdeliveryservicesdirectlytoindividualsformaterialnotavailablelocallyoronline,andusingfeaturessuchasrelevanceranking,clusteringandinteractivedesigntoimprovetheuserexperience,andtofacilitatelearningandthecreationanddisseminationofknowledge.

111 INTRODUCTION

figure 1.1 operating revenue, 2006–2007 and 2005–2006 Note: Alogarithmicscaleisused.

Revenuefromgovernment

Saleofgoodsandservices

Interest

Allotherrevenue

Total

Actual2006–2007

Budget2006–2007

Actual2005–2006

58.318

1 10 100$million

58.318

59.230

7.661

7.403

7.665

2.464

1.647

1.617

5.957

3.034

3.502

summary of financial performance

operating outcome

During2006–2007operatingrevenues,includingrevenuefromgovernment,amountedto$74.4millionandoperatingexpenseswere$68.082million,resultinginanetoperatingsurplusof$6.318million.

operating Revenue

Totaloperatingrevenueof$74.4millionfor2006–2007was$3.998millionabovebudgetandcomparestototalactualrevenueof$72.014millionforthe2005–2006financialyear.Figure1.1showsacomparisonofrevenueacrossitemsagainstbudgetandthe2005–2006financialyear.

Themajorvariationsbetweenfinancialyearsrelatetoadecreaseinrevenue

fromgovernment,whereappropriationrevenuedecreasedby$0.912million,andincreasesininterestrevenueof$0.847millionandinotherrevenuesof$2.455million.Thereductioninappropriationrevenuelargelyreflectsthenetreductioninfundingforbuildingsandinfrastructure,plantandequipmentdepreciationexpensesfollowingtherevaluationoftheseassetsasat30June2006.Theincreaseininterestrevenueistheresultofincreasedinterestratesandadditionalfundsbeingheldininterest-bearingdeposits.Theincreaseinotherrevenueislargelytheresultofthereceiptofa$1milliongranttosupportthefutureconstructionoftheLibrary’sTreasuresGallery,andthereceiptoftwonewtrustfundscontrolledbytheLibrarytotalling$1.381million.

74.400

70.402

72.014


operating expenses

Totaloperatingexpensesof$68.082millionwere$1.478millionbelowbudgetand$0.483millionlessthanthe2005–2006financialyearexpenditures.Figure1.2showsacomparisonofexpenditureacrossitemsandagainstbudgetforthe2006–2007and2005–2006financialyears.

Thevariationbetweenfinancialyearsof–$0.483millioninoperatingexpensesprimarilyrelatestoincreasedemployeeexpenses($0.665million)—largelytheresultofpayincreases—withthebalanceofthevariationaresultofreductionsinsupplierexpenses(–$0.496million),depreciationandamortisationexpenses(–$0.630million),andotherexpenses(–$0.022million).

equity

TheLibrary’stotalequityincreasedby$25.279millionto$1701.051millionin2006–2007.Thenetincreasewasaresultofanequityinjection($4.978million),anetrevaluationincrement($13.983million)followingtherevaluationoftheLibrary’slandandbuildings,andthenetoperatingresult($6.318million).

figure 1.2 operating expenses, 2006–2007 and 2005–2006Note: Alogarithmicscaleisused.

Employees

Suppliers

Depreciationandamortisation

Other

Total

Actual2006–2007

Budget2006–2007

Actual2005–2006

31.662

0.1 1 10 100$million

31.727

30.997

17.211

18.424

17.707

18.350

18.732

18.980

68.082

69.560

68.565

0.859

0.677

0.881

131 INTRODUCTION

total Assets

Figure1.3showsthatthetotalvalueoftheLibrary’sassetsincreasedby$26.335millionto$1716.621millionin2006–2007.

Thevariationbetweenfinancialyearsfornon-financialassets($9.390million)waslargelytheresultoftherevaluationoftheLibrary’slandandbuildings($13.983million)andthenetdifferencebetweencurrentyearassetacquisitionsandcurrentyeardepreciationexpenses($–4.496million).Inaddition,therewereminormovementsinthevalueofinventories($0.107million)andthevalue

ofprepaidsupplierexpenses($0.027million).Theincreaseinfinancialassets($16.945million)relatestoanincreaseinreceivables($0.120million);anincreaseincashatbank($16.613million),whichprimarilyreflectsnotfullyconsumingthefundingreceivedforthepurchaseofLibrarycollectionsandtherefurbishmentoftheLibrarypodium,thereceiptofa$1milliongrantforthefutureconstructionoftheLibrary’sTreasuresGallery,andthereceiptofadditionaltrustmonies($1.381million);andaminorincreaseininvestments($0.226million)asaresultofincreasedinvestmentofLibraryTrustFundmoneys.

figure 1.3 total assets, 2006–2007 and 2005–2006Note: Alogarithmicscaleisused.

Financialassets

Inventoriesandother

Intangibles

Collection

Plantandequipment

Landandbuildings

Total

Actual30June2007

Actual30June2006

1 100 10000$million

50.134

33.189

3.288

3.154

5.665

6.290

8.212

8.556

1716.621

1690.286

1477.412

1481.262

171.910

157.835


total Liabilities

AsFigure1.4shows,theLibrary’stotalliabilitiesincreasedby$1.056millionfromlastfinancialyearto$15.570million.

Themainchangesinliabilitiesrelatetoanincreaseinsupplierpayables($1.171million);areductioninleaseliabilities(–$0.111million);andaminorreductioninemployeeprovisions(–$0.064million),whichlargelyreflectsareductioninleaveprovisions(–$0.024million)andaprovisionforredundancies(–$0.037million).

figure 1.4 total liabilities, 2006–2007 and 2005–2006

Employeeprovisions

Supplierpayables

Allother

Total

Actual30June2007

Actual30June2006

0 2 4 6 8 10 12 14 16$million

10.581

10.645

0.319

0.370

15.570

14.514

4.670

3.499

151 INTRODUCTION

Cash flow

Overall,in2006–2007therewasanincreaseintheLibrary’scashbalance,whichincreasedby$16.613millionto$46.322millionasat30June2007.TheLibraryholdscashtomeetexistingliabilitiesandfundongoingoperationalactivities,includingassetpurchases.Figure1.5showsacomparisonofcashflowitemsfor2006–2007and2005–2006.

Theincrease($2.062million)innetoperatingactivitiesreflectsthecommentspreviouslymadeunder‘OperatingRevenue’and‘OperatingExpenses’.Thereduction(–$13.259million)inthenetinvestingactivities

primarilyreflectsadecreaseintheinvestmentinproperty,plantandequipment,andintangibles(–$13.115million).ThisreductionistheresultofthecompletionofthenewrepositoryinAugust2006,theeffectofseverallargecollectionpurchasesmadein2005–2006andthefinalisationofseverallargecomputersoftwareprojectsin2005–2006.Thevariation(–$2.520million)innetcashfromfinancingactivitiesreflectsthecessationofone-offfundingforthenewrepositoryin2005–2006($6.455million)andthereceiptoffundingforthepodiumrestorationprojectin2006–2007($3.9million).

figure 1.5 Net cash flow, 2006–2007 and 2005–2006

100

0

–100

Actual2006–2007

Actual2005–2006

Total Netfinancing Netinvesting Netoperating

16.613

3.812

24.202 22.140

4.867 7.387

$m

illio

n

–12.456

–25.715


Resource table

table 1.1 outcome 1: total resources, 2006–2007

Budget($’000)

Actual($’000)

variationto budget

($’000)departmental appropriations

Output1.1:TheCollection 18145 18145 –

Output1.2:InformationServices 31703 31703 –

Output1.3:PublicPrograms 6042 6042 –

Output1.4:AustralianLibraryNetworkServices 2428 2428 –

Contributing to price of departmental outputs 58 318 58 318 –

Revenue from other sources

Output1.1:TheCollection 3371 5834 2463

Output1.2:InformationServices 2767 3729 962

Output1.3:PublicPrograms 2022 2093 71

Output1.4:AustralianLibraryNetworkServices 3924 4426 502

total revenue from other sources 12 084 16 082 3 998

total price of departmental outputs and resourcinga 70402 74400 3998

Averagestaffinglevel(numbers) 443 435 –8

Note:ThebudgetisaspublishedinthePortfolioAdditionalEstimatesStatements2006–2007, Section2:Agencyresourcesfor2006–07.a Totalrevenuefromgovernmentandothersources.

Corporate overview2

NationalLibraryofAustraliaAnnual Report 2006–200718 NationalLibraryofAustraliaAnnual Report 2006–2007

192 CORPORATEOVERVIEW

TheLibrary’sseniormanagementstructurecomprisestheDirector-GeneralandeightAssistantDirectors-General.Figure2.1

providesthedivisionalorganisationalstructureandseniormanagementstructureasat30June2007.

DamianMcDonaldTomBass’Librarylintelsculpture(detail)1968

Role

TheroleandfunctionsoftheNationalLibraryofAustraliaaresetoutinSection6oftheNational Library Act 1960.Theyare:

(a)tomaintainanddevelopanationalcollectionoflibrarymaterial,includingacomprehensivecollectionoflibrarymaterialrelatingtoAustraliaandtheAustralianpeople;

(b)tomakelibrarymaterialinthenationalcollectionavailabletosuchpersonsandinstitutions,andinsuchmannerandsubjecttosuchconditions,astheCouncildetermineswithaviewtothemostadvantageoususeofthatcollectioninthenationalinterest;

(c)tomakeavailablesuchotherservicesinrelationtolibrarymattersandlibrarymaterial(includingbibliographicalservices)astheCouncilthinksfit,and,inparticular,servicesforthepurposesof:

i thelibraryoftheParliament;ii theauthoritiesofthe

Commonwealth;andiii theTerritories;and

iv theAgencies(withinthemeaningofthe Public Service Act 1999);and

(d)tocooperateinlibrarymatters(includingtheadvancementoflibraryscience)withauthoritiesorpersons,whetherinAustraliaorelsewhere,concernedwithlibrarymatters.

TheLibraryisoneofseveralagencieswithintheCommunications,InformationTechnologyandtheArtsportfoliowithresponsibilitiesforcollectingAustralianculturalheritagematerialsandmakingthemavailabletotheAustralianpublic.

SenatortheHon.GeorgeBrandisSCwasappointedMinisterfortheArtsandSporton30January2007,succeedingtheHon.RodKemp.SenatorBrandisistheMinisterresponsiblefortheLibrarytogetherwiththePortfolioMinister,SenatortheHon.HelenCoonan,MinisterforCommunications,InformationTechnologyandtheArts.TheaffairsoftheLibraryareconductedbytheCouncil,withtheDirector-GeneralaschiefexecutiveofficerandmemberoftheCouncil.

Legislation

TheLibrarywasestablishedundertheNational Library Act 1960,whichdefinestheLibrary’srole,corporategovernanceandfinancialmanagementframework.AsaCommonwealthstatutoryauthority,the

LibraryissubjecttotheCommonwealth Authorities and Companies Act 1997,whichprovidesthereportingandaccountabilityframework.

organisation

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Figure2.2showstherelationshipbetweenOutcome1fortheLibraryandthecontributingoutputsandorganisationalstructure.Financialdetailsbyoutcome,outputsandoutputgroupsareprovidedinTable1.1onpage16.

figure 2.2 outcome 1: outputs and organisational structure

outCome 1

Australianshaveaccess,throughtheNationalLibraryofAustralia,toacomprehensivecollectionofAustralianlibrarymaterialandtointernationaldocumentaryresources.

AttRIButIoN of CoRpoRAte

fuNCtIoNs

office of the executive and Coordination support

Innovation

Information technology division

public programs division

CommunicationsandMarketing,DevelopmentOfficeandBookshop

Corporate services division

output 1.1

TheCollection

output 1.2Information

Services

output 1.3Public

Programs

output 1.4Australian

LibraryNetworkServices

Collections management

division

Australian Collections and Reader services

division

Resource sharing division

DocumentSupply

public programs divison

Exhibitions,Publications,EventsandCommunity

HeritageGrants

Resource sharing division

LibrariesAustralia

outcome and outputs structure


Corporate Governance

figure 2.3 National Library of Australia corporate governance structure

ACCouNtABILIty to pARLIAmeNt

AnnualReport

NATIONAL LIBRARY ACT 1960

Enablinglegislation

COMMONWEALTH AUTHORITIES AND COMPANIES ACT

1997

Reportingandaccountability

legislation

EstablishedundertheNational Library

Act 1960

PERFORMANCEMEASUREMENT

ACCouNtABILIty to GoveRNmeNt

ThroughtheCommonwealth Authorities and

Companies Act 1997reportingrequirements

RoleandresponsibilitiessetbytheCommonwealth

Authorities and Companies Act 1997

CORPORATEGOVERNANCECOMMITTEE

AUDITCOMMITTEE

CouNCIL of tHe

NAtIoNAL LIBRARy of AustRALIA

Performancemeasuresagainststakeholder,customer,financial,

process,andlearningandgrowthperspectives

Quality,quantityandpricemeasures

foroutcomeandoutputs

dIReCtIoNs foR 2006–2008

DocumentstheLibrary’sgoal,objectivesandkey

priorities

RepoRtING oBLIGAtIoNs

SetoutundertheCommonwealth Authorities and

Companies Act 1997

BALANCed sCoReCARd

Translatesstrategicdirectionsintooperationalinitiativesandprocesses

poRtfoLIo BudGet

stAtemeNts

Approvedbudgetandperformance

targets


the Council

TheNational Library Act 1960providesthataCouncilshallconducttheaffairsoftheLibrary.TheCouncilhas12members,includingtheDirector-General,onesenatorelectedbytheSenate,andonememberoftheHouseofRepresentativeselectedbytheHouse.At30June2007,therewasonevacancyontheCouncilfollowingtheresignationofMsHelenWilliams.AppendixAliststheCouncilmembersandtheirattendanceatCouncilmeetingsfor2006–2007.

Inadditiontogeneraladministrativeandfinancialmatters,in2006–2007theCouncilconsideredarangeofspecificissues,amongthemthefollowing:

• thedevelopmentofthenewLibraryrepositoryinHume

• therefurbishmentoftheLibrarypodium

• theLibrary’sinformationtechnologystrategicplan

• theLibrary’sdigitisationprogram

• fundingfordigitalactivities

• filteringaccesstotheinternetonpublicaccesscomputersintheLibrary

• theNationalCapitalAuthority’splansfortheredevelopmentoftheLibraryforecourt

• theLibrary’sevaluationprogram,includingreportsontheMusicAustraliaandAustraliaDancingservices

• theLibrary’stravellingexhibitionsprogramandtheNational Treasures from Australia’s Great Libraries exhibition

• preservationandstack-managementactivities

• copyrightissues

• significantacquisitions

• fundraisingandsponsorshipactivities

• workforceplanning

• theimpactofchangingdemographicsonculturalinstitutions.

TheCouncilwasalsobriefedbylegalrepresentativesfromClaytonUtzontheobligationsanddutiesofCouncilmembersunderchangestotheCommonwealth Authorities and Companies Act 1997 andonproposedamendmentstothe National Library Act 1960 arisingfromtheReview of the Corporate Governance Structures of Statutory Authorities and Office Holders(theUhrigReview).CouncilmembersprovidedcommentstotheLibraryontheproposedchangestotheNational Library Act 1960,whichwereforwardedtotheDepartmentofCommunications,InformationTechnologyandtheArts.

TheCouncilhastwoadvisorycommittees:theAuditCommitteeandtheCorporateGovernanceCommittee(AppendixAprovidesdetails).

the Audit CommitteeTheAuditCommitteehasthefollowingroles:

• tohelptheLibraryandmembersoftheCouncilcomplywiththeirobligationsundertheCommonwealth Authorities and Companies Act 1997

• toprovideaforumforcommunicationamongmembersoftheCouncil,seniormanagersoftheLibrary,andtheLibrary’sinternalandexternalauditors

• toensurethatthereisanappropriateethicalclimateintheLibraryandtoreviewpoliciesrelatingtointernalcontrolsandthemanagementofrisks.


TheAuditCommitteeiscomprisedofaminimumofthreenon-executiveCouncilmembers;theDirector-GeneralalsoattendsAuditCommitteemeetings.DetailsofAuditCommitteemembershipandmeetingattendancecanbefoundatAppendixA.

In2006–2007,theAuditCommitteeconsideredarangeofmatters.Amongthemwere:

• financialstatementsfor2005–2006

• reportontheLibrary’slegalservicesfor2005–2006

• AuditCommitteeannualreportfor2005–2006

• internalassessmentofAuditCommitteeperformance

• AustralianNationalAuditOffice2006–2007financialstatementsauditstrategy

• riskmanagementintheLibrary

• annualreportonfraud

• pandemicplan

• valuationofthecollections

• strategicinternalauditplanfor2007–2008to2009–2010

• compliancereporting

• Auditor-Generalreports—reportonactiontaken,particularlyinrespectofrecommendationsfromtheAustralianNationalAuditOfficeperformanceaudit,andsafeandaccessiblenationalcollections

• internalauditschedulefor2006–2007

• internalauditsof:– inter-libraryloans

– webpublishingandinternetrestructurereview

– specialcollectionsprocurement– fundraisingactivities– corporatedatamanagement– assetmanagement.

the Corporate Governance CommitteeTheCorporateGovernanceCommitteehasthefollowingroles:

• toevaluatetheCouncil’seffectivenessinitscorporategovernancerole

• toevaluatetheperformanceandremunerationoftheDirector-General

• tooverseethedevelopmentofalistofprospectivemembersforappointmenttotheCouncil,subjecttoconsiderationandapprovalbytheMinister.

TheCommitteeiscomprisedofthreenon-executiveCouncilmembers—theChair,theDeputyChairandtheChairoftheAuditCommittee—andhasthepowertoco-optonenon-executiveCouncilmemberfromtimetotime.AppendixAliststheCorporateGovernanceCommitteemembersandmeetingattendancedetails.

the Corporate management Group

TheCorporateManagementGroup,consistingoftheDirector-Generalandeightseniorexecutivestaff,providesstrategicandoperationalleadershipfortheLibrary.Inparticular,itmonitorstheachievementofobjectivesandstrategies,overseesbudgetmatters,developspolicy,coordinatesactivitiesacrosstheorganisation,andoverseesarangeofoperationalissues.Thegroupmeetsweekly.

Anumberofcross-organisationalcommitteesadvisetheCorporateManagementGroupinkeyareassuch


asworkforceplanning,informationtechnology,infrastructure,collectiondevelopment,exhibitionsandpublications.

the Corporate planning framework

TheBalancedScorecardcontinuestobetheLibrary’sprincipalplanningsupportsystem,facilitatingtheintegrationofstrategic,operationalandbudgetplanning.Sinceitsadoptionin2000–2001,theBalancedScorecardhasproventobeasuccessfulperformancemanagementtoolthatiswellacceptedbystaffandotherstakeholders,includingtheCouncil.Allscorecardachievements,initiativesandtargetsarereviewedregularlyaspartofthestrategicmanagementsettingandmonitoringprocesses.

In2006–2007,theLibraryreviseditsoutcomeandoutputsstructuretomorecloselyreflectitsactivitiesandstrategicdirections,andtobetteremphasisethebenefitsofprovidingaccesstoanationalcollectionoflibraryresources.Throughoutthisrevisionprocess,consultationwiththeDepartmentofFinanceandAdministrationwassoughtandapprovalbytheMinisterofFinanceandAdministrationwassubsequentlyreceived.Therevisedoutcomeandoutputsstructurewillbeputinplacein2007–2008andhasbeenincorporatedintheLibrary’sPortfolioBudgetStatement2007–2008.

the Risk management framework

TheLibrary’sRiskManagementFrameworkprovideseffectivetoolsformanagementandstafftouseintheongoingidentification,evaluationandresponsetorisksthatmayaffectthecollections,corebusinessfunctionsandtheLibrary’sstrategicdecision-making.TheLibrary’sRiskManagementRegisteriscentraltothisframeworkandasaconsequence,issubjecttoannualreview.Theregisterlistsallidentifiedriskstotheorganisation.ThelatestreviewwascompletedinMarch2007.

Allrisksidentifiedintheregisteraremanagedthroughestablishedmitigatingplanningprocesses,whichincludetheCollectionDisasterPlan,theInformationTechnologyDisasterRecoveryPlan,theBusinessContingencyPlanforCriticalBuildingSystemsandtheBusinessContinuityPlan.TheBalancedScorecardperformancereportingtoolalsoprovidesameansthroughwhichtheCorporateManagementGroupcanmonitormajorprojectrisks.

TheissueofriskmanagementhasongoingsignificancewithintheLibrary’sEmergencyPlanningCommittee—agroupofseniorstaffrepresentinginterestsacrosstheLibraryandofferingaclearcontrolstructuretomeasureanddiscussrisks.NewandemergingrisksarecontinuouslyidentifiedandmonitoredbytheEmergencyPlanningCommittee.


external and Internal Audit

TheLibrary’sAuditCommitteemetthreetimesduring2006–2007toconsiderexternalandinternalauditreports.

Australian National Audit office ReportsThefollowingAustralianNationalAuditOfficereportscontainAuditor-GeneralrecommendationsthatwereimplementedbytheLibrarythroughoutthereportingperiod:

2006–2007 • No.23, Application of the Outcomes

and Outputs Framework

2005–2006 • No.16, The Management and

Processing of Leave

• No.22,Cross Portfolio Audit of Green Office Procurement

• No.23,IT Security Management

• No.37, The Management of Infrastructure Plant and Equipment Assets

• No.45,Internet Security in Australian Government Agencies

2004–2005 • No.41, Administration of Security

Incidents, including the Conduct of Security Investigations

• No.46,Management of Trust Monies in CAC Act Entities

• No.49,Administration of Fringe Benefits Tax

• No.52,Legal Services Arrangements in the Australian Public Service

• No.55, Workforce Planning

• No.57,Purchasing Procedures and Practices

• No.59,Safe and Accessible National Collections

2003–2004• No.19,Property Management

• No.25,Intellectual Property Policies and Practices in Commonwealth Agencies

Internal Audit Reports During2006–2007,theAuditCommitteeconsideredinternalauditreportsonthefollowingissues:

• strategicinternalauditplanfor2007–2008to2009–2010

• inter-libraryloans

• webpublishingandinternetrestructurereview

• specialcollectionsprocurement

• contractmanagement

• exhibitionmanagement

• BalancedScorecard

• storagepolicyandenvironmentmanagement

• goodsandservicestax

• grantsfunding(issuedandreceived)

• LibrariesAustralia

• salesanddistribution,andBookshopannualstocktake

• fraudcontrol

• fraudawareness.

public Accountability


parliamentary Committees and Government Inquiries

InAugust2004,theAustralianGovernmentreleaseditsresponsetothereportontheagreedUhrigReviewandannouncedthatministerswouldberequiredtoassesstheirportfoliobodiesagainstrecommendedgovernancetemplatesandthenimplementimprovementstoexistinggovernancearrangements.TheLibrarywasassessedagainsttheprinciplesandtemplates,andwillremainastatutoryauthorityoperatingunderitsownAct.FollowingadviceoftheoutcomeofthatassessmentbytheMinisterfortheArtsandSport,recommendedrevisionstoallagencies’legislationweresubsequentlyproposed.

During2006–2007,theLibrarylodgedasubmissiontotheStandingCommitteeonLegalandConstitutionalAffairsInquiryintotheCopyright Amendment Bill 2006.

ministerial directions

UnderSection28oftheCommonwealth Authorities and Companies Act 1997,theMinisterforCommunications,InformationTechnologyandtheArtsmustconsultCouncilmembersbeforenotifyingthemofageneralpolicyofgovernment.Noministerialdirectionswerereceivedduring2006–2007.However,asaconsequenceofoneoftheUhrigReviewrecommendations,theLibraryreceiveditsStatementofExpectationsfromtheMinister.Inoutlininghowitwillfulfiltheseexpectations,theLibraryrespondedwithitsownStatementofIntent.

TheFinanceMinisterrequiresdirectorsofCommonwealth Authorities and Companies Act 1997 authoritiestoprovideacompliancereportunderparagraphs16(1)and41(1)(c)oftheAct.ThiscoversmeetingtheprovisionsandrequirementsoftheAct,aswellasensuringcostsarewithinestimatedsourcesofexternalreceipts.

Legal Action

In2006–2007,actioncontinuedontheclaimlodgedintheACTSupremeCourtin2003onbehalfofWagdyHannaandAssociatesPtyLtd,whichisseekingdamagesfromtheLibraryforanallegedbreachofcontractinrespectofa1996tenderprocessforoneoftheLibrary’soffsitestoragefacilities.

the ombudsman

NoissuesrelatingtotheLibrarywerereferredtotheCommonwealthOmbudsman’sOfficeduring2006–2007.

freedom of Information

TheLibraryreceivedandisprocessingonerequestforaccesstodocumentsundertheFreedom of Information Act 1982.AppendixDprovidesafreedomofinformationstatement.

Indemnities and Insurance premiums

DirectorsandofficersoftheLibraryareindemnifiedundertheexistingComcoverinsurancecoverage.Insurancepremiumscovergeneralliability;directors’andofficers’indemnity;propertyloss,damageordestruction;businessinterruptionandconsequentialloss;motorvehicles;personalaccidents;andofficialtraveloverseas.

TheLibrary’s2006–2007insurancepremiumreceivedan8percentdiscount.ThisisaconsequenceofouroverallriskmanagementperformanceasmeasuredbyComcover’s2006AustralianGovernmentRiskManagementBenchmarkingSurvey.

Underthetermsoftheinsurancescheduleofcover,theLibrarymaynotdiscloseitsinsurancepremiumprice.


social Justice and equity

TheLibraryservesaculturallyandsociallydiverseAustraliancommunityandaimstomakeitscollectionsaccessibletoall.TheLibrary’scollectionsexceed9millionitems,includingmaterialinover300languages collectedfromallovertheworld.Itsprogramsandservicesaredevelopedwithanemphasisonpublicaccessibility,andadheretotheprinciplesoutlinedintheAustralianGovernment’sCharterofPublicServiceinaCulturallyDiverseCommunity.TheLibraryisconscientiouslyimplementingtheCharterandprovidingallAustralianswiththeopportunitytoaccessdocumentaryresourcesofnationalsignificance,inaccordancewiththeNational Library Act 1960.

TheLibraryaimstoprovideallAustralianswithequitableaccesstoitsservices,inamannersuitedtoindividualneeds.Inparticular,during2006–2007it:

• providedanincreasingrangeofservicestoAustraliansinanylocationthroughitswebsiteandtravellingexhibitions

• providedupdatedandimprovedsearchoptionsallowingblindorvisionimpairedpeopletofindoutaboutthecontentsoftheNationalBrailleReserveCollectionandhowtoaccessit

• collectedAustralianlibrarymaterialsinmanycommunitylanguagesforcurrentandfutureresearch

• providedcross-culturalawarenesstrainingforstaff

• maintainedhighstandardsofphysicalaccesstoitsbuildingandservicesinaccordancewiththeCommonwealthDisabilityStrategy

• helpedcommunityorganisations—includinggeographicallyisolatedand

culturallydiversegroups—preservenationallysignificantculturalheritagecollectionsthroughtheCommunityHeritageGrantsprogram

• arrangedLibrarytoursandreadereducationprogramsforcommunitygroups,includinggroupsofpeoplewhospeaklanguagesotherthanEnglish

• celebratedcommunitydiversitythroughspecialeventsforNAIDOCWeek,Women’sHistoryMonthandothernationalcelebrationsofdiversity

• contributedcollectionitemstoanumberofinternationalandnationalinstitutionstosupportculturallydiverseexhibitions.

In2006–2007,theLibrarycontinuedtoemploytheservicesofadisabilityemploymentorganisationtosupportstaffwithadisability.TheLibraryalsoreportsannuallyonsocialjusticeandequityinitiativesaspartofthewhole-of-governmentAccessible Government for All Report.

service Charter

TheLibrary’sServiceChartersetsoutitscommitmenttousers,thestandardsofserviceuserscanexpect,andthemechanismsforprovidingfeedbackormakingacomplaint.TheServiceCharterisavailableontheLibrary’swebsiteandasaprintpublicationinstandardandlarge-printformats.

OveralladherencetothestandardsintheServiceCharterisreportedonin‘Output1.2:InformationServices’(page61).During2006–2007,theServiceCharterstandardsweremetasfollows:

• 96.4percentofreferenceenquirieswereansweredwithinstandards(target:95percent)


• 90percentofcollectionitemsweredeliveredwithinstandardsandtimeframes(target:90percent)

• theLibrary’swebsitewasavailable24hoursadayfor99.9percentofthetime(target:99.5percent).

TheLibrarywelcomesfeedbackandsuggestionsforserviceimprovements.Feedbackformsareplacedthroughout

theLibraryandonitswebsite.Thisyear,81formalcomplimentsand61formalcomplaintswerereceivedfromusers(seeTables2.1and2.2).

Inaddition,thisyeartherehasbeenanincreasingnumberofinformalcomplimentsreceivedfromparticipantsinnationalprofessionalconferencesandforumsorganisedbytheLibraryandcontributorstoeventsandpublications.

table 2.1 Compliments received, 2006–2007

subject Number Nature

Thecollection 1 •Qualityofcollectionmaterial

Informationservicestoindividuals

45 •Qualityofstaff•Qualityandspeedofresponsetoenquiries•Qualityandspeedofcollectiondelivery•Introductionofwirelessinternetaccess•Qualityofassistanceandavailabilityof

resourcesinspecialcollectionsareas

Publicprogramsactivities

22 •QualityofLibraryexhibitionsanddisplays•Contributionstosupportexternalexhibitions•Excellenceofevents

Servicestolibraries,publishersandotherorganisations

9 •Excellenceofstaff•Appreciationofsupport,representationsand

presentationsbystaffmembers

Facilitiesandsupport 4 •Qualityofvenuehireservicesandsupportforevents

total 81


table 2.2 Complaints received, 2006–2007

subject Number Nature outcome

Thecollection

5 •Confusionaroundproceduresforsubmittingelectronicrequests

•Concernand/ordelaysrelatingtosortingandprocessingofnewcollectionmaterial

•Incompletedetailsprovidedincataloguerecords/onlineservices

•Delaysinreceivingsubscriptionmaterial•Loaningofaparticularcollectionitem•Userexpectationforinclusioninoneofthe

Library’sonlineservices

TheLibraryprovidedexplanationsand/orapologiesinresponsetocomplaints.

Informationservicestoindividuals

34 •Concernabouttheuseofdigitalcamerasandscannersinoneofthereadingrooms

•Confusionoverphotographicorderprocedures•Concernaboutassistanceprovidedwhen

tryingtolocateabook•EveningclosureoftheNewspapersand

MicroformsReadingRoom•Insufficientstaffavailableforassistance•Weekendopeninghours•Staffmemberconsideredrude•Unauthorisedreservingofmicroform

viewersbyusers

TheLibraryprovidedexplanationsand/orapologiesinresponsetocomplaints.

Facilitiesandsupport

22 •Newsecurityarrangementsfordepositingcollectionmaterial

•Qualityandtemperatureofairconditioninginthereadingrooms

•Confusingsignageinthefoyer•Conditionofplaqueinfoyer•Insufficientbicycleracks•Concernaboutcommunicationstrategy

regardingsizeofbagsallowedintoreadingrooms

•Cleanlinessofthecafearea•CarparkaccessduringtheCirquedu

Soleilperformances•Insufficientnumberofcomputersand

poweroutletsintheMainReadingRoom•Slowresponsetimesonsomecomputer

equipmentanddisablingofsomefunctionsforsecurityreasons

•StateofcomputerequipmentintheMainReadingRoom

•Usersengagedininappropriatebehaviour,includinguseofamobilephone

TheLibraryprovidedexplanationsand/orapologiesinresponsetocomplaintsandundertookremedialactionasappropriate.ComplaintsrelatingtocarparkingandbicyclerackshavebeenreferredtotheNationalCapitalAuthorityastheresponsiblebody.

total 61


Consultancy services

TheLibraryenteredinto34newconsultancycontractsduring2006–2007,atatotalactualexpenditureof$657768(inclusiveofGST).Inaddition,13ongoingconsultancycontractswereactiveduringthesameperiod,involvingtotalactualexpenditureof$502980.TheconsultantswereselectedinaccordancewithprocessesdescribedintheLibrary’sProcurementandContractGuidelines.Majorconsultanciesincludeddesignworkonthepodiumrefurbishmentproject,softwaredevelopment,and

technicaladviceforongoingfiresafetycompliance.Otherconsultanciesrelatedtolegalservices,evaluationofLibraryservicedeliveryandinternalaudit.AppendixFlistsconsultancieswithanindividualvalueof$10000ormore.

Advertising and market Research

TheadvertisingandmarketresearchorganisationsshowninTable2.3werecontractedtoprovideservicesin2006–2007atatotalcostof$227187.

table 2.3 Advertising and market research, 2006–2007

organisation Cost($)

purpose

HMABlaze 158515 NewspaperadvertisingpromotingtheLibrary

ZooCommunicationsPtyLtd 52384 DevelopmentofadvertisingcampaignforAskNow

KarenWilliamsMarketing 13005 Provisionofspecialistpublicityservicesforpromotionofpublications

CanberraMailing 3283 PromotionaladvertisingforLibrarypublications

total 227 187


Corporatemanagementbroadlycoverspeopleandassetmanagement.Alongwiththesefunctions,theLibraryplaysapartincorporatemanagementacrossothercollectionandportfolioagenciesthroughitsparticipationintheCorporateManagementForum,andaspayrollprocessorfortheNationalArchivesofAustraliaandtheAustralianResearchCouncil.

people management

workforce planning During2006–2007,theWorkforcePlanningCommitteemetquarterlytodiscussworkforceplanninginitiativesacrosstheLibrarywithreferencetochangesinworkforcedemographicsandtheevolvingnatureoftheoperatingenvironment.DiscussioncentredonimplementingastrategicapproachtoenhancethecapabilityoftheLibrary’sworkforce.TheCommitteemonitoredtheimplementationoftheLibrary’sStrategicWorkforcePlanandexaminedtheworkforceprofile.

TheStrategicWorkforcePlanwasapprovedbyCouncilinAugust2005.ItprovidesacomprehensivestrategyandaclearagendaforLibrarystaff.TheplandescribeskeystrategiestoensurethattheLibraryhasaworkforcethatisflexible,agile,innovativeandabletoassisttheLibraryinmeetingitsstrategicdirections.

ThemainareasoffocusintheStrategicWorkforcePlanare:

• leadership

• teamsandcollaboration

• developmentandlearning

• innovation

• attractingandretainingsuitablyskilledpeople

• mobilityandflexibility.

Duringthereportingperiod,implementationoftheStrategicWorkforcePlanfocusedonidentifiedareasofhighprioritysuchasleadership.Inadditiontoarangeofleadershipdevelopmentprograms,aseriesofpresentationsforallstaffbyprominentAustraliansonleadershipcontinuedandwasenthusiasticallyreceivedbystaff.Thespeakersin2006–2007wereDrAllanHawke,Chancellor,TheAustralianNationalUniversity,andLieutenant-GeneralPeterLeahy,ChiefoftheArmy.

AnotherpriorityoftheStrategicWorkforcePlanisteamworkskillstraining,whichover50percentofstaffhaveattendedsofar.TheLibrary’sperformancemanagementsystemcontinuedtoberefinedandamature-agedstaffstrategywasimplemented.

Buildingoninformalmentoring,whichhadoccurredforsometime,aformalprogramwaslaunchedinApril2007andwasfollowedbyassociatedskillstraining.Acomprehensiveintranetsiteprovidesguidanceandasetoftoolstoassiststaffandmentorsestablishandsustaintheirmentoringpartnerships.

AseriesofdivisionalfocuslectureswasintroducedinMarch2006toincreasetheawarenessandunderstandingofLibrarystaffabouttheworkandinnovationsinparticularareas.ThefirstroundoflectureswascompletedinOctober2006.AsecondroundcommencedinMay2007,withthefirstpresentationontheLibrary’sstrategicdirections.

Industrial democracy: Certified, Collective and workplace AgreementsTheLibrary’sConsultativeCommitteecontinuedtoserveasaforumfor

Corporate management


consultationanddiscussionamongmanagement,staffandunions.TheCommitteemetfourtimesduring2006–2007,discussingissuessuchastheCertifiedAgreement,theHealthyWorkandLifeProgram,theproposedforecourtredevelopment,thePerformanceManagementFrameworkandworkforceprofileissues.

NegotiationsonanewCollectiveAgreementfortheLibraryweresuccessfullyconcludedandapackageofenhancedconditionswaswellreceivedbystaff.Thenewthree-yearunionagreementprovidesforannualpayincreasesof4percent;extensionstomaternity,adoptionandsupportingparent’sleaveentitlements;increasedflexibilityintakingsickandpersonalleave,whichhavebeencombinedintopersonal/carer’sleave;theintroductionofcompassionateleave;andenhancedstudyassistanceprovisions.Thenegotiationswereconductedwithunionandstaffrepresentatives,whoworkedeffectivelyincommunicatinginformationbetweenstaffandthenegotiationteam.

Remuneration, Including Non-salary Benefits InaccordancewiththePrincipalExecutiveOfficearrangements,theCouncildeterminestheDirector-General’sremuneration.

At30June2007,alleightseniorexecutiveservice(SES)staffand79non-SESstaffwerecoveredbyAustralianWorkplaceAgreements;theremaining390staffwerecoveredbytheNationalLibraryofAustraliaCertifiedAgreement2004–2007.

RemunerationforSESandnon-SESstaffcoveredbyanAustralianWorkplaceAgreementisdeterminedbytheDirector-Generalafterconsultationbetweentheemployeeandtherelevantdivisionhead.

Table2.4showsthesalaryrangesforallLibrarystaffbelowSESlevelandthenumberofemployeesineachclassification.

In2006–2007,422staffwereeligibletoparticipateinperformanceassessmentsthatwerelinkedtopossibleperformancepayoutcomes.

Aswellasthenon-salarybenefitsmadeavailableundertheCertifiedAgreement,whichhavealsobeenincorporatedintotheAustralianWorkplaceAgreements,staffhaveaccesstoarangeofbenefitssuchasflexibleworkinghours,additionalstudyleavefordistanceeducation,cashing-outofsomeannualleaveentitlements,personalleave,maternityleaveathalf-payandadditionalpurchasedleaveprovisions.

SESstaffmembershaveanentitlementtoavehicle,amobilephoneandabroadbandinternetconnectiontosupporthome-basedwork.

Classification salary range ($) Number of employees

APS1 19667–36229 2

APS2/Graduate 37099–41138 81

APS3 42255–48754 85

APS4 47094–52528 69

APS5 52528–56701 65

APS6 56733–74497 79

ExecutiveLevel1 72560–98024 61

ExecutiveLevel2 83627–110859 27

table 2.4 salary ranges below ses level and number of employees, 30 June 2007


fraud Risk Assessment and fraud Control UndertheLibrary’sFraudManagementPolicy,allstaffmustbeawareoftheirresponsibilitiesinrelationtopreventing,detecting,reportingandinvestigatingfraudagainsttheCommonwealth.Toachievethisend,theLibrary’sCorporateManagementGroupagreedthatfraudawarenesstrainingbemandatoryforallstaff.Consequently,during2006–2007aseriesoftrainingsessionswasprovidedtothosestaffwhohadnotattendedsuchtraininginthepastfouryears.

TheLibraryalsohasinplacefraudprevention,detection,investigation,reportinganddatacollectionproceduresandprocesses,whichtogetherwiththeFraudRiskAssessmentandFraudControlPlan,meetthespecificneedsoftheLibraryandcomplywiththeCommonwealthFraudControlGuidelines.

ethical standardsTheNationalLibraryofAustraliaCertifiedAgreement2004–2007endorsesourcommitmentto,andcompliancewith,theAustralianPublicServiceValuesandCodeofConduct.AspartoftheLibrary’sinductionprogram,allstaffreceiveaformalbriefingonethicsandprobity,includinganoverviewofthevaluesandcodeofconduct,alongwithabriefintroductiontotheLibrary’sFraudManagementPolicy.Tofurtherdevelopthisawareness,theLibrary—withtheNationalGalleryofAustraliaandtheNationalMuseumofAustralia—commencedaprocurementprocessforacomprehensiveonlineinductionprogram.Thiswillprovideanopportunityforallexistingandnewstafftoreceiveregulartrainingregardingimportantcorporaterequirementsandstandards.

the Commonwealth disability strategyTheLibrarycontinuedtomeetAustralianGovernmentguidelinesinrelationtotheDisability Discrimination Act 1992.

ItsplanningprocessesandresultantactivitiesensurethatpeoplewithadisabilityarenotunfairlydisadvantagedasclientsoftheLibraryorinanyaspectoftheLibrary’semploymentorworkingenvironment.Recruitmentpoliciesandselectionprocessesprovidethatapplicantsareconsideredonmerit.Selectiondocumentationisdistributedelectronicallyandinhardcopyonrequest.Applicantswithadisabilityareofferedassistanceifrequiredtoattendaninterview.Inalltrainingactivities,thereisaprovisionforparticipantswithadisabilitytospecifytheirrequirementsinadvance,toensurethattheseareaccommodated.

TheLibrary’sWorkplaceDiversityPolicyprovidesguidancetomanagersandstaffinrelationtotheirobligationstodisabledemployeesandprospectiveemployees.TheHumanResourcessectionandlinemanagersregularlyconsidertheneedsofstaffwithrecogniseddisabilitiesorhealthneeds.

workplace diversityAt30June2007,70percentofLibrarystaffwerefemaleand25percentofstaffidentifiedthemselvesasbeingofaculturallyandlinguisticallydiversebackground.TheLibrarycompletedareviewofitsWorkplaceDiversityProgram,whichledtothedevelopmentofamature-agestaffstrategy,theenhancementofrecruitmentandselectionprocesses,andthesuccessfulrecruitmentofanIndigenousgraduatefromtheAustralianPublicServiceCommissionIndigenousGraduateProgram.

occupational Health and safetyTheOccupationalHealthandSafetyCommitteemetfourtimesduring2006–2007anddealtwithavarietyofmattersrelatingtohealthandsafetyprinciplesandpractices.TheCommitteecomprises10electedstaff,threenominatedstaffrepresentatives,andthreenominated


managementrepresentatives.TherepresentativesreceivedtraininginoccupationalhealthandsafetylegislationandintheirrolesthroughtheWorkwatchTrainingCentre.TosupporttheAustralianGovernment’sNationalOccupationalHealthandSafetyStrategy2002–2012,occupationalhealthandsafetytrainingcommencedforsupervisorsandmanagers.Suchtrainingwillbeprovidedinaphasedmannertoallstaff.

Duringthereportingperiod,theLibrarycontinuedaprogramofworkplaceassessmentsforstaffaswellasseminarsandergonomicadvice.TheLibrary’snewrepositoryatHumewasgivenafulloccupationalhealthandsafetyriskassessmentaspartofthecommissioningprocedures.

TheHealthyWorkandLifeProgramcontinuedtopromoteahealthyworkandlifestyle,andtooffermanagementandstaffanappropriateavenueforsharinghealthylifestyleinformationandbestpracticeoccupationalhealthandsafetyadvice.ThisprogramisnowanongoinginitiativeanddemonstratestheLibrary’sstronginterestinthehealthandwelfareofitsstaff.

TheLibraryprovidesanindependentemployeeassistanceservice.Thisisanimportantserviceforstaffandtheirfamilieswhoneedsupportintheirworkorprivatelives.

Therewerenoreportableoccupationalhealthandsafetyincidentsduring2006–2007.AllactionsweremanagedandcompletedundertheHealthandSafetyRehabilitationGuidelines.

TheLibrarywasnotissuedwithanynoticesordirectionsunderSections29,45,46or47oftheOccupational Health and Safety (Commonwealth Employment) Act 1991.

Asset management

plant and equipmentTheAssetManagementCommitteecontinuedtoplayacentralroleinwhole-of-lifeplantandequipmentmanagementwithintheLibrary.TheCommitteeoverseestheLibrary’sassetmanagementplanandcoordinatesasset-acquisitionprogramsforeachfinancialyear.Italsodevelopsandmonitorsathree-yearforwardassetacquisitionprogramforstrategicplanningpurposesandanassetdisposalprogramforitemsreachingtheendoftheirworkinglife.Majorassetacquisitionsin2006–2007includedthepurchaseofsound-preservationequipment,shelvinganddigitalstorage,reflectingtheLibrary’sneedtopreserveandstorethecollections.

FollowingareviewoftheLibrary’sassetmanagementproceduresinJune2006byinternalauditors,anumberofprocesseswererecommendedforimprovementduring2006–2007.Theseincludedprovidingacloserreportinglinkandsimplifieddocumentationofapprovedpoliciesandproceduresforassetmanagement.

Thetotalvalueoftheplantandequipmentasat30June2007was$8.212million.

Collection AssetThecollectionsaretheLibrary’smajorasset,onwhichmanyofitsservicesarebased.Thetotalvalueofthecollectionsis$1.477billion.

Land and BuildingsTheLibrary’slandandbuildingsarevaluedat$171.91millionandencompassthemainbuildinglocatedintheParliamentaryZoneandthenewrepositoryatHume.ThemajorcomponentsoftheseassetsaremanagedbytheBuildingWorksCoordinationCommittee.TheCommitteeusesalong-termstrategicmanagement


plantosetthedirectionforthebuildingworksincludinga15-yearforwardmaintenanceprogram.Theplanisreviewedeverythreeyears,themostrecentreviewbeinginlate2005.TheLibraryisintheprocessofdevelopinganoverallbuildingmasterplantodirectfuturerefurbishments.Thisplanisexpectedtobecompletedbytheendofthe2007calendaryear.

Twomajorprojectsin2006–2007werethecompletionofanewrepositoryatHumeandthecommencementofthepodiumrefurbishment.

Thenewrepositorywasofficiallyopenedon3August2006bytheformerMinisterfortheArtsandSport,SenatortheHon.RodKemp.ItislocatedinHume,anindustrialestateapproximately15kilometresfromtheLibrary,andprovidesatotalstorageareaof3510squaremetres,containing56000linearmetresofshelfspace.Followingcompletionofthebuilding,collectionmaterialwasrelocatedfromanoldleasedfacilityatHume,whichwasvacatedinDecember2006.Atotalof10000linearmetresofshelfspaceinthenewbuildinghasbeenmadeavailabletotheNationalArchivesofAustraliauntil2010,whenthespacewillberequiredtoaccommodateLibrarycollectiongrowth.Basedoncurrentprojections,therepositoryprovidessufficientspaceforcollectiongrowthuntil2013.

TherefurbishmentofthepodiumcommencedinMay2007andisscheduledtoconcludeinlate2008.Thecorecomponentoftheprojectisthereplacementofthemembraneunderthepavedarea.Theprojectwillalsoaddressanumberofotherissues,includingupgradingthebalustrade,stairsandhandrailstoensuretheycomplywithcurrentbuildingstandards.AstheLibrary’soutdoorcafeareaislocatedonthepodium,itwillalsoberedesigned.AllrefurbishmentworkwillbeconsistentwiththeLibrary’sexternallyapprovedHeritageManagementPlanandHeritageStrategy.

Severalothercapitalworksprojectswereundertakenduringthereportingperiod.ThetrainingsuiteslocatedonLevel4wererefurbished.Inaddition,therefurbishmentoftwoareasofhighheritagesignificance—theViewingRoomonLevel3andtheConferenceRoomonLevel4—commenced.OtherareasrefurbishedduringtheyearincludedtheComputerRoomandseveralareaswithinPreservationServicestoaccommodatetheLibrary’sdigitisationinitiatives.

Designandtenderdocumentationfortwomajorrefurbishmentsplannedfor2007–2008wasdeveloped.Theseworkswillinvolverefurbishmentof1200squaremetresinLowerGroundLevel2and1200squaremetresinLowerGroundLevel1.

Upgradeworkstothebuilding’sairconditioningsystemcontinuedthisyear,andinvestigativeworkontheupgradeofthefiresystemswascompleted.

ThemainbuildingislocatedintheScienceandHumanitiesCampusintheParliamentaryZone.TheNationalCapitalAuthorityisplanningtorefurbishtheLibraryforecourt,andduringthereportingperiodtheLibrarycontinuedtoworkwiththeAuthoritytoensuretheupgrademeetsstakeholderrequirements.

Heritage management strategyInaccordancewithSection341ZAoftheEnvironment Protection and Biodiversity Conservation Act 1999, theLibrarypreparedaHeritageStrategytomanagethefutureprotectionandconservationofCommonwealthheritagevaluesforthemainbuilding.ThestrategywasendorsedbytheformerMinisterfortheEnvironmentandHeritage,SenatortheHon.IanCampbell, on24August2006.TheHeritageManagementPlaniscurrentlybeingfinalisedandwillbesubmittedtotheMinisterfortheEnvironmentandWaterResourcesforhisapproval.

TheLibraryisconsideringheritageissuesinlinewiththeHeritageStrategy


anddraftHeritageManagementPlanwithregardstocurrentandfuturerefurbishmentsandcapitalworks.Thisincludesconsultingrecognisedheritagespecialistsasanintegralpartofprojectdevelopment.

security and Business Continuity

During2006–2007,theLibrarycontinuedtodevelopandtestitsbusinesscontinuityplans.TheEmergencyPlanningCommitteemonitorsallaspectsofprotectivesecurityandemergencyplanning.Itcomprisesseniorstaffwithresponsibilityforcorporatecommunications,securityofpersonnel,thecollections,thebuildingandotherassets.

TheCommitteecontinuedtoaddressriskstotheLibrary,asidentifiedintheongoingRiskManagementPlan,andimplementedarevisedBusinessContinuityFramework.ThisframeworkbringstogetheralloftheLibrary’sdisasterandemergencymanagementplanstoeffectivelymanageemergencysituationswhileensuringcontinuedavailabilityoftheLibrary’sresources.

TheLibrary’sProtectiveSecurityPolicyandProcedureswerereviewedandupdatedtoincludethenewHumerepository.TheLibrarycontinuedtomaintainstrongpolicyandpracticeinmaintainingasafe,secureandaccessiblecollection.

energy Consumption and environmental management

AnumberofinitiativesimplementedduringtheyearwerearesultoftheLibrary’songoingcommitmenttoenergyandenvironmentalmanagementandperformance.Forexample,procurementandcontractdocumentationnowrequirestheconsiderationofenvironmentalfactorsinpurchasingdecisions.Monitoringimprovementshavehelped

toensurethatbuildingsystemsareoperatingatoptimallevels.Toobtainevenmoreconsistentmonitoring,recordenergyandwateruse,andimprovetheestablishmentoftargets,anindependentenergyauditwascommissionedattheendoftheyear.

Plantandequipmentupgradesweredesignedandimplementedtooptimiseenergyefficiency.Enhancementstotheheatingventilationairconditioningsystemhaveincreasedthereliabilityofenvironmentalconditionsforthecollections.

TheLibrary’secologicallysustainabledevelopmentperformance,arequirementoftheEnvironment Protection and Biodiversity Conservation Act 1999,hascentredoncontinuingtoconserveenergyandwater,andtorecyclewaste.Forexample,anewcleaningcontract,whichcameintoeffectinMarch2007,includesrecyclingtoassisttheLibrarymeetitstargetofrecyclingallwasteby2010.Similarly,environmentalmanagementrequirementswerebuiltintothecontractfortherefurbishmentofthemainbuildingpodium,includingprovisionstosalvagematerialsandrecyclewaste.

Competitive tendering and Contracting

TheLibrarymarkettestsandutilisesoutsourcingoptionsincaseswhereitcanbedemonstratedtobecost-beneficial.Nochangestooutsourcedarrangementsoccurredduringthereportingperiod,howeverthecleaningcontractwastenderedthroughtheAustralianGovernment’sAusTenderwebsite.

purchasing policies

ConsistentwithcoreCommonwealthpurchasingprinciples,theLibrarycontinuedtofocusoncost-effectivecontractmanagementandprocurementpractices.ToensuretheLibrary’s


instructionstostaffwererelevant,uptodateandreadilyaccessible,internalguidanceonpurchasingmatterswasevaluatedandrevised.AnopportunitywastakentoensureconsistencywithrecentAustralianNationalAuditOfficereportsongreenofficeprocurementandcontractmanagementbetterpractices.TheLibrary’sguidelineswereconsequentlyretitledProcurementandContractGuidelines withallcontractmattersconsolidatedintoonechapter.

ToensuretheLibrary’sstandardexternalprocurementdocumentationcontinuestoreflectbetterpracticeandbeusefultobothpurchasingstaffandthoserespondingtoourprocurementneeds,externallegaladvicewassoughttoreviseandrefineLibrarytemplatesfortherequestfortender,requestforquotation,requestforexpressionsofinterest,andrequestforproposaldocumentation.Theproformatenderevaluationplanandtenderevaluationcommitteereportwereincludedinthisproject.TheLibrary’sstandardcontractformatswerealsoreviewedtoensureconsistencywiththerevisedprocurementdocumentation.

project management methodology

AreviewandrevisionoftheLibrary’sprojectmanagementmethodologywascompletedduringtheyear.Theaimofthereviewwastosimplifytheprojectmanagementmethodologyandprojectmanagementtemplates.Thishasbeensuccessfullyimplementedwiththenumberoftemplatesreduced,simplifiedandreworkedtobetterreflecttheoperationalrequirementsoftheLibrary.

TherevisedmethodologywasmadeavailablewithappropriatetrainingfromMarch2007.

discretionary Grants

In2006–2007,theLibraryoperatedsevendiscretionarygrantsprogramsincludingonenewprogram,theFriendsoftheNationalLibraryTravellingFellowship.

• Community Heritage Grants.TheLibraryawarded80grantsofupto$10000eachtoassistcommunityorganisationspreserveandmanagenationallysignificantculturalheritage.FinancialsupportandassistancearealsoprovidedbytheDepartmentofCommunications,InformationTechnologyandtheArts;theNationalArchivesofAustralia;theNationalFilmandSoundArchive;andtheNationalMuseumofAustralia.

• Harold White Fellowships. TheLibraryfundedfourfellowships,awardedtoestablishedscholarsandwriters—MrGraemeSkinner,DrJulieStephens,DrNathalieNguyenandDrCatharineColeborne—tospendbetweenthreetofourmonthsattheLibraryresearchingcollectionmaterialintheirareasofexpertise.AnHonoraryHaroldWhiteFellowshipwasawardedtoMrPeterHamburgerPSM.

• Japan Fellowships.TwofellowshipswereawardedtoDrRowenaWardandDrNarangoaLiundertheJapanFellowshipScheme(fundedfromtheHaroldS.WilliamsTrust).

• Norman McCann Summer Scholarships.FundedbyMrsPatMcCann,theLibraryawardedthreescholarshipsofsixweeksdurationtoyoungAustralians—CaitlinMurray,NicoleStarbuckandSarahDeSantis—toundertakeresearchontopicsinAustralianhistoryorAustralianliterature.

• National Library of Australia National Folk Festival Fellowship.WithassistancefromtheNationalFolkFestival,the


Libraryprovidedafour-weekresidencytoIanBlaketoresearchoriginalsourcematerialsintheLibrary’scollectionsandtoprepareforaperformanceattheNationalFolkFestival.

• Kenneth Binns Travelling Fellowship.FundedbyMrsAlisonSancheztocommemorateherfather,KennethBinns,ChiefLibrarianoftheCommonwealthNationalLibraryfrom1928to1947,thisfellowshipsupportstravelforprofessionaldevelopmentpurposesbyLibrarystaffintheearlystagesoftheircareer.ThefellowshipsupportedRowenaJameson,whotravelledtoEdinburghandLondoninJuly2006tostudytheeffectoflightexposureoncollectionitemsinexhibitions.ShevisitedtheVictoriaandAlbertMuseum,TateGalleryandBritishLibrary,andattendedtheInstituteofPaperConservation’s5thInternationalConference.

• Friends of the National Library Travelling Fellowship. FundedbytheFriendsoftheNationalLibrary,thisfellowshipprovidesasignificantprofessionaldevelopmentopportunityforaLibrarystaffmember.In2006thefellowshipsupportedSomayaLangleytopresentapaperonthepreservationandmanagementofcomplexdigitalcontentattheInternationalSymposiumofElectronicArtsinSanJoséwithassociatedvisitstotheCaliforniaDigitalLibrary,theInternetArchive,andtheBerkeleyArtMuseumandPacificFilmArchive.The2007recipientwasDrMarie-LouiseAyreswhotravelledtoCanadaandtheUnitedStatesinJunetoassessarchivalcollectionmanagementsystemsandattendtheConferenceofCanadianArchivists.

Cooperation on Corporate management Issues within the Communications, Information technology and the Arts portfolio

AfterchairingtheCorporateManagementForumsinceitsinception,in2006–2007theLibraryhandedthisroleovertotheAustralianFilmCommission.TheForumconsistsofseniorexecutiveswithcorporatemanagementresponsibilitiesfromnineagencieswithintheCommunications,InformationTechnologyandtheArtsportfolioandtwootheragencies.TheForumconsidersissuesintheareasofhumanresourcemanagement,financialmanagement,procurement,informationtechnologyandfacilitiesmanagementwithaviewtoachievingeconomiesofscale,sharingexperienceandencouragingbestpractice.

TheForummetfourtimesduringtheyear.Amongmattersitconsideredwere:

• collectiveagreementsandtheefficiencydividend

• the2005–2006Forumannualreport

• sharedpurchasingagreements

• NationalSafetyCouncilProgram

• collectiondepreciation

• pandemicresponseplanning

• compliancereporting

• theUhrigReview.


Informationtechnology(IT)isusedbytheLibrarytofacilitateandsupportthedevelopmentofnewonlineservices,andtoensurethattheseservicesarecost-effective,reliableandresponsive.

It Architecture

In2006–2007,theLibraryundertookaplanningprojecttoidentifytheITarchitectureneededtosupportthemanagement,discoveryanddeliveryofitscollectionsoverthenextthreeyears.WhilethecurrentarchitecturehasenabledtheLibrarytodevelopasignificantdigitallibrarycapabilityoverthelastdecade,therequirementofmaintainingandsupportingtheexistingsystemsisincreasinglyhinderingusfrombringingnewservicesonline,improvingtheuserexperience,exploringnewideasorrespondingtotechnologicalchange.

Asaresultofthisproject,theLibrarybeganimplementinganewframeworkforbuildingdigitallibraryservicesthatwill:

• employaservice-orientedarchitecture

• adoptasingle-businessapproach

• consideropen-sourcesolutions.

service-oriented Architecture Softwareinaservice-orientedarchitectureusesasetofinterfacestoexecuteabusinessfunction.ThisisbecomingwidelyacceptedasbestpracticeintheITindustry.Implementingaservice-orientedapproachwillresultinasharedtechnicalinfrastructurethatenablesanoverarchingserviceframework,providingacommonunderstandingofrequirementsanddirectionsforbusinessownersanddevelopers.

single Business Approach Evenwithaservice-orientedapproach,theLibrary’scapacitytomeetitsdirectionswillcontinuetobeerodedasnewapplicationsarebroughtonline.Toaddressthisissue,andaspartofimplementingtheservice-orientedarchitecture,theLibrarywillregarditsdigitallibraryservicesasasinglebusinesswithasingledatastorethatcanbeappliedtoarangeofcontexts.Ratherthandevelopingseparateapplicationstomeetanewrequirement,eachrequirementwouldbeviewedasabusinessenhancementthatcouldbeappliedacrossallrelevantbusinesscontexts.

open-source solutions InthecontextofthenewITarchitecture,theLibraryhasadoptedapolicyofundertakingregularreviewsofthecapabilityofitssoftwareproductsandwillconsideropen-sourcesolutionswhereappropriate.Forfunctionalitydevelopedinhouse,itisproposedthattheLibraryreturnintellectualpropertytothepublicdomain.

Innovation

In2006–2007,theLibraryundertookarangeofITdevelopmentactivitiesaimedtoimproveitsservices.InadditiontotheITarchitectureproject,theseincluded:

• extendingMusicAustraliatoallowthediscoveryandpurchaseofcontemporaryAustralianmusic

• enhancingLibrariesAustraliatoprovideabetteruserexperiencethroughtheimplementationofrelevance-rankedsearchresults

• enablingLibrariesAustraliaandPictureAustraliatobesearchedviatheOpenSearchprotocol(thiswas

Information technology


partofabroaderinitiativeamongnationalculturalinstitutionstosupportthediscoveryofitemsheldintheircollections)

• completingamajorredevelopmentofthesoftwareusedtosupportPANDORA:Australia’sWebArchive

• implementingawikiandbloginfrastructuretosupportcollaborationinternallyandwithourexternalpartners

• usinganopenjournalpublishingsystembasedonopen-sourcesoftwaretohosttwoscholarlyassociations’journals:Reviews in Australian Studies and Journal of the Association for the Study of Australian Literature.

Infrastructure and services

TheLibrary’sdigitalcollectionscurrentlyoccupy121terabytesofstoragecapacity.Figure2.4showsthegrowthinstoragerequiredtosupporttheLibrary’sdigitalcollections.TheroutineselectivedigitisationoftheLibrary’scollections,togetherwiththeacquisitionofuniqueAustralianborn-digitalmaterialthroughPANDORA:Australia’sWebArchive,requirestheLibrarytoprovideanadditional20terabytesofstorageeachyear.Thisfigureisexpectedtojumptoalmost110terabytesperyearduringtheAustralianNewspaperDigitisationProject.TheLibraryhascompletedtwoAustralianwebdomainharvests,thefirstrequiredeightterabytesofstorage,thesecondrequiredanadditional39terabytesofstorage.Subsequentdomainharvestsareexpectedtobeevenlarger.Figure2.5showstheLibrary’sdigitalcollectionbymaterialtype.

figure 2.4 Growth in digital collection storage, January 2003 to April 2007

Jan

’03

140

120

100

80

60

40

20

0

Apr

’03

Jul’

03

Oct

’03

Jan

’04

Apr

’04

Jul’

04

Oct

’04

Jan

’05

Apr

’05

Jul’

05

Oct

’05

Jan

’06

Apr

’06

Australian web domain harvest

time

Tera

byte

sst

ored

Jul’

06

Oct

’06

Jan

’07

Apr

’07


figure 2.5 digital collection storage by material

Australianwebdomain41%

Oralhistory28%

Pictures11%Other

3%

PANDORA4%

Maps3%

Manuscripts3%

Sheetmusic7%

figure 2.6 web page views, 2000–2006

600

500

400

300

200

100

02000 2001 2002 2003 2004 2005 2006

Mill

ions


TheLibraryalsosupportsasubstantialITinfrastructuretoenableaccesstoitsownandothercollections.Figure2.6showsthegrowthintheuseoftheLibrary’sweb-basedservicessince2000.Thestronggrowthfor2006wasdrivenprimarilybyincreaseduseofLibrariesAustraliaandPictureAustralia,althoughallmajorservicesexperiencedcontinuedgrowth.

UnderpinningthesestorageandaccessservicesmustbereliableITinfrastructure.TheaverageavailabilityduringtheyearofninekeyserviceareasisshowninTable2.5.

Thetargetavailabilityof99.5percentwasmetforallservicesexceptPANDORA:Australia’sWebArchiveandLibrariesAustralia.PANDORAsufferedaserverfailureoveraweekend.Althoughgatheringofnewitemswasdelayed,publicaccesstotheservicewasnotaffected.ThetargetwasnotmetforLibrariesAustraliabecauseofaproblemwiththesearchserviceinAugustandsignificantproblemsassociatedwiththeTeraTextDatabaseSysteminFebruaryandMarch.

Underitsassetmanagementprogram,theLibrarycontinuedtoregularly

replaceorupgradeITinfrastructure.Thereportingperiodsawseveralimportantdevelopments:

• Thecapacityofthediskstoragesystemswassubstantiallyincreasedfrom24to200terabytes.ThemajorcomponentofthisupgradewillbeusedtosupporttheAustralianNewspaperDigitisationProject.

• ArefreshofdesktopPCsintheLibrary’sreadingroomswascompleted.ThenewPCshavebeenconfiguredwithsubstantiallygreaterprotectionfromvirusesandspyware.

• Anumberofcorporate,networkanddigitallibraryserverswereupgraded.

• Acomprehensivenetworkmonitoring/managementsystemwasimplemented.

• Networkfirewallswerereplaced.

• TheredesignoftheLibrary’sinternalnetworkcommenced.

table 2.5 Availability of nine key service areas, 2006–2007

service Availability (%)

LocalAreaNetwork 99.99

FileServices(MicrosoftWindowsServers) 99.92

Email(MicrosoftExchange) 100.00

Website 99.91

IntegratedLibraryManagementSystem 100.00

PANDORA:Australia’sWebArchive 99.41

FinanceOne 100.00

LibrariesAustralia 97.43

PictureAustralia 100.00

Report of operations3

473 REPORTOFOPERATIONS

Inthischapter,theLibraryreportsonitsoperationsintermsoffouroutputs:

• Output1.1:TheCollection

• Output1.2:InformationServices

• Output1.3:PublicPrograms

• Output1.4:AustralianLibraryNetworkServices.

LeonardFrench(b.1928)Stained-glass Window1967(detail)BelgianandFrenchchunkglass


description

To‘ensureacomprehensiverecordofAustralianhistoryandendeavour,andaselectedrecordoftheworld’sknowledge,iscollected,caredforandaccessible’,Australianlibrarymaterialsandaselectionofnon-Australianpublicationsarecollected,cataloguedandpreservedbytheLibraryforcurrentandfutureaccess.TheAustraliancollectionincludesprintpublicationssuchasbooks,serials,mapsandmusicscores,whicharecollectedcomprehensively,andonlinepublicationsandunpublished

materialsuchasmanuscripts,picturesandoralhistories,whicharecollectedselectively.Aconsiderablecollectionofgeneraloverseasandrarebookmaterials,aswellasworld-classAsianandPacificcollectionsaugmenttheAustralianacollections.Selectedmaterialsfromthecollectionsaredigitisedtoprovideimmediateonlineaccess.Preservationprogramsareinplacefortheprintanddigitalcollectionstoensuretheirlong-termaccess.

Table3.1providesdetailsoffundsappropriatedandspentinsupportofOutput1.1in2006–2007.

table 3.1 output 1.1: funds appropriated and spent, 2006–2007

Budget 2006–2007

($’000)

Actual 2006–2007

($’000)

variation to budget

($’000)

Departmentalappropriations 18145 18145 –

Revenuefromothersources 3371 5834 2463

output 1.1: the Collection


performance

Table3.2showsmeasures,targetsandachievementsinrelationtoOutput1.1in2006–2007.

measure target Achieved

Appropriate and effective collectingPercentageofAustralianpublicationswithintheCollectionDevelopmentPolicythathavebeencollected

90% 91%

Effectiveness

Effective access to the collectionPercentageofnewitemscataloguedontheAustralianNationalBibliographicDatabase

100% 98%

Effective access to the collectionPercentageoftargetedoldermaterialcataloguedontheAustralianNationalBibliographicDatabase

100% 100%

Quality

Percentageofitemscheckedin,cataloguedorindexedwithinstandardsandtimeframes

95% 97%

Percentageoftimeenvironmentalstoragestandardsmetforthehigh-prioritycollectionsa

90% 92%

QuantityNumberofcollectionitemsstoredandmaintainedb 6026700 5917469

Numberofcollectionitemsacquiredand/orprocessedordigitised

371000 369673

Price Costpercollectionitemmaintained $0.45 $0.50

Costpercollectionitemacquiredand/orprocessedordigitised

$49.33 $46.96

a From2006–2007,anewapproachtomeasuringperformanceagainstthistargetwas introducedtofocusmoreonhigh-prioritycollectionmaterial.b The2006–2007targetincludes100000pagesdigitisedaspartoftheAustralian NewspaperDigitisationProject.However,thecommencementofdigitisationwasdelayed becausesettinguptheprojectandpreparingworkflowsanddigitisationrequirementstook longerthanexpected.Consequently,nopageswereactuallydigitisedin2006–2007.

table 3.2 output 1.1: measures, targets and achievements, 2006–2007


figure 3.1 percentage of Australian publications within the Collection development policy that have been collected, 2004–2005 to 2006–2007

100%

80%

60%

40%

20%

0%2004–2005 2005–2006 2006–2007

effectiveness

Target 85% 85% 90%

Achieved 95% 93% 91%

CollectingnewAustralianpublicationsvialegaldepositwasslightlyaheadoftarget—91percentofpublicationswerecollectedcomparedwithatargetof90percent.Thisoutcomecontinues

theabove-targetperformanceoftheprevioustwoyearsandistheresultofongoingawareness-raisingoflegaldepositobligationsamongpublishers.


figure 3.2 percentage of new items catalogued on the Australian National Bibliographic database, 2004–2005 to 2006–2007

100%

80%

60%

40%

20%

0%2004–2005 2005–2006 2006–2007

Target 100% 100% 100%

Achieved 100% 97% 98%

figure 3.3 percentage of targeted older material catalogued on the Australian National Bibliographic database, 2004–2005 to 2006–2007

100%

80%

60%

40%

20%

0%2004–2005 2005–2006 2006–2007

Target 100% 100% 100%

Achieved 100% 100% 100%

Performanceagainstthetargetforthepercentageofnewitemscataloguedwasslightlybelowtargetat98percent.Thisisduelargelytodifficultiesinrecruitingandretainingsuitablytrainedstaffthroughout

theyear.ThetargetforthepercentageofoldermaterialcataloguedontheAustralianNationalBibliographicDatabasewasmet,improvingawarenessoftheLibrary’sholdingsthroughonlinecatalogues.


Quality

figure 3.4 percentage of items checked in, catalogued or indexed within standards and timeframes, 2004–2005 to 2006–2007

100%

80%

60%

40%

20%

0%2004–2005 2005–2006 2006–2007

Target 95% 95% 95%

Achieved 100% 98% 97%

Thetargetforthepercentageofitemscheckedin,cataloguedorindexedwithinstandardsandtimeframeswasexceeded.


100%

80%

60%

40%

20%

0%2004–2005 2005–2006 2006–2007

Target 90%

Achieved 92%

figure 3.5 percentage of time environmental storage standards met for the high-priority collections, 2006–2007

Note:From2006–2007,anewapproachtomeasuringperformanceagainstthistargetwas introducedtofocusmoreonhigh-prioritycollectionmaterial.Therearenocomparabledata for2004–2005and2005–2006.

TheLibraryaimstostorehigh-prioritycollectionsinenvironmentalconditionsthatassistinthepreservationofthisimportantmaterial.Duringthereportingperiod,thehigh-prioritycollections,whichconsistofapproximately60percentoftheLibrary’scollections,werestoredwithinacceptableconditionsfor92percentofthetime.Thisfigureexceededthetargetof90percent.


Quantity

6200000

6000000

5800000

5600000

5400000

5200000

5000000

2004–2005 2005–2006 2006–2007

Target 5720000 6008000 6026700

Achieved 5734915 5838048 5917469

figure 3.6 Number of collection items stored and maintained, 2004–2005 to 2006–2007

Thetargetforthenumberofcollectionitemsstoredandmaintainedincluded100000pagesdigitisedaspartoftheAustralianNewspaperDigitisationProject,whichwasnotachievedduetothedelayedcommencementoftheproject.Takingthisintoaccount,thenumberofcollectionitemsstoredandmaintainedwasslightlyundertargetasfewerthanestimatedmapsandjournalissueswerereceived.


600000

500000

400000

300000

200000

100000

02004–2005 2005–2006 2006–2007

Target 381000 565000 371000

Achieved 416908 399481 369673

figure 3.7 Number of collection items acquired and/or processed or digitised, 2004–2005 to 2006–2007

Thecombinedtargetforthenumberofcollectionitemsacquiredand/orprocessedordigitisedwasnotreachedbecausefewerthanexpectedmapsandAustralianjournalissueswereaddedtothecollections.Individualtargetsforthenumberofcataloguerecordsaddedtothenationalonlinecatalogue,thenumberofitemsdigitisedandthenumberofjournalindexentriescreatedweremet.


price

$0.50

$0.40

$0.30

$0.20

$0.10

$0.002004–2005 2005–2006 2006–2007

Target $0.43 $0.44 $0.45

Achieved $0.47 $0.45 $0.50

figure 3.9 Cost per collection item acquired and/or processed or digitised, 2004– 2005 to 2006–2007

figure 3.8 Cost per collection item maintained, 2004–2005 to 2006–2007

$50.00

$40.00

$30.00

$20.00

$10.00

$0.002004–2005 2005–2006 2006–2007

Target $46.89 $31.62 $49.33

Achieved $40.18 $42.10 $46.96


Key Issues and developments

SignificantachievementsfortheyearincludedthecompletionoftheconversionoftheholdingsandcataloguerecordsforAustralianandoverseasserialsfrommanualfilestoonlinerecords,andthecompletionofaprojecttoaddover85000holdingsrecordsforsecondcopiesofAustralianbooks.Bothprojectshavegreatlyimproveddiscoveryandretrievalofcollectionmaterialthroughonlinecatalogues.

PurchaseofcataloguerecordsfromexternalsourceswhereavailablehasenabledtheLibrarytoprovidemuchimprovedaccesstomaterialsinacost-effectiveway.Inaddition,theLibraryhasimplementedautomatedprocessestogeneratecataloguerecordsforsomecategoriesofcollectionmaterial,resultinginbetterexposureandaccessthroughtheonlinecatalogue.Thousandsofrecordsweregeneratedduringtheyearusingthisapproach.

TheLibrary’sregionalofficeinJakartainstitutedanumberofnewprocedurestoimproveturnaroundtimeandqualityofcataloguingforallnewIndonesianbooksacquiredbytheJakartaoffice.Consignmentsareshippedtoparticipantlibrariesmoreoftenandfull-levelcataloguerecordsarenowpreparedinJakartaandaddeddirectlytotheLibrarycatalogue.

Thecollectionofoverseasfull-textonlineresourceswasexpandedwiththeacquisitionofsomesignificantcollectionsincludingtheJSTORArtsandSciencescollection,whichprovidesaccesstothearchivedbackfilesofover500journals;ProjectMuse,whichhostsmorethan290humanities,artsandsocialscienceselectronicjournals;andEIU.com,whichcontainsextensivecountryanalysesandforecastspreparedbytheEconomicIntelligenceUnit.

Inbuildingitscollections,theLibrarymaintainsaspecificinterestinAsiaand

thePacific.StaffmadeacquisitionvisitstoFrenchPolynesia,theCookIslandsandWestPapua,andcompletedaprojecttoimprovemechanismsfortheongoingsupplyoflibrarymaterialsfromPapuaNewGuinea.

ThesecondharvestofthefreecomponentoftheAustralianwebdomainwascompletedandadded596millionuniquefilestotheLibrary’scollectionofAustralianwebresources,whichisnearlythreetimesasmanyfilescollectedinthefirstharvestin2005–2006.ThedomainharvestprovidesavaluablebenchmarkandfoundationfortheLibrarytodevelopfutureweb-archivingstrategies.Inaddition,theLibrarycommencedaprojecttotrialthearchivingofAsianwebsitesofresearchinterest,usingtheservicesoftheInternetArchive.

TheAustralianNewspaperDigitisationProjectcommencedduring2006–2007.OverthenextfouryearstheLibrarywilldigitiseanddeliveronlineonemajornewspaperfromeachAustralianstateandterritory,amountingtoapproximately3.5millionnewspaperpages.TheprojectisakeycomponentoftheLibrary’songoingdigitisationactivitiestomakeourAustraliancollectionsmorevisibleandaccessible,andwillprovideanimportantonlineresourcetosupporthistoricalresearch.TheLibrarywilldeveloptheonlinesearchanddeliveryfunctioninhouse,whichwillallowintegrationwiththeLibrary’sothersearchanddeliveryservices.

TheNationalPlanforAustralianNewspapers,acollaborationinvolvingthestateandnationallibraries,wasrenamedtheAustralianNewspaperPlanandthewebsitewasredesigned.SignificantprogresswasmadeinpreservingAustraliannewspapersandmakingthemavailableforuse,andinformulatinganactionplantoaddressissuesassociatedwithpreservationdigitisationofnewspapers.


description

Informationservices—‘meetingtheneedsofourusersforrapidandeasyaccesstoourcollectionsandotherresources’—aredeliverednationallyandinternationally.TheseservicesmaybedeliveredonsitethroughtheLibrary’sreadingroomsoroffsiteviaservicesincludingAskNow—acollaborativenationalonlinereferenceservice—and

CopiesDirect,whichprovidesaccesstolibrarycollectionsthroughloansandthesupplyofcopies.AccesstotheLibrary’scollectionsisalsoprovidedthrougharangeofelectronicservicesincludingthecollaborativewebsitesAustraliaDancingandMusicAustralia.



Budget 2006–2007

($’000)

Actual 2006–2007

($’000)

variation to budget

($’000)





EffectivenessPercentageofrequestsforcollectionitemsmet

90% 93%

Quality

Percentageofuserssatisfiedwiththeinformationservicesprovided

90% 86%

PercentageofServiceCharterstandardsmet

100% 100%

QuantityNumberofinformationservicestransactions

7330000 7536072

PriceCostperinformationservicestransaction

$4.83 $4.49

performance


output 1.2: Information services


Theeffectivenesstargetwasexceeded.

figure 3.10 percentage of requests for collection items met, 2004–2005 to 2006–2007

100%

80%

60%

40%

20%

0%2004–2005 2005–2006 2006–2007

Target 90% 90% 90%


effectiveness


Quality

figure 3.11 percentage of users satisfied with the information services provided, 2004–2005 to 2006–2007

100%

80%

60%

40%

20%

0%2004–2005 2005–2006 2006–2007

Target 95% 95% 90%


Thequalitytargetisderivedfromaweightedaverageofcustomersatisfactionsurveysforonsiteandoffsiteinformationservices,collectiondeliverytransactionsandwebservices.Nousersatisfactionsurveyswereundertakenin2006–2007.ThelastsurveytookplaceinMay2006.Thepercentagetargetforusersatisfactionwasreducedto90percent,reflectinglowersatisfactionwithwebservicesthanservicesprovideddirectlytousersbyLibrarystaff.


TheLibrary’sServiceCharterspecifiesdeliverytimesforcollectionitems,responsetimesforreferenceenquiriesandtheavailabilityoftheLibrary’swebsite.AllServiceCharterachievementsweremet.Forfurtherdetailsofthestandards,seetheServiceChartersectiononpages28–30.

figure 3.12 percentage of service Charter standards met, 2004–2005 to 2006–2007

100%

80%

60%

40%

20%

0%2004–2005 2005–2006 2006–2007

Target 100% 100% 100%

Achieved 100% 100% 100%


Quantity

9000000

8000000

7000000

6000000

5000000

4000000

3000000

2000000

1000000

0

2004–2005 2005–2006 2006–2007

Target 5207000 6778000 7330000

Achieved 6529077 8179757 7536072

figure 3.13 Number of information services transactions, 2004–2005 to 2006–2007

price

figure 3.14 Cost per information services transaction, 2004–2005 to 2006–2007

$6.00

$5.00

$4.00

$3.00

$2.00

$1.00

$0.00

2004–2005 2005–2006 2006–2007

Target $4.87 $5.04 $4.83

Achieved $5.01 $4.14 $4.49

Informationservicestransactionscompriseallreferenceenquiriesanduseofcollectionsonsite,offsiteandonline.Thisyear,thetargetwasraisedandexceeded.



FromJanuary2007theLibraryceaseditseveningopeninghoursfortheNewspapersandMicroformsReadingRoom.ReaderswishingtousenewspaperandmicroformmaterialsintheeveningsandonSundaysarenowabletodosointheMainReadingRoombypriorarrangement.Lowpatronageandthehighcostsofoperatingthereadingroomweretheprincipalreasonsforthereductioninhours.Inaddition,manynewspaperresourcesarenowavailableonlineandcanbeaccessedfromanyreadingroom.Requestsforafter-hoursaccesshaveaveraged4.5readersperday.InJuly2007,theLibrarywillimplementeCallslipsfornewspapers,makingiteasierforuserstorequestmaterialatanytimeandfromoffsite.

Inafurtherimprovementtoworkflows,theLibraryintegratedmanagementofreferenceenquiriesrespondedtobystaffinallreadingroomsintoonecentralenquirymanagementsystem.Aswellasenablingbettermonitoringofturnaroundtimeandresponsequality,selectedresponsesarealsoeditedforpublicationonFrequentlyAskedQuestions—asearchable

databaseontheLibrary’swebsite.Thishasprovedpopular,withupto17000pageviewsrecordedinsomemonths.

During2006–2007improvementsweremadetotheLibrary’sDocumentDeliveryService,whichcommencedinter-operatingwiththeLibrariesAustraliaDocumentDeliveryServiceviaaninternationalstandardprotocol.Thisallowsinter-libraryloananddocumentdeliveryrequestsfromparticipatinglibrariestobetransferredtotheLibraryforprocessingthroughasinglesystem,withimprovementstoresponsetimes,paymentprocessingandworkflows,andmoreefficientdeliveryofcopiestousers.

AnewdigitalcollectionswebsitewascreatedtoimproveuseraccesstotheLibrary’sdigitisedcollections.Throughthiswebsite,theLibraryisabletoshowcasethebreadthanddepthofitsdigitisedcollections.ItallowsuserstoexploretheAustralianstorythroughexcitingpictures,rarehistoricalmaps,earlyAustraliansheetmusic,manuscriptsandpersonalpaperscreatedbynotableAustralians,selectedprintedworksfromtheLibrary’sAustralianandoverseascollections,andselectedaudiorecordingsfromouroralhistoryandfolklorecollections.


description

Publicprograms—‘promotingtheLibrary,andinterpretingandmakingitscollectionsandotherdocumentaryresourcesmorewidelyaccessible’—aredeliverednationallyandinternationallytotargetedaudiencesandthegeneralpublic.Publicprograms—includingevents,exhibitions,educationandpublishingactivities,communicationsandmarketing,development

activities,volunteerandFriendsoftheNationalLibraryprograms,andabookshoppromotingAustralianpublishing—contributetotheLibrary’sdesiredoutcomeof‘demonstratingourprominenceinAustralia’scultural,intellectualandsociallifeandfosteringunderstandingandenjoymentoftheNationalLibraryanditscollections’.



Budget 2006–2007

($’000)

Actual 2006–2007

($’000)

variation to budget

($’000)





Effectiveness

Community interest in and awareness of the LibraryPercentageoftheAustralianpopulationwhoareawareoftheLibrary

60% 52%(May2004)a

QualityPercentageofvisitorsto,and/orparticipantsin,publicprogramsactivitieswhoaresatisfied

95% 97%

QuantityNumberofvisitorsto,and/orparticipantsin,publicprogramsactivities

1503000 1998652

PriceCostpervisitororparticipantinpublicprograms

$5.24 $4.00

performance


output 1.3: public programs

a Dateoflastsurvey


effectiveness

figure 3.15 percentage of the Australian population who are aware of the Library, 2004–2005 to 2006–2007

100%

80%

60%

40%

20%

0%2004–2005 2005–2006 2006–2007

Target 60% 55% 60%


TheLibraryundertookanomnibussurveyin2004toassessthelevelofpublicawarenessandperceptionoftheLibrarynationally.Thesurveyhasnotbeenrepeatedandthemeasureisunderreview.


Quality

figure 3.16 percentage of visitors to, and/or participants in, public programs activities who are satisfied, 2004–2005 to 2006–2007

Theassessmentofthequalityofpublicprogramshasinrecentyearsbeenarrivedatthroughacombinationofsurveysofvisitorsatisfactionwithonsiteexhibitionsandoutreachactivities,andreportsofhostvenuesatisfactionwiththeLibrary’stravellingexhibitions.

In2006–2007,publicprogramsachievedanoverall97percentsatisfactionrating,onceagainexceedingthetarget.Thesatisfactionratingisderivedfrommonitoringsatisfactionofstakeholdersacrossarangeofmeasuresassociatedwithpublicprograms.

100%

80%

60%

40%

20%

0%2004–2005 2005–2006 2006–2007

Target 95% 95% 95%



figure 3.17 Number of visitors to, and/or participants in, public programs activities, 2004–2005 to 2006–2007

Participationinpublicprograms,bothinpersonandviathewebsite,hascontinuedtoexceedprojections.Visitstopublicprogramswebsitesexceededprojectionsbymorethan34 percent,reflectingagrowinginterestinbothnewandtraditionalwaysofengagingwithinterpretativeprogramsofferedbytheLibrary.

SinceitbeganitsnationaltourinMarch2006,theNational Treasures from Australia’s Great Librariesexhibitionhastravelledtovenuesinsixcapitalcities,includingtheTasmanianMuseumandArtGallery,theStateLibraryofNewSouthWales,theStateLibraryofQueensland,theFlindersUniversityArtMuseum(locatedintheStateLibraryofSouthAustralia),theMuseumandArtGalleryoftheNorthernTerritory,andtheWesternAustralianMuseum.Thispopular

exhibitionexceededitsoverallvisitationtargetforthisyearby66percent,withtheTasmanianMuseumandArtGalleryandStateLibraryofSouthAustraliasignificantlyexceedingtheirtargetsby26331and29514,respectively.

Otherexhibitionscontributingtothevisitationnumbersinclude:

• Facing Percy Grainger, presentedbytheLibraryinassociationwiththeUniversityofMelbourne’sGraingerMuseum

• Donald Friend: A Charmed Life,anexhibitioncontaining155worksfromprivatecollectionsandnationalinstitutions,andcoincidingwiththereleaseofthefourthandfinalvolumeoftheediteddiariesoftheartistDonaldFriend

2000000

1500000

1000000

500000

02004–2005 2005–2006 2006–2007

Target 1146000 1316000 1503000

Achieved 1279836 1906962 1998652

Quantity


price

figure 3.18 Cost per visitor or participant in public programs, 2004–2005 to 2006–2007

2004–2005 2005–2006 2006–2007

Target $5.85 $5.52 $5.24

Achieved $5.36 $4.38 $4.00

• Joseph Lycett: Convict Artist,anexhibitioninitiatedbytheHistoricHousesTrustofNewSouthWalesanddevelopedinpartnershipwiththeLibraryandtheStateLibraryofNewSouthWales

• Cooee: Australia in the 19th Century, asurveyoflifeinnineteenth-centuryAustralia,featuringwatercoloursandphotographsheldintheLibrary’scollections.

Publicoutreachactivitiesexceededexpectationsby23percentwithmanyprogramswellattended,includingthe2006KennethMyerLecturepresentedbyGeoffreyRobertsonQC,theannualFriendsoftheNationalLibrary’seventcelebratingThomasKeneally,andamajorconference,LoveandDesire:LiteratureandtheIntimate.

$6.00

$5.00

$4.00

$3.00

$2.00

$1.00

$0.00



During2006–2007,therewere68newloansto12exhibitions,curatedbymajorinstitutionsinNewZealand,FranceandfiveAustralianstatesandterritories.

Publicationsandmerchandisearedistributednationallythrough515retailoutletsandonlinethroughtheLibrary’swebsite.Thenumberofdistributionoutletsincreasedby65from2005–2006,withahighlightbeingABCbookstores.AttendanceatgiftfairsandeventsthroughoutAustralia,includingFloriade,continuedtopromoteLibraryproductsnationally.

TheFriendsoftheNationalLibrarycontinuedtoplayacentralroleintheculturallifeoftheorganisation,hostinganumberofpubliceventsthatshowcasedthecollectionsandaspectsoftheLibrary’swork.Thisyear,membershipoftheFriendsoftheNationalLibraryincreasedby11percentto1706,reflectingcontinuedincreasingcommunityengagementwiththeLibrary.

Thefinalshowingforthe National Treasures from Australia’s Great Libraries exhibitionwaslaunchedon29JuneattheWesternAustralianMuseum.Thisexhibitionwillconcludein2007–2008,drawingtoacloseasix-yearprojectheldincollaborationwithallofAustralia’sstateandterritorylibrariesandgenerouslysupportedbyeightsponsorsandtheAustralianGovernmentthroughVisionsofAustraliaandArtIndemnityAustralia.

TheBunyipstravellingexhibitiontouredto11venuesinWesternAustraliawhilemanagedbytheStateLibraryofWesternAustralia,andisnowwithCountryArtsSouthAustraliawhereitwillcontinuetotraveltoafurther13venuesnextyear.Thissmallexhibitioncommencedin2001andcontinuestobepopularthroughoutAustralia.

TheLibrary’sfundraisingeffortsforaTreasuresGallerycontinuetoachieveexcellentresults,withover$2.3millionraisedagainsttheinitial$3milliontarget.Workhascommencedonadetailedgallerydesignbriefandsignificantworkonthisprojectwillcontinuein2007–2008.


description

Collaborativeprojectsandservices,leadingtoimprovednationalaccesstodocumentaryresources,aredeliveredtotheAustralianlibrarycommunity.TheseservicesincludethefreeandsubscriptionLibrariesAustraliasearchservice—basedontheAustralianNationalBibliographicDatabase—andPictureAustralia,whichprovidesaccesstotheonlinepicturecollectionsofnearly50culturalagencies.

Theseresource-sharingservicescontributetotheLibrary’sdesiredoutcomeof‘ensuringthatAustralianshaveaccesstovibrantandrelevantinformationservices’,inparticularby‘workingcollaborativelywithlibrariesandotherinstitutionstoimplementanationalplanofaction’.


Budget 2006–2007

($’000)

Actual 2006–2007

($’000)

variation to budget

($’000)




output 1.4: Australian Library Network services



Effectiveness

Use of resource-sharing servicesPercentageofkeyresearchlibrariesthatsubscribetotheLibrariesAustraliaservice

100% 100%

NetretentionofLibrariesAustraliacustomerlibraries

95% 100%

Percentageofstakeholdersthatrateresource-sharingservicesassuccessfulinachievingimprovedaccesstoinformationresources

90% 89%

Quality

Percentageofresource-sharingservicesthataredeliveredwithinsetstandardsandspecifiedtimeframes

98% 100%

PercentageofLibrariesAustraliacustomerlibrariessatisfiedwiththequalityofresource-sharingservices

90% 88%

QuantityNumberofsearchesonresource-sharingdatabases

11049000 15598219

PriceCostpersearchonresource-sharingdatabases

$0.54 $0.38

performance




effectiveness

figure 3.19 percentage of key research libraries that subscribe to the Libraries Australia service, 2004–2005 to 2006–2007

100%

80%

60%

40%

20%

0%2004–2005 2005–2006 2006–2007

Target 100% 100% 100%

Achieved 100% 100% 100%

100%

80%

60%

40%

20%

0%2004–2005 2005–2006 2006–2007

Target 95% 95% 95%

Achieved 100% 100% 100%

figure 3.20 Net retention of Libraries Australia customer libraries, 2004–2005 to 2006–2007


ThepercentageofkeyresearchlibrariesthatsubscribetoLibrariesAustraliahasremainedat100percentduringthereportingperiod,whilethepercentageofLibrariesAustraliacustomersretainedwas100percent.

In2007,aLibrariesAustraliaStakeholderandCustomerSatisfaction

Surveywasundertaken.Thepercentageofstakeholdersthatrateresource-sharingservicesassuccessfulinachievingimprovedaccesstoinformationresourceswas89percent,whichwasasignificantimprovementovertheresultof83percentfromthelastsurveyconductedin2002.

figure 3.21 percentage of stakeholders that rate resource-sharing services as successful in achieving improved access to information resources, 2004–2005 to 2006–2007

100%

80%

60%

40%

20%

0%2004–2005 2005–2006 2006–2007

Target 90% 90% 90%



Quality

figure 3.22 percentage of resource-sharing services that are delivered within set standards and specified timeframes, 2004–2005 to 2006–2007

100%

80%

60%

40%

20%

0%2004–2005 2005–2006 2006–2007

Target 98% 98% 98%

Achieved 98% 98% 100%

figure 3.23 percentage of Libraries Australia customer libraries satisfied with the quality of resource-sharing services, 2004–2005 to 2006–2007

100%

80%

60%

40%

20%

0%2004–2005 2005–2006 2006–2007

Target 90% 90% 90%



Quantity

16000000

14000000

12000000

10000000

8000000

6000000

4000000

2000000

0

2004–2005 2005–2006 2006–2007

Target 7928000 9378000 11049000

Achieved 8207388 11745809 15598219

figure 3.24 Number of searches on resource-sharing databases, 2004–2005 to 2006–2007

Therewere15598219searchesonresource-sharingdatabasesduringthereportingperiod.Thisfigureis4549219(41percent)abovethetargetand3852410(33percent)abovethatachievedin2005–2006.Ofthe41per

centincrease,67percentoccurredwithinLibrariesAustraliasubscriptionsearches,13percentwithintheLibrariesAustraliafreesearchservice,andtherewasa13percentincreaseinPictureAustraliasearching.

Onehundredpercentofresource-sharingservicesweredeliveredwithinsetstandardsandspecifiedtimeframes.In2007,aLibrariesAustraliaStakeholderandCustomerSatisfactionSurveywasundertaken.ThepercentageofLibrariesAustraliacustomerssatisfiedwiththequalityofresource-sharingserviceswas88percent,whichwasasignificantimprovementovertheresultof81percentfromthelastsurveyconductedin2002.


price

figure 3.25 Cost per search on resource-sharing databases, 2004–2005 to 2006–2007

$1.20

$1.00

$0.80

$0.60

$0.40

$0.20

$0.002004–2005 2005–2006 2006–2007

Target $1.06 $0.82 $0.54

Achieved $0.92 $0.59 $0.38



Thekeyachievementof2006–2007wasincreasingaccesstotheAustralianNationalBibliographicDatabasethroughavarietyoftechnologies.ItisnowpossibletosearchLibrariesAustraliafromanybrowserpage,independentlyoftheLibrariesAustraliasearchinterface.Similarly,bothLibrariesAustraliaandPictureAustralianowsupportwebsearchingusingaprotocolknownasOpenSearch.Enhancementstoimprovesearchresponsetimesandtherelevancerankingofresultswerealsomade.

Duringthereportingperiod,theLibrarysoughttomakeiteasiertocataloguedigitalanddigitisedresourcesthroughthereleaseofguidelinesoncataloguingremoteaccesselectronicresources,andonmicroformcataloguing.ThereleaseofanewversionofthedesktopsoftwareforcataloguingmakesiteasiertoaddrecordsinChineseauto-transliterationscripts.

UseofLibrariesAustraliacontinuedtogrow,includingthroughanexchangeofmaterialsbetweenAustralianandNewZealandlibraries.Atotalof5474itemsweresuppliedtoNewZealandlibrariesand2054itemsweresuppliedtoAustralianlibrariesfromNewZealand.

PictureAustraliaaddedthreenewparticipantsin2006–2007:TheAustralian

NationalUniversitySchoolofArt,theCurtinUniversityLibraryandtheHistoricHousesTrustofNewSouthWales.Anewphotographictheme—ourtown—allowedAustralianstocontributephotographsoftheirhometownsandotherlocalspacestoPictureAustraliaviatheFlickrphotograph-sharingservice.

TheARROWDiscoveryService,whichintegratesaccessto70000scholarlyresearchoutputsfromacrosstheuniversitylibrarysector,demonstratesthegrowthininstitutionalrepositoriesholdingdigitalcontent.

Anewdevelopmentprojecttobringtogetheraccesstorichhistoricalinformationaboutindividualscommencedin2006–2007.KnownasPeopleAustralia,theproposedservicewillmakeiteasiertolocatebiographicalinformationaboutsignificantAustraliansfromasinglewebaccesspoint.

InMay2007,anagreementwassignedbetweentheLibraryandtheUS-basedOCLC(OnlineComputerLibraryCenter)thatgivesallAustralianlibrarieswhichsubscribetoLibrariesAustraliaunlimitedcataloguingandsearchaccesstoWorldCat.WorldCatisthelargestbibliographicdatabaseintheworldcontaininginformationonover1billionitemsheldbyalmost60000librariesin110countries.Theagreementcameintoeffecton1July2007.

financial statements4

1 INTRODUCTION4 FINANCIALSTATEMENTS 81

DamianMcDonaldHospitalityintheLibraryfoyer2004

AudIted fINANCIAL stAtemeNts

IndependentAuditReport 82

Certificate—StatementbyCouncilMembers 84

IncomeStatement 85

BalanceSheet 86

StatementofCashFlows 87

StatementofChangesinEquity(Consolidated) 88

StatementofChangesinEquity(NLA) 89

ScheduleofCommitments 90

ScheduleofContingencies(Consolidated) 91

ScheduleofContingencies(NLA) 92

NotesToandFormingPartoftheFinancialStatements 93

NationalLibraryofAustraliaAnnual Report 2006–2007NationalLibraryofAustraliaAnnual Report 2006–200782


2

NATIONAL LIBRARY OF AUSTRALIA INCOME STATEMENT for the year ended 30 June 2007

Notes 2007 2006 2007 2006$’000 $’000 $’000 $’000

INCOME

Revenues from Government 2A 58,318 59,230 58,318 59,230

Sale of goods and rendering of services 2B 7,661 7,665 7,596 7,679 Interest 2C 2,464 1,617 2,333 1,518 Royalties 2D 364 374 359 367 Other 2E 5,409 3,126 3,821 3,043

74,216 72,012 72,427 71,837

GainsSale of assets 2F 177 - 177 - Other gains 2G 7 2 7 2 Total gains 184 2 184 2

Total Income 74,400 72,014 72,611 71,839

EXPENSESEmployee benefits 3A 31,662 30,997 31,662 30,997 Suppliers 3B 17,211 17,707 17,075 17,652 Grants 3C 465 440 427 427 Depreciation and amortisation 3D 18,350 18,980 18,350 18,980 Finance costs 3E 16 29 16 29 Write-down and impairment of assets 3F 326 310 310 256 Net loss from sale of assets 3G - 47 - 47 Other expenses 3H 52 55 52 55

68,082 68,565 67,892 68,443

Operating Surplus Attributable to the Australian Government 6,318 3,449 4,719 3,396

Revenue

Total revenue

Total Expenses

Consolidated NLA

The above statement should be read in conjunction with the accompanying notes.


3

NATIONAL LIBRARY OF AUSTRALIA BALANCE SHEET as at 30 June 2007

Notes 2007 2006 2007 2006$’000 $’000 $’000 $’000

ASSETSFinancial assetsCash and cash equivalents 4A 46,322 29,709 44,799 29,478 Trade and other receivables 4B 1,227 1,107 1,174 1,101 Investments 4C 1,820 1,594 - - Accrued revenues 4D 765 779 765 779 Total financial assets 50,134 33,189 46,738 31,358

Non-financial assetsLand and buildings 5A, D, I 171,910 157,835 171,910 157,835 Infrastructure, plant and equipment 5B, C, D 1,485,624 1,489,818 1,485,624 1,489,818 Intangibles 5E, F 5,665 6,290 5,665 6,290 Inventories 5G 1,408 1,301 1,202 1,139 Other non-financial assets 5H 1,880 1,853 1,880 1,853 Total non-financial assets 1,666,487 1,657,097 1,666,281 1,656,935

Total Assets 1,716,621 1,690,286 1,713,019 1,688,293

LIABILITIESPayablesSuppliers 6A 4,670 3,499 4,670 3,499 Grants 6B 38 7 28 7 Other payables 6C 210 181 210 181 Total payables 4,918 3,687 4,908 3,687

Interest Bearing LiabilitiesLeases 7 71 182 71 182 Total interest bearing liabilities 71 182 71 182

ProvisionsEmployees provisions 8 10,581 10,645 10,581 10,645 Total provisions 10,581 10,645 10,581 10,645

Total Liabilities 15,570 14,514 15,560 14,514

Net Assets 1,701,051 1,675,772 1,697,459 1,673,779

EQUITYContributed equity 21,541 16,563 21,541 16,563 Reserves 252,900 238,917 252,900 238,917 Retained surplus 1,426,610 1,420,292 1,423,018 1,418,299 Total Equity 1,701,051 1,675,772 1,697,459 1,673,779

Current Assets 52,544 35,558 49,082 33,690 Non-Current Assets 1,664,077 1,654,728 1,663,937 1,654,603 Current Liabilities 13,426 12,513 13,416 12,513 Non-Current Liabilities 2,144 2,001 2,144 2,001

Consolidated NLA



4

NATIONAL LIBRARY OF AUSTRALIA STATEMENT OF CASH FLOWS for the year ended 30 June 2007

Notes 2007 2006 2007 2006OPERATING ACTIVITIES $’000 $’000 $’000 $’000 Cash received

Goods and services 9,074 9,542 9,003 9,516 Appropriations 58,318 59,230 58,318 59,230 Interest 2,220 1,512 2,137 1,415 Net GST received 1,459 2,153 1,459 2,153 Other cash received 3,155 1,126 1,551 929 Cash received on behalf of others 120 254 120 254

Total cash received 74,346 73,817 72,588 73,497 Cash used

Employees (32,438) (31,761) (32,438) (31,762)Suppliers (17,256) (19,426) (17,043) (19,229)Borrowing costs (17) (29) (17) (29)Other cash used (433) (461) (406) (448)

Total cash used (50,144) (51,677) (49,904) (51,468)Net cash from or (used by) Operating Activities 9 24,202 22,140 22,684 22,029

INVESTING ACTIVITIESCash received

Proceeds from sales of property, plant and equipment 208 2 208 2 Investments 8,526 166 8,319 -

Total cash received 8,734 168 8,527 2 Cash Used

Purchase of property, plant and equipment (11,710) (23,365) (11,710) (23,365)Purchase of intangibles (728) (2,188) (728) (2,188)Investments (8,752) (330) (8,319) -

Total cash used (21,190) (25,883) (20,757) (25,553)Net cash from or (used by) Investing Activities (12,456) (25,715) (12,230) (25,551)

FINANCING ACTIVITIESCash received

Appropriations – contributed equity 4,978 7,485 4,978 7,485 Total cash received 4,978 7,485 4,978 7,485 Cash used

Repayment of debt (111) (98) (111) (98)Total cash used (111) (98) (111) (98)Net cash from or (used by) financing activities 4,867 7,387 4,867 7,387

Net increase or (decrease) in cash held 16,613 3,812 15,321 3,865 Cash at the beginning of the reporting period 29,709 25,897 29,478 25,613

Cash at the end of the reporting period 4A 46,322 29,709 44,799 29,478

Consolidated NLA



5

NATIONAL LIBRARY OF AUSTRALIA STATEMENT OF CHANGES IN EQUITY (CONSOLIDATED) for the year ended 30 June 2007

2007 2006 2007 2006 2007 2006 2007 2006$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000

Opening balanceBalance carried forward from previous period 1,420,292 1,416,814 238,917 314,838 16,563 9,078 1,675,772 1,740,730Adjustment for errors - - - - - - - - Adjustment for changes in accounting policies - 29 - - - - - 29 Adjusted opening balance 1,420,292 1,416,843 238,917 314,838 16,563 9,078 1,675,772 1,740,759

Income and expenseIncome and expenses recognised directly in equityRevaluation adjustment - - 13,983 (75,921) - - 13,983 (75,921) Subtotal income and expenses recognised directly in equity - - 13,983 (75,921) - - 13,983 (75,921) Surplus for the period 6,318 3,449 - - - - 6,318 3,449 Total income and expenses 6,318 3,449 13,983 (75,921) - - 20,301 (72,472)

of which:attributable to Australian Government 6,318 3,449 13,983 (75,921) - - 20,301 (72,472)

Transactions with ownersDistributions to ownersReturns on capital:

Dividends - - - - - - - - Returns on capital:

Restructuring - - - - - - - - Other - - - - - - - -

Contributions by ownersAppropriations (equity injections) - - - - 4,978 7,485 4,978 7,485 Other

Restructuring - - - - - - - -

Sub-total transactions with owners - - - - 4,978 7,485 4,978 7,485 Transfers between equity components - - - - - - - - Closing balance as at 30 June 1,426,610 1,420,292 252,900 238,917 21,541 16,563 1,701,051 1,675,772

Retained EarningsAsset Revaluation

Reserve Total Equity Contributed equity /

capital



6

NATIONAL LIBRARY OF AUSTRALIA STATEMENT OF CHANGES IN EQUITY (NLA) for the year ended 30 June 2007

2007 2006 2007 2006 2007 2006 2007 2006 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000

Opening balanceBalance carried forward from previous period 1,418,299 1,414,874 238,917 314,838 16,563 9,078 1,673,779 1,738,790Adjustment for errors - - - - - - - - Adjustment for changes in accounting policies - 29 - - - - - 29 Adjusted opening balance 1,418,299 1,414,903 238,917 314,838 16,563 9,078 1,673,779 1,738,819

Income and expenseIncome and expenses recognised directly in equityRevaluation adjustment - - 13,983 (75,921) - - 13,983 (75,921) Subtotal income and expenses recognised directly in equity - - 13,983 (75,921) - - 13,983 (75,921) Surplus for the period 4,719 3,396 - - - - 4,719 3,396 Total income and expenses 4,719 3,396 13,983 (75,921) - - 18,702 (72,525)

of which:attributable to Australian Government 4,719 3,396 13,983 (75,921) - - 18,702 (72,525)

Transactions with ownersDistributions to ownersReturns on capital:

Dividends - - - - - - - - Returns on capital:

Restructuring - - - - - - - - Other - - - - - - - -

Contributions by OwnersAppropriations (equity injections) - - - - 4,978 7,485 4,978 7,485 Other

Restructuring - - - - - - - -

Sub-total transactions with owners - - - - 4,978 7,485 4,978 7,485 Transfers between equity components - - - - - - - - Closing balance as at 30 June 1,423,018 1,418,299 252,900 238,917 21,541 16,563 1,697,459 1,673,779

Retained Earnings Asset Revaluation

Reserve Contributed equity /

capital Total Equity



7

NATIONAL LIBRARY OF AUSTRALIA SCHEDULE OF COMMITMENTS as at 30 June 2007

2007 2006 2007 2006BY TYPE $’000 $’000 $’000 $’000 Commitments ReceivableGST recoverable on commitments (1,867) (841) (1,867) (841)Other (1,727) (1,479) (1,727) (1,479)Total commitments receivable (3,594) (2,320) (3,594) (2,320)

Capital CommitmentsBuildings 13,703 1,347 13,703 1,347 Infrastructure, plant and equipment 370 26 370 26 Collections 1 362 221 362 221 Total capital commitments 14,435 1,594 14,435 1,594

Other commitmentsOperating leases 2 4,620 4,454 4,620 4,454 Other commitments 3 3,271 3,620 3,271 3,620 Total Other Commitments 7,891 8,074 7,891 8,074

Net Commitments By Type 18,732 7,348 18,732 7,348

BY MATURITY

Commitments Receivable

Other commitments receivableOne year or less (2,051) (1,658) (2,051) (1,658)From one to five years (1,481) (555) (1,481) (555)Over five years (62) (107) (62) (107)

Total operating commitments receivable (3,594) (2,320) (3,594) (2,320)

Capital CommitmentsOne year or less 10,128 1,426 10,128 1,426 From one to five years 4,307 168 4,307 168 Over five years - - - - Total capital commitments 14,435 1,594 14,435 1,594

Operating Lease CommitmentsOne year or less 867 749 867 749 From one to five years 3,066 2,531 3,066 2,531 Over five years 687 1,174 687 1,174 Total operating lease commitments 4,620 4,454 4,620 4,454

Other CommitmentsOne year or less 2,216 2,810 2,216 2,810 From one to five years 1,055 810 1,055 810 Over five years - - - - Total other commitments 3,271 3,620 3,271 3,620

Net Commitments By Maturity 18,732 7,348 18,732 7,348

NB: Commitments are GST inclusive where relevant.

1 Collection commitments represent contracts for the purchase of collection items. 2 Operating leases included are effectively non-cancellable and comprise:

Lease for warehouse which expires in May 2013; Lease for an exhibitions workshop which expires in November 2007 and has a total contingent rental component of $37,877; and Agreements for the provision of motor vehicles to senior executive officers.

3 Other commitments primarily consist of the provision of computer services, security, legal services, cleaning, building maintenance and postal services with a total contingent rental component of $977,204.


8

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NAtIoNAL LIBRARy of AustRALIA

Notes to ANd foRmING pARt of tHe fINANCIAL stAtemeNtsfor the year ended 30 June 2007

Note description page Number

1 SummaryofSignificantAccountingPolicies 94

2 Income 102

3 Expenses 103

4 FinancialAssets 105

5 Non-financialAssets 106

6 Payables 114

7 InterestBearingLiabilities 114

8 Provisions 115

9 CashFlowReconciliation 116

10 ContingentLiabilitiesandAssets 116

11 RemunerationofCouncilMembers 117

12 RelatedPartyDisclosures 117

13 ExecutiveRemuneration 118

14 RemunerationofAuditors 118

15 AverageStaffingLevels 118

16 TrustMoneyControlledbytheLibrary 118

17 FinancialInstruments 121

18 Appropriations 123

19 CompensationandDebtReliefinCertainCircumstances 124

20 ReportingofOutcomes 124


11

NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS

Note 1: Summary of Significant Accounting Policies

1.1 Basis of Accounting

The financial statements are required by clause 1(b) of Schedule 1 to the Commonwealth Authorities and Companies Act 1997 and are a general purpose financial report.

The continued existence of the National Library of Australia (NLA) in its present form and with its present outputs is dependent on Government policy and on continuing appropriations by the Parliament.

The statements have been prepared in accordance with: Finance Minister’s Orders (being the Commonwealth Authorities and Companies (Financial Statements for reporting periods ending on or after 1 July 2006) Orders) with the exception of Section 37.2, where the Library has an exemption from the requirement not to depreciate heritage and cultural assets with useful lives exceeding 200 years. Australian Accounting Standards issued by the Australian Accounting Standards Board (AASB) that apply for the reporting period.

The NLA and Consolidated financial reports have been prepared on an accrual basis and are in accordance with historical cost convention, except for certain assets at fair value. Except where stated, no allowance is made for the effect of changing prices on the results or the financial position.

The financial report is prepared in Australian dollars and values rounded to the nearest thousand dollars unless otherwise specified.

Unless an alternative treatment is specifically required by an Australia Accounting Standard or the Finance Minister’s Orders, assets and liabilities are recognised in the NLA and Consolidated Balance Sheet when and only when it is probable that future economic benefits will flow to the Library and the amounts of the assets or liabilities can be reliably measured. However, assets and liabilities arising under agreements equally proportionately unperformed are not recognised unless required by an Accounting Standard. Liabilities and assets that are unrealised are reported in the Schedule of Commitments and the Schedule of Contingencies (other than unquantifiable or remote contingences, which are reported at Note 10).

Unless alternative treatment is specifically required by an accounting standard, revenues and expenses are recognised in the NLA and Consolidated Income Statement when and only when the flow or consumption or loss of economic benefits has occurred and can be reliably measured.

1.2 Principles of Consolidation

The consolidated financial statements are those of the economic entity, comprising the NLA (parent entity) and the Library’s Trust Accounts. Details of the Trust Accounts may be found at Note 16. The accounts of the Library’s Trust Accounts are prepared for the period 1 July 2006 to 30 June 2007 using accounting policies consistent with those of the NLA. The effects of transactions and balances between entities are eliminated in full.

1.3 Significant Accounting Judgements and Estimates

No accounting assumptions or estimates have been identified that have a significant risk of causing a material adjustment to carrying amounts of assets and liabilities within the next accounting period.


12

1.4 Statement of Compliance

Australian Accounting Standards require a statement of compliance with International Financial Reporting Standards (IFRS) to be made where the financial report complies with these standards. Some Australian equivalents to IFRS and other Australian Accounting Standards contain requirements specific to not-for-profit entities that are inconsistent with IFRS requirements. The Library is a not-for-profit entity and has applied these requirements, so while this financial report complies with Australian Accounting Standards including Australian Equivalents to International Financial Reporting Standards (AEIFRSs) it cannot make this statement.

Adoption of new Australian Accounting Standard Requirements

The Library has early adopted AASB 2007-5 Amendments to Australian Accounting Standard – Inventories Held for Distribution by Not-for-Profit Entities. The amended standard removes the requirement to carry inventory held for distribution (i.e. not for sale) at the lower of cost or current replacement cost and replaces this with cost adjusted when applicable for any loss of service potential. This early adoption did not require any consequential adjustments to the Library’s valuation of inventories held for distribution. No other accounting standards have been adopted earlier than the effective date in the current period.

The Library is required to disclose Australian Accounting Standards and Interpretations which have been issued, but are not yet effective that have not been early adopted by the Library. The Library has not early adopted any Australian Accounting Standards or Interpretations, which would have resulted in a change to the Library’s accounting policies or have effected the amounts reported in the current or prior periods or are estimated to have a financial affect in future reporting periods.

Other effective requirement Changes

The following amendments, revised standards or interpretations have become effective, but have had no financial impact or do not apply to the current operations of the Library.

Amendments:2006-1 Amendments to Australian Accounting Standards [AASBs 1, 101, and 124] 2006-4 Amendments to Australian Accounting Standards [AASBs 1, 132, 139, 1023 and 1038]2006-5 Amendments to Australian Accounting Standards [AASBs 1 and 139] 2006-6 Amendments to Australian Accounting Standards [AASB 3] 2006-9 Amendments to Australian Accounting Standards [AASBs 4, 132, 139, and 1023] 2006-1 Amendments to Australian Accounting Standards [AASB 121] 2006-3 Amendments to Australian Accounting Standards [AASB 1045]

InterpretationsUIG 4 Determining whether an Arrangement contains a Lease UIG 5 Rights to Interest arising from Decommissioning, Restoration and Environmental Rehabilitation Funds UIG 7 Applying the Restatement Approach under AASB 129 Financial Reporting in Hyperinflationary Economies UIG 8 Scope of AASB 2 UIG 9 Reassessment of Embedded Derivatives

Future Australian Accounting Standard requirements

The following new standards, amendments to standards or interpretations have been issued by the Australian Accounting Standards Board, but are effective for future reporting periods. It is estimated that the impact of adopting these pronouncements when effective will have no material financial impact on future reporting periods.


13

Financial instrument disclosure

AASB 7 Financial Instruments: Disclosure is effective for reporting periods beginning on or after 1 January 2007 (the 2007-08 financial year) and amends the disclosure requirements for financial instruments. In general AASB 7 requires greater disclosure than is presently required. Associated with the introduction of AASB 7 a number of accounting standards were amended to reference the new standard or remove the present disclosure requirements through 2006-10. Amendments to Australian Accounting Standards [ASSB 1, AASB 4, AASB 101, AASB 114, AASB 117, AASB 132, AASB 133, AASB 139, AASB 1023 and AASB 1038]. These changes have no financial impact, but will affect the disclosure presented in future financial reports.

Other

The following standards and interpretations have been issued but are not applicable to the operations of the Library.

AASB 1049 Financial Reporting of General Government Sectors by Governments UIG 10 Interim Financial Reporting and Impairment

1.5 Revenue

Resources Received Free of Charge

Services received free of charge are recognised as revenue when and only when a fair value can be reliably determined and the services would have been purchased if they had not been donated. Use of those resources is recognised as an expense. Contributions of assets at no cost of acquisition or for nominal consideration are recognised at their fair value when the asset qualifies for recognition.

Resources received free of charge are recorded as either revenue or gains depending on their nature i.e. whether they have been generated in the course of the ordinary activities of the Library.

Other Types of Revenue

Revenue from the sale of goods and services is recognised when:

the risks and rewards of ownership have been transferred to the buyer; the seller retains no managerial involvement, nor effective control over the goods; the revenue and transaction costs can be reliably measured; and it is probable that the economic benefits associated with the transaction will flow to the Library.

Revenue from rendering services is recognised by reference to the stage of completion of the contract at the reporting date. The revenue is recognised when:

the amount of revenue, stage of completion and transaction costs incurred can be reliably measured; and the probable economic benefits with the transaction will flow to the Library.

The stage of completion of contracts at the reporting date is determined by reference to the proportion that costs incurred to date bear to the estimated total costs of the transaction.

Receivables for goods and services are recognised at the nominal amounts due less any allowance for bad and doubtful debts. Collectability of debts is reviewed at balance date. Provisions are made when collectability of the debt is no longer probable.


14

Interest revenue is recognised using the effective interest method as set out in AASB 139 FinancialInstruments: Recognition and Measurement.

Revenues from Government

Amounts appropriated for Departmental outputs appropriations for the year (adjusted for any formal additions and reductions) are recognised as revenue, except for certain amounts that relate to activities that are reciprocal in nature, in which case revenue is recognised only when it has been earned.

Appropriations receivable are recognised at their nominal amounts.

1.6 Gains

Other Resources Received Free of Charge

Resources received free of charge are recognised as gains when and only when a fair value can be reliably determined and the services would have been purchased if they had not been donated. Use of those resources is recognised as an expense.

Contributions of assets at no cost of acquisition or for nominal consideration are recognised as gains at their fair value when the asset qualifies for recognition and they were not received in the course of the ordinary activities of the Library or from another Government Authority or Authority as a consequence of a restructuring.

Sale of Assets

Gains from disposal of non-current assets are recognised when control of the asset has passed to the buyer.

1.7 Transactions by the Government as Owner

Equity Injections

Amounts appropriated which are designated as ‘equity injections’ for a year (less any formal reductions) are recognised directly in Contributed Equity in that year.

Other distribution to owners

The FMOs require that distributions to owners be debited to contributed equity unless in the nature of a dividend.

1.8 Employee entitlements

Liabilities for services rendered by employees are recognised at the reporting date to the extent that they have not been settled.

Liabilities for ‘short-term employee benefits’ (as defined in AASB 119) and termination benefits due within twelve months are measured at their nominal amounts. The nominal amount is calculated with regard to the rates expected to be paid on settlement of the liability. All other employee benefit liabilities are measured as the present value of the estimated future cash outflows to be made in respect of services provided by employees up to the reporting date.

Leave

The liability for employee benefits includes provision for annual leave and long service leave. No provision has been made for sick leave, as all sick leave is non-vesting and the average sick leave


15

taken in the future by employees of the Library is estimated to be less than the annual entitlement for sick leave.

The leave liabilities are calculated on the basis of employees’ remuneration, including an on-cost for accruing leave entitlements and the Library’s employer superannuation contribution rates to the extent that the leave is likely to be taken during service rather than paid out on termination. These on-costs are recognised because while the employee is taking leave, superannuation and leave entitlements continue to accrue.

The liability for long service leave has been determined by reference to the work of an actuary undertaken in May 2006. The estimate of the present value of the liability takes into account attrition rates and pay increases through promotion and inflation.

Separation and redundancy

Provision is also made for separation and redundancy benefit payments in circumstances where the Library has developed a detailed formal plan for termination and has informed those employees affected that it will carry out the terminations.

Superannuation

Employees of the Library are members of the Commonwealth Superannuation Scheme (CSS), the Public Sector Superannuation Scheme (PSS) or the PSS accumulation plan (PSSap). The CSS and PSS are defined benefit schemes for the Commonwealth. The PSSap is a defined contribution scheme. The liability for the defined benefit schemes is recognised in the financial statements of the Australian Government and is settled by the Australian Government in due course.

The Library makes employer contributions to the Employee Superannuation Scheme at rates determined by an actuary to be sufficient to meet the cost to the Australian Government of the superannuation entitlements of the Library’s employees. The Library accounts for the contributions as if they were contributions to defined contribution plans.

From 1 July 2005, new employees are eligible to join the PSSap scheme.

The liability for superannuation recognised as at 30 June represents outstanding contributions.

1.9 Leases

A distinction is made between finance leases and operating leases. Finance leases effectively transfer from the lessor to the lessee substantially all the risks and benefits incidental to ownership of leased non-current assets. An operating lease is not a finance lease. In operating leases, the lessor effectively retains substantially all such risks and benefits.

Where a non-current asset is acquired by means of a finance lease, the asset is capitalised at either the fair value of the lease property or if lower, the present value of minimum lease payments at the inception of the contract and a liability is recognised at the same time and for the same amount. The discount rate used is the interest rate implicit in the lease. Leased assets are amortised over the period of the lease. Lease payments are allocated between the principal component and the interest expense.

Operating lease payments are expensed on a straight line basis which is representative of the pattern of benefits derived from the leased assets.

1.10 Borrowing Costs

All borrowing costs are expensed as incurred.


16

1.11 Cash

Cash comprises notes and coins on hand and any on demand deposits held at call with a bank or financial institution. Cash is recognised at its nominal amount.

1.12 Financial Risk Management

The Library’s activities expose it to normal commercial financial risk. As a result of the nature of the Library’s activities and internal and Australian Government policies dealing with the management of financial risk, the Library’s exposure to market, credit, liquidity and cash flow and fair value interest rate risk is considered to be low.

1.13 Investments

Investments are initially measured at their fair value.

1.14 Derecognition of Financial Assets and Liabilities

Financial assets are derecognised when the contractual rights to the cash flows from the financial asset expire or the asset is transferred to another entity. In the case of a transfer to another entity, it is necessary that the risks and rewards of ownership are also transferred.

Financial liabilities are derecognised when the obligation is discharged, cancelled or expires.

1.15 Impairment of Financial Assets

Financial Assets are assessed for impairment at each balance date.

1.16 Suppliers and other payables

Supplier and other payables are recognised at amortised cost. Liabilities are recognised to the extent that the goods or services have been received (and irrespective of having been invoiced).

1.17 Contingent Liabilities and Contingent Assets

Contingent liabilities and assets are not recognised in the Balance Sheet, but are reported in the relevant schedules and notes. They may arise from uncertainty as to the existence of a liability or asset, or represent an existing liability or asset in respect of which settlement is not probable or the amount cannot be reliably measured. Contingent assets are reported when settlement is probable and contingent liabilities are recognised when settlement is greater than remote.

1.18 Acquisition of Assets

Assets are recorded at cost on acquisition except as stated below. The cost of acquisition includes the fair value of assets transferred in exchange and liabilities undertaken. Financial assets are initially measured at their fair value plus transaction costs where appropriate.

Assets acquired at no cost or for nominal consideration are initially recognised as assets and revenues at their fair value at the date of acquisition, unless acquired as a consequence of restructuring of administrative arrangements. In the latter case, assets are initially recognised as contributions by owners at the amounts at which they were recognised in the transferor entity’s accounts immediately prior to restructuring.


17

1.19 Property (Land, Buildings and Infrastructure), Plant and Equipment

Asset Recognition Threshold

Purchases of property, plant and equipment are recognised initially at cost in the Balance Sheet, except for purchases costing less than $1,500 (GST exclusive), which are expensed in the year of acquisition (other than where they form part of a group of similar items which are significant in total). The threshold for the recognition of software assets is $2,000 (GST exclusive). The purchase of library material regardless of the amount, other than serials, is capitalised as part of the National Collection.

Revaluations

Fair values for each class of assets are determined as shown in the following table.

Asset Class Fair Value Measured at: Land Land upon which the National Library building stands: highest

and best use with recognition of the restrictive zoning within the Parliamentary Triangle and the inability of the asset to be disposed due to legislation or Government policy. Other land:market selling price.

Building Depreciated replacement cost recognising that the National Library building is a special purpose heritage building. Reproduction costs for the Library’s Repository.

Leasehold Improvements Depreciated replacement cost.

Plant and Equipment Where there is an identifiable recognised market – Current market buying price and where there is no identifiable recognised market (i.e. specialised assets) – Depreciated replacement cost.

National Collection Depreciated replacement cost and market buying value.

Following initial recognition at cost, property, plant and equipment and the National Collection are carried at fair values less accumulated depreciation and accumulated impairment losses. Valuations are conducted with sufficient frequency to ensure that the carrying amount of assets do not materially differ with the assets’ fair value as at the reporting date. The regularity of independent valuations depends upon the volatility of movements in market values for the relevant assets.

Revaluation adjustments are made on a class basis. Any revaluation increment is credited to equity under the heading of asset revaluation reserve except to the extent that it reverses a previous revaluation decrement of the same asset class that was previously recognised directly through the Income Statement. Revaluation decrements for a class of assets are recognised through the Income Statement except to the extent that they reverse a previous revaluation increment for that class. Any accumulated depreciation as at the revaluation date is eliminated against the gross carrying amount of the asset and the asset restated to the revalued amount.

Depreciation and Amortisation

Depreciable property, plant and equipment is written-off to the estimated residual value over their estimated useful lives to the Library, using in all cases the straight-line method of depreciation. Leasehold improvements are amortised on a straight-line basis over the lesser of the estimated useful life of the improvements or the unexpired period of the lease.


18

Depreciation/amortisation rates (useful lives), residual values and methods are reviewed at each reporting date and necessary adjustments are recognised in the current, or current and future reporting periods, as appropriate.

Depreciation and amortisation rates applying to each class of depreciable assets are based on the following useful lives:

2007 2006Building and building improvements 10 to 200 years 10 to 200 yearsLeasehold improvements Lease term Lease termPlant and equipment 1 to 25 years 1 to 25 yearsNational collection – general collection 50 years 50 yearsNational Collection other than the general collection 20 to 825 years 20 to 825 years

All assets were assessed for impairment at 30 June 2007. Where indications of impairment exist, the recoverable amount is estimated and an impairment adjustment made if the asset’s recoverable amount is less than its carrying amount.

The recoverable amount of an asset is the higher of its fair value less costs to sell and its value in use. Value in use is the present value of the future cash flows expected to be derived from the asset. Where the future economic benefit of an asset is not primarily dependent on the asset’s ability to generate future cash flows and the asset would be replaced if the Library were deprived of the asset, its value in use is taken to be its depreciated replacement cost.

1.20 Intangibles

The Library’s intangibles comprise purchased software and internally developed software for internal use. These assets are carried at cost.

Software is amortised on a straight-line basis over its anticipated useful life. The useful lives of the Library’s software is 2 to 10 years (2005-06: 2 to 10 years).

All software assets were assessed for indications of impairment as at 30 June 2007.

1.21 Inventories

Inventories held for sale are valued at the lower of cost and net realisable value. Inventories held for distribution are measured at cost adjusted when applicable for any loss of service potential.

Costs incurred in bringing each item of inventory to its present location and condition is assigned as follows:

stores – purchase cost on a first-in-first-out basis adjusted when applicable for any loss of service potential; and finished goods and work-in-progress – cost of direct materials and labour plus attributable costs that are capable of being allocated on a reasonable basis.

Inventories acquired at no cost or nominal consideration are measured at current replacement cost at the date of acquisition.

1.22 Taxation

The Library is exempt from all forms of taxation except fringe benefits tax and the goods and services tax (GST).

Revenues, expenses and assets are recognised net of GST:


19

except where the amount of GST incurred is not recovered from the Australian Taxation Office; andexcept for receivables and payables.

1.22 Foreign Currency

Transactions denominated in a foreign currency are converted at the rate of exchange at the date of the transaction. Foreign currency receivables and payables are translated at the exchange rates current as at the balance date. Associated currency gains or losses are not material.

1.23 Restricted Assets

The Library controls the following assets that have restrictions on the manner in which the assets can be deployed:

the National Library building and the land upon which it stands, Note 5 refers; and moneys held in trust funds which represent donations and bequests, which are subject to limitations as to the purpose for which they may be applied, Note 16 refers.

Consolidated NLA2007$’000

2006$’000

2007$’000

2006$’000

Note 2: Income

Revenues

Note 2A – Revenues from Government

Appropriations for outputs 58,318 59,230 58,318 59,230 Total revenues from government 58,318 59,230 58,318 59,230

Note 2B – Sale of goods and rendering of services

Provision of goods to - related entities 22 10 22 10 Provision of goods to - external entities 1,196 1,103 1,125 1,077 Total sales of goods 1,218 1,113 1,147 1,087

Rendering of services to - related entities 829 776 829 776 Rendering of services to - external entities 5,614 5,776 5,620 5,816 Total rendering of services 6,443 6,552 6,449 6,592

Total sales of goods and rendering of services 7,661 7,665 7,596 7,679

Note 2C – Interest

Deposits 2,464 1,617 2,333 1,518 Total interest 2,464 1,617 2,333 1,518


20


2006$’000

2007$’000

2006$’000

Note 2D – Royalties

Database royalties 356 359 355 359 Non-database royalties 8 15 4 8 Total royalties 364 374 359 367

Note 2E – Other revenue

Resources received free of charge 2,249 2,057 2,249 2,057 Grants and other non-reciprocal payments by other entities 1,524 799 1,524 799 Other revenue 1,636 270 48 187 Total other revenue 5,409 3,126 3,821 3,043

GAINS

Note 2F – Sale of assets

Infrastructure, plant and equipmentProceeds from the sale 208 - 208 - Carrying value of assets sold (31) - (31) - Selling expense - - - -

Net gain from sale of assets 177 - 177 -

Note 2G – Other gains

Sale of plant and equipment under the capitalisation threshold 7 2 7 2

Note 3: Expenses

Note 3A - Employee benefits

Wages and salaries 23,980 23,022 23,980 23,022 Superannuation 4,295 4,460 4,295 4,460 Leave and other entitlements 3,142 3,163 3,142 3,163 Separation and redundancies - 143 - 143 Other employee benefits 245 209 245 209 Total employee benefits expenses 31,662 30,997 31,662 30,997


21


2006$’000

2007$’000

2006$’000

Note 3B - Suppliers

Provision of goods - related entities 3 12 3 12 Provision of goods - external entities 4,549 4,196 4,495 4,172 Rendering of services - related entities 1,606 2,140 1,606 2,140 Rendering services - external entities 9,701 9,858 9,619 9,827 Operating lease rentals 893 962 893 962 Workers compensation premiums 459 539 459 539 Total supplier expenses 17,211 17,707 17,075 17,652

Note 3C - Grant expenses

The Library makes grants to support Australian community organisations to preserve significant documentary heritage collections. Grants to individuals are provided to scholars and writers to work on materials held in the National Collection.

Private Sector - Non-profit institutions 391 375 391 375 Private Sector - Individuals 74 65 36 52 Total grant expenses 465 440 427 427

Note 3D - Depreciation and amortisation

Depreciation:Plant and equipment 1,970 2,228 1,970 2,228 Heritage and cultural assets 11,569 12,417 11,569 12,417 Building 3,418 3,097 3,418 3,097 Total depreciation 16,957 17,742 16,957 17,742

Amortisation:Amortisation of leasehold improvements 12 10 12 10

Amortisation of assets held under finance leases 93 101 93 101 Intangibles - Computer software 1,288 1,127 1,288 1,127 Total amortisation 1,393 1,238 1,393 1,238

Total depreciation and amortisation expenses 18,350 18,980 18,350 18,980

Depreciation expenses are lower by $119,513 (2005-06: $361,858 higher) and amortisation expenses are lower by $9,770 (2005-06: $24,032 higher) than they would have been as a result of a reassessment of the useful lives of plant and equipment and software.

Note 3E – Finance costs

Leases 16 29 16 29 Total finance costs 16 29 16 29

21


2006$’000

2007$’000

2006$’000

Note 3B - Suppliers

Provision of goods - related entities 3 12 3 12 Provision of goods - external entities 4,549 4,196 4,495 4,172 Rendering of services - related entities 1,606 2,140 1,606 2,140 Rendering services - external entities 9,701 9,858 9,619 9,827 Operating lease rentals 893 962 893 962 Workers compensation premiums 459 539 459 539 Total supplier expenses 17,211 17,707 17,075 17,652

Note 3C - Grant expenses

The Library makes grants to support Australian community organisations to preserve significant documentary heritage collections. Grants to individuals are provided to scholars and writers to work on materials held in the National Collection.

Private Sector - Non-profit institutions 391 375 391 375 Private Sector - Individuals 74 65 36 52 Total grant expenses 465 440 427 427

Note 3D - Depreciation and amortisation

Depreciation:Plant and equipment 1,970 2,228 1,970 2,228 Heritage and cultural assets 11,569 12,417 11,569 12,417 Building 3,418 3,097 3,418 3,097 Total depreciation 16,957 17,742 16,957 17,742

Amortisation:Amortisation of leasehold improvements 12 10 12 10

Amortisation of assets held under finance leases 93 101 93 101 Intangibles - Computer software 1,288 1,127 1,288 1,127 Total amortisation 1,393 1,238 1,393 1,238

Total depreciation and amortisation expenses 18,350 18,980 18,350 18,980

Depreciation expenses are lower by $119,513 (2005-06: $361,858 higher) and amortisation expenses are lower by $9,770 (2005-06: $24,032 higher) than they would have been as a result of a reassessment of the useful lives of plant and equipment and software.

Note 3E – Finance costs

Leases 16 29 16 29 Total finance costs 16 29 16 29


23


2006$’000

2007$’000

2006$’000

Receivables (gross) are aged as follows:

Not overdue 988 942 935 936Overdue by

Less than 30 days 233 163 233 16330 to 60 days 5 2 5 261 to 90 days 3 1 3 1More than 90 days - - - 0

Total receivables (gross) 1,229 1,108 1,176 1,102

Receivables are represented by:Current 988 942 935 936 Non-current 239 165 239 165 Total trade and other receivables (net) 1,227 1,107 1,174 1,101

Note 4C – Investments under S.18 of the CAC Act

Fixed Term Deposit with Bank 1,820 1,594 - - Total investments 1,820 1,594 - -

Investments are represented by:Current 1,820 1,594 - - Non-current - - - - Total investments 1,820 1,594 - -

Note 4D – Other

Accrued revenues 765 779 765 779 Total other 765 779 765 779

Note 5: Non-Financial Assets

5A - Land and building

Land – at fair value 11,350 10,700 11,350 10,700 Buildings

- at fair value 154,930 138,050 154,930 138,050 - work in progress 5,596 9,041 5,596 9,041

Accumulated depreciation - - - - Total buildings and land 171,876 157,791 171,876 157,791

Leasehold improvements- fair value 34 44 34 44 - accumulated depreciation - - - -

Total leasehold improvements 34 44 34 44 Total land and building (non-current) 171,910 157,835 171,910 157,835


24


2006$’000

2007$’000

2006$’000

5B - Plant and equipment

Plant and equipment:- fair value 10,015 8,405 10,015 8,405 - leased assets 399 399 399 399 - accumulated depreciation (1,861) - (1,861) - - accumulated amortisation (341) (248) (341) (248)

Total plant and equipment 8,212 8,556 8,212 8,556

5C – Heritage and cultural assets

National Collection - at fair value 1,488,981 1,481,262 1,488,981 1,481,262 Accumulated depreciation (11,569) - (11,569) - Total heritage and cultural 1,477,412 1,481,262 1,477,412 1,481,262

All revaluations are independent and are conducted in accordance with the revaluation policy stated at Note 1. In 2006-07, the revaluations were conducted by independent valuers from the Australian Valuation Office.

Revaluation increments of $650,000 for land (2005-06:$1,110,000); of $13,331,000 for buildings (2005-06: $317,000); and $2,000 (2005-06: decrement of $2,000) for leasehold improvements were credited to the asset revaluation reserve by class and included in the equity section of the balance sheet.


25

Not

e 5D

– A

naly

sis

of p

rope

rty,

pla

nt a

nd e

quip

men

t (C

onso

lidat

ed o

nly,

as

this

is th

e sa

me

as th

e pa

rent

ent

ity)

Tabl

e A

– R

econ

cilia

tion

of th

e op

enin

g an

d cl

osin

g ba

lanc

es o

f pro

pert

y, p

lant

and

equ

ipm

ent (

2006

-07)

$’00

0$’

000

$’00

0$’

000

$’00

0A

s at 1

Jul

y 20

06G

ross

Boo

k V

alue

10,7

00

1

47,1

35

8,8

04

1,4

81,2

62

1,6

47,9

01

Acc

umul

ated

dep

reci

atio

n / a

mor

tisat

ion

n/a

-

(2

48)

-

(2

48)

Net

Boo

k V

alue

10,7

00

1

47,1

35

8,5

56

1,4

81,2

62

1,6

47,6

53

Add

ition

s:by

pur

chas

e or

at n

o co

st

-

3

,522

1

,885

7

,719

13

,126

Rev

alua

tions

and

impa

irmen

t thr

ough

equ

ity

650

13

,333

-

-

13

,983

D

epre

ciat

ion

/ am

ortis

atio

n ex

pens

e

-

(3

,430

)

(2

,188

)

(11,

569)

(1

7,18

7)

Dis

posa

ls:

Oth

er d

ispo

sals

-

-

(

41)

-

(

41)

Net

boo

k va

lue

30 J

une

2007

11,3

50

1

60,5

60

8,2

12

1,4

77,4

12

1,6

57,5

34

Gro

ss B

ook

Val

ue

11

,350

160

,560

10

,414

1

,488

,981

1

,671

,305

A

ccum

ulat

ed d

epre

ciat

ion

/ am

ortis

atio

n an

d im

pairm

ent

-

-

(2,2

02)

(1

1,56

9)

(13,

771)

11,3

50

1

60,5

60

8,2

12

1,4

77,4

12

1,6

57,5

34

Her

itage

and

C

ultu

ral

TO

TA

LB

uild

ings

Oth

er

infr

astr

uctu

re,

plan

t and

eq

uipm

ent

Lan

d


26

Tabl

e A

– R

econ

cilia

tion

of th

e op

enin

g an

d cl

osin

g ba

lanc

es o

f pro

pert

y, p

lant

and

equ

ipm

ent (

2005

-06)

$’00

0$’

000

$’00

0$’

000

$’00

0A

s at 1

Jul

y 20

05G

ross

Boo

k V

alue

8,

750

1

44,8

28

9,2

36

1,5

81,8

32

1,7

44,6

46

Acc

umul

ated

dep

reci

atio

n / a

mor

tisat

ion

n/a

(3,

039)

(1

43)

(

24,3

37)

(

27,5

19)

Net

Boo

k V

alue

8,

750

1

41,7

89

9,0

93

1,5

57,4

95

1,7

17,1

27

Add

ition

s:by

pur

chas

e or

at n

o co

st

84

0

8,13

8

4,07

4

1

1,51

7

24

,569

by

fina

nce

leas

e

-

-

1

-

1

Rev

alua

tions

and

impa

irmen

t thr

ough

equ

ity

1,11

0

31

5

(2

,013

)

(75

,333

)

(75

,921

)D

epre

ciat

ion

/ am

ortis

atio

n ex

pens

e

-

(3

,107

)

(2

,455

)

(12

,417

)

(17

,979

)O

ther

-

-

(24)

-

(24)

Dis

posa

ls:

Oth

er d

ispo

sals

-

-

(1

20)

-

(1

20)

Net

boo

k va

lue

30 J

une

2006

10,

700

1

47,1

35

8,5

56

1,4

81,2

62

1,6

47,6

53

Gro

ss B

ook

Val

ue

1

0,70

0

147

,135

8

,804

1

,481

,262

1

,647

,901

A

ccum

ulat

ed d

epre

ciat

ion

/ am

ortis

atio

n an

d im

pairm

ent

-

-

(2

48)

-

(2

48)

10,

700

1

47,1

35

8,5

56

1,4

81,2

62

1,6

47,6

53

Oth

er

infra

stru

ctur

e,

plan

t and

eq

uipm

ent

Her

itage

and

C

ultu

ral

TOTA

LLa

ndB

uild

ings


27


2006$’000

2007$’000

2006$’000

Note 5E – Intangibles

Computer software at cost:Internally developed - in use 1,475 1,376 1,475 1,376 Internally developed - in progress 815 473 815 473 Computer software – purchased 6,544 6,348 6,544 6,348 Total computer software 8,834 8,197 8,834 8,197

Accumulated amortisation (3,169) (1,907) (3,169) (1,907)Total intangibles (non-current) 5,665 6,290 5,665 6,290


28

Not

e 5F

- A

naly

sis

of in

tang

ible

s (C

onso

lidat

ed o

nly,

as

this

is th

e sa

me

as th

e pa

rent

ent

ity)

Tabl

e A

– R

econ

cilia

tion

of th

e op

enin

g an

d cl

osin

g ba

lanc

es o

f int

angi

bles

(200

6-07

)

$’00

0$’

000

$’00

0A

s at 1

Jul

y 20

06G

ross

Boo

k V

alue

6,

348

1,

849

8,1

97

Acc

umul

ated

am

ortis

atio

n

(1

,327

)

(580

)

(1

,907

)N

et B

ook

Val

ue

5,02

1

1,26

9

6

,290

Add

ition

s:by

pur

chas

e or

inte

rnal

ly d

evel

oped

220

508

7

28

Am

ortis

atio

n

(909

)

(379

)

(1

,288

)

Dis

posa

ls:

Oth

er d

ispo

sals

-

(65)

(65)

Net

boo

k va

lue

30 J

une

2007

4,

332

1,

333

5,6

65

Gro

ss B

ook

Val

ue

6,54

4

2,29

0

8

,834

A

ccum

ulat

ed d

epre

ciat

ion

/ am

ortis

atio

n an

d im

pairm

ent

(2,2

10)

(9

59)

(3,1

69)

4,

334

1,

331

5,6

65

TO

TA

LC

ompu

ter

Soft

war

e -

Purc

hase

d

Com

pute

r So

ftw

are

- In

tern

ally

D

evel

oped


29

Tabl

e A

– R

econ

cilia

tion

of th

e op

enin

g an

d cl

osin

g ba

lanc

es o

f int

angi

bles

(200

5-06

)

$’00

0$’

000

$’00

0A

s at 1

Jul

y 20

05G

ross

Boo

k V

alue

10,

232

1,

518

11,7

50

Acc

umul

ated

am

ortis

atio

n

(6

,195

)

(316

)

(6

,511

)N

et B

ook

Val

ue

4,03

7

1,20

2

5

,239

Add

ition

s:by

pur

chas

e or

inte

rnal

ly d

evel

oped

1,

857

331

2,1

88

Am

ortis

atio

n ex

pens

e

(863

)

(264

)

(1

,127

)

Dis

posa

ls:

Oth

er d

ispo

sals

(10)

-

(10)

Net

boo

k va

lue

30 J

une

2006

5,

021

1,

269

6,2

90

Gro

ss B

ook

Val

ue

6,34

8

1,84

9

8

,197

A

ccum

ulat

ed d

epre

ciat

ion

/ am

ortis

atio

n an

d im

pairm

ent

(1,3

27)

(5

80)

(1,9

07)

5,

021

1,

269

6,2

90

Com

pute

r Sof

twar

e - P

urch

ased

Com

pute

r Sof

twar

e - I

nter

nally

D

evel

oped

TOTA

LC

ompu

ter

Softw

are

-Pu

rcha

sed

Com

pute

rSo

ftwar

e -

Inte

rnal

lyD

evel

oped


30


2006$’000

2007$’000

2006$’000

Note 5G – Inventories

Inventories held for saleWork in progress 172 202 143 169 Finished goods 1,206 1,049 1,029 920

Inventories held for sale 1,378 1,251 1,172 1,089

Inventories held for distributionWork in progress 12 14 12 14 Finished goods 18 36 18 36

Inventories held for distribution 30 50 30 50 Total inventories 1,408 1,301 1,202 1,139

Inventories are categorised as follows:

Current 530 516 464 479 Non-current 878 785 738 660

1,408 1,301 1,202 1,139

During 2006-07 $720,795 (2005-06: $650,385) of inventory held for sale was recognised as an expense upon sale and $243,703 (2005-06 $242,302) of inventory held for distribution was recognised as an expense upon use.

No items of inventory are recognised at fair value less cost to sell.

Note 5H - Other Non-Financial Assets

Prepayments 1,880 1,853 1,880 1,853

All other non-financial assets are current and no indicators of impairment were found in other non-financial assets.

Note 5I - Special Categories of Assets

The National Library building ($148,150,000) and the land ($10,250,000) upon which it stands are categorised as restricted assets in accordance with the Finance Minister’s Orders made under the Commonwealth Authorities and Companies Act 1997. Restricted assets include those assets, which cannot be redeployed or disposed because of legal or government policy constraints. Specifically, the Library does not have the power to dispose of either the Library building or land upon which it stands.


31


2006$’000

2007$’000

2006$’000

Note 6: Payables

Note 6A – Suppliers

Trade creditors 4,667 3,499 4,667 3,499 Operating lease rentals 3 - 3 - Total supplier payables 4,670 3,499 4,670 3,499

All supplier payables are current and settlement is usually made net 30 days.

Note 6B – Grant payables

Individuals 38 7 28 7 Total grant payables 38 7 28 7

All grants payables are current.

This liability is recognised because grant recipients have met the conditions of the grants, but are yet to be paid.

Note 6C – Other payables

Prepaid income 210 180 210 180 Interest payable - 1 - 1 Total other payables 210 181 210 181

All other payables are current.

Note 7: Interest Bearing Liabilities

Note 7: Leases

Finance Leases 71 182 71 182 Total finance leases 71 182 71 182

Payable:Within one year

Minimum lease payments 74 126 74 126 Deduct: future finance charges (3) (15) (3) (15)

Total payable within one year 71 111 71 111 In one to five years

Minimum lease payments - 74 - 74 Deduct: future finance charges - (3) - (3)

Total payable in one to five years - 71 - 71 Finance lease recognised in the balance sheet 71 182 71 182

Finance leases exist in relation to photocopiers and facsimile machines. The leases are non-cancellable and for a fixed term of four years commencing February 2004. The Library does


32

not guarantee the residual value of these leased assets and there are no contingent rentals.The interest rate implicit in the lease is 13.0% (2005-06: 13.0%).


2006$’000

2007$’000

2006$’000

Note 8: Provisions

Note 8 – Employee provisions

Salaries and wages 595 599 595 599 Leave 9,951 9,975 9,951 9,975 Superannuation 35 34 35 34 Separation and redundancies - 37 - 37 Total employee provisions 10,581 10,645 10,581 10,645

Employee provisions are represented by:

Current 8,437 8,700 8,437 8,700 Non-current 2,144 1,945 2,144 1,945 Total employee provisions 10,581 10,645 10,581 10,645

The classification of current includes amounts for which there is not an unconditional right to defer settlement by one year, hence in the case of employee provisions the above classification does not represent the amount expected to be settled within one year of the reporting date.


33


2006$’000

2007$’000

2006$’000

Note 9: Cash Flow Reconciliation

Reconciliation of cash and cash equivalents as per Balance sheet to the Cash Flow Statement

Report cash and cash equivalents as per:

Cash Flow Statement 46,322 29,709 44,799 29,478 Balance Sheet 46,322 29,709 44,799 29,478 Difference - - - -

Reconciliation of operating result to net cash from operating activities:

Operating result 6,318 3,449 4,719 3,396 Depreciation and amortisation 18,350 18,980 18,350 18,980 Loss/(Gain) on disposal of non-current assets (102) 128 (102) 128 Resources received free of charge (2,249) (2,057) (2,249) (2,057)Notional expenditure 958 980 958 980 Change in accounting policy - 29 - 29 Changes in Assets and Liabilities(Increase) / decrease in receivables and accrued revenue (106) 436 (59) 432 (Increase) / decrease in other assets (134) (457) (90) (516)Increase / (decrease) in grant payables 31 (21) 21 (21)Increase / (decrease) in other payables 29 74 29 74 Increase / (decrease) in suppliers payables 1,171 276 1,171 281 Increase / (decrease) in employee provisions (64) 323 (64) 323

Net cash from / (used by) operating activities 24,202 22,140 22,684 22,029

Non-cash financing and investing activities

Leased assets - 1 - 1 National Collection material received free of charge 1,416 1,204 1,416 1,204 Total Non-Cash Financing and Investing 1,416 1,205 1,416 1,205

Note 10: Contingent Liabilities and Assets

Quantifiable Contingencies

The Schedule of Contingencies in the financial report shows a contingent liability of $8,000 as at 30 June 2007, which represents a bank guarantee associated with the completion of offsite works for the construction of the Library’s new Repository.

The Schedule of Contingencies in the financial report shows a contingent asset of $5,000 (2005-06:$6,000) as at 30 June 2007 and this represents a recovery of an overpayment from a former member of staff.


34

Unquantifiable Contingencies As at 30 June 2007, the Library had received a claim for loss and damage from an unsuccessful tenderer. The Library will deny liability and will defend the claim. The quantum of the claim is not specified in the pleadings and the Library considers that it can successfully defend the claim.

Note 11: Remuneration of Council members 2007 2006

The number of Council members whose total remuneration was within the following bands are as follows:

$Nil - $14,999 12 11$15,000 - $29,999 3 2Total number of Council members 15 13

Total remuneration received or due and receivable by the Council members of the Library $123,466 $106,670

Parliamentary members of Council do not receive any remuneration from the Library for their service on Council. The above disclosure excludes the Director-General, who is an executive member of the Council and whose remuneration is disclosed in Note 13. These payments are determined by the Remuneration Tribunal and paid in accordance with Sections 13 and 17A of the National Library Act 1960.

Note 12: Related Party Disclosures

National Library Council

Members of the Council during the year were:

J. Gobbo (Chairman) F. Ryan (Deputy Chair) G. Brandis to 12 March 2007 M. Ferguson J. Hay G. Lewis B. Long K. McCann J. McDonald from 22 March 2007 W. Pelz to 17 August 2006 C. Rubenstein P. Scott from 7 May 2007 D. Thomas from 18 August 2006 R. Trood from 13 June 2007 H. Williams to 7 May 2007 J. Fullerton (Director-General and Executive member of Council)

The aggregate remuneration of Council members is disclosed in Note 11.

Transactions with Council members or Council member related entities

No members of the Council have, since the end of the previous financial year received or become entitled to receive a benefit (other than a benefit included in the aggregate amount of remuneration received or due and receivable by Council members shown in the financial statements) by reason of a contract made by the National Library with the Council member or an entity in which she/he has a substantial financial interest.


35

Controlled Entities – Library Trust Accounts

The Library provides administrative support services to the Library’s trust accounts during the year free of charge. The activities funded by the trust accounts support the functions of the Library.

Note 13: Executive Remuneration Consolidated NLA

2007 2006 2007 2006

The number of senior executives who received or were due to receive total remuneration of $130,000 or more and including the Director-General:

$145,000 - $159,999 - 1 - 1$160,000 – $174,999 2 2 2 2$175,000 - $189,999 2 - 2 -$190,000 - $204,999 1 3 1 3$205,000 - $219,999 3 1 3 1$220,000 - $234,999 - 1 - 1$265,000 - $279,999 1 1 1 1

9 9 9 9

$ $ $ $ The aggregate amount of total remuneration of officers shown above. 1,814,411 1,799,909 1,814,411 1,799,909

The aggregate amount of separation and redundancy payments during the year to officers shown above. - - - -

Note 14: Remuneration of Auditors

Remuneration to the Auditor-General for auditing the financial statements for the reporting period. $ $ $ $ The fair value of services provided was: 70,570 68,175 70,570 68,175

No other services were provided by the Auditor-General.

Note 15: Average Staffing Levels

The average staffing levels for the Library during the year were: 435 445 435 445

Note 16: Trust Money Controlled by the Library

The Library operates a number of trust funds to account for donations and income from the application of donated funds. These funds are restricted assets; operate under formal trust arrangements; are only able to be used in accordance with the terms of trusts, which are for the purposes of the Library; and these moneys are also recognised in the primary financial statements. The following is a brief comment on each fund currently in operation:


36

2007$’000

2006$’000

(a) The Morris West Trust Fund was funded by the author Morris West. The fund is used for the publication of material owned by the Library.

Balance carried forward from previous year 358 329Receipts during the year 77 32Interest received 13 19Available for payments 448 380Payments made (103) (22)Balance carried forward to next year 345 358

(b) The General Trust Fund comprises donations received for general purposes or where no purpose is specified by the donor.

Balance carried forward from previous year 967 860Receipts during the year 137 159Interest received 39 50Available for payments 1,143 1,069Payments made (56) (102)Balance carried forward to next year 1,087 967

(c) The Kenneth Baillieu Myer Trust is a bequest from the late Kenneth Baillieu Myer for the purposes of the Kenneth Myer Annual Oration as held by the Library and for such other purpose as may be considered appropriate by the Director-General.

Balance carried forward from previous year 55 61Receipts during the year - 1Interest received 2 3Available for payments 57 65Payments made (23) (10)Balance carried forward to next year 34 55

(d) The E.A. & V.I. Crome Trust is a bequest by the late E.A. Crome for the maintenance of and addition to the E.A. & V.I. Crome collection.

Balance carried forward from previous year 151 180Receipts during the year - -Interest received 6 9Available for payments 157 189Payments made - (38)Balance carried forward to next year 157 151

(e) The Acquisition Trust Fund comprises donations received specifically for the acquisition of library material.

Balance carried forward from previous year 73 61Receipts during the year 14 8Interest received 3 4Available for payments 90 73Payments made - -Balance carried forward to next year 90 73


37

2007$’000

2006$’000

(f) The H.S. Williams Trust is a bequest from the late Harold S. Williams for the maintenance of and addition to the H.S. Williams collection.

Balance carried forward from previous year 208 211Receipts during the year 72 31Interest received 8 11Available for payments 288 253Payments made (65) (45)Balance carried forward to next year 223 208

(g) The Dame Mary Gilmore Trust Account is a bequest from the late Dame Mary Gilmore for the maintenance, preservation and protection of the Dame Mary Gilmore dairies.

Balance carried forward from previous year 12 11Receipts during the year - -Interest received - 1Available for payments 12 12Payments made - -Balance carried forward to next year 12 12

(h) The Nora Heysen Trust Account is a specific bequest from the late Nora Heysen for the provision of scholarships for the study of aspects of the art of Hans Heysen or his contribution to the artistic culture of Australia; or to further the study of the art of Hans Heysen; or to promote and perpetuate the standing of Hans Heysen.

Balance carried forward from previous year - -Receipts during the year 250 -Interest received 9 -Available for payments 259 -Payments made - -Balance carried forward to next year 259 -

(i) The Ray Mathew and Eva Kollsman Trust is a bequest from the late Eva Kollsman to encourage Australian writers to work on or with the National Collection; for the acquisition and indexing of the works and papers of Australian writers as part of the National Collection; or to promote Australian writing through publications, exhibitions and public events.

Balance carried forward from previous year - -Receipts during the year 1,131 -Interest received 3 -Available for payments 1,134 -Payments made - -Balance carried forward to next year 1,134 -


38

Not

e 17

: Fin

anci

al In

stru

men

ts

Not

e 17

A -

Inte

rest

Rat

e Ri

sk (c

onso

lidat

ed o

nly)

2007

2006

2007

2006

2007

2006

2007

2006

2007

2006

2007

2006

2007

2006

2007

2006

$’000

$’000

$’000

$’000

$’000

$’000

$’000

$’000

$’000

$’000

$’000

$’000

$’000

$’000

%%

Fina

ncia

l Ass

ets

Cas

h at

ban

k4A

2,6

24

6

,327

-

-

-

-

-

-

-

-

-

-

2,6

24

6,

327

3.51

4.01

Cas

h on

han

d4A

-

-

-

-

-

-

-

-

-

-

4

4

4

4

n/

an/

aIn

tere

st re

ceiv

able

4B

-

-

-

-

-

-

-

-

-

-

3

79

134

37

9

1

34

n/a

n/a

Rec

eiva

bles

for g

oods

an

d se

rvic

es4B

-

-

-

-

-

-

-

-

-

-

428

5

51

428

551

n/

an/

aO

ther

deb

tors

4B

-

-

-

-

-

-

-

-

-

-

4

22

422

42

2

4

22

n/a

n/a

Term

dep

osit

4A ,

C

-

-

45,5

14

24,

972

-

-

-

-

-

-

-

-

45,

514

24,

972

6.56

5.97

Tota

l

2,6

24

6

,327

4

5,51

4

24,9

72

-

-

-

-

-

-

1

,233

1,1

11

49,

371

32,

410

Tota

l Ass

ets

1,

716,

621

1,

690,

286

Fina

ncia

l Lia

bilit

ies

(Rec

ogni

sed)

Fina

nce

leas

e lia

bilit

ies

7

-

-

71

119

-

6

3

-

-

-

-

-

-

71

182

13.0

013

.00

Trad

e cr

edito

rs6A

-

-

-

-

-

-

-

-

-

-

4,6

67

3

,499

4,66

7

3,4

99

n/a

n/a

Gra

nts p

ayab

le6B

-

-

-

-

-

-

-

-

-

-

38

7

38

7

n/

an/

aIn

tere

st p

ayab

le6C

-

-

-

-

-

-

-

-

-

-

-

1

-

1

n/

an/

aTo

tal

-

-

7

1

1

19

-

63

-

-

-

-

4

,705

3,5

07

4,

776

3

,689

To

tal L

iabi

litie

s

1

5,57

0

1

4,51

4

Wei

ghte

d A

vera

ge

Eff

ectiv

e In

tere

st

Rat

e

Fina

ncia

l Ins

trum

ent

Not

esFl

oatin

g In

tere

st

Rat

eN

on-I

nter

est

Bea

ring

Fixe

d In

tere

st R

ate

Mat

urin

g In 2

to 5

yea

rs

Tot

al

> 5

yea

rs1

year

or

less

1 to

2 y

ears


39

Note 17B – Net Fair Values of Financial Assets and Liabilities

The net fair value of each class of the Library’s financial assets and liabilities equal the carrying amount for both current and preceding reporting periods.

Financial assets

The net fair values of cash, deposits on call, interest bearing deposits and non-interest-bearing monetary financial assets approximate their carrying amounts. None of the classes of financial assets are readily traded on organised markets in standardised form.

Other than for listed financial assets, none of the classes of financial assets are readily traded on organised markets in standardised form.

Financial liabilities

The net fair value for finance lease liabilities are based on discounted cash flows using current interest rates for liabilities with similar risk profiles.

The net fair values for trade creditors and grant liabilities, which are short term in nature, are approximated by their carrying amounts. None of the classes of financial liabilities are readily traded on organised markets in standardised form.

Note 17C - Credit Risk Exposures

The Library’s maximum exposures to credit risk at reporting date in relation to each class of recognised financial assets is the carrying amount of those assets as indicated in the Balance Sheet. The Library has no significant exposures to any concentrations of credit risk. The Library does not hold collateral or other security and therefore the figures for credit risk represent the maximum credit risk exposure.


40

Not

e 18

: App

ropr

iatio

ns

Acq

uitta

l of

Aut

hori

ty t

o dr

aw c

ash

from

the

Con

solid

ated

Rev

enue

Fun

d fo

r O

rdin

ary

Ann

ual

Serv

ices

App

ropr

iatio

ns a

nd O

ther

tha

n O

rdin

ary

Serv

ices

A

ppro

pria

tion.

2007

2006

2007

2006

2007

2006

$'00

0$'

000

$'00

0$'

000

$'00

0$'

000

Bal

ance

car

ried

from

pre

viou

s per

iod

-

-

-

-

-

-

Red

uctio

ns o

f app

ropr

iatio

ns (p

rior y

ears

)-

-

-

-

-

-

A

djus

ted

bala

nce

carr

ied

from

pre

viou

s per

iod

-

-

-

-

-

-

App

ropr

iatio

n A

cts (

No.

1)59

,227

58

,786

-

-

59

,227

58

,786

A

ppro

pria

tion

Act

s (N

o.2)

-

-

4,97

8

7,48

5

4,97

8

7,48

5

App

ropr

iatio

n A

cts (

No.

3)(9

09)

-

-

-

(9

09)

-

A

ppro

pria

tion

Act

s (N

o.4)

-

-

-

-

-

-

App

ropr

iatio

n A

cts (

No.

5)-

444

-

-

-

44

4

To

tal a

ppro

pria

tions

mad

e av

aila

ble

durin

g th

e ye

ar58

,318

59

,230

4,

978

7,

485

63

,296

66

,715

To

tal a

ppro

pria

tion

avai

labl

e fo

r pay

men

ts58

,318

59

,230

4,

978

7,

485

63

,296

66

,715

C

ash

paym

ents

mad

e fr

om C

onso

lidat

ed R

even

ue F

und

58,3

18

59,2

30

4,97

8

7,48

5

63,2

96

66,7

15

App

ropr

iatio

ns c

redi

ted

to S

peci

al A

ccou

nts (

excl

udin

g G

ST)

-

-

-

-

-

-

Bal

ance

of A

utho

rity

to D

raw

Cas

h fro

m th

e C

onso

lidat

ed R

even

ue F

und

for

Ord

inar

y A

nnua

l Ser

vice

s App

ropr

iatio

ns-

-

-

-

-

-

Tot

alPa

rtic

ular

sD

epar

tmen

tal O

utpu

tsN

on-o

pera

ting

This

tabl

e re

port

s on

app

ropr

iatio

n m

ade

by th

e Pa

rlia

men

t of t

he C

onso

lidat

ed R

even

ue F

und

(CRF

) in

resp

ect o

f the

Lib

rary

. W

hen

rece

ived

by

the

Libr

ary,

th

e pa

ymen

ts m

ade

are

lega

lly th

e m

oney

of t

he L

ibra

ry a

nd d

o no

t rep

rese

nt a

ny b

alan

ce re

mai

ning

in th

e C

RF.


41

Note 19 Compensation and Debt Relief in Certain Circumstances

The National Library has not made (2005-06: Nil) or provided for any provisions in relation to compensation and debt relief, including either act of grace payments; waivers of debt owed to the Library; payments made under the Compensation for Detriment caused by Defective Administration; payments approved under ex-gratia programs or payments made under special circumstances relating to APS employment pursuant to section 73 of the Public Service Act 1999.

Note 20 Reporting of Outcomes

Note 20A – Outcomes of the Library

The Library is structured to meet one outcome:

Outcome 1: Australians have access, through the National Library of Australia, to a comprehensive collection of Australian library material and to international documentary resources.

The Library’s outputs reflect the functions of the Library as defined in the National Library Act 1960 including the maintenance and development of the national collection (Output 1.1); the provision of information services (Output 1.2); public program activities, such as exhibitions (Output 1.3); and, the provision of the Libraries Australia system and other services to support and facilitate resource sharing within the Library (Output 1.4).

Note 19:

Note 20:


42

Not

e 20

B –

Net

Cos

t of O

utco

me

Del

iver

y (C

onso

lidat

ed)

2007

2006

2007

2006

$’000

$’00

0$’000

$’00

0A

dmin

iste

red

expe

nses

-

-

-

-

Dep

artm

enta

l exp

ense

s 6

8,08

2

68,5

65

68,

082

68,

565

Tot

al e

xpen

ses

68,

082

68

,565

6

8,08

2 6

8,56

5

Adm

inis

tere

d

-

-

-

- D

epar

tmen

tal

6

,810

6,8

79

6

,810

6,8

79

Tot

al c

osts

rec

over

ed

6,8

10

6

,879

6,8

10

6

,879

Oth

er e

xter

nal r

even

ues

Dep

artm

enta

lSa

le o

f goo

ds a

nd se

rvic

es –

to re

late

d en

titie

s

8

51

786

8

51

786

In

tere

st

2,4

64

1

,617

2,4

64

1

,617

N

et g

ains

from

dis

posa

l of a

sset

s

1

77

-

1

77

- R

oyal

ties

364

3

74

364

3

74

Oth

er

5,4

16

3

,128

5,4

16

3

,128

To

tal D

epar

tmen

tal

9

,272

5,9

05

9

,272

5,9

05

Tot

al o

ther

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Appendices5

1295 APPENDICES

the Council of the National Library of Australia and its Committees

the CouncilChairman the Hon. sir James Gobbo AC, Cvo, BA (Hons) (melb), mA (oxon), Hon LLd (monash), Hon LLd (Bologna), duniv (Catholic), Hon LLd (melb), Hon fAIvNon-executivememberChairman,AustralianMulticulturalFoundationChairman,CounciloftheOrderofAustraliaVictoriaRe-appointedon24June2004forasecondthree-yeartermuntil26June2007AttendedsixofsixmeetingsNote:Re-appointedon21June2007forathirdthree-yeartermuntil26June2010

Deputy Chairman mr fergus Ryan fICAA, fId, fAImNon-executivememberNon-executivedirector,CommonwealthBankofAustraliaNon-executivedirector,AustralianFoundationInvestmentCompanyNon-executivedirector,ClaytonUtzVictoriaRe-appointedon25June2006forathree-yeartermuntil24June2009Re-electedDeputyChairmanon1June2007foratwo-yeartermuntil31May2009Attendedsixofsixmeetings

Memberssenator George Brandis sC, BA (Hons), LLB (Hons), BCLNon-executivememberSenatorforQueenslandQueenslandElectedbytheSenateon14March2005forathree-yeartermuntil13March2008AttendedtwooffourmeetingsAppointedMinisterfortheArtsandSportfrom30January2007,resignedfromCouncilon12March2007

mr martin ferguson Am, mp, Bec (Hons) (syd)Non-executivememberFederalMemberforBatmanandShadowMinisterforTransport,RoadsandTourismVictoriaRe-electedbytheHouseofRepresentativeson16August2005forathree-yeartermuntil15August2008Attendedsixofsixmeetings

professor John Hay AC, BA (Hons) (wA & Cambridge), mA (Cambridge), phd (wA), Hon Littd (deakin), Hon dLitt (wA), Honduniv (Qut), fACe, fAIm, fAHA, fQANon-executivememberVice-Chancellor,TheUniversityofQueenslandQueenslandAppointedon23March2005forathree-yeartermuntil22March2008Attendedfourofsixmeetings

mr Geoffrey LewisNon-executivememberChiefExecutiveOfficer,ASGGroupLtdWesternAustraliaAppointedon30March2006forathree-yeartermuntil29March2009Attendedsixofsixmeetings

Appendix A

LouiSeselja(b.1948)ExterioroftheLibraryseenfromCommonwealthPlace(detail)2004


mr Brian Long, Assoc. member, Institute of Chartered AccountantsNon-executivememberChairman,BoardofPartners,Ernst&YoungNewSouthWalesRe-appointedon23June2006forathree-yeartermuntil22June2009Attendedfiveofsixmeetings

mr Kevin mcCann Am, BA, LLB (Hons), LLm, fAICdNon-executivememberChairman,OriginEnergyLimitedChairman,HealthscopeLimitedChairman,SydneyHarbourFederationTrustLeadIndependentDirector,MacquarieBankLimitedDirector,BlueScopeSteelLimitedNon-executivemember,TakeoversPanelNon-executivemember,DefenceProcurementAdvisoryBoardNewSouthWalesAppointedon15December2005forathree-yeartermuntil14December2008Attendedfiveofsixmeetings

ms Janet mcdonald Ao Non-executivememberNon-executivemember,AdvisoryCouncilofCancerAustraliaNon-executivemember,DrugUtilisationSub-committeeofthePharmaceuticalBenefitsAdvisoryCommitteeAppointedon22March2007forathree-yeartermuntil21March2010Attendedoneoftwomeetings

ms winnie pelz BA, dip Art Non-executivememberChiefExecutiveOfficer,GuideDogsAssociationofSAandNTInc.SouthAustraliaRe-appointedon8August2002forafour-yeartermuntil17August2006AttendedoneofonemeetingTermexpired

dr Colin Rubenstein Am, BA (Hons), mA (melb), phd (Columbia)Non-executivememberExecutiveDirector,Australia/IsraelandJewishAffairsCouncilVictoriaRe-appointedon19February2004forathree-yeartermuntil21February2007AttendedfouroffourmeetingsTermexpired

ms deborah thomas dip. fine Art (Caufield Institute)Non-executivememberEditorialDirector,theAustralian Women’s WeeklyandtheAustralian Women’s Weekly booksdivisionNon-executivemember,NationalBreastCancerCentreNon-executivemember,TheWalkleyFoundationAppointedon18August2006forathree-yeartermuntil17August2009Attendedfiveoffivemeetings

senator Russell trood LLB (syd), msc(econ) (wales), phd (dalhousie)Non-executivememberSenatorforQueenslandQueenslandElectedbytheSenateon13June2007forathree-yeartermuntil12June2010Attended0of0meetings

ms Helen williams Ao, BA (Hons)Non-executivememberSecretary,DepartmentofCommunications,InformationTechnologyandtheArtsAustralianCapitalTerritoryRe-appointedon23March2005forathree-yeartermuntil22March2008AttendedfouroffivemeetingsAppointedSecretary,DepartmentofHumanServicesfrom7May2007,resignedfromCouncilon7May2007

1315 APPENDICES

director-General and executive member of Council ms Jan fullerton Ao, BA, Grad dipLib, fAHAAustralianCapitalTerritoryRe-appointedon9August2002forafive-yeartermuntil8August2007AttendedsixofsixmeetingsRe-appointedon29June2007forafive-yeartermuntil8August2012

Council Meetings TheCouncilmetonsixoccasionsduringtheyear,onthefollowingdates:

• 4August2006

• 6October2006

• 1December2006

• 2February2007

• 30March2007

• 1June2007.

the Audit CommitteeChairmr Brian Long (from August 2006)Non-executivememberofCouncilAppointedChairoftheCommitteeon4August2006Attendedthreeofthreemeetings

ms winnie pelz (to August 2006)Non-executivememberofCouncilAppointedChairoftheCommitteeon7June2002AttendedoneofonemeetingTermexpired17August2006

Membersmr Geoffrey LewisNon-executivememberofCouncilAppointedtotheCommitteeon6October2006Attendedtwooftwomeetings

ms Helen williams AoNon-executivememberofCouncilAppointedtotheCommitteeon5April2002AttendedtwoofthreemeetingsResignedfromCouncilon7May2007

Meetings Attended by Other Council Members ThefollowingCouncilmembersalsoattendedAuditCommitteemeetingsduringtheyear:

the Hon. sir James Gobbo AC, CvoChairofCouncilAttendedoneofthreemeetings

ms Jan fullerton AoDirector-GeneralandexecutivememberofCouncilAttendedthreeofthreemeetings

mr fergus RyanDeputyChairofCouncilAttendedthreeofthreemeetings

Terms of Reference TheAuditCommittee’stermsofreferenceareto:

(a)helptheLibraryandmembersoftheCounciloftheLibrarytocomplywithobligationsundertheCommonwealth Authorities and Companies Act 1997

(b)provideaforumforcommunicationbetweenthemembersoftheCouncil,seniormanagersoftheLibraryandtheLibrary’sinternalandexternalauditors

(c)satisfyitselfthatthereisanappropriateethicalclimateintheLibraryandreviewpoliciesrelatingtointernalcontrolsandmanagementofrisks.


Meetings TheAuditCommitteemetonthreeoccasionsduringtheyear,onthefollowingdates:

• 4August2006

• 1December2006

• 30March2007.

the Corporate Governance Committee Chair mr fergus Ryan DeputyChairofCouncilAttendedthreeofthreemeetings

Members the Hon. sir James Gobbo AC, CvoChairofCouncilAttendedthreeofthreemeetings

mr Brian Long (from August 2006)ChairofAuditCommitteeAttendedtwoofthreemeetings

ms winnie pelz (to August 2006)ChairofAuditCommitteeAttended0of0meetingsTermexpired17August2006

Meetings Attended by Other Council Members ThefollowingCouncilmembersalsoattendedCorporateGovernanceCommitteemeetingsduringtheyear:

mr Kevin mcCann AmChairoftheDevelopmentCouncilAttendedoneofthreemeetings

mr Geoffrey LewisNon-executivememberofCouncilAttendedoneofthreemeetings

Terms of Reference TheCorporateGovernanceCommittee’stermsofreferenceareto:

(a)evaluatetheeffectivenessoftheCouncilinitsroleincorporategovernance

(b)evaluatetheperformanceandremunerationoftheDirector-General

(c)oversightthedevelopmentofalistofprospectivemembersforappointmenttotheLibraryCouncil,subjecttoconsiderationandapprovalbytheMinister.

Meetings TheCorporateGovernanceCommitteemetonthreeoccasionsduringtheyear,onthefollowingdates:

• 6October2006

• 1December2006

• 1June2007.

1335 APPENDICES

the National Library of Australia development Council

Chairmr Kevin mcCann AmNationalLibraryofAustraliaCouncil

Membersms Jan fullerton AoNationalLibraryofAustralia

ms Jasmine Cameron (from may 2007)NationalLibraryofAustralia

ms Helen Kon NationalLibraryofAustralia

ms doreen mellorNationalLibraryofAustralia

ms Karen Rush

mr edward simpson (to october 2006)

ms Julia King

the Hon. Ros Kelly Ao

ms Helen James

Secretariat PublicProgramsDivisionNationalLibraryofAustralia

Terms of Reference TheDevelopmentCouncilsupportstheactivitiesoftheLibraryingeneratingsignificantoff-budgetfundsforawiderangeofpurposes,including:

• supportformajorcapitalworksprojects

• collectionaccessprojectssuchasexhibitions,publicationsanddigitisation

• theacquisitionofhigh-valueheritagematerialsandothercollectionitems

• thepreservationofcollectionitems.

TheDevelopmentCouncilwill:

• provideadviceonLibraryfundraisingtargets

• activelyassistinobtainingfundsfromavarietyofsourcesincludingthebusinessandphilanthropicsectors

• actasaconduitforpersonalcontributionstoLibraryfundraisingappeals

• provideassistanceandadviceonmajorfundraisingcampaigns,eventsandassociatedactivities

• provideassistanceandadviceontheformationofotherfundraisingandsupportgroupstofurthertheLibrary’sdonorprograms.

Appendix B


National Library of Australia Committees

ThreecommitteesprovideadvicetotheLibrary:theLibrariesAustraliaAdvisoryCommittee,theFellowshipsAdvisoryCommitteeandtheCommunityHeritageGrantsSteeringCommittee.

the Libraries Australia Advisory Committee

Chair ms Linda Luther (from march 2007)UniversityofTasmania

mr John Arfield (until November 2006)TheUniversityofWesternAustralia

Members dr warwick Cathro NationalLibraryofAustralia

ms elizabeth ellis StateLibraryofNewSouthWales

ms pam Gatenby NationalLibraryofAustralia

mr Lindsay HarrisQueenElizabethHospital,SouthAustralia

ms Anne Horn (from march 2007)DeakinUniversity

ms Joan moncrieffDeakinUniversity

ms sherrey Quinn LibrariesAlive!PtyLtd

ms monika szunejko (from November 2006)StateLibraryofWesternAustralia

dr Naida tattersall GoldCoastCityCouncil

mr Chris taylor TheUniversityofQueensland

Secretariat ResourceSharingDivisionNationalLibraryofAustralia

Terms of Reference TheLibrariesAustraliaAdvisoryCommitteeprovidesadviceonstrategicandpolicyissuesaffectingthedeliveryoftheLibrariesAustraliaservice,thebroaddirectionofservicedevelopment,andchangesoccurringinthelibrarycommunitythatarelikelytoaffectservices.

the fellowships Advisory Committee

Chair professor John Hay ACNationalLibraryofAustraliaCouncil

Members professor Graeme Clarke AustralianAcademyoftheHumanities

dr patricia Clarke oAmAustralianSocietyofAuthors

ms Jan fullerton AoNationalLibraryofAustralia

professor Rod Home AustralianAcademyofScience

professor Joyce Kirk AustralianLibraryandInformationAssociation

professor Iain mcCalman AoAustralianAcademyoftheHumanities

dr Carolyn Rasmussen IndependentScholarsAssociationofAustralia

Secretariat AustralianCollectionsandReaderServicesDivisionNationalLibraryofAustralia

Appendix C

1355 APPENDICES

Terms of Reference TheFellowshipsAdvisoryCommittee’stermsofreferencearetomakerecommendationstoCouncilontheawardandadministrationoffellowships.

the Community Heritage Grants steering Committee

Chair ms Jasmine Cameron NationalLibraryofAustralia

Members ms Louise douglas NationalMuseumofAustralia

ms maria Gravias (from december 2006)DepartmentofCommunications,InformationTechnologyandtheArts

ms Helen Kon NationalLibraryofAustralia

ms Ann LandriganNationalFilmandSoundArchive

ms Barbara poliness (until July 2006)DepartmentofCommunications,InformationTechnologyandtheArts

ms marylou pooley (from december 2006)NationalArchivesofAustralia

ms Kylie scroope (until december 2006)NationalArchivesofAustralia

ms elizabeth watt NationalLibraryofAustralia

Secretariat PublicProgramsDivisionNationalLibraryofAustralia

Terms of Reference TheCommunityHeritageGrantsSteeringCommitteeprovidesadviceanddirectiononmattersassociatedwiththeCommunityHeritageGrantsprogram,includingpolicyandadministration.ItalsofacilitatestheexchangeofinformationabouttheprogramamongtheLibraryandallfundingpartners.


freedom of Information statement

In2006–2007,theLibraryreceivedonerequestundertheCommonwealthFreedom of Information Act 1982 foraccesstodocuments.

freedom of Information procedures and Initial Contacts ArequestforaccesstodocumentsinthepossessionoftheLibraryissubjecttotheregulatoryapplicationfeeof$30.

ApplicantsseekingaccessundertheFreedom of Information Act 1982 shouldforwardthe$30applicationfeewithawrittenrequest,providinganaddresstowhichresponsesmaybesent,to:

TheFOICoordinatorAccountabilityandReformBranchNationalLibraryofAustraliaCANBERRAACT2600Email:[email protected]

FOICoordinationisavailablebetween9.00amand5.00pmfromMondaytoFridayandcanbecontactedbytelephoneon(02)62621798orbyfaxon(02)62571703.Providedaccessisapprovedandtherelevantfeeshavebeenreceived,theLibrarywillprovidecopiesofdocumentsrequested.Arrangementsmaybemadeforexaminationofdocumentstowhichaccessisgrantedinthatform.

Ifanapplicantisdissatisfiedwithadecisionmadeunderthe Freedom of Information Act 1982 theymayapplytotheDirector-Generalforaninternalreview.Arequesttoreviewadecisionissubjecttoaregulatoryapplicationfeeof$40.

Ifaccessisapproved,theLibrarywillprovidesuchaccessonreceiptofpaymentforanychargesthatapply.

decision-making powers Librarystaffexercisedecision-makingpowersundertheNational Library Act 1960.

participation in the formulation of policy TheLibrarywelcomescommentsonitspoliciesfrommembersofthepublic.InadditiontothekeysupportingpoliciesanddocumentslistedinAppendixE,theLibrarypublishesawiderangeofpoliciesonitswebsite,includingexposuredraftswithamechanismforonlinecommentsandenquiries.

TheLibraryalsopublishesitsServiceCharterwithadviceonhowtoprovidefeedbackontheLibrary’sservices.

Categories of documents Held Librarydocumentsavailableforpublicaccessincludepolicystatements,cataloguesandotherindexesassociatedwiththeLibrary’scollectionsofbooksandotherdocumentingmaterials.AvailableforpurchasebythepublicisawiderangeoftechnicalandgeneralpublicationsproducedbytheLibrary.BrochuresdescribingtheLibrary’sservicesaremadeavailabletothepublicfreeofcharge.AmongotherdocumentsheldbytheLibraryareminutes,reportsandsubmissionsassociatedwithinternalandexternalcommittees,generalcorrespondencerelatingtotheactivitiesandfunctionsoftheorganisation,andadministrativedocumentssuchasmanagement,staffing,financeandpersonnelrecords.ManyofthepublicationsdescribedareavailableontheLibrary’swebsite.

Appendix d

1375 APPENDICES

Access to Archival Records UnderSection40oftheCommonwealthArchives Act 1983 membersofthepublicmayapplytotheNationalArchivesofAustraliaforaccesstorecordsinthecurrentopenperiod—thatis,recordsthataremorethan30yearsoldanddonotfallintooneormorecategoriesofexemptrecords,aslistedunderSection33oftheAct.PeopleseekingaccesstothearchivalrecordsoftheLibraryshouldmaketheirrequestsinthefirstinstancedirectlytotheNationalArchivesofAustralia.


Key supporting policies and documents

InformationabouttheLibrary’sfunctions,objectives,policiesandactivitiescanbefoundinthedocumentslistedbelow.MostpolicydocumentsareavailableontheLibrary’swebsite.

Legislation

• National Library Act 1960

• NationalLibraryRegulations(1994)

• Commonwealth Authorities and Companies Act 1997

• PortfolioBudgetStatements

• Public Service Act 1999

strategic and operational plans

• Directionsfor2006–2008

• BalancedScorecard

• InformationTechnologyStrategicPlan(2006–2009)

• RiskManagementRegister(2007)

• HeritageStrategy(2005–2008)

• BuildingManagementPlan(2007)

Collection policies

• CollectionDevelopmentPolicy(2007)

Cataloguing policy

• AuthorityControlPolicy(2007)

• CataloguingPolicy(2006)

electronic Resource policies

• AcceptableUseofInformationandCommunicationsTechnology(2007)

• CollectionDigitisationPolicy(2006)

preservation policies

• CollectionDisasterPlan(2007)

• CollectionPreservationPlan(2007)

• DigitalPreservationPolicy(2007)

• PolicyonParticipationinCooperativeMicrofilmingProjectswithOtherInstitutions(2007)

• PolicyonPreservationCopyingofCollectionMaterials(2007)

• PreservationPolicy(2007)

service Charter

• ServiceCharter(2004)

• PolicyonHandlingComplaintsandOtherUserFeedback(1998)

• ReaderServicesPolicy(2007)

Corporate services policies

• CertifiedAgreement(2004–2007)

• FraudControlPlan(2006–2008)

• ProtectiveSecurityPolicyandProcedures(2006)

• StrategicWorkforcePlan(2005)

• UserChargingPolicy(2005)

Appendix e

1395 APPENDICES

public programs policies

• EventsandEducationPolicy(2004)

• ExhibitionsPolicy(2004)

• OutwardLoanPolicy(2004)

• PolicyonSponsorshipandFundraising(2006)

• PublicationsPolicy(2007)

• TravellingExhibitionsPolicy(2004)


Consultancy services, 2006–2007

table f.1 Consultancy services engaged, 2006–2007

Consultant purpose Actual value ($)

selection process

Justification (see note)

AccessEconomics

Cost-benefitanalysisofdigitalcollections

22528 Directsourcing

B

BlakeDawsonWaldron

Generallegaladvice 134043 Panel B

CC&NConsultants

Assistanceandadviceinrelationtosponsorshipandfundraisingactivities


B

CorrsChambersWestgrath

Generallegaladvice 22325 Panel B

EdmorePtyLtd Design,developmentandsupplyofLibrarystaffinductiononlinetraining

15103 Selecttender

B

GHDPtyLtd Designanddocumentationforheating,ventilationandairconditioningsystemsupgrade

26816 Panel B

GHDPtyLtd DesignservicesforHumerepositoryproject

45195 Opentender

B

GHDPtyLtd Designservicesforpodiumrefurbishment

274504 Opentender

B

KallenbergerandLobban

Feasibilitystudyintoanonlinechatreferenceserviceforschoolstudents


B

KarenWilliamsMarketing

Developmentofadvertisingandmarketingcampaignsforpromotionofpublications


A

Appendix f

Thefollowingtableshowsconsultancyserviceswithanindividualvalueof$10000ormorethatwereengagedin2006–2007,thenatureoftheconsultancy,itsvalueandtheselectionprocess.

1415 APPENDICES

table f.1 Consultancy services engaged, 2006–2007 (continued)

Consultant purpose Actual value ($)

selection process

Justification (see note)

Nielsen//NetRatings

EvaluationofLibrariesAustraliaservicethroughusersatisfaction

40250 Selecttender

B

PhillipsFox Generallegaladvice 28010 Panel B

ProjectComputing

Technicaladvisoryservicesandapplicationdesign/developmentforITprojects


A

SaraJoynes ResearchandacquisitionofAustraliancollectionmaterialintheUnitedKingdom


B

StamfordInteractive

DesignanddevelopmentofnewITarchitecturefromauser’sperspective

39960 Selecttender

B

StephenWiseandAssociates

Initialauditoffiresafetycomplianceanddevelopmentofsafetyworkplan

100960 Opentender

B

TACPacificPtyLtd

EnergyauditofthemainLibrarybuilding

11495 Selecttender

B

TaniaCleary SignificanceassessmentandshortlistingofCommunityHeritageGrantsapplications

12316 Opentender

A

WalterTurnbull Provisionofinternalauditservices

61600 Opentender

A

total 1 062 263

Note:Thefollowingjustificationsaretherationalesforthedecisionstoundertakeconsultancies: A—skillscurrentlyunavailablewithinorganisation B—needforspecialisedorprofessionalskillsValuesareGSTinclusive.


staffing overview

LibrarystaffareemployedundertheCommonwealthPublic Service Act 1999.ConditionsofemploymentarecontainedintheLibrary’sCertifiedAgreement2004–2007,certifiedinJuly2004.

At30June2007theLibraryhad400full-timeandpart-timeongoingstaff,and70full-timeandpart-timenon-ongoingstaffandeightcasualstaff.

staff distribution

division ongoing Non-ongoing

2007total

2006total

full-time

part-time

Casual full-time

part-time

OfficeoftheExecutiveandCoordinationSupport

8 0 0 0 1 9 9

CollectionsManagement

128 19 0 6 4 157 163

AustralianCollectionsandReaderServices

74 6 7 15 21 123 102

ResourceSharing 41 3 0 3 1 48 44

InformationTechnology

37 2 0 3 5 47 48

PublicPrograms 35 8 0 4 3 50 54

CorporateServices 34 5 1 4 0 44 43

total 357 43 8 35 35 478 463

Appendix G

table G.1 staff distribution by division, 2007 and 2006

1435 APPENDICES

staff Classification

table G.2 ongoing and non-ongoing full and part-time staff by classification and gender, 2007 and 2006

ongoing Non-ongoing

2007total

2006total

full-time

part-time

full-time

part-time

Casual

Classification M F M F M F M F M F M F M F

Statutoryofficeholder

0 1 0 0 0 0 0 0 0 0 0 1 0 1

SESBand1 4 4 0 0 0 0 0 0 0 0 4 4 4 4

ExecutiveLevel2

10 15 0 0 0 0 1 1 0 0 11 16 10 14

ExecutiveLevel1

26 29 0 2 2 0 1 0 0 1 29 32 23 35

APS6 24 42 1 9 2 1 0 0 0 0 27 52 23 45

APS5 10 40 0 7 0 3 2 2 0 1 12 53 15 57

APS4 16 40 0 5 3 2 2 1 0 0 21 48 21 49

APS3 14 48 0 10 1 7 1 3 0 1 16 69 14 66

APS2 7 25 0 8 2 12 12 9 0 5 21 59 17 59

Graduate 0 1 0 0 0 0 0 0 0 0 1 1 0 1

APS1 1 0 0 1 0 0 0 0 0 0 1 1 1 1

Total 112 245 1 42 10 25 19 16 0 8 131 332 142 336

Grand total 357 43 35 35 8 463 478

Note:Tableisbasedonpaidemployees.Employeesonlong-termleaveformorethan12weeks arenotincluded.

senior executive staff movements

ThenumberofSeniorExecutiveStaffpositionsdidnotchangeduring2006–2007andtherewerenochangestotheoccupantsofthepositions.


equal employment opportunity

table G.3 staff by equal employment opportunity group and Australian public service classification, 30 June 2007

Classification male female total Indigenous peoples

people with a

disability

Culturally and linguistically

diverse backgrounda

Statutoryofficeholder 0 1 1 0 0 0

SESBand1 4 4 8 0 0 1

ExecutiveLevel2 11 16 27 1 1 0

ExecutiveLevel1 29 32 61 0 0 16

APS6 27 52 79 0 1 16

APS5 12 53 65 1 1 13

APS4 21 48 69 0 3 13

APS3 16 69 85 0 4 29

APS2 21 59 80 0 3 29

Graduate 0 1 1 1 0 0

APS1 1 1 2 0 1 1

total 142 336 478 3 14 118

Note:Dataforequalemploymentopportunitygroupsarebasedoninformationvoluntarily suppliedbyindividualstaffmembers.a Firstandsecondgeneration

1455 APPENDICES

staff trainingThefocusofstafftraininghasbeenonpriorityareasidentifiedintheLibrary’sStrategicWorkforcePlanwhichisdiscussedinChapter2ofthisreport.TargetsforthesestrategictraininginitiativesweremonitoredthroughtheWorkforcePlanningCommitteeandthefollowingresultswereachieved.

table G.4 strategic training initiatives, 2006–2007

training initiative

Number of staff trained

TeamWorkSkills 152

MentoringSkills 19

OccupationalHealthandSafetyforSupervisors

77

SeniorLeadersSeminar 24

TheLibrary’sPerformanceManagementSystemencouragesidentificationofdevelopmentneedsandopportunitiesthroughindividualperformancedevelopmentplans.Trainingrequestswereregisteredthroughtheseplans,andstaffwhonominatedtrainingneedswereoffereddevelopmentopportunitiesthrougharangeofavenues,includinginternalandexternaltrainingproviders,on-the-jobtraining,placementsandseminars.Trainingwasprovidedto445staffandcoveredsuchareasasscanningand

webpublishingapplications,referencesearchtechniques,variousaspectsofcataloguing,collectiondisasterawareness,officeITapplications,fraudawareness,writingskills,projectmanagementandtheLibrary’sinductionprogram.

Ourcommitmentsunderoccupationalhealthandsafetylegislationweremetthroughtraininginimplementingoccupationalhealthandsafetyresponsibilities,ergonomicawareness,manualhandling,firewardenrolesanddisasterawareness.Staffreceivegeneralergonomicadviceandoccupationalhealthandsafetyinformationatinduction,and15staffwereeithernewlytrainedorrenewedtheirqualificationsinfirstaidofficertraining.

Thecombinedoutlayontraininganddevelopmentwas$318247.

table G.5 training days, 2006–2007

Classification male female total

SeniorExecutiveService

8 14 22

ExecutiveLevel1–2

168 257 425

APS5–6 124 398 522

APS1–4 146 477 623

total 446 1 146 1 592


donors and supporters

TheindividualsandorganisationslistedinthisappendixmadematerialandfinancialcontributionstotheLibraryin2006–2007.Theirgenerosityisacknowledged.

substantial Collection material

IndividualsMrsPacitaAlexanderMsRobynArcherAOMrPaulBernhardtMsCarmelBirdEmeritusProfessorGeoffreyBoltonAOMrsDianaBoydAssociateProfessorDavidBranaganMrsRosemaryBrissendenMsJudyCassabCBE,AOTheHon.MrFredChaneyKBE,AOProfessorGraemeClarkACDrPatriciaClarkeOAMDrPaulCollinsHisExcellencyMrAntonio–Cosano,

AmbassadorofSpainMrsMaryRoseCollomMsCarolCooperMrPatrickCorriganAMMrJimCousinsAOandMrsLibby

CousinsMsJulieDysonAMMrEarlEwersMrTraderFaulknerMsTamaraFinchMsNancyFlanneryMrAndrewFordMsMaryForemanTheestateofMrKristianFredriksonProfessorAlanFrostProfessorBillGammageAOMsHelenGarnerMsBethGethenMrWilliamA.GillespieOAMMrJohnGollingsMsMeredithHallMrBarryHillAssociateProfessorJohnHirstMrJackHornerMrRobinHoustonMrsJillHumble

MrChrisHurfordAOMrJeffHylandProfessorKenInglisAODrMichaelandDrJamieKasslerMsClareKavunenkoMrThomasKeneallyAOAssociateProfessorBrianKiernanMrsRuthLlewellynMrRichardMagoffinOAMMrsElsieManlyMrJ.I.F.Maple-BrownMrsP.M.Maple-BrownMrDonaldMcDonaldACProfessorStuartMacintyreMrAlanMoirDrBrendaNiallAOMrFrankO’KeeffeMrFrankParsonsMrsL.MariePearceMrGeoffPryorMrPaulRigbyAMMrGregRayMrsJoanRitchieMsDianeRomneyMrWilliamRutledgeMsShayRyanMsBettySamuelsDrVincentServentyAMMsJeanSheavesMsMaggieShepherdAMMrDavidSissonsMrCarlosSmitzMsJaneSullivanMrJohnSumnerCBE,AOMrPeter,MrRichardand

MsPenelopeThwaitesMrAlynTilleardEmeritusProfessorRobinWarrenACLadyLeilaWilsonMrNormanL.Wilson

Appendix H

1475 APPENDICES

CorporationsAnglicanDioceseofCanberraand

GoulburnAusDanceAustralianCentreforChristianityand

CultureAustralianConservationFoundationAustralianDemocratsParliamentaryPartyAustralianNationalPlaywrightsCentreAustralianPublishersAssociationAustralianYouthOrchestraBalletAustraliaCentralNorthernRegionalLibrary(NSW)DefenceImageryandGeospatial

Organisation(ACT)DepartmentofPrimaryIndustriesand

Fisheries(QLD)GeneEthicsNetworkTheIanPotterFoundationInstituteofPublicAffairs(NSW)InternationalCouncilforTraditionalMusicNationalCouncilofWomeninAustraliaPlayworksPublicTrusteeofQueenslandSirRolandWilsonFoundationUnitedNationsAssociationofAustralia

Grants and sponsorships Sponsorswhoalsosuppliedgoodsand/orservicestotheLibraryinthecurrentfinancialyearareindicatedbyanasterisk(*).

Grants DepartmentofCommunications,

InformationTechnologyandtheArtsNationalArchivesofAustraliaNationalFilmandSoundArchiveNationalMuseumofAustralia

SponsorshipsAAMIABCLocalRadioAccorAsiaPacific*AllensArthurRobinsonAnimalLogic*TheBrasseyofCanberra*HoytsNewsLimited*NovotelCanberra*Qantas*SBS*TransACT*WINTelevision*

PartnershipsFlickrYahoo!7

financial Contributions

Major Donations and BequestsMrJamesBainAMandMrsJanetteBainGordonDarlingFoundationMrHenryErgasMrJamesO.FairfaxAOFriendsoftheNationalLibraryEstateofNoraHeysenEstateofEvaF.KollsmanMrsPatMcCannMrsDianaRitchMrsAlisonSanchezMsGayScottDrJohnSeymourandMrsHeather

SeymourHaroldS.WilliamsTrustFund

Support a Book ProgramDrDianaCarrollFriendsofVanessaGriffith

Treasures Gallery AppealRefertoAppendixI—TreasuresGalleryAppealforlistofcontributors.


treasures Gallery Appeal

TheTreasuresGalleryAppealhasbeensteadilyraisingfundsforthedevelopmentofaTreasuresGalleryinaprominentareaintheLibrary,wheresignificantobjectsandrecordscentraltoAustralia’sstorywillalwaysbeondisplay.Donorscancontributebyinstalmentinthefollowingcategories:

• PrincipalTreasuredPartners—giftsof$1millionandabove

• PlatinumTreasuredPartners—giftsof$250000andabove

• GoldTreasuredPartners—giftsof$100000andabove

• SilverTreasuredPartners—giftsof$50000andabove

• BronzeTreasuredPartners—giftsof$25000andabove

• OpalTreasuredPartners—giftsof$10000andabove

• JadeTreasuredPartners—giftsof$5000andabove

• AmberTreasuredPartners—giftsupto$5000.

TheindividualsandorganisationslistedinthisappendixhavemadedonationstotheTreasuresGalleryAppealsinceitcommencedin2001.Theirgenerosityisacknowledged.

principal treasured partnerTheIanPotterFoundation

platinum treasured partnerJohnT.ReidCharitableTrusts

Gold treasured partners ActewAGL*MrHenryErgasMsHelenJamesandMrJimBettison

(BettisonandJamesFamilyTrust)ThyneReidFoundation

silver treasured partners FriendsoftheNationalLibrary

Bronze treasured partners MrJamesBainAMandMrsJanetteBainMrJamesO.FairfaxAO

opal treasured partnersMrVictorCrittendenGHDPtyLtd*DrKennethandMrsGlennMoss

Jade treasured partners MrMichaelandMrsMaryHeardMrRobertHill–LingAOandMrs

RosemaryHill–LingMrsClaudiaHylesMacquarieBankFoundationMrBaillieuMyerACandMrsSarahMyerMrsMaryLouiseSimpsonMrJohnUhrigACandMrsShirleyUhrig

Amber treasured partners MrKarlAldersonAnonymousdonorsMrShaneBakerandMsLindaPearsonMsLucyBantermalisMrandMrsR.N.BarnettMsPamelaBellMrsMareeBentleyMrUdaiN.BhatiMrsPhoebeBischoffAOMrsRitaM.BishopBlakeDawsonWaldron*MrWarwickBradneySirRonBrierleyDrRuthBrightAMandDrDesmond

BrightMrJohnH.BrookDrRobertBrown

Appendix I

1495 APPENDICES

MrThomasBrownDrGeoffreyA.BurkhardtMrGraemeandMrsElaineCamageMrClydeCameronAOMrsJenniferCameron*MsJenniferCarringtonMrG.ColsonDrVeronicaCondonMsBarbaraConnellCRAInternationalMsD.K.CunninghamMrBrianDavidsonDrMaryDickensonMsRitaDodsonMsNaomiDoesselMsMelanieDrakeMsJeanetteDunkleyMsKristenDurranMsEnnisEastonMrsShirleyFisherMrAnthonyandMrsRomaFrancombeMrRossandMrsRellieGibsonMsMargotGirleMsEricaGrayMrJacobGrossbardMsK.E.HalfpennyMrJohnandMrsRobynHawkinsMsMarionHicksMsTraceyHindMrsJanetHolmesàCourtACMrsJ.M.HooperMrNevilleandMrsNoreenHorneMrsNanetteHoughtonDrRonaldHoughtonMrAshtonJohnstonMsRuthS.KerrMsA.J.KitchinMsKayeLawrenceMrAndrewandMrsVirginiaLigertwoodMsNinaLoderDrRosemaryMcKennaMrsDenyseMerchantMsEvelineK.MilneMrsMaryMitchellMrClaudeNewmannMsMargaretNixonMrAngusandMrsGwenPaltridgeMsPennyPardoe-MatthewsMrJ.W.PersseMrNoelPotter

LadyPriceTheHon.MargaretReidAOMrChrisandMrsCathyRichardsonMrJackandMrsDianaRitchMsColleenRiversMrsPatriciaRobertsMsPamelaRobinsonProfessorAlanRobsonAMMissKayRoddaMsJaneSandilandsMsJudeSavageMsJillSmithMsJaneSmythMrsElinorSwanMrJackandMrsJessTaylorMrsDossieThompsonMsHelenToddMrTonyTriadoMrJ.VisioneMrBrianandMrsMargaretWallMrJohnO.WardMrRichardWhite

DonorstotheTreasuresGalleryAppealwhoalsosuppliedgoodsand/orservicestotheLibraryinthecurrentfinancialyearareindicatedbyanasterisk(*).

ManyotherindividualLibrarysupportershavecontributedgenerouslythroughtheExhibitionsDonationsBox.

Glossary and Indexes6

1536 GLOSSARYANDINDEXES

Accrual budgetAcomprehensivebudgetincorporatingassets,liabilities,expensesandrevenues,aswellascashreceiptsandexpenditures

AskNow www.asknow.gov.auAcollaborativeservicedevelopedbytheCouncilofAustralianStateLibraries,AskNowisavirtualreferencedeskwhereanswersareprovidedimmediatelybyoperatorsusingchatsoftwareandsearchingtheinternetandlibraryresources

Australia dancing www.australiadancing.orgAwebportalenablingaccesstoAustraliandanceresources

Australian web domainAcollectivetermforAustralianwebsites

Balanced scorecardAstrategicmanagementtool

BlogShortforweblog,ajournal(ornewsletter)thatisfrequentlyupdatedandintendedforgeneralpublicconsumption

effectivenessTheextenttowhichactualoutcomesareachievedagainsttheoutcomesplannedviarelevantoutputsoradministeredexpenses

finance oneAfinancialmanagementsystem

flickr www.flickr.comAdigitalphoto-sharingwebsiteandwebservicessuite

Libraries Australia librariesaustralia.nla.gov.auAserviceprovidinginformationaboutitemsheldbyAustralianlibraries,usedbyAustralianlibrariesforautomatedcataloguingandinterlending.FormerlyknownasKinetica

Logarithmic scalingAscaleofmeasurementinwhichanincreaseofoneunitrepresentsalogarithmicincreaseinthequantitymeasured

musicAustralia www.musicaustralia.org AcollaborativemultimediadatabaseenablingaccesstoAustralianmusicresources

outcomesTheresults,impactsorconsequencesofactionsbytheCommonwealthontheAustraliancommunity

outputsThegoodsandservicesproducedbyagenciesonbehalfofgovernmentforexternalorganisationsorindividuals

pANdoRA: Australia’s web Archive, http://pandora.nla.gov.auEstablishedbytheNationalLibraryin1996.PANDORAstandsfor‘PreservingandAccessingNetworkedDocumentaryResourcesofAustralia’

performanceTheproficiencyofanagencyorauthorityinacquiringresourceseconomicallyandusingthoseresourcesefficientlyandeffectivelyinachievingplannedoutcomes

performance targetsQuantifiableperformancelevelsorchangesinleveltobeattainedbyaspecificdate

pictureAustralia www.pictureaustralia.orgSinglewebentrypointtodigitisedheritageimagecollections

QualityRelatestothecharacteristicsbywhichcustomersorstakeholdersjudgeanorganisation,productorservice

LouiSeselja(b.1948)TheLibraryrepositoryatHume2004

Glossary


Reference serviceServicesprovidedbytheLibrarythatassistlibraryuserstounderstandandnavigatetheinformationenvironmenttopursueindependentself-directedresearch

wikiAwebsiteorsimilaronlineresourcethatallowsuserstoaddandeditcontentcollectively

shortened forms

ANBdAustralianNationalBibliographicDatabase

ApsAustralianPublicService

ApsRAustralianPartnershipforSustainableRepositories

ARRowAustralianResearchRepositoriesOnlinetotheWorld

CAC ActCommonwealth Authorities and Companies Act 1997

GstGoodsandServicesTax

ItInformationTechnology

NAIdoCNationalAboriginalIslanderDayObservanceCommittee

sesSeniorExecutiveService


ThetablebelowshowscompliancewiththeCommonwealthAuthoritiesandCompanies(ReportofOperations)Orders2005issuedbytheMinisterforFinanceandAdministrationon30June2005.

Whilenotrequiredfromstatutoryauthorities,theLibraryhasalsocompiled

thisreportwithselectedregardtoRequirementsforDepartmentalAnnualReportsapprovedbytheJointCommitteeofPublicAccountsandAuditunderSubsections63(2)and70(2)ofthePublic Service Act 1999(Cwlth)June2007.

Requirement page

EnablinglegislationandresponsibleMinister iv,19

Organisationalstructure 19–20

Reviewofoperationsandfutureprospects 3–10

Judicialdecisionsandreviewsbyoutsidebodies 26–27,82–83

EffectsofMinisterialdirections 27

Directors 129–132

Statementongovernance 22–5

Indemnitiesandinsurancepremiumsforofficers 27

CommonwealthDisabilityStrategy 34

Compliance Index

TheNationalLibraryofAustraliaislocatedinCanberraatthefollowingaddress:

ParkesPlaceWestParkesCANBERRAACT2600

RequestsforadditionalinformationtobemadeavailabletoMembersofParliamentandSenatorsshouldbeforwardedto:

TheDirector-GeneralNationalLibraryofAustraliaParkesPlaceWestParkesCANBERRAACT2600Telephone:(02)62621111TTY:1800026372Fax:(02)62571703Website:www.nla.gov.au

Contact office


AAMI6ABCLocalRadio6Accessible Government for All Report28Accor6acquisitions4–5,55admiraltycharts5advertisingandmarketresearch31aerialphotographs5AnimalLogic6archivalrecords,accessto137ARROWDiscoveryService7,77ArtIndemnityAustralia6AskNow58assetmanagement35–7AssetManagementCommittee35AuditCommittee23–4,26,130–1AustraliaDancing58AustralianBallet7AustralianDictionaryofBiographyOnline7AustralianFilmCommission6,39AustralianGovernmentLibraries

InformationNetwork6AustralianLibraryandInformation

Association6AustralianLibraryNetworkServices

description70keyissuesanddevelopments77performance71–6

AustralianNationalAuditOffice26,38,82–3

AustralianNationalBibliographicDatabase49,51,70

25thanniversary6accessto77

AustralianNewspaperDigitisationProject3,4,41,43,54,57

AustralianNewspaperPlan57AustralianPartnershipsforSustainable

Repositories(APSR)7AustralianPublicServiceValuesand

CodeofConduct34AustralianResearchRepositoriesOnline

intheWorld(ARROW)7,77Australianwebdomain

firstharvest57secondharvest57

AustralianWorkplaceAgreements33

balancesheet86BalancedScorecard25

BalletsRussesinAustralia5,7Baronova,Irina8bequests8,147bloginfrastructure41bookholdings,additionofonlinerecords57botanicalacquisitions5Brandis,SenatorGeorge19,129buildingprojects3,9,35–6BuildingWorksCoordinationCommittee

35–6The Bunyipstravellingexhibition69BusinessContingencyPlanforCritical

BuildingSystems25BusinessContinuityFramework37BusinessContinuityPlan25

cartographicmaterials5,7,63cartooncollections6cashflow15,87cataloguerecords,purchaseof57cataloguing51–2,55cataloguingguidelines,digitalanddigital

resources77CertifiedAgreement33,34Chairman’sreport3CharterofPublicServiceinaCulturally

DiverseCommunity28children’spublications8Christofis,Lee8collaborativeservices4,6,57,70CollectionDevelopmentPolicy50CollectionDisasterPlan25collections48–57,63

acquisition/processingcosts56Asia–Pacificresources57deliveryperformance59description48digital3,41–3,63improvedaccessto5–6keyissuesanddevelopments57maintenancecosts56overseasfull-textonlineresources57performance49–56picture63,70storage49,53–4valueof35

CollectiveAgreement8–9,33Committees131–2,134–5Commonwealth Authorities and

Companies Act 1997 19,23,27

Index


CommonwealthDisabilityStrategy34Communications,InformationTechnology

andtheArtsPortfolio19,39communitydiversity28CommunityHeritageGrants6,38CommunityHeritageGrantsSteering

Committee135competitivetenderingandcontracting37complaints30complianceindex155compliments29concertperformances8consultancyservices31,140–1ConsultativeCommittee32–3contactoffice155Cooee: Australia in the 19th Century

exhibition68CookIslands57Coonan,SenatorHelen19CopiesDirect58corporategovernance22CorporateGovernanceCommittee24,132corporatemanagement32–9

cooperation39CorporateManagementForum39CorporateManagementGroup24–5,34CorporatePlanningFramework25Council23–4,129–31CouncilofAustralianUniversityLibrarians6CouncilMeetings131Councilmembers23,117

remuneration117

dance8DepartmentofCommunications,

InformationTechnologyandtheArts6,23,38

DepartmentofFinanceandAdministration25

DestraMedia4DevelopmentCouncil3,8,133digitalanddigitalresources,cataloguing

guidelines77digitalcollections/resources41–3digitalcollectionswebsite3,63digitisation3,4,41,49,54,55Director-General’sreview4–10disability,staffwitha28,34Disability Discrimination Act 199234discretionarygrants38–9

DocumentDeliveryService63Donald Friend: A Charmed Lifeexhibition

7,67donorsandsupporters8,146–7D’Urville,Dumont5

ecologicallysustainableperformance37EdgeworthDavid,T.W.8EIU.com57ElectronicResourcesAustralia4EmergencyPlanningCommittee25,37energyconsumption37Environment Protection and Biodiversity

Conservation Act 199936,37environmentalmanagement37equalemploymentopportunity144equitableaccesstoservices28equity12,88,89ethicalstandards34eventsprogram8,67–8executiveremuneration33,118exhibitions6,7–8,67–8,69externalaudit26,82–3

Facing Percy Graingerexhibition8,67FellowshipsAdvisoryCommittee134–5Ferguson,Martin129financialperformance1–16financialstatements82–93

notes93–126Flickrphotograph-sharingservice77folklorecollection63forecourtredevelopment3,33,36FraudManagementPolicy34fraudriskassessmentandfraudcontrol34FraudRiskAssessmentandFraud

ControlPlan34FreedomofInformation27,136–7FrenchPolynesia57FrequentlyAskedQuestionsdatabase63FriendsoftheNationalLibrary8,68,69

membership69FriendsoftheNationalLibraryTravelling

Fellowship39Fullerton,Jan130futureoutlook9–10

glossary153–4Gobbo,SirJames3,129grants6,7,38–9


HaroldWhiteFellowships7,38Hay,John129HealthyWorkandLifeProgram33,35HeritageManagementPlanandStrategy

26,36–7HistoricHousesTrustofNewSouth

Wales68historicalmaps63Hoyts6Hume,repository9,36

incomestatement85indemnities27independentauditor’sreport82–3indexing52,55inductionprogram34industrialdemocracy32–3informationservices58–63

costoftransactions62description58keyissuesanddevelopments63performance58–62transactions62usersatisfaction60

informationtechnology40–3infrastructureandservices41–3innovation40–1serviceavailability43

informationtechnologyarchitecture9,40open-sourcesolutions40service-orientedarchitecture40singlebusinessapproach40

InformationTechnologyDisasterRecoveryPlan25

InnovativeIdeasForum6insurancepremiums27internalauditreports26InternationalInternetPreservation

Consortium5

Jakartaregionaloffice57JapanFellowships38Joseph Lycett: Convict Artistexhibition68journalholdings,onlinerecords5JSTORArtsandSciencescollection57

Kemp,SenatorRod9,19,36Keneally,Thomas8KennethBinnsTravellingFellowship39KennethMyerLecture8,68

landandbuildings35–6leadership32legalaction27legaldeposit50legislation19letteracquisitions5Lewis,Geoffrey129LibrariesAustralia6,9,40,43

customersatisfactionwithresource-sharingservices74,75

DocumentDeliveryService63exchangeofmaterialsbetween

AustraliaandNewZealandlibraries77

researchlibrariessubscribingtoservice72

retentionofcustomerlibraries72,73searchservices70,75searching77StakeholderandCustomer

SatisfactionSurvey73,75subscriberaccesstoWorldCat77websearching77

LibrariesAustraliaAdvisoryCommittee134LibrariesAustraliaForum6Library’sDirectionsfor2006–20089literature8Long,Brian130LoveandDesire:Literatureandthe

Intimateconference8,68

McCann,Kevin130McDonald,Janet130Mason,SirAnthony5mentoring32ministerialdirections27music4,5–6,63MusicAustraliaservice4,9,40,58

NationalandStateLibrariesAustralasia6NationalArchivesofAustralia6,38NationalCapitalAuthority3,30,36NationalCollection4–6NationalFilmandSoundArchive38NationalFolkFestivalFellowship7,38–9NationalGalleryofAustralia6,34NationalLibrary

corporategovernance22legislation19organisationalstructure19–20


roleandfunctions4,19National Library Act 196019,23,28NationalMuseumofAustralia6,34,38NationalPlanforAustralianNewspapers57National Treasures from Australia’s Great

Librariestravellingexhibition6,67,69NewZealandlibraries,exchangewith77NewsLimited6newspaperdigitisation3,4,41,54,57NewspapersandMicroformsReading

Room,openinghours63NormanMcCannSummerScholarships

7,38

occupationalhealthandsafety34–5OccupationalHealthandSafety

Committee34–5Occupational Health and Safety

(Commonwealth Employment) Act 199135

OCLC(OnlineComputerLibraryCenter)77oilpaintingacquisitions5Ombudsman’sOffice27openjournalpublishingsystem41OpenSearchprotocol4,40–1,77operatingexpenses12,85operatingoutcome11,85operatingrevenue11,85oralhistoryinterviews5,63organisationalstructure19–20outcomeandoutputsstructure21outputs21,47

AustralianLibraryNetworkServices70–7

thecollection48–57informationservices58–63publicprograms64–9

overseasfull-textonlineresources,collectionof57

PANDORA5,41,43PapuaNewGuinea57parliamentarycommittees27Peacock,George5PeakBodiesForum6Pelz,Winnie130peoplemanagement32–5PeopleAustralia4,77PerformanceManagementFramework33PerformanceManagementSystem32,145

photographicacquisitions5picturecollections63,70PictureAustralia7,9,40,70,73

newparticipants77websearching77

plantandequipment35podiumrefurbishment3,9,36,37policiesanddocuments138–9procurementpractices37–8projectmanagementmethodology38ProjectMuse57ProtectiveSecurityPolicyand

Procedures37publicaccountability26–31publicawarenessoftheLibrary65publicprograms

costpervisitor68description64keyissuesanddevelopments69performance64–8visitorparticipationin67visitorsatisfactionwith66

publicationsandpublishing7–8,69children’s8distributionoutlets69scholarlyjournals41

purchasingpolicies37–8

Qantas6

radioorchestralmusic5–6recycling37referenceenquiries63relatingtothecommunity7–8remuneration33

ofCouncilmembers117executive33,118

repository9,36officialopening9,36see alsostorage

researchfellowships7researchlibraries,subscribingtoLibraries

Australiaservice72,73resource-sharingdatabases

costpersearch76numberofsearches75


resource-sharingservicesdeliveredwithinsettimeframes74,

75LibrariesAustraliacustomerlibraries

satisfiedwith74,75stakeholdersatisfactionwith73

resourcetable16Review of the Corporate Governance

Structures of Statutory Authorities and Office Holders(UhrigReview)23,27

RiskManagementFramework25RiskManagementPlan37RiskManagementRegister25Robertson,Geoffrey8,68Rubenstein,Colin130Ryan,Fergus129

SBSTelevision6scholarlyassociations;journals41scholarshipandresearch7securityandbusinesscontinuity37SeniorExecutiveService(SES)staff33serialsrecords,conversiontoonline57ServiceCharter28–30,61sheetmusic63socialjusticeandequity28sponsors6,147staff9

AustralianWorkplaceAgreements33CertifiedAgreement33,34classification143CollectiveAgreement8–9,33distributionbydivision142healthandsafety34–5inductionprogram34non-salarybenefits33remuneration33training32,145

staffing32–5,142–5StakeholdersandCustomerSatisfaction

Survey(LibrariesAustralia)73,75StandingCommitteeonLegaland

ConstitutionalAffairsInquiryintotheCopyright Amendment Bill 200627

statementofcashflows87statementofchangesinequity

(consolidated)88statementofchangesinequity(NLA)89Stephen,SirNinian5

storage49,54ofhigh-prioritycollectionsin

environmentalconditions53StrategicWorkforcePlan32

technologydevelopmentsandaccess4,9,40–3

tendering37TeraTextDatabaseSystem43Thomas,Deborah130totalassets13,86totalliabilities14,86training32,145trainingsuitesrefurbishment36TreasuresGallery3,8,9TreasuresGalleryAppeal69,148–9Trood,Russell130

UhrigReview23,27UniversityofAdelaide7UniversityofMelbourne8,67usersatisfactionwithinformation

services60

VisionsofAustralia6visitors3

participationinpublicprograms67satisfactionwithpublicprograms66

WagdyHannaandAssociatesPtyLtd27web-basedservices,growthin42–3web-harvesting57WestPapua57White,Harold8White,Patrick4–5wikiinfrastructure41Williams,Helen130WorkforcePlanningCommittee32WorkplaceDiversityProgram34WorldCat77Wright,Judith8

zoologicalacquisitions5