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National Geographic Learning Online Practice

Primary Platform Guide Institution Administrator Guide

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Table of Contents

Table of Contents 2

1. Introduction 3

2. Type of accounts 3

a. Institution Administrator 3

b. Instructor 3

c. Student/Parent 3

3. Recommended Systems 4

4. First steps 4

5. Master Courses setup 5

6. Course Management 7

a. Creating a course 8

b. Creating new courses in batches 9

c. Exporting courses details 11

d. Exporting course gradebook reports 11

e. Updating/editing/deleting a course 12

7. User Management 12

a. Creating a new user and enrolling in a course 15

b. Creating new users in batches 17

c. xporting users’ details 20

d. xporting students’ gradebook reports 20

e. Updating/editing/deleting a user 20

f. esetting a user’s password 22

g. Removing a user 23

h. Viewing Students Progress 24

8. Settings 25

9. My Account 26

10. Help 27

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1. Introduction

This document explains how to set up and manage an Institution Administrator account in the

National Geographic Learning Online Practice.

2. Type of accounts

Within the Online Practice platform there are three types of accounts:

a. Institution Administrator

The Institution Administrator (Admin) role can:

- Manage courses

- Manage users (teachers and students)

- Manage and export students, courses and teachers’ reports

- Manage messaging

There can only be one Institution Admin account per institution.

b. Instructor

The Instructor role can:

- Manage assignments

- Manage student progress and gradebook

- Manage and export students and courses’ reports

- Access and use the online version of the Classroom Presentation Tool

- Communicate with parents/students

Teachers can teach several courses at a time, however, each course can only

have one teacher.

c. Student/Parent

The Student/Parent role can:

- Complete activities and games with an engaging and interactive user

interface (UI) optimized for mobile devices

- Win awards based on progress and performance

- Track student progress in a gradebook

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3. Recommended Systems

The minimum system requirements to use the product are:

Operating system:

● Windows (64-bit only) 7 / 8 / 8.1 / 10

● Mac OS 10.13 or higher

● Ubuntu 18.04 or higher

Browser:

WINDOWS

● Chrome latest version

● Firefox latest version

● dge latest version

MAC

● Safari latest version

Internet Speed: 2 Mbps

RAM: 4 Gb

Space in Hard Drive: 100 Mb free space

Screen Dimensions:

● 768 * 1024 px for landscape use

● 1334 * 750 px for portrait use

To ensure optimal results, configure your display screen to 100% scale within the Scale

& layout section in Settings > System > Display:

4. First steps

To use National Geographic Learning Online Practice as an Institution Admin, you will first need

National Geographic Learning to create an Institution Admin account for you so that you can

manage your institution courses and users.

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With the credentials provided by National Geographic Learning, go to learn.eltngl.com and Sign

in.

The first time you sign in, a message will prompt you to change your password and accept the

Terms of use and the Privacy Policy.

5. Master Courses setup

Before being able to create courses or users, you will need to add the publisher materials or

master courses adopted by your school or institution. Self-study courses and teacher-led

courses will be created based on these master courses.

To add a master course, go to Master Courses and click on .

A new window will appear where you will need to include the Master Course key or token

(provided by National Geographic Learning to your institution):

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Save the new master course and it will now appear in the Master course list:

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6. Course Management

The Course Management section allows you to create, edit, import and export courses.

Courses can be self-study – for student who will study on their own - or teacher-led – for students

who will be part of a class lead by a teacher.

If a teacher leads several courses with different students in each course (i.e.: Level 1 on Monday

morning class, on Tuesday morning class and Monday evening class), they all need to be

specified separately.

A course must be created before students can register since they will need a course key to register

and access the platform.

The main screen shows you a list of all the created courses and their course details:

- Course name: name given to the course.

- Date created: date the course was created.

- Instructor: when the course is led by an instructor, the person’s name will appear in this

column. Self-study courses will be represented with the icon.

- Students: number of students enrolled in the course.

- Start date: date when students will view the courses and will be able to begin learning.

- End date: date course finishes.

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You can easily Search for a specific course name by writing down the course name or a word

included in the name in the Search bar. You can also Filter by self-study or teacher-led

courses:

You can also sort the information in the following column fields list by clicking into the dropdown

icon:

- Course name

- Date Created

- Start Date

- End Date

a. Creating a course

To create a new course, click on New Course + button and a

new window will appear where you will need to fill in the following course

information:

■ Course Name: course name teachers will see.

■ Course Key: it will be automatically generated by the system once the new

course is created after clicking on Save.

■ Start date: date the course is open for students to begin learning.

■ End date: date course finishes.

■ Additional information: write up to 400 characters.

■ Type of courses: Self-study or Instructor-led.

■ Master Course: Select the master course to use (i.e.: Look Level 1).

■ Instructor: Select the teacher that will lead the course. Only one teacher

can be teaching a course. For self-study courses, do not select a teacher.

Click Save and a new course will appear in the courses list.

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b. Creating new courses in batches

To create multiple courses at once, there is an option to fill in a template and import

several courses. Click on and follow the instructions to download

and upload the template.

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The template fields to be filled in are:

• Master Course Code*

• Course Name*

• Start Date: please use format dd-MMM-yyyy (1-JAN-2019)

• End Date: please use format dd-MMM-yyyy (1-JAN-2019)

• Additional Information

• Instructor (username): include the username of the teacher if the course is

teacher-led

NOTE: Fields marked with an asterisk (*) are required. The template must be

uploaded as a .csv file.

Drag and drop the template into the defined area, or click on browse to import the

file:

Click on Submit to upload users.

The platform will process the CSV file and report on the status of the upload.

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If the template has errors, the following warning will appear in red:

If the template has courses already in the system, a warning will appear in

orange, letting you know the number of courses that will be updated.

c. Exporting course details

To export a list of all courses created and have the information extracted, click on

. Courses will be exported in a .csv format document with the

following information:

- Master course

- Course name

- Course key

- Start date

- End date

- Additional information

- Instructor username

d. Exporting course gradebook reports

To export the students’ gradebook report for a specific course, hover over the

course and click on the export icon.

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e. Updating/editing/deleting a course

To update a course, hover over the course and a pencil icon will appear.

Click on it and a new window with the course details will appear. Edit any

information needed from there and Save your changes:

To delete a course, click on the icon.

7. User Management

The User Management section allows you to create, edit, import and export new users (both

student accounts and teacher accounts).

To create a new user, you must first create at least one course in the Course management

section.

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The main screen shows you a list of all the users created and the following details:

- Name: Instructor or Student first and last name.

- Username: this field will be required to sign in the platform.

- Role: Instructor or Student.

- Course(s): In this column, when the user is an instructor, it will appear as the number of

courses lead by this teacher. When the user is a student, it will show up as whether the

student is enrolled in a teacher-led course or in a self-study course:

- : represents a teacher-led course.

- : represents a student self-study course.

- Created on: date when the course was created.

- Active: shows with a checkmark if the user is active.

To display more user details click on the dropdown arrow.

Within the nstructor’s role details you will find:

- nstructor’s email address

- Last login

- Courses

- Start and Due date of each course

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Within the Student’s role details you will find:

- Student’s email address

- Last login

- nstructor’s name

- Course the student is enrolled in

- Start and Due date from the course

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You can easily Search for a specific username by typing it in the Search bar. You can also

Filter by user type (Students or Instructors) by clicking on the Students or Instructors button:

You can also sort the information in the following column fields by clicking into the dropdown

icon:

- Name

- Username

- Role

- Created on

a. Creating a new user and enrolling in a course

To create a new user, click on New User button and a new

window will appear. Fill in the following user information:

■ First name

■ Last name

■ Username: this field will be required to sign in the platform.

■ Role: Instructor or Student

■ Email

■ Password: this field will be required to sign in the platform.

■ Retype password

■ Enroll in course/Assign to course(s): both teachers and students will

always be assigned to a course. Students can enroll in self-study or

teacher-led courses.

Click Create and a new user will appear in the course list.

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NOTE: Fields marked with an asterisk (*) are required.

When creating an Instructor account there are additional fields:

- Option to upload an avatar. Click on the upload an avatar area, browse

your computer for an avatar image and open it so that it appears in the

Instructor profile:

- Decide to enable or disable the option for instructors to upload avatars:

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NOTE: Fields marked with an asterisk (*) are required.

b. Creating new users in batches

To create multiple new users at once, click on the Import dropdown button

and select whether you want to import students or teachers:

A new screen will appear from which you can download the template and then

import it again filled in with the users you want to create.

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The template fields to be filled in are:

• Username*

• First Name*

• Last Name*

• Email

• Course Key*

• Access code*

NOTE: Fields marked with an asterisk (*) are required. The template must be

uploaded as a .csv file.

Drag and drop the template into the defined area, or click on browse to import the

file:

Click on Submit to upload users.

Teachers can have multiple courses assigned to them. Include up to 20 course

keys for each instructor.

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If the template has errors, the following warning will appear in red:

If the template has users already in the system, the following warning will appear

in orange, letting you know the number of users that will be updated:

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c. Exporting users’ details

To export users’ details, click on the Export button . Then

select what data you want to export: All, Student data or Instructors data.

A .csv file with the following fields will be downloaded:

• Username

• First Name

• Last Name

• Email

• Course Key

• Access code

d. xporting students’ gradebook reports

To export the gradebook report for a specific user, hover over the student whose

report you would like to generate and click on the export icon.

e. Updating/editing/deleting a user

To update a user, hover over the user and the following icons will appear:

.

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Click on the pencil icon and a new window with the user details will appear.

Edit any information needed from there by rewriting in any field. Once you have

finished with your changes, click on Save to save your changes:

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f. esetting a user’s password

To reset a user’s password (student or instructor), click on the pencil icon

and a new window with the user details will appear. Then, click on Reset

Password and a warning message will appear asking if you are sure you want to

reset the password:

Click on OK and the reset password should turn to green and should read:

Password reset successfully!

The user will then be able to log in with the institution's default password

provided by National Geographic Learning and then, after logged in, a pop-up

telling them to update their password will appear.

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NOTE: Users Current password is now the temporary password you provide

them. Passwords must include a minimum of 8 characters, including 1 number, 1

uppercase and 1 lowercase.

g. Removing a user

To remove a user, hover over the user and select the Delete icon.

A confirmation message will appear:

Select Yes to remove the user or select No to cancel the operation.

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h. Viewing Students Progress

To view a student’s progress, hover over the user and select the Launch icon.

From this view, you will see the percentage of the course that has been

completed and the number of activities completed from the total:

Also, you will find a list of all activities assigned to this student for each unit, as

well as the following information by activity:

- Assignment

- Last Modified

- Result

- Attempts

- Time Spent

View the student progress in another unit by clicking on the unit dropdown menu

and selecting the unit you want to visualize.

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8. Settings

From the Settings section, you can define whether:

• Messaging in courses is allowed at your institution. Check the box to allow teachers

and parents/students to communicate via messages in courses and Save your

changes.

• Customer Support button is displayed when teachers and Institution Admins are

signed in. By clicking the Customer Support button, the user will be redirected to

National Geographic Learning Customer Support site.

• Export grades is an action allowed to teachers. By default, the system will allow

teachers to export students’ gradebook.

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9. My Account

To access your account, click on the Account icon. From this view you can modify your

username, email and reset your password. You can also change the Online Practice language.

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10. Support

For support, please click on the Customer Support button on the lower right side:

For more information, please contact your Sales representative or visit

support.eltngl.com/onlinepractice.