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National Center for HIV/AIDS, Viral Hepatitis, STD and TB Prevention,

Division of HIV/AIDS Prevention

Capacity Building Assistance (CBA): New Funding Opportunity

Announcement CDC-RFA-PS09-906

Webcast BriefingMarch 24 & 25, 2009

Webcast PresentersRashad Burgess

Branch ChiefCapacity Building Branch

Nelson Colon-CartagenaPartnerships Team Leader (Acting)

Capacity Building Branch

DaDera MoorePublic Health Analyst

Capacity Building Branch

Julia L. Valentine Grants Management SpecialistProcurement and Grants Office

Capacity Building Assistance (CBA) To Improve the Delivery and Effectiveness of

Human Immunodeficiency Virus (HIV) Prevention for High-Risk and/or

Racial/Ethnic Minority Populations

FOA PS09-906

DaDera Moore, M.P.H., M.S.W.Public Health Analyst

Purpose of CBA

To build the capacity of organizations to operate optimally and to provide HIV

prevention evidence-based interventions and public health

strategies to reduce HIV infection among high-risk and/or racial/ethnic

minority populations

Consumers of CBA Services

Community-Based Organizations (CBOs)

Community Stakeholders

Health Departments and Community Planning Groups (CPGs)

Priority CBA Consumers Serve: HIV positive individuals and their partners African American Men who have Sex with Men (MSM) African American transgender individuals African American high-risk heterosexual (HRH) men and

women Latino MSM Latino transgender individuals Latino HRH men and women MSM of all races/ethnicities Transgender individuals of all races/ethnicities Injection drug users (IDUs)

CBA Delivery Mechanisms Information Transfer: Dissemination of information to a recipient

Skills Building: Training of a recipient

Technical Consultation: Advising a recipient on how to complete a task

Technical Service: Completing a task for a recipient

Technology Transfer: Facilitating a recipient’s access to technologies

Expected Outcome

CBA providers contribute to an increase in the quality, quantity, and cost

effectiveness of HIV prevention interventions and strategies, and/or the

sustainability of the supporting infrastructure systems

PS 09-906 Overview

Category A: CBA for CBOs

Category B: CBA for Communities

Category C: CBA for Health Departments

Category D: Resource Center for CBA Providers

Category E: Resource Center for CBA Consumers

Category A CBA for CBOs

Strengthening organizational infrastructure, interventions, strategies, monitoring and evaluation for HIV prevention

1. Organizational Infrastructure and Program Sustainability

Strategic Plan for Enhanced CBO Capacity Organizational Infrastructure Leadership and Workforce Development Program Sustainability Program Collaboration & Service Integration (PCSI)

for Front-Line Providers

Intensive CBA Temporary Detail of CBA Provider Staff Resource Assistance

Category A CBA for CBOs

Strengthening organizational infrastructure, interventions, strategies, monitoring and evaluation for HIV prevention

2. Evidence-Based Interventions and Public Health Strategies

HIV Prevention EBIs HIV Prevention Strategies Supporting Skills Areas Monitoring and Evaluation Peer-to-Peer Mentoring and Support

3. Monitoring and Evaluation (M&E) Process and Outcome M&E Logic Modeling Performance Measurement and Improvement Data Collection, Management and Analysis

Category B CBA for Communities

Strengthening community access to and utilization of HIV prevention services

1. Develop, test, adapt and diffuse (thru CBA) a community mobilization model that:

a) Identifies community to be mobilized;b) Defines targeted priority population(s) and

structural factor(s);c) Provides strategies and tools for community-

level assessment, collaboration and development;

d) Implements activities to increase access to and utilization of HIV prevention services; and

e) Includes a monitoring and evaluation plan.



Acceptable community mobilization models include, but

are not limited to:

Public Health Community Mobilization Models Social Marketing Campaigns Community-level Interventions Community Health Workers



2. CBA services for communities to develop and implement their own community mobilization models.

Category C CBA for Health Departments

Strengthening organizational infrastructure, interventions, strategies, community planning, monitoring and evaluation for HIV prevention

1. Organizational Infrastructure and Program Sustainability Organizational and Capacity Building Infrastructures Leadership and Workforce Development Program Sustainability Program Collaboration and Service Integration (PCSI) for

Health Jurisdictions

2. Evidence-Based Interventions and Core Prevention Strategies HIV Prevention EBIs HIV Prevention Strategies Supporting Skills Areas Peer-to-Peer Mentoring and Support

Category C CBA for Health Departments

Strengthening organizational infrastructure, interventions, strategies, community planning, monitoring and evaluation for HIV prevention

3. Community Planning Community Planning Processes Community Planning Groups Peer-to-Peer Mentoring and Support

4. Monitoring and Evaluation (M&E) Process and Outcome M&E Logic Modeling Performance Measurement and Improvement Data Collection, Management and Analysis

Category D Resource Center for CBA Providers

Strengthening the quality and delivery of CBA services for HIV prevention

1. Develop and diffuse English and Spanish language marketing, training and TA materials to be used by CBA providers in all other categories.

Category D Resource Center for CBA Providers

Strengthening the quality and delivery of CBA services for HIV prevention

2. Coordinate a national CBA provider network.a) Conference callsb) Newsletterc) Websited) Face-to-face meetings (i.e., annual CBA provider

meeting)

3. Collaborate with Categories A, B, C and E.

Category E Resource Center

for CBA ConsumersStrengthening consumer access to and utilization of CBA services for

HIV prevention

1. Coordinate a national CBA consumer network.a) Conference calls

b) Newsletter

c) Website

d) Face-to-face meetings (e.g., national HIV prevention conferences)

2. Collaborate with Category A, B, C and D.

Notes for Applicants May apply for no more than two (2) main categories; must submit

separate Program Plans, Program Monitoring and Evaluation Plans, and Budgets including Staff Breakdown and Justification

Must apply for at least two (2) components, if applying for Categories A and/or C

Must deliver CBA nationally to consumers serving multiple races/ethnicities, if applying for Categories A, C, D and E

May deliver CBA nationally or regionally to consumers serving one or multiple race(s)/ethnicity(ies), if applying for Category B

Eligible Applicants

Non-profit organizations with 501 (c) 3 status For-profit organizations Hospitals Universities Colleges Faith-based organizations Federally recognized American Indian, Alaska Native

or Native Hawaiian tribally designated organizations

Proof of Eligibility

1. Submission of a complete and responsive application via www.Grants.gov

2. A valid IRS determination letter verifying a current 501(c)(3) tax-exempt status, if a non-profit organization

3. Articles of Incorporation, bylaws, or a resolution from an executive board or governing body to operate nationally or regionally within the United States and/or its Territories

Proof of Eligibility (cont’d)

4. A letter assuring that CBA services will be delivered to organizations serving high-risk and/or racial/ethnic minority populations

5. Categories A, B, D and E – Five letters of support from organizations that have previously received the applicant’s capacity building services

6. Category C – Five letters of support from health departments that have previously received the applicant’s capacity building services

Proof of Eligibility (cont’d)7. Submit a list of organizations and supporting MOAs to

demonstrate proposed collaboration to avoid service duplication and ensure that service gaps are addressed

8. Submit a list of culturally competent and linguistically and developmentally appropriate training and technical assistance materials that have been developed and utilized by the applicant in the delivery of capacity building services

9. Submit a completed Prioritized Population Data Sheet, if applying for Category B

Approximate Fiscal Year Funding

Approximately $22.5 million will be made available for the following categorical funding: Category A: $11,340,000 Category B: $4,860,000 Category C: $4,387,500 Category D: $1,215,000 Category E: $337,500

PS 09-906 Awards An estimated 28 cooperative agreements will be awarded:

Category A: 12 Awards Category B: 9 Awards Category C: 5 Awards Category D: 1 Award Category E: 1 Award

The average award will be approximately $783,000 per 12-month budget period, with a minimum of $270,000 and a maximum of $1,462,500.

The project period will be four years and six months.

Funding Determinations

1. Special Emphasis Panel Review

2. Pre-Decisional Site Visit

3. CDC’s Funding Preferences The balance of funded applicants serving

organizations targeting vulnerable and underserved high-risk and/or racial/ethnic minority populations based on the burden of infection

The geographic balance of funded applicants based on the burden of infection within jurisdictions, as measured by HIV and AIDS reporting

Important Dates FOA Publication March 11, 2009 Letter of Intent Due March 25, 2009 Application Due May 11, 2009 Special Emphasis

Panel Review June 15-19, 2009 Pre-Decisional

Site Visits July 15-30, 2009 FOA Award Date September 30, 2009

Program Technical Assistance

For additional information, refer to the Supplemental Information Document (SID) for Funding Opportunity Announcement PS09-906 and other resource materials available in the PS09-906 Pre-Application Toolkit at www.cdc.gov/hiv/topics/funding/PS09-906.

Program Technical AssistanceFor program technical assistance, contact:

Rashad Burgess, Chief, Capacity Building BranchDepartment of Health and Human ServicesCenters for Disease Control and PreventionNational Center for HIV, Viral Hepatitis, STD and TBPreventionDivision of HIV/AIDS Prevention1600 Clifton Road, NE, Mailstop E-40Atlanta, GA 30333

Telephone: 404-639-8339Email: [email protected]

Pre-Application Technical Assistance

Workshop Presentation FOR

Request for Announcement PS09-906:

March 2009

Presented by:

Julia L. Valentine, Grants Management Officer

AGENDA Grant Application Process Direct and Indirect Cost Indirect Cost Rate Agreement Guidelines for Budget Preparation Basic Rules for Effective Proposal Writing Common Errors and Weaknesses Found in

Grant Applications Websites Contact/Reference Information Questions and Answers

CDC Grant Application Process The Procurement and Grants Office is the central receipt

point for all assistance applications to CDC. All Funding Opportunity Announcements (FOA) are

published on www.Grants.gov website. All applications are required to have a Dun and

Bradstreet Data Universal Numbering System (DUNS) to apply for a grant or cooperative agreement from the federal government.

To obtain a DUNS number access www.dunsandbradstreet.com or call 1-866-705-5711.

CDC Grant Application Process (cont’d)

All approved/funded applicants’ names and summary statements are submitted to the Grants Office for the award process.

Written notice will be sent to each applicant whose application has been disapproved or has been recommended for approval, but is not expected to be funded during the current funding cycle.

Applications will be held for reconsideration for no more than 12 months in an approved but not-funded status following the date of award.

Direct and Indirect Cost

Direct Costs: All costs that can be identified directly to a program or activity (i.e., An employee’s time spent working on a project, travel, supplies and equipment, etc.)

Indirect Costs: All costs incurred by an organization for a common or joint objective and cannot be identified with a particular project or program but are necessary to the general operation of its activities (i.e., office rent, utilities, clerical salaries, etc.)

Indirect Cost Rate

Indirect cost will be reimbursed on any HHS grant if the recipient has submitted the necessary documentation related to the period for which the indirect cost will be provided.

Whether an organization has a single grant-supported project from HHS and/or other Federal agencies, applicants/recipients are encouraged to develop an indirect cost rate rather than charging all cost directly.

Guidelines for Budget Preparation

For assistance in preparing your budget please refer to the following website at: www.cdc.gov/od/pgo/funding/grantmain.htm Click on Budget Guidance to obtain the document.

Rules for a Successful Grant Application and Administration

1. The grant application should be well written and include at a minimum: Program Plan, Objectives, Methods, Evaluation, Budget and Performance Measures.

Performance Measures must be objective/quantitative and must measure the intended outcome.

Applicants are required to provide Performance Measures that will demonstrate the accomplishment of various identified objectives of the grant and cooperative agreement.


(cont’d)

2. The Principal Investigator (Project Director) should meet all of the qualifications listed in the program announcement .

3. ALL grant applications are required to be submitted on time.

4. Tailor your grant application to fit the objectives and funds available.

5. Make sure all points in the Request for Application (RFA) are covered in your application.


(cont’d)

6. Comply with the page limits; include all required forms (e.g., human subjects research assurances, etc.) and refer to instructions and guidance provided in the RFA.

7. Type and size format specifications must be followed or application will be designated as incomplete and will be returned to the applicant organization without review or evaluation.

Basic Rules for Effective Proposal Writing

Before You Begin:

Make sure you have the entire RFA Proposal and the Application Packet.

Read the entire RFA before proceeding. Determine whether your proposal meets the requirements

of the RFA. Review the information you currently have available and

determine the information you must compile.

Basic Rules for Effective Proposal Writing

(cont’d)

Follow the suggested format listed in RFA exactly! Follow the CDC outline!!

Late applications will be considered non-responsive.

Common Errors Found in Grant Applications

Missing signatures on applications Missing indirect cost rate agreements Incomplete and missing assurance of compliance forms,

panel review forms, disclosure forms, tax-exempt status forms, checklists, etc.

Addressing human subjects requirements

Common Errors Found in Grant Applications (cont’d)

Documents inserted in the wrong section Application not specific to funding priorities of the RFA Application lacks detail Insufficient supporting documents Insufficient evaluation

Common Errors Found in Grant Applications (cont’d)

Not following suggested application outline in developing an application

Not providing a list of application contents Repeating funder’s language verbatim rather than applying

funder’s concepts and themes Submitting applications that lack consistency between

program objectives, activities and the evaluation plan

Commonly Found Weaknesses

Insufficient documentation of agency’s existing efforts Objectives too broad or too many, not time-phased or

measurable Workplan lacks sufficient detail Insufficient discussion of current gaps in services and how

proposed program will fill those gaps Letters of Support provided instead of MOAs When provided, Letters of Support not specific to

application

Commonly Found Weaknesses (cont’d)

Inadequate budget justifications

Line item amounts unrealistic

Evaluation plan lacks qualitative and quantitative measures (refer to evaluation plan)

Application contains misspelled words or pages are not numbered

Websites for Accessing Grant Information

Grants.Gov:

www.Grants.gov Catalog of Federal Domestic Assistance:

www.cfda.gov Grant Resources:

www.hhs.gov/grantsnet/otherresources/index.htm Forms:

www.cdc.gov/od/pgo/forminfo.htm

Non-Program Technical AssistanceFor general questions, contact:

Technical Information Management Section

Department of Health and Human Services

CDC Procurement and Grants Office

2920 Brandywine Road, MS E-14

Atlanta, GA 30341

Telephone: 770-488-2700

Non-Program Technical AssistanceFor financial, grants management, or budget assistance, contact:

Roslyn Curington, Grants Management SpecialistDepartment of Health and Human ServicesCDC Procurement and Grants Office2920 Brandywine Road, MS E-15Atlanta, GA 30341Telephone: 404-639-8321 E-mail: [email protected]

Reminder

THE APPLICATION IS DUE ON

MONDAY, MAY 11, 2009 by 5:00 pm EST.NO EXCEPTIONS!

LATE APPLICATIONS WILL NOT BE ACCEPTED!

THANK YOU!

Questions & AnswersSession