national institute of statistics of rwanda

April 22, 2023 National Institute of Statistics of Rwanda 1

NATIONAL INSTITUTE OF STATISTICS OF RWANDA

MANAGING THE NSDS BASKET FUND

By Odette Mbabazi

Who are we? Our journey Evolution of the BF How does the BF work? How did the BF help on our journey? What hurdles did we face along the way? Way forward Some tips


Scope

Who are we?

NISR) was created in 2005 to replace the former Department of Statistics

It was established by the law No.09/2005 a mandatory producer of official statistics

Coordinating Agency of the NSS Semi autonomous-Governed by a BOD Operates on the basis of a Performance Contract with

MINECOFIN which plays an oversight role


Our Journey

Conducive environment Legal and regulatory framework

The law on state finance and property Ministerial orders relating financial regulations Manual of Policies and Procedures Finance and Accounting Strengthened Internal Audit function backed by laws and

regulations and procurement law and regulation Preparation and approval of NSDS

Restructuring to rise to the challenge Scattered data collection and production of statistics Establishment of Basket Fund mechanism



Evolution of NISR Basket Fund

Previous Basket Fund (2007/2010) Managed by UNDP:

To implement NISR’s 1st Strategic Plan (2007-2010) Project Coordinator based at NISR Expenditures approval done by NISR

Development partners involved: DFID, EU, and UNDP NISR, DFID and EU advocated strongly for devolving

management of the Basket Fund to NISR


Evolution Of NISR Basket FundCont…

Current Basket Fund (2010/2014) Management and supervision

An MOU between GOR and BF Partners signed based on NSDS Budget

Oversight of the NSDS BF is provided by a steering committee of all partners – UNDP, UNICEF, WB, DFID, UNFPA, MINAGRI, MINISANTE, IPAR etc and chaired by MINECOFIN

Managed by NISR and NISR DG is National Coordinator Managed by a Technical Coordinator with support from

accountant and Planning officers Development Partners involved-DFID,EU and soon WB

Evolution of NISR’s Basket Fund: Functions Cont…

Roles and Responsibilities Strengthen NISR capacity to implement NSDS

implementation (2010/2014) and track indicators of EDPRS Ensure the implementation of all activities contained in the

NSDS Harmonization of data production, management and

dissemination in the country Strengthen PFM cycle within NISR- Budgeting and Planning,

budget execution and reporting Putting an M&E framework/system Donor coordination through Steering Committee



How does BF work?

Stronger Planning, Budgeting and Delivery Processes A set of agreed annual and quarterly objectives based on the NSDS strategic Required hard prioritization to keep it achievable yet ambitious Guiding staff’s objectives and linking resources to priorities A SC meeting is convened at the beginning of a quarter, discusses and approves annual plan Individual staff performance objectives are defined contracts signedImplementation, Monitoring &Evaluation Performance Indicators defined and Results monitoring framework in place

TO

How does BF work? Appoint strategic objective leaders to monitor implementation

as required Produce financial and performance reports (weekly/flash

monthly, quarterly, annually, ) SC meeting convened and present quarterly progress reports

and next quarter’s action plan An independent review is conducted at the end of every fiscal

year An external audit is carried out and a report presented to SC Annual disbursements done based on performance


How did the BF help on our journey? ( Both Donors and Govt )

Harmonization of statistical activities for the benefit of all partner Effective donor coordination through SC, less duplication of

resources, harmonized procedural requirements Institutional focus on delivering results - no chasing each other Team culture stakes are so high that only collaborative working

could help rise to the challenge (GOR and Donors) Predictability of funding – planning with ease, strategic thinking Greater Ownership: Donor and Govt in the driving seat due to

joint programming ( them and us is avoided) Improved respectability of Statistical methods and standards Production and availability of respected statistics


What hurdles did we face along the way?

Institutional outlook Un able to effectively coordinate entire NSS Slow shift in mindsets: resistance to change, tendency to keep

status quo both from NISR and some donors Very high performance expectations that might overstretch

current institutional capabilityDonor Perspective Capacity substitution instead of CB – dependency on

consultants Incentives not commensurate with required performance

improvements – hard to recruit and retain the right skills and expertise – labor market


Stronger NSDS BF

BF to be beefed up with Specialists in M&E, ICT , Procurement and Finance management

BF to coordinate and finance existing plans of five priority sectors - agriculture, education, health, population and macro economy as phase one

NISR integrated in 5 Sector Working Groups and yet to form sub committees on statistics

BF consolidating and reviewing Sector statistical plans BF develops an operations manual to guide

implementation of all NSS statistical plans


Some Tips Good rapport, transparency, trust building, nurture the

partnership Collaboration is the key to a successful NSDS

implementation Basket Fund an effective resources mobilization and

management mechanism A good dose of luck No specific tips here – but we wish you good

luck!!!!!!!!!!!!!!


End

Together We Must Stand !!!!!!!


national institute of statistics of rwanda

Documents

national coordinatormanaged

nsds bf

basket fund mechanism

nisr budgeting

bf partners

nsds implementation

nsds budgetoversight

bf work