national finance board applications
TRANSCRIPT
AIESEC in
UGANDA
National Finance Board
Applications 16/17
Introduction from the NFB Chairman
Dear NFB applicant, By opening this application, you took the first step in entering finance on national & global level. As a member of the National Finance Board you are part of the national finance strategy to achieve a sustainable and transparent organization. By working in a NFB department you can share expertise with a network in a direct way and help entities grow sustainably. The NFB have just been founded in 2016 by MCVP FLA/OD as a way to discuss finance and legal topics to ensure massive growth. Now we are part of the 2016 national roadmap strategy for AIESEC 2020 and we need to build minds in finance on board, to support entities of all sizes to build their process to make them ready to grow disruptively. I guess you want to be part of the financial evolution in 2016/17. Do not hesitate to scroll to the next pages to find out your most suitable position Best of Luck Malinga Joseph Kirk NFB Chairman 16.17
Role and Structure of National
Finance board
MCVP Finance
Legal & Administrative
Head
Finance & Accounting Head
Auditor
NST Finance/Chair National Finance
Board
Application Timeline
Application Released : 24th September, 2016
Application Deadline : 06th October, 2016 23:59PM GMT
Interviews : 07th October, 2016
Announcement : 10th October, 2016
Submit your application by 06TH OCTOBER, 2016 23:59PM GMT
Send the application package to [email protected]/ [email protected] Depending on the number of applicants The term starts directly after the announcement and ends on 30th June, 2017 The NFB Team members will present at the National Finance Summits.
(November, March and June) that is on a quarterly basis and is a must attend for all board members.
All members of the board are invited to attend the National financial summits and participation is strongly recommended.
Application Package
• Application Package shall consist of:
Application questionnaire – Maximum 4 pages. You must answer all general and function questions you are applying for. (Font size 12. PDF format)
CV – Maximum of 2 pages
Profile picture in the CV
• Application video should be made with motivation and reason for applying for the position - Maximum is 3 minutes
All documents should be submitted in PDF format.
Legal & Administrative managers oversee the daily operations . Their duties are administrative and it is their responsibility to coordinate and monitor the activities that occur within the legal & administrative office. They ideal candidate co-ordinates and monitors all activities within the LCs and MC, should be well-versed in departmental procedures and policies that will be able to actively discover new ways to do the job more efficiently. The goal is to ensure all support activities are carried on efficiently and effectively.
Responsibilities
Ensure proper structures in LCs and reporting cultures.
Ensure the financial manual is followed both by MC and LC.
Ensure legal compliance of all LC processes and activities that are signed MOUs, Insurance & Indemnity forms
Review of the existing criteria of the LCs during the term monthly.
Ensure all LCs have Board meetings with report
KPIs No. of LCs in member
in alert Variance in
improvements to Full members
No. of MOUs Performance of the
LCs No. of BOA meeting
reports.
Competencies/Skills Adaptability to
change Organizational
skills(Time, Space, Task management)
Communication skills Client service Business
Understanding Team player Computer skills Sound Judgment LCVP F, Auditor, BSF,
BSA, etc.
LEGAL and ADMINISTRATION
A Financial & Accounting Head is responsible for providing financial advice and support to all LCVPs and MCVP Finance to enable them to make sound business decisions. Financial considerations are at the root of all major business decisions. Clear budgetary planning is essential for both the short and long term, and AIESEC in Uganda needs to know the financial implications of any decision before proceeding. In addition, care must be taken to ensure that accounting & financial practices are in line with all statutory legislation and regulations.
Responsibilities Sending out reporting
templates & reminders of their deadlines
Improve effectiveness of Finance decisions by receiving more external feedback
Assuring trust & transparency of finances
Ensure LCs submit reports, SONA & SOGA of financial performance
Preparing opinions about MC budget‘s realization
KPIs No. of reports
submitted. Feed back through
SONA & SOGA. Quarterly Budgetary
Reports and updates.
Competencies/Skills. Professionalism &
Ethics Governance risk &
control Stakeholder
relationship Mgt Strategy &
Innovation Leadership & Mgt Corporate Reporting Financial Mgt Audit and Assurance Use of accounting
packages.
FINANCE and ACCOUNTING
The role of internal audit is to provide independent assurance that an organization's risk management, governance and internal control processes are operating effectively. Internal auditors deal with issues that are fundamentally important to the survival and prosperity of any organization. They look beyond financial risks and statements to consider wider issues such as the organization's reputation, growth, its impact on the environment and the way it treats its members. Internal auditors help organizations to succeed.
Responsibilities Supporting financial and
Audit processes in association
Maximizing the effectiveness of financial education by transferring knowledge to AIESEC members
Ensure use of accounting & audit standards by LCs/MC.
Carry out audits & Informing national plenary about financial actions done by LCs
KPIs No. of audits
performed. Financial knowledge
of the members. Opinions expressed
in the audits.
Competencies/Skills Internal Auditor
Interview Skills Analytical Skills Testing and Analysis Recommending
Results and Corrective Actions
Internal Auditor Communication skills
Internal Auditor negotiation skills
Internal Auditor Documentation skills
AUDITING
General Questionnaire
1. Get to know
2. Explain very briefly your AIESEC experience?
Name
Local Chapter
Mobile No.
E-mail Address
Skype ID
Academic Background
Current AIESEC Position
You must answer the general questionnaire
Legal and Administration
1. Why did you decide to apply to the legal & administration committee? what makes you the best for this role?
2. What would you improve in the operations of the legal & administration committee? Which part of the role was completed in the last year?
3. What is the role of the legal & administration committee towards;
Local Committees and LCPs. Member Committee and MCVP OD National Plenary 4. What in your opinion is the main reason that Local
Committees are falling behind the Member in Alert status? What do you see as the solution
Finance & Accounting
1. Why did you decide to apply to the finance & accounting committee? what makes you the best for this role?
2. What are the strong and weak sides of communication of the field of finance of AIESEC in Uganda
3. What is the role of the Finance & Accounting Committee Member Committee and MCVP Finance National Plenary 4. How can Finance & Accounting committee keep watch
over financial stability of the entity?AIESEC in Uganda?
Audit
1. Why did you decide to apply to the Audit committee & what makes you the best for this role?
2. Basing on your knowledge, assess current financial state of the Local Committees of AIESEC in Uganda. Pint out challenges an provide solutions.
3. What is the role of the Audit committee towards; Local Committees and LCVP Finances Member committee and MCVP Finance National Plenary 4. How can improvement in financial processes improve performance of
core areas of AIESEC in Uganda? Specify and Describe; Key synergies between finance and other back office areas, which support
exchange. Direct synergies between finance and exchange
Nampewo Saddricia: Member Committee Vice President Finance [email protected] +256751672657
Malinga Joseph Kirk: National Support Team Director [email protected] +256757023632/+25682348343
If you have any question, feel free to contact
“To be a leader is not to have a position. To be a leader is to see your job as a chance to inspire the world, no matter what your Job is.”
GOOD LUCK