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NASSAU REGION PTA REFLECTIONS CHAIR PACKET
2017-2018 Theme
“Within Reach”
Time sensitive material!!!
Nassau Region PTA Reflections Chairs:
Kathy Paulis (516) 756-0616 Marie Giulietti (516) 938-5273
[email protected] [email protected]
Visit Nassau Region PTA for more Reflections Information www.nassaupta.org
This packet includes:
Important Reflections Chair Information
Running Reflections in your PTA Unit
Student Entry Form Sample
Local PTA Participation Form
Advancing Reflections Entries to Nassau Region PTA
Drop Off Requirements Checklist
Order Form: Buttons, Pins, Certificates
PTA Reflections Program Highlights
Important Reflections Dates
and everychild. onevoice. ® are registered service marks of the National Congress of Parents and Teachers.
The arts—and National PTA® Reflections—support student success and serve as a valuable tool for engaging families and building strong partnerships in the school community. Founded in 1969, Reflections engages nearly 300,000 students and their families in arts education activities each year by encouraging students to explore the arts for fun and recognition.
REFLECT on the theme. CREATE art. BE RECOGNIZED!
Pre-Kindergarten through grade 12 students are encouraged to submit original
works of art in one or more of the following categories:
• Dance Choreography • Film Production
• Literature • Musical Composition
• Photography • Visual Arts
Students with disabilities may receive special accommodations by entering the
special artist division.
Check with your local/state PTA for program guidelines, submission deadlines and
district/region and state recognition opportunities. For national award
announcements and art exhibition information, visit PTA.org/Reflections.
START your PTA Reflections program today! Contact your state PTA for a program leader guide and materials. Visit PTA.org/Reflections to download your free Reflections Toolkit packed with
additional resources and samples to help make your program a success.
Don’t have an active PTA/PTSA affiliate? Contact National PTA at [email protected] or (800) 307-4782 and we will help you start the arts in your school community with Reflections.
Reflections Theme Search Contest invites students to submit a concept to be considered for a future Reflections program theme. One student winner will receive a $100 award and recognition at the National PTA Convention. Contact your state PTA for guidelines and entry form.
Mary Lou Anderson Arts Enhancement Grants provide matching dollar funding to local PTAs to support in-school and after-school arts enhancement projects within their communities. PTAs serving at-risk student populations are particularly encouraged to apply.
For more information, including grant deadlines, please visit PTA.org/Reflections.
IMPORTANT
Reflections Chair Information Congratulations! You have been appointed the Reflections Chair for your PTA. Nassau Region PTA has prepared this packet
to help you find the Reflections information you’ll need.
About Reflections: In 1969, Colorado’s PTA President, Mary Lou Anderson, developed the first Reflections program to
encourage students to explore their talents and express themselves by giving positive recognition for their artistic efforts. It
was designed to enhance quality arts education for students in pre-K through grade 12. Since that time, millions of students
have benefitted.
The Reflections Chair is responsible for the overall implementation of Reflections in your PTA.
Roles and responsibilities may include: • Contact your Region PTA and State PTA for current rules, forms, materials and deadlines • Recruit a Reflections Program committee/team • Establish a timeline • Promote the Reflections Program to parents, students and teachers • Distribute the rules, unit deadlines and Student Entry Forms • Collect student artwork • Coordinate the judging process • Register your PTA and Submit the online Local PTA Participation Form
NOTE: Reference to Local PTA on this form is defined as a PTA unit • Oversee the online Student Entry Form submission process • Send winning entries to the region level of judging • Plan a Reflections Ceremony honoring all volunteers & students who participated • Return artwork to students
Things to know before you begin your PTA Reflections Program.
Entries must be the original work of one student, created specifically for the current Reflections theme and be accompanied
by a completed and signed Student Entry Form.
Rules: All students must adhere to the General Student Participation Rules, as well as the rules for their specific arts
category in order for their entry to be eligible to advance. Program rules and student entry forms are located on the
Nassau PTA Reflections webpage. www.nassaupta.org – Committees – Reflections
Art Categories & Grade Divisions: Students enter Reflections through one of six art categories and one of five grade
divisions. Your PTA may choose to participate in all or some of the art categories.
Art Categories: Dance Choreography, Film Production, Literature, Music Composition, Photography & Visual Arts
Grade Divisions: Primary (pre-K-2), Intermediate (3-5), Middle School (6-8), High School (9-12) and Special Artist (ungraded)
Support:
Attend the Reflections Workshop on Oct. 19th
at the Nassau Region PTA Fall Conference
Visit the Nassau Region PTA Reflections webpage at www.nassaupta.org – Committees – Reflections
Call or email the Nassau Region PTA Reflections Chairs – See packet cover for contact information
Running Reflections in your PTA Unit
2017-18 Theme: Within Reach
NYS PTA publishes a Local PTA Reflections Chair Guide. It is written with you and your Reflections needs in mind.
Whether you are an experienced Reflections Chair or a beginner, this guide will help you fulfill your commitment to running
Reflections. The guide will explain the tasks and responsibilities associated with being a Reflections Chair.
You can view this guide by visiting the Nassau Region webpage at: www.nassaupta.org, under Committees – Reflections
The following are some helpful tips to consider
Promote the Reflections Program:
Collaborate with school staff or community members on different ways to encourage student participation
Announce the Theme “Within Reach”
Create a flyer to announce your deadline date for entries, include your PTA name, a contact person, email and
number or use the sample flyer provided by National PTA
Invite all students to participate; Welcome families to help promote the program
Collect the Entries:
Some PTAs set up a collection bin in the school’s office or library. Others set a drop-off time, where volunteers are
available to collect the artwork in the school auditorium, cafeteria, gymnasium or even a location outside of school
Consider grouping the entries by category and grade division as you receive them; this will help speed up judging.
Check entries for any possible disqualifications, so that you give to the judges only those entries that can advance.
Judge the Entries:
Use impartial judges, perhaps someone from the community like a librarian, local artist or even staff from another
school in your district
Make copies of the rules and judging rubric for each judge; a sample judging rubric is in the Local Reflections Guide
Advance your Top Entries:
Double check or ask a friend to double check that all criteria is met for advancing submission to the region level
Read the Advancing Entries to Nassau Region page in this packet and follow the Drop-off Requirements checklist
for a smoother drop-off process
Plan a Celebration:
Celebrate all student participants and all of your volunteers since they make it all happen
If a student in your PTA earns a Region Award, be sure to announce their achievements in your PTA newsletter, at
Board meetings, or in school announcements. This accomplishment is truly something to be proud of.
Advancing Entries to Nassau Region PTA For your convenience, the Local PTA Participation Form and Student Entry Form samples, as well as a checklist are included.
Each PTA is allowed to advance TWO entries per division for each arts category!
Only entries that conform to the rules are eligible to advance!
Your PTA MUST:
be a Unit in Good Standing! Bylaws up-to-date; Membership and Insurance payments made.
use the online system to:
register your PTA
record your participation totals
submit student entry forms – Only entries advancing must be entered using the online system!
have the original student entry form (completed and signed) plus (1) copy with each advancing entry! All student
entry forms must contain a title and an artist statement of at least one sentence and not exceeding 100 words.
have the completed unit check in log
have a 9” x 12” clasp envelope with each advancing entry! Inside the envelope place the student entry forms
(original, plus one copy).
Pack each dance, film, literature, and music entry inside the envelope, with the forms.
Tape the envelope to the back of each photography and 2-D visual arts entry, with the flap facing out.
Pack 3 different photos of 3-D visual arts entry in a combination of angles inside envelope with entry
form.
adhere to National PTA, New York State PTA and Nassau Region PTA Reflections Rules to be eligible to advance!
Online System Instructions Nassau Region PTA expects all PTAs to use the National PTA Reflections Online system to register, report participation totals
and submit student entry forms. Only entries being advanced to the Region PTA are to be entered online.
NOTE – You will need your 8 digit National ID number, it is located on your PTA Bylaws cover sheet or ask your President.
Sign Up/Login: Visit the NYS PTA Reflections webpage at www.nyspta.org – Your PTA – Reflections. Click “register now!”
To sign up, enter your full name, email and create a password, then select “PTA” if you are a PTA Reflections Chair - OR- Select
“Student” if you are a student submitting an entry form. Click “register” to receive an email confirmation. When you receive
the confirmation email, click the unique link to activate your account and continue completing the forms.
To login, enter your email and password, click “sign in”. Need to reset your password? Click “Trouble signing in?” then click the
provided link to reset your password.
Register Your PTA: To register your PTA, sign in, then click task 1: “Register Your PTA” and complete the Registration Form.
To register more than one PTA, click “Home” to view a list of completed registration submissions. From this page, click “create
new submission,” select “PTA” and click “get started.”
Report Participation: from the “Home” page you can view a list of completed registrations. Click on the PTA you wish to report
participation, then click task 2: “Report Participation” and complete your PTA Participation Form.
Submit Student Entry Forms: From the “Home” page you can view a list of completed student forms. Click the green “submit
student entry” button. Click task: “Student Entry Form” and complete the student entry form questions. Click the orange
“Submit Your Student Entry” button.
To submit more student entries from the “Home” page, follow the same process as above.
DO NOT UPLOAD ARTWORK USING THE ONLINE SYSTEM!!!
**FLASHDRIVES PREFERRED FOR DANCE, FILM, AND MUSIC ENTRIES** ALL JUDGING IS ANONYMOUS, ENTRIES WILL BE DISQUALIFIED IF
STUDENT NAMES ARE VISIBLE OR AUDIBLE DURING JUDGING
Drop Off Requirements Checklist – 2017 -18 Drop-off Dates: Tue, November 28 & Thurs, November 30 6:00 – 8:30pm at Levittown Memorial Education Center
Local PTA
----- My PTA is held in Good Standing
Bylaws are up-to-date
Membership payment made
Insurance payment made
---- My PTA Used the Online System
Registered our PTA
Submitted our Participation totals
Submitted Student Entry Forms
Student Entry Form
There were NO Group Entries
Each form has been completed, including:
Student name
PTA name & Unit Code
Title
Artist Statement (10 – 100 words)
Signature
Dance & Film – background music cited
Each Entry Must Have:
2 copies of the Student Entry Form
9”x12” Envelope with a Clasp
Adhered to back of entry with flap facing outward
Labeled with the student name, art category, grade division, PTA unit code
Dance Choreography
DOES NOT exceed 5 minutes or 1 GB
Entry presented in acceptable File Format: AVI, MOV, MPG, MPEG, MP4, WMV, FLV & F4V
Background music cited
Entry is labeled on CD/DVD/flashdrive with student name, category, division and Unit code.
Film Production
DOES NOT exceed 5 minutes or 1 GB
Entry presented in acceptable File Format: AVI, MOV, MPG, MPEG, MP4, WMV, FLV & F4V
Background music cited
Entry is labeled on CD/DVD/flashdrive with student name, category, division and Unit code
Literature
DOES NOT exceed 2,000 words
Entry presented in acceptable format: 8.5” x 11” paper; one sided
Each page is numbered
Entry is labeled on back with student name, category, division and Unit code
Music Composition
DOES NOT exceed 5 minutes or 1 GB
Entry presented in acceptable audio File Format: MP3, MP4, WMA, WAV, ACC(M4A) & FLAC
Score/notation submitted with Middle & High School entries
Entry is labeled on CD/DVD/flashdrive with student name, category, division and Unit code
Photography
DOES NOT exceed 11x14 inches, including matting
There is NO Framed artwork
Entry presented in acceptable Format: Single print or photomontage
All prints are mounted on sturdy material
Entry is labeled on back with student name, category, division and Unit code
Visual Arts – 2D entries
DOES NOT exceed 24x30 inches, including matting
There is NO Framed artwork
All paper entries are mounted on sturdy material
Entry is labeled on back with student name, category, division & Unit code
Visual Arts – 3D entries
FITS within a box, no larger than 20”x20”x24”
Includes packaging materials
Includes 3 photos of the entry (a combination of angles)
Entry is labeled on bottom or back with student name, category, division & Unit code
Order form for Reflections
buttons, pins, and
certificates will be available
soon. Forms will be sent to
unit Presidents and posted
on the Nassau Region
website.
Reflections Dates Workshop:
Thursday, October 19, 2017 Fall Conference @ Hicksville High School
For Registration visit www.nassaupta.org
Drop Off:
Tuesday, November 28, 2017
6:00 PM – 8:30 PM or
Thursday, November 30, 2017 6:00 PM – 8:30 PM
Nassau Region PTA only accepts entries during scheduled Drop-off dates and times.
NOTE: There will be a First Aid Station with supplies for sale (i.e. foam boards, envelopes, etc) and a photocopy machine at $.25 per copy, if needed. Certificates, pins, buttons and ribbons can be ordered.
Pick-Up:
Thursday, January 4, 2018 6:00 PM – 8:30 PM
The INDEX CARD, given at Drop-off, MUST be presented to pick-up your entries!
If you find yourself unable to drop off or pick up your unit’s entries send someone in your place. Maybe a Reflections committee member or your PTA President can help you out?
Location (Drop-off and Pick up):
LEVITTOWN MEMORIAL EDUCATION CENTER 150 Abbey Lane, Levittown, NY 11756
Questions:
Nassau Region PTA Reflections Chairs Marie Giulietti [email protected] 516.938-5273
Kathy Paulis [email protected] 516.756-0616
Be prepared – Save yourself some time! Be patient – We are all volunteers!
Student Entry Form
2017-18 “Within Reach”
STUDENT NAME:______________________________________________________ GRADE:______ AGE:_____ M/F: _______
MAILING ADDRESS:
CITY:_
___ ______________________________________________________________ STATE: ZIP:
PARENT/GUARDIAN NAME(S):
PARENT/GUARDIANPHONE: E-MAIL:
Ownership in any submission shall remain the property of the entrant, but entry into this program constitutes entrant’s irrevocable permission and consent that PTA may display, copy, reproduce, enhance, print, sublicense, publish, distribute and create derivative works for PTA purposes. PTA is not responsible for lost or damaged entries. Submission of entry into the PTA Reflections program constitutes acceptance of all rules and conditions.
Signature of student Signature of parent/legal guardian ( required if child is under 18years)
JUDGING INFORMATION
GRADE DIVISION Check One ( ) ARTS CATEGORY ( Check One )
PRIMARY (Preschool - Grade2) HIGH SCHOOL (Grades9 - 12) DANCECHOREOGRAPHY MUSICCOMPOSITION INTERMEDIATE (Grades3 - 5) SPECIAL ARTIST (AllGrades) FILMPRODUCTION PHOTOGRAPHY MIDDLE SCHOOL (Grades6 - 8) LITERATURE VISUALARTS
TITLE OFARTWORK:
ARTWORK DETAILS: ( Dance/Film: cite background music; Music: musician(s)/instrumentation; Literature: word count; Photo/Visual
Arts: materials &dimensions)
ARTIST STATEMENT: ( At least 10 words, 100 words max describing how your work relates to the theme)
_ NATIONAL 8 - DIGIT ID# REFLECTIONS CHAIR NAME: EMAIL:__________________________________________ PTA ADDRESS:
__________________________________________________________ PHONE:__________________________________________
____
LOCAL PTA GOOD STANDING STATUS Membership dues paid date Insurance paid date Bylaws approval date
To be completed by PTA before distribution
FULL PTA NAME: NYS PTA Unit Code ____ -