national board meeting september 9, 2014 4:00pm-6:00pm est

National Board Meeting

September 9, 2014

4:00pm-6:00pm EST

Board Meeting Agenda

Welcome to Fredi Stevenson Program Update Committee Reports

Finance Development Governance

Organizational/Board Goals 14-15 Future Meeting Schedule

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Program/Staff Update

StaffStaff totals for the year- 89 FT employees and 2 AmeriCorps VISTA volunteersFirst week experience and all-staff meeting took place in July in BostonFinal stages of hiring for Director of Marketing and Communications on National TeamNational Team and Site ED’s are doing an overnight retreat in two weeks- focus will be on communication, growth and decision rights

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ProgramsAccess Program in final two weeks of recruitingSecond randomization for RCT evaluation takes place next Friday

NY and BOS need to pull off some big numbers to finish

Chicago Success Program recruiting is on target- Access running behind- but there is time to catch upSuccess Direct student recruitment is complete- was a struggle to reach goals 250 in NY, 120 in MA and 75 in CHI

Tight timeline to recruit Unreliable partners

Success Program Numbers

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SiteFirst Year

Second Year

Middler 1

Middler 2

Junior SeniorSite

TotalsNot

Assigned

Massachusetts 548 535 156 63 350 254 1906 102

New York City 390 264 35 2 57 6 754 29

Chicago 75 0 0 0 0 0 75 0

College Year Total

1012 802 187 67 407 260 2735 131

-Middler 1 refers to a student in their 3rd year with Bottom Line but who is not yet a Junior (Junior is defined as 3 or 4 more than 4 semesters from graduation)-Middler 2 refers to a student in their 4th, 5 th, or 6th year with Bottom Line, but who is not yet a Junior -Currently, more than 85% of our students from the class of 2009 have graduated, or are on track to graduate within 6 years (by spring 2015)-Not Assigned means that the student is not active in our program and no longer has a counselor

Financial Report

Welcome Lilee Dethchan, Director of Finance Goals and plan for the year• Continued improvement and documentation of

policies, procedures, and reporting i.e. Monthly revenue, expense, cash reporting and

reconciliation • Research and Develop Investment Policy Statement

and strategy• Timely Board and Finance Committee Support

i.e. Provide regular reports on action items from Finance meetings

• Facilitate and assist in Annual Budget Process i.e. Ensure all relevant staff are trained on budget and

revenue tools. • Research accounting systems and consider

replacement of QuickBooks by July 2015

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Profit and Loss Through 8/31Jul - Aug 14 Budget $ Over Budget

Ordinary Income/Expense

Income4001 · UNRESTRICTED DONATIONS 259,386 175,104 84,282

4002 · RESTRICTED DONATIONS 15,000 53,040 (38,040)

4004 · SCHOLARSHIP DONATIONS 0 23,603 (23,603)4005 · In Kind Donations 305 0 305

4500 · DEVELOPMENT EVENTS 9,422 2,200 7,222

Total Income 284,113 253,947 30,166

Expense

6100 · PERSONNEL 882,692 918,744 (36,052)6200 · OCCUPANCY EXPENSE 76,692 102,802 (26,110)

6310 · EQUIP MAINT & RENTALS 4,698 4,640 58 6330 · BUSINESS INSURANCE 1,965 1,758 207

6350 · OTHER CHARGES & FEES 9,807 4,176 5,631

6363 · OFFICE SUPPLIES 7,786 5,050 2,736 6364 · POSTAGE 415 1,258 (843)

6365 · PRINTING & PUBLICATIONS 1,954 5,167 (3,213)

6400 · PROFESSIONAL FEES 6,878 24,565 (17,687)

6479 · RECRUITMENT, TRAINING & TRAVEL 19,478 30,193 (10,715)

6500 · PROGRAM EXPENSE 28,066 60,905 (32,839)6530 · DESIGNATED SCHOLARSHIPS 16,426 42,667 (26,241)

6550 · TELECOMMUNICATIONS 19,028 5,584 13,444

6560 · TECHNOLOGY 13,016 23,128 (10,112)6570 · STUDENT SUPPORT CENTER 0 0 0

7002 · Uncategorized Expenses 9,191 0 9,191 Total Expense 1,098,092 1,230,637 (132,545)

Net Ordinary Income (813,979) (976,690) 162,711

Other Income/Expense 19 0 19

Net Income (813,960) (976,690) 162,730 6

Balance Sheet (as of August 31)

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Aug 31, 14 Aug 31, 13 $ Change

ASSETS

Current Assets

Checking/Savings 2,350,557 2,924,036 -573,479

Accounts Receivable 3,422,151 2,633,606 788,545

Other Current Assets 134,533 87,960 46,573

Total Current Assets 5,907,241 5,645,601 261,640

Fixed Assets 358,308 215,105 143,203

TOTAL ASSETS 6,265,549 5,860,706 404,843

LIABILITIES & EQUITY

Liabilities

Current Liabilities 121,310 197,750 -76,441

Long Term Liabilities 47,754 47,754 0

Total Liabilities 169,064 245,504 -76,441

Equity

3001 · Retained Earnings 6,910,445 5,643,201 1,267,245

Net Income -813,960 -27,999 -785,961

Total Equity 6,096,485 5,615,202 481,284

TOTAL LIABILITIES & EQUITY 6,265,549 5,860,706 404,843

Cash Flow Projection as of 8/31

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Days of Cash is determined by taking the cash in the bank and dividing it by the expected expenses over the next 365 days

Prior months use actual dollar amounts. Future months are determined using budgeted monthly expenses and a projection of how much revenue

is going to come in- discounted by likelihood The further out in the future, the less accurate the guesses on revenue sources will be in likelihood of

receipt, actual dollar amounts and in date to be received

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Q1 – HighlightsPoses Family Foundation, MSDF, USA FundsCVS Caremark – Interest match & National geographic overlapInitial planning meetings complete w/ 4 board members, 3 in process; 79K committed to national to dateCorporate Matching Improvements are underway

Where we need the most helpIntroductions to your personal and professional networksPipelining candidates for Donors and potential Board Service

Development Overview

FOUNDATIONS

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Goal: Increase the # of proposals that focus on BL – National issues / needs.Target Amount: $600,000

Objectives Q1 Q2 Q3 Q4

Source New Grants that align w/ BL

ARK, Fossil, Starbucks, Edison, Ottaway, Mott,

Tom’s of ME.

Outreach activities to widen network

• Delegates & Ed Dept.• Monthly Newsletter• America Forward

• Contacts: TY-45 LY-2

Attend National Events DC – JulySun Life - AugNCAN – Sept

Send out 9 LOIs/ Qtr Ottaway, Edison, Poses, ARK

Submit 3 proposal / Qtr Submitted: Poses, ARK, Ideas Matter

Pending: USA Funds

Secure VISTA Complete - July

Leverage relationships with current funders/ to source new opportunities

Repositioned MSDF Grant to keep 161K of unused

Evaluation Funds.

CORPORATIONS

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Goal: Secure support from 4 new corporations. Companies should have a national brand and a footprint that overlaps with our current or future geography. Target Amount: $100,000 - $200,000


Source new companies that prioritize BL issues

New companies: Fossil, GE Power & Electric,

Gillette.

Rely on board members to

ID or introduce us to leads.

Hyatt-Ballard, PEPSICO, GMO-Shell, Chartis Grp-

Graboys, Goldman Sachs-Bakru, Schultz?

Develop a more

sophisticated response for

STEM inquiries

On hold for Marketing / Communications.

Secure 4 meetings/month. July – Pragya Sys, Sun Life, IPG, Morgan Stanley,

GMO.Aug – CVS, Persistence+.

Sep- CVS visit to BL, Starbucks

National Target List 12 applications have been pulled and are in process

for Q2 submissions.

Other – Corporate Match Included in all TY letters.Website upgraded.

LY donor outreach project.

INDIVIDUALS / BOARD

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Goal: 1) Create individual giving plans in support of National. Use as a pipeline for future Board Members. 2)Ensure Board dollars support National budget. Target: $195,000.


Increase new National contacts by 100%

TY – 45, LY 2

Assist Board to execute at least 1 personal appeal/ event to their networks

K.M. is considering appeal.

D.T.– Jan Event.P.S. – willing to host

party.

Execute at least 1 National appeal

Planning for Dec and June.

Newsletter Solicitation 6 weeks

In Process

Increase Give Get to 25K.

Completed

Increase Board Lift At least 79K committed

Meet w/ Board review LY and plan TY.

Met with 5 so far. 1 pending and 1 in Q2.

Add 2-3 Board members.

Fredi Stevenson

Confirm 100% of support by end of Q1

Not confirmed as of 9/2. Marc, Wes, Fredi.

EARNED INCOME

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GOAL: Investigate fee-for-service options. Analyze potential revenue streams and business planning with the goal of piloting and implementing a solution. Target: $50,000-$100,000.


Corporate Paid Internships

No Action

Higher Ed: Consulting / Training

• Phase I of Poses / Bridgespan work

approved. • ROI research

request in process with Kennedy

School.

K12/Higher Ed: Direct Service

2-3 FITW Grants – Salem State, BU,

Wheelock

Events: Conference / Convening

Included as a significant funding request in USA

Funds submission

Governance Report

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Priorities for the YearAdd 2-4 New MembersCreate Annual Board CalendarKey Document Review

Board Prospects Tracking Sheet Board Member Orientation Outline Board Evaluation Survey Board Member Class Chart

Other Items for Review Board Member Evaluation CEO Evaluation CEO Succession Conflicts of Interest Questionnaire

Set Regular Call Schedule

Board Candidates

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Active Candidates

Board Member Name Candidate Home City Title Company

Dave Terry Tony Cheng NYC CEO TripFilms

Dave Terry Ted Preston Boston Consultant

Dave Terry Soreb Oberg Boston Managing Director Tommy Lee

Dave Terry Ken Graboys Chicago Managing Director The Chartis Group

Marc Smith Marty Barrington Richmond CEO AltriaMarc Smith Liz Lempres Boston Director McKinseyMarc Smith Chip O'Hare Boston CEO (Retired) JOH

Patti Saris Tony Wolfman BostonExecutive Advisor / VP

Bentley / The 30% Coalition

Patti Saris Greg Shell BostonPortfolio Manager - International

GMO

Bob / Kay Michael Ryan NYC CEOMDR Capital Management

Bob / Kay Michael Ryder NYC Managing Director Blackstone GroupBob / Kay Tina Lee EVP World Journal

Bob Ballard Jason Ballard ChicagoOperations Manager / Analytics

Hyatt Hotels Corp

Kay Jeannie Schulz CA

Kay Ashok Bakhru NYC / MAChairman of the Board

Goldman Sachs

Wes Frank Borges Hartford CEO Landmark Partners

Greg Eric Moreno LA SVP Fox Networks

Organizational Goals 2014-2015Organizational Goals

Key Elements Timeline

Address Organizational Growth Options

Staff Off-Site on Sept 22 to narrow scope of options

Bridgespan project on work with colleges

Discussion with Wellspring about MA planning project

NY Development Consulting Project

Build our National Oversight and Support Functions. Improve overall operations

Sept 22 Senior Team meeting to discuss ownership and communication challenges

Development of Process Documents and clear delineation of Responsibilities

Continue to centralize overlapping responsibilities including Marketing, Finance, Program support

Provide Sites with Premium Support 16

Org Goals (cont)

Organizational Goals

Key Elements Timeline

Enhance External Relations and Fundraising

Grow and Diversify our Funding Sources – focus on individuals and explore Fee for Service revenue

Build External awareness of the Bottom Line Model

Deliver the highest quality Access and Success programs in the country

Reach Student Service Numbers while continuing to codify materials building quality and leading the sector

Proactively look at options to create efficiencies in current model

Discuss Program improvements throughout-focusing on Employability, our staff training and management

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Board Goals for 2014-2015Goal Key Elements Timeline

Build Board Efforts through newly defined Committee structure:Development, Governance and Finance

Schedule meetings for the year, set goals and define staff and board member roles for each activity

Discuss at Sept Board meeting and develop plan

Continue to build on Financial policies, systems and structure work that from last year

Set regular calendar to engage with staff around critical decisionsDefine IPS through a Sub-Committee and solicit external (pro-bono) support


Build Fundraising Capabilities and effectiveness of National Board

Increase Give/Get Goals to be in line with other National Boards

Utilize Board planning documents to increase communication and transparency and hold each other accountableIncrease staff support for personal asks and targeting


Add 3 New National Board Members by June 2015

Ensure all Board members are actively working their networksAdd members by March if possible

Identify key targets by end of Sept and report on progress regularly

Address Strategic Growth Options Utilize recommendations from staff to clearly define plan for the future

Staff to present Board options and discussion

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Future Meeting Schedule

Upcoming Meetings:Wed, January 15th, 3pm (Phone or In Person) NYC Bottom Line Office

Wed, March 4, 2014, 4pm (Phone)

Th/Fri, June 4&5, 2014 (In Person- Boston, MA)

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