national council for hotel management and catering...
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National Council for Hotel Management and Catering Technology
A-34, Sector-62, NOIDA
Tender for creation of Smart Classrooms at NCHMCT and 21 IHMs (22 classrooms)
National Council for Hotel Management & Catering Technology having its campus at A-34, Sector-62, Noida
invites tenders from Government or Govt. PSU agencies to create 22 classrooms in different locations as per
Annexure A. Rooms of different sizes are available in the locations as mentioned in the annexure. While creation
of the smart Classrooms, there will be need of Civil work like plastering, steps in the floor, wall panelling, floor
carpeting, furniture, ACs Electrical fittings and all the necessary electronic equipment as required for a Smart
Class. The agency has to quote the estimated rate according to the size of the site as specified. Creation of 22
classrooms will be offered as one job:
1. TENDER DETAILS :
S.no. Particulars Date
1. Release of tender notification in newspaper & NCHMCT website 21.07.2019
2 Pre-Bid discussion 02.08.2019
2. Last date for submission of Techno-Financial Bids 09.08.2019
4. Opening of Techno-Financial Bid 12.08.2019 at 2 pm
5. Signing of Contract (MoU) By 27.08.2019
6. Start of Work
Within one week after providing
initial advance amount
Eligibility Criteria & Document submission: The agency should have the capacity to take entire job of Civil, Electrical and Electronic requirements and to
execute the job in all 22 locations.
The Agency should either be a Government or PSU.
3. Pre-Bid meeting: A Pre bid meeting will be conducted at NCHMCT as per the “Timelines” Interested bidders who would like to seek clarifications may attend the meeting.
4. Other Requirements: SITE VISIT AND COLLECTING LOCAL INFORMATION
Before tendering, the tenderers are advised to visit the site, its surroundings to assess and
satisfy themselves about the local conditions such as the working and other constraints at site,
approach roads to the site, availability of water & power supply, application of taxes, duties and
levies as applicable & any other relevant information required by them to execute complete
scope of work. The tenderer may obtain all necessary information as to risks, weather
conditions, contingencies & other circumstances (insurgencies etc.) which may influence or
affect their tender prices. Tenderer shall be deemed to have considered site conditions whether
he has inspected it or not and to have satisfied himself in all respect before quoting his rates
and no claim or extra charges whatsoever in this regard shall be entertained
APPROVAL OF TEMPORARY / ENABLING WORKS
The setting and nature of all offices, huts, access road to the work areas and all other
temporary works as may be required for the proper execution of the works shall be subject to
the approval of the concern IHM. All the equipments, labour, material including cement,
reinforcement and the structural steel required for the enabling/ temporary works associated
with the entire Contract-shall have to be arranged by the Contractor only. Nothing extra shall
be paid to the vender. Contractor on this account.
In respect of this project, the Independent External Monitors (IEMs) would be monitoring the
bidding process and execution of contract
5. Other Terms and Conditions: NCHMCT reserves the right to accept or reject any or all the tenders or cancel
this process at any time without assigning any reason whatsoever.
a. The bidders, who do not meet the eligibility criteria; or do not submit all the necessary documents in support
of the eligibility criteria; or do not submit documents that are complete and valid - shall be disqualified and
they would not be invited for participating in the bidding.
b. The bidder is expected to read all instructions, terms and conditions in the tender document. Failure to furnish
all information required or to submit a bid not substantially responsive to the tender document in every
respect will be at the bidder’s risk and may result in the rejection of the bid. Incomplete bids, bids received
late, bids not conforming to the specifications and instructions contained herein, will be rejected summarily.
c. Prior to detailed evaluation, NCHMCT will determine the substantial responsiveness of each bid to the tender
document. A substantially responsive bid is one which conforms to all the terms and conditions of the
bidding/tender document and is without any material defects and deviations. If a bid is not substantially
responsive, it will be rejected by NCHMCT and may not subsequently be made responsive by the bidder by
correction of the non-conformity. NCHMCT will award the contract to the successful bidder who has been
determined to have qualified in the Techno-Financial evaluation based on L-1 price.
d. Any form of canvassing/influencing will attract rejection of bid submitted by the bidder and the NCHMCT
reserves the right to take such penal action (e.g. blacklisting the Bidder for the present and future etc.) as it deems
fit. Not with standing anything contained above, the NCHMCT reserves the right to reject all or any bid as
recommended by the Tender Committee and is not bound to divulge any reason to the unsuccessful bidders.
6. Statutory Requirements:
i) The vendor shall be solely responsible to comply with all Acts, Laws, Rules and Regulations, as may be
applicable from time to time in respect of contract and shall pay all taxes, debts and / or levies as may be
levied by the appropriate Government / Local Bodies and other authorities in this regard, and the vendor shall
indemnify the NCHMCT against all claims, loss, damage and costs thereof in case of any breach of any of
these Acts, Laws, Rules and Regulations.
ii) The vendor shall be allowed to sublet, transfer or assign the contract or any part thereof without the prior
written approval of the NCHMCT.
7. Bid Submission:
Techno-Financial Bids should be submitted as per Performa Annexed with the Tender Document.
A Demand Draft of Rs. 500 on account of Tender Document fee (NON REFUNDABLE) should be enclosed
alongwith Bid should be in favor of NCHMCT, Payable at Noida.
For bid forms and other details, please visit www.nchm.nic.in
For further details, please contact to Director (A & F) , NCHMCT , Telephone no. 0120-2590602, email id :
8. Tender fee : Interested bidders are required to submit a non-refundable Tender Cost / Tender Processing fee of Rs. 500/- (Rupees five hundred only) in f/o NCHMCT payable at Noida.
9. Evaluation of Bids: Bids will be opened and evaluated by an expert committee appointed by NCHMCT
10. Contract Period:
a. The work towards creation of 22 Smart Classrooms be completed by 6 months time from the date of providing initial Advance amount.
b. During the contract period, NCHMCT will not entertain any request for revision of rates.
11. Arbitration: In case of any dispute arising out of the terms and conditions of contract or assignment, the
matter shall be referred to the Sole Arbitrator to be appointed by the Chairman, BoG, NCHMCT as per the
relevant Act and the award of the Sole Arbitrator will be binding on both the parties. The cost of such
arbitration shall be shared by both the parties equally. Further, any legal dispute arising shall be settled in the
court of competent jurisdiction located within the local limits of Noida.
PROFORMA OF BID
1. Name of Tendering Company/Agency/Party
2 Name of the head of the organisation
3 Full Particulars of Office
Address:
Telephone No:
Mobile No :
Email ID :
4 Registration Details
PAN/ GIR NO:
GST Registration No.
5 Details of Tender Fee Rs. 500/-
Amount ( Rs.)
Demand Draft No. & Date
6 Annual Turnover of the firm for last two
years
2017-18 :
2018-19 :
Annexure A
Institute particulars and classroom size for creation of Smart Classroom
S.No. Particulars of Site Size of
classroom (in Sq.Ft.)
1 NCHMCT
A-34, Sector 62, NOIDA
25 x 20
2 Institute of Hotel Management S.J.Polytechnic Campus, Seshadri Road, Bengaluru – 560001
42 x 18
3 Institute of Hotel Management 1100,Quarters, Near Academy of Administration, Bhopal – 462016
43.3 x 26
4 Institute of Hotel Management Veer SurendraSai Nagar, Bhubaneswar – 751004
39 x 29
5 Dr.Ambedkar Institute of Hotel Management Sector 42-D, Chandigarh-160036
40 x 25
6 Institute of Hotel Management CIT Campus, TTTI-Tharamani-P.O., Chennai – 600113
33.5 x 38.5
7 Institute of Hotel Management Ahmedabad-Gandhinagar Highway, Bhaijipura Patia Kudasan Gandhinagar –382 421
32 x 26
8 Institute of Hotel Management Alto Porvorim, Bardez, Goa – 403521
36 x 26
9 Institute of Hotel Management Airport Road, Maharajpura P.O., Gwalior – 474020
51 x 25
10 Institute of Hotel Management Bariar, G.T. Road, Gurdaspur – 143521
29.5 x 28.5
11 Institute of Hotel Management VIP Road, Upper Hengrabari, Barabari, Guwahati – 781036
34.5 x 24.5
12 Institute of Hotel Management Near RamashishChowk, Opp. State Circuit House, Hajipur ,Vaishali (Bihar)
25.6 x 32
13 Institute of Hotel Management F’ Row, D.D. Colony, Vidyanagar, Hyderabad – 500007
32 x 35
14 Institute of Hotel Management Sikar Road, Near Bani Park Police Station, Jaipur – 302016
720
15 Institute of Hotel Management P-16, Taratala Road, Kolkata – 700088
35 x 23
16 Institute of Hotel Management Seed Farm, Sector G, Aliganj, Lucknow – 226024
35.1 x 25.9
17 Institute of Hotel Management Veer Sawarkar Marg, Dadar (West), Mumbai – 400028
45 x 21
18 Institute of Hotel Management Library Avenue, Pusa Complex, New Delhi – 110012
30 x 25
19 Institute of Hotel Management “Lumpyngad”, Bishop Cotton Road, Shillong – 793001
60 x 23
20 Institute of Hotel Management Kufri, Shimla – 171012
54 x 28
21 Institute of Hotel Management Rajbagh, Srinagar – 190008
40 x 40
22 Institute of Hotel Management, G.V.Raja Road, Kovalam PO, Thiruvananthapuram – 695527
25 x 35
National Council for Hotel Management and Catering Technology
Civil Work
Sl. No.
DSR Ref.
Description of Items Qty Unit Rate Amount
1 15.7 Demolishing brick, if any (as per the site) work manually/ by mechanical means including stacking of serviceable material and disposal of unserviceable material.
15.7.4 In cement mortar, if any
2 15.56 Dismantling old plaster or skirting raking out joints and cleaning the surface for plaster including disposal of rubbish to the dumping ground, if any (As per the site).
3 15.6 Disposal of building rubbish / malba / similar unserviceable, dismantled or waste materials by mechanical means, including loading, transporting, unloading to approved municipal dumping ground or as approved by Engineer-in-charge, for all leads including all lifts involved (if any as per the site).
4 15.12 Dismantling doors, windows and clerestory windows (steel or wood) shutter including chowkhats, architrave, holdfasts etc. complete and stacking within 50 metres lead (as per the site):
Any work if required as per DSR 15.12.1 or 15.12.2
5 14.2 Fixing chowkhats in existing opening including embedding chowkhats in floors or walls cutting masonry for holdfasts, embedding hold fasts with cement concrete 1:3:6 (1 cement : 3 coarse sand : 6 graded stone aggregate 20 mm nominal size), painting two coats of approved wood preservative to sides of chowkhats and making good the damages to walls and floors as required complete, including disposal of rubbish to the dumping ground, all complete.
Any work if required as per DSR 14.2.1, 14.2.2 or 14.2.3
6 9.9 Providing and fixing glazed shutters for doors, windows and clerestory windows using 4 mm thick float glass panes, including ISI marked M.S. pressed butt hinges bright finished of required size with necessary screws (as per requirement of the site
9.9.1 Second class teak wood
9.9.1.1 35 mm thick
7 6.4 Brick work (if any) with common burnt clay F.P.S. (non modular) bricks of class designation 7.5 in superstructure above plinth level up to floor V level in all shapes and sizes in :
6.4.2 Cement mortar 1:6 (1 cement : 6 coarse sand)
8 13.1 12 mm cement plaster of mix :
13.1.1 1:4 (1 cement: 4 fine sand)
13.3 20 mm cement plaster of mix :
13.3.1 1:4 (1 cement: 4 fine sand)
13.26 Providing and applying plaster of paris putty of 2 mm thickness over plastered surface to prepare the surface even and smooth complete.
13.82 Wall painting with acrylic emulsion paint, having VOC (Volatile Organic Compound ) content less than 50 grams/ litre, of approved brand and manufacture, including applying additional coats wherever required, to achieve even shade and colour.
13.82.2 Two coats
9 11.3 Cement concrete flooring 1:2:4 (1 cement : 2 coarse sand : 4 graded stone aggregate) finished with a floating coat of neat cement, including cement slurry, but excluding the cost of nosing of steps etc. complete. (As per the requirement of the site)
11.3.1 40 mm thick with 20 mm nominal size stone aggregate.
10 12.54.2 GI Metal Ceiling Clip in plain Beveled edge global white color tiles of size 600x600 and 0.5 mm thick with 25 mm height, made of G I sheet having galvanizing of 100 gms/ sqm (both sides inclusive) and 20% perforation area with 1.8 mm dia holes and having NRC of 0.5, electro statically polyester powder coated of thickness 60 microns (minimum), including factory painted after bending and perforation. Requirement as per site.
11 Providing and fixing Dexunedexi wood grooved panel having system NRC up to 0.75 with lineal perforation. The panels shall be fire resistance(FR) BS476 Part 7 with melamine laminate panels 2440mm x128mm x 16mm with 2mm groove at 14mm pitch, Tongue and Groove edges for seamless mounting having density of 800kg/m3(base panel confirming to IS 12406 and laminated panel confirming to IS 14587). The black of the panels are perforated with a nonwoven fabric covering of 0.2mm for providing Sound absorption via the acoustic impedance method. Panel is fixed by using GI Framework spaced at 600mm centers @ aluminum framework spaced at 400mm centers with suitable brackets and he system is backline with glasswool and along with all accessories. As per requirement of the site.
12 Providing And Installation Of AC Daikin 5 Star Inverter AC - White (FTKP60SRV16, Copper Condenser). Tonage and number of AC is as per size of the site.
13 Providing and fixing of Kent International carpet flooring tile. Requirement as per the size of the site.
Electrical Work
14 Electrical work (Complete electric installation for giving power supply to Lights, ACs and other Equipments for the Smart Class)
Furniture
15 Training Room Arc Shape furniture (Seating and desk) size as per dimension bellow. Minimum Arc Radius for Curve Shaped Model is 285.0 cm. Compact arrangement. Seats - which folds up when not in use . Flexible middle module. Ergonomically designed seat and back. Electrical Offering with desk panel. ( A versatile lecture hall solution – Godrej Interio » Office Furniture » Desking » Education Furniture or equivalent quality Model) Number of unit as per the size of the Class at site. Desk for U- shaped Model - 40-45 cm 73-103 cm Seat for U- shaped Model 45 cm 42 cm 45 cm Backrest for U- shaped Model 45 cm - 43 cm
Equipment for Smart Class: (Estimated on the basis of one standard Class room only)
Sl. No.
Set Up to be installed
Technical Specifications Functionality Qty Rate Amount
1
2 nos. of Smart Interactive Touch Display
Active Screen Size (Inch)
75 inches The Smart Interactive touch display should not only be used for viewing content in the best possible clarity but also should be used as an interactive
Display Backlight LED
Display Aspect Ratio 16:9
Resolution 3840x2160 (Pixels) (4K)
Deployment of Touch Technology
Touch feature should be seamlessly be built-in in the display and NO overlay should be there
whiteboard. The display should allow the end users to do pc less presentations by just simply plugging in a pen drive in the USB port. The display android system should allow any format to get shared on it. The multiple HDMI ports and USB ports in the display should allow the end users to connect multiple sources to it directly, without using any switchers or processors. There should be no dependence on the remote and it should get switched on/of from the front only. The screen of the display should be an anti glare glass so that the content can be viewed easily.
Touch surface Technology
Anti-Glare
Touch surface Material Toughend /Tempered
Glass
Transparency >85%
Touch Sensors Infra Red
Touch Points Minimum 8 Points
under Windows System
HDMI 3 x inputs and 1 x
Output
Touch USB 3
Audio Speaker Power Output
Min. 15w x 2
Touch Points Must have a touch
capability of minimum 10 points
RS232
x 1
2
2 nos. of professional display
Active Screen Size (Inch)
55 inches The Full HD professional LED display should be used for seeing the far site video during video trainings.
Display Backlight LED
Display Aspect Ratio 16:9
Resolution 1920 x 1080 pixels
Video IN RCA x 1
Audio IN (L/R) RCA Pin Type x 2
USB Input USB 2.0 x 2
HDMI IN HDMI 1.4 x 3
VGA IN 1
Audio Speaker Power 20 w
Output
RS232
x 1
3
Bit Rate H.323, SIP Up to 4/12 Mbps 1) The Video conferencing system should incorporate dual 1080p 60fps live video and content, HD Audio, simultaneous H.264 profile and scalable video coding (SVC) 2) The video conferencing system should have the provision to use the second video stream with an additional camera or for a high resolution data and content sharing. 3) The VC System should have an optional embedded MCU with support for continuous presence with up to 4 participants
MCU Compatibility H.243,H.231
XMPP Presence Server Support
Video: 2 simultaneous Video 1080p60 Channels: Camera
+ auxiliary camera or Camera + Content Supports H.263,H.263+, H.263++, H.264, H.264
High Profile, SVC Dual: H.239 (H.323); BFCP (SIP)
HDMI Input Formats:
Live Video Encoding format
1920 x 1080p @ 25, 30, 50, 60fps 1280 x 720p
@ 25, 30, 50, 60fps 1024 x 576p @ 25, 30fps: w576p 848 x 480p @ 25, 30fps:
w480p 768 x 448p @ 25, 30fps: w448p 704 x 576p @ 25, 30fps: 4CIF
704 x 480p @ 25, 30fps: 4SIF 624 x 352p
@ 25, 30fps: w352p 576 x 336p @ 25, 30fps
512 x 288p @ 25, 30fps: wCIF 416 x 240p
@ 25, 30fps: w240p 400 x 224p @ 25, 30fps
352 x 288p @ 25, 30fps: CIF 352 x 240p
@ 25, 30fps: SIF
1920 x 1080p @ 60fps
DVI Input Format
1600 x 900p @ 60fps (digital only) 1440 x
900p @ 60fps: WSXGA 1400 x 1050 @ 60fps 1280 x 1024p @ 60, 75fps: SXGA 1280 x
1024 @ 60fps 1280 x 960p @ 60, 85fps:
SXGA 1280 x 768p @ 60fps: WXGA 1280 x
800p @ 60fps: WXGA 1280 x 720p @ 60fps
1024 x 768p @ 60, 70, 75fps: XGA 800 x 600p @ 60, 72, 75fps: SVGA
640 x 480p @ 72, 75fps: VGA
PC Content Encoding Up to 1080p @ 60fps
HDMI Format Output
1920 x 1080 @ 25, 30, 50, 60fps 1280 x 720 @
50, 60fps
4
2 nos. Video Conferencing
Camera
Full HD 1080P 60fps PTZ Video Camera, 12x Optical zoom & 72 degree horizontal wide angle field of view. Support HDMI, USB & network outputs. Ethernet RS 232 control for third party controllers along with IR remote control
1) The cameras should be used to capture the whole room, in the most efficient manner and to capture the trainer behind the lectern. 2) The view sent to the far site can either be of the trainees only, or the trainer only, or both trainer as well as the trainees 3) The camera should be compatible to not only be used during H.323 video conferencing, but can also be
used during a stand-alone soft video conferencing session.
5
Control & Automation
Touch Panel
1 no. A 9.7'' wireless touch panel with simplest GUI should be installed. The touch panel should be docked on a 1 no. wall dock for charging purpose
1) The end user should be able to start the training without any IT/admin support by just pressing any of the buttons from the 4 button panel in order to start the various equipment as per the required training mode and also the lights. 2) The room should be 24/7 ready for the meetings with all the required cables to share content, always available inside the cable management box on the lectern. The end user should be able to share content by a simple press of any of the 2 LED buttons on the Cable managemenmt box. The content will be switched from one user to another user by a simple press of the button. 3) The cable management box should have 1 HDMI and 1 VGA for enabling content sharing in the room. 4) The user should be able to share 2 different contents on the front two 75" display on just a press of a button on the cable
Wall Docking Station
Cable Management System
1 Nos. Cable Management box with 2 content sharing and switching buttons in built via contact closure. There should be 6 pass through holeswith grommets for routing any kind of AV cables. 2 Universal Power sockets 10 Amp each and 2 active USB ports for charging hand held devices. Colour - Silver/Brush Aluminium
4x4 HDMI Seamless Matrix Switcher
1 no. 4x4 HDMI Seamless Matrix Switcher which supports upto 4 inputs and 4 outputs. Supports HD resolutions up to 1080p with RS 232 control.
4 button Panel 1 no. wall based matt finish, 4 button panel
with ON/OFF/MEET/VC buttons.
management box 5) During local training sessions as well as video trainings any content shared from the far site or the near site should come on the front 75 inches display. 6) The content shared can be annotated upon from the front 75 inches display in the front, and would be visible to the near site only, in both video as well as local meetings. 7) The rack and all the power to be switched off from the 4 button panel itself with no separate remote or any assistance required for the meetings.
Ethernet Type Control Processor
1 no. control processor with modular programming architecture. With on board 512 Mb RAM, 4 GB flash memory and expandable upto 1 TB. Should have 8 relay output, 2 COM ports, 1 COM/RS-45 and 8 IR ports and support Ipad/Iphone and Android control app.
HDMI Distribution Amplifier
1 no. 1:2HDMI DA Input: HDMI Connector, Type A, 19 Pin Female Output (Each): HDMI Connector, Type A, 19 Pin Female
Multiviewer Switcher
1 no. 4x1 HDMI Seamless multi-viewer switcher to control the video preset sent to the farsite
Relay
1 no. 8 channel relay for equipment and lighting control, supports 120-240 Volt @ 50/60Hz, Override input.
Scalars 1 no. VGA to HDMI scalar:
Inputs - 1 VGA on a 15–pin HD connector, RGBHV/YPbPr (selectable) 1 unbalanced stereo audio on RCA connectors Output - 1 DVI/HDMI on an HDMI connector 1 no. HDMI scalar: Input port - 1xHDMI Output port - 1xHDMI Power supply - 5V1A DC CE/FCC/UL Certified
Miscellaneous Backend connectors and converters for
implementing the Solution.
MCB for relay, Wifi Access point, 8 Ports Network switch and 12U rack.
6
Audio Solution
12 Channel DSP
1 no. of digital signal processor with 12 channels and both monaural and stereo echo cancellation from 20Hz to 22 kHz – AEC
1) Voice of the far site during Video training will come from the FOH speakers. 2) Presentation audio would be heard from the ceiling speakers. 3) During video meeting, voice from any part of the room would be transmitted to the far site through the ceiling mics, even when speaking in natural tone.
Amplifier
1 no. Class D rated, 4 channel or better amplifier, 150 watts RMs per channel at 8 ohms, Frequency response 20 hz - 20Khz and S/N ratio >80 db or better.
In Ceiling Speakers 4 nos. In Ceiling 2 way
50W Speakers: Power Handling - 50 (Watts)
FOH Speakers
2 nos. In FOH 2 way 50W Speakers: Frequency Response - 78Hz - 20kHz Impedance - 8 (Ohms) Power Handling - 60(Watts) Sensitivity - 86 (dB)
Annexure 1
Vendor must rate the sub vendor if any for procurement and instalment of electronics equipment for smart class on the basis of live experience
of a similar or better video training room sub-vendor possesses for demonstration
Experience elements:
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1 Video training image quality 10.00
a)Experience of local trainer/trainee's video (people + content) image quality for the trainees/trainer at distant location
2 Quality of local learning content collaboration 20.00
a) Whether the trainees/trainer is able to annotate/highlight over shared content during local training sessions without any prerequisite?
b) Whether the trainees/trainer need any special stylus/pen for doing annotation/highlighting on the touch enabled display?
c) Whether the trainer/trainee can open a whiteboard on the touch display?
d) Whether multiple trainer/trainees can work on the same whiteboard in the training room?
e) Whether the annotated/highlighted/White boarding work out can be saved on the fly?
3 Quality of audio experience during video training 20.00
a) Quality of audio pickup of local trainer/trainees audio going to the distant trainees irrespective of where they are sitting and how loudly they are speaking
b) Quality of uniformity of audio pickup of local trainer/trainees for far participants irrespective of their seating posture and how far they are sitting away from table.
4 Ease of Connecting desired distant locations 10.00
5 Ease of usage by the trainer/trainees and ease of sharing training content 20.00
6 Effectiveness of Seating layout of the suite for local/video training 10.00
a) Effectiveness of the local trainer's view for all trainees
b) Effectiveness of the trainer's view for all distant trainees
c) Do the rear trainees get hidden behind front row participants locally and in distance learning locations?
d) Suitability of positioning of the people displays & content displays to be used for local as well as video training
e) Suitability of the positioning of the trainer's lectern for increasing interaction with the trainees
f) Suitability of trainer to walk around the trainees
7 Quality of aesthetic appeal of the training room 10.00
Total score 100.00
Vendor should ensure the following Techno-Commercial Evaluation Process
The objective of the evaluation is to select the appropriate, reliable and experienced telepresence service
provider from service provider(s) capable of implementing multi location collaboration and learning suites
and systems.
S. No. Technical Evaluation Parameter Maximum Marks (%)
1 Presentation of proposed solution 10
2 Complying Technical Specification in a live demonstration 60
3 Commercials 30
Total 100
Each of the above parameters will have the following sub divisions
S.No. Sub Parameters Maximum
Marks
Marks Obtained by Bidder
1 Presentation of Proposed Solution 10
1
Presentation on proposed solution to the technical committee. Presentation should include all the aspects of the
proposed solution for the entire facility with schematics & technical connectivity. It should also have solution
deliverables & rationale behind the proposed solutions. Also, it should cover dependency on NCHM
10
Total Marks
10
2 Complying Technical Specification in a live demonstration 60
2
NCHM Technical evaluation committee will assess the proposed sites of the bidders for the complete desired
functioning as per tender specifications & basis weighted average system on enclosed technical experience parameters
will qualify the bidders. 1)—A technical parameters experience scoring sheet for
Learning Suite for the NCHM, Noida campus as per Annexure A1
60
Total Marks
60
3 Commercial 30
All commercials 30
Grand Total Marks 100
Vendor should ensure that the Bidders who attain minimum 50% marks in the Technical Evaluation based
on the enclosed experience scoring sheet only will be called to participate in the financial evaluation
process.
The bidder should not give any wrong information or try to mislead in order to attain higher marks. The
available features and other information shall be cross-checked by NCHM. Any mismatch between the
provided information may lead to the rejection of the bid.
The total point shall be calculated as follows:
Total points = 70 * T(s)/100 + 30 * LEC/EC
where
T(s) = Technical score obtained by the bidder as per above criteria which is the sum-total of score of
“Presentation of proposed solution” & “Complying technical specification in a live demonstration”
EC = Total cost quoted by the respective bidder in the tender
LEC = Lowest cost amongst all the bidders who have passed the technical evaluation.
Ratio: Technical and Commercial at 70:30
8. Vendor should also ensure the Other Bidder Criteria:
i. Bidder should have executed a turn-key project involving supply and implementation of video training system along with interiors, lighting, ceiling, tables, chairs, fire alarm, air conditioning and civil work if required.
ii. Bidder to show a sample of suite having the capabilities of video training/learning. Also, the bidder should have implemented a similar set up in any of the government sector clients. Bidder will need to arrange a site visit to the customer place for evaluating the setup.
iii. Bidder to show a sample of Telepresence training suite implemented by bidder having a minimum capacity of 45-50 people in Government/PSU sector.
iv. Bidder to demonstrate a sample training room which should connect to at least 3 other similar training rooms i.e. ability of creating a mode where the trainer see’s all the distant trainees in the left and right back displays and the seeing active speaker/trainee in life like real size image in the centre screen. Similarly, the trainees should be able to see all the distant location trainees in left and right screens placed at the top and the active speaker on the centre screen.
v. Bidder to show a sample suite of having seating capacity of 48 people which should connect to at least two other locations in which bidder to demonstrate the life size images of each active trainee whenever he/she ask a question by pressing a button.
vi. Bidder to demonstrate a room in learning format wherein trainer is at some other location and is always seen in real life size image whether he/she is at lectern or at the whiteboard. Also, bidder needs to demonstrate that when some other distant trainee asks a question by pressing a button, he/she is seen in real life size image to all the trainees.
vii. Bidder should also demonstrate how trainer can simultaneously share laptop content as well as he can explain from whiteboard at the same time. Trainees at distant locations should be able to see both the content (laptop and whiteboard) as well as the trainer teaching at the whiteboard in near life size image.
8.1. Vendor should also ensure Other Terms & Conditions as under: 8.1.1 Solution:
1. Bidder should submit complete proposed layout drawings of the video training suite including the furniture layout, interiors, acoustics, lighting for review of the technical committee. The proposed layout must include all the room, equipment and infrastructure mentioned in the tender. 2. Bidder should submit complete technical details of the solution and Equipment working procedures at the time of tender submission. 3. Bidder should submit complete engineering drawings and Electricals layout of the room at the time of tender submission. 4. Bidder should provide training for operation to at least four persons designated by NCHM. 8.2 Vendor should also ensure Compliance/ Non-compliance Statement a. For convenience of evaluating the proposals from different firms, the Bidder should submit in a tabular form, a detailed compliance/ noncompliance statement pertaining to all clauses of the specifications. The Bidder should indicate compliance or otherwise item-wise. The Bidder may, however, provide additional details / information, if any. b. The Bidder should provide brief description of how compliance is made in their compliance statement is to adhere to the tender specifications, without which the offer will not be considered. c. The compliance statement should be accompanied by technical Brochure and statement should match or better of technical specification given in the Bid document
