napus fall training conference saturday, nov 2, 2013 jerome vogel

NAPUS FALL TRAINING CONFERENCE

Saturday, Nov 2, 2013

Jerome Vogel

The New MyPO

Access to MyPO is now made completely through eAccess

The MyPO Certification Survey – is no longer used

In eAccess, request MyPO • “Blue Intranet” is no longer used

To add or remove offices to you MyPO access – • Log onto eAccess, select MyPO and modify your current access by

adding or removing the FDB number of the office, submit for approval

No limit on number of offices – but• Each office added will slow down the webpage

eCC access is the same – request office in eAccess• The system will log the user onto eCC automatically when the eCC

Cases icon is clicked

The New MyPO

The New MyPO

APO – Recommend they have MyPO access for all thier assigned RMPOs

Offices are still required to log on twice a day

If you have questions or problems with the Retail Inventory section – contact Retail - not OPS

eCC questions or problems – contact Manager, Consumer & Industry Contact or Holly Johnson at the district

end

HQ e4003 Program

Replacing the Dakotas Rural 4003 Program

50% of offices by end of FY13

100% of offices by end of CY2013

eAccess vrs Rural Specialist approval Ace userid & password used to log on

Official Form 4003 does not display boxes

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HQ e4003 vrs Dakotas 4003

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The center column of the Form 4003 page is the

Header


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The Line of Travel Worksheet is the Route (Body)

Fills the mileage on the form 4003 page


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Dismount Worksheet

Dismount locations

Weekly dismounts

Daily feet

Collection Compartments

Parcel Lockers

Fills the weekly dismounts, weekly dismount distance, number of collection compartments and parcel lockers on the Form 4003 page.

HQ e4003 Program Changes made but not submitted

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Multiple 4003s created but not submitted

HQ e4003 Program

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Bank Time actions and Base Hour actions

Error Message

Changing the number of boxes is a Bank Time action

Changing the number of Collection compartments and/or Parcel Lockers is a Base Hour action

So the 4003 Program looks for a Base Change

HQ e4003 Program

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Bank Time actions add/remove time to the route’s “Bank”:

•Add/remove miles, boxes, stops•Add/remove dismounts, distance

Base Hour actions add/remove time to the route’s Standard Hours:

•Adjustments moving deliveries and territory between routes*•Detour•Collection Compartment•Parcel Locker•Lock Pouch•Seasonal boxes•Hardship deliveries•Vehicle data

Base Hour actions change the route’s Standard Hours

Bank Time actions change the route’s “Bank” time

The 4241-A doesn’t match the 4003.The mileage, regular, and/or centralized boxes totals are not the same.

Check the effective dates. Make sure

they match.

When boxes and miles are added (or subtracted) to a route, the time associated with the changes are put in “the bank”.

When the bank gets to +/- 60 minutes, the miles and boxes will update, the Standard hours will change, the Evaluated Hours may change and the bank will reset to 0:00.

Mileage on the 4241-AThis number is the miles the EMA is based upon –it is rounded to the nearest whole mile

This number is the actual miles which the route evaluation is based upon

E = EMAG = Government vehicle, no EMA paid

end

BANK TIME Actions

A Bank Time action increases or decreases “Bank” time of the route

Adjustments (simple) & Extensions which

•Add/remove miles, boxes, stops

•Add/remove dismounts, distance

These are the majority of 4003s submitted

BASE HOUR ActionsA Base Hour Action immediately increases or decreases Standard Hours of a route. There are two types of Base Hour Actions

1. Automatic Base Hour actions:•Collection Compartment •Parcel Locker•Locked Pouch•Vehicle Data

2. Manual Base Hour actions:•Territorial Adjustments*•Hardship Delivery•Detour•Seasonal Route•Remeasurement

Entered in the Base Change section on the 4003:

1. Automatic Base Hour Actions

Time Factors:

•Collection Compartments - 1 minute

•Parcel Lockers - 2 minutes

•Locked Pouch - 30 minutes

•Vehicle Data - minimum of 30 minutes; determined by route mileage

Standard Hours of the route will automatically change when the 4003 is processed

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2. Manual Base Hour Actions

Time Factors:

•Miles - 12 minutes per mile

•Stops - Zero (no affect on Standard Hours)

•Dismounts - .10 minute per weekly dismount•Dismount Distance - .00429 minute per foot

Dismounts and Dismount Distance are entered by the week:A 20 foot (round trip) dismount that the carrier does M-F (5 days a week) adds 5 weekly dismounts and 100 feet to the Weekly Dismount Distance (20 feet X 5 days/week)

• Regular Boxes - "non-L" route - 2 minutes per box plus the Volume Factor "L“ route - 1.82 minutes per box plus the Volume Factor

• Centralized Boxes - 1 minute per box plus the Volume Factor

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Mixing BASE HOUR Changes

Do not combine Automatic with Manual Base Hour Actions on the 4003 unless it is a Territorial Adjustment.

•If both are entered the 4003 will prompt for a Base Change

•The Base Change entered will override the Automatic Base Hour Change

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Adjustment (Simple)

Adjustment (Territory)* Extension Coll/Comp

Parcel Locker Hardship*

Detour* (after 30

days)Seasonal

Route*Option

ElectionLocked Pouch

Vehicle Data

Re measured*

New Route*

Dis continued

Con solidation*

Convert to Reg.

Select Route Vehicle X X X XNumber of Locked Pouch

Stops X X X XAvg Daily Weight of Locked

Pouches X X X X

Option Election X X X

Route Length Miles X X X X X X X X X

Stops X X X X x X X X

Regular Boxes X X X x x X X X

Centralized Boxes X X X x x X X X

Total Boxes X X X x x X X X

Total Dismounts X X X X X X

Total Dismount Distance X X X X X X

Collect Comp X X X X X

Parcel Locker X X X X X

Base Change NO YES NO AUTO AUTO YES YES YES NO AUTO AUTO YES YES YES

Seldom Used

Base Hour Actions and Bank Time

An Automatic Base Hour Action can be submitted when the route has time in the bank (either + or – minutes in the bank)

A Manual Base Hour Action will erroneously erase any bank time

In most cases these are Hardship and Detour Actions

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Entering a Manual Base Hour action when the route has time in the bank

Open the 4003, look at Existing values on MainFrameThe Standard Hours are 50:12This route has 15 minutes in the “Bank”

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Calculate the time associated with the type of action, in this case it is a Hardship Delivery which adds .50 miles, 1 dismount/6 days a week and 15 feet daily dismount distance

.50 miles = 6.00 minutes1 dismount x 6 days a week = 6 weekly dismounts which = .60 minute15 daily feet x 6 days a week = 90 weekly feet which = .39 minute

6.00 + .60 + .39 = 6.99 or 7 minutes a week

Add to the route’s Standard Hours 50:12 + :07 = 50:19

If we were to change the route’s Standard Hours on the 4003 and submit, the 15 minutes of Bank time will be lost.

Click on Display 4241A Values This screen will pop up

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This displays the miles, number & type of boxes, dismounts & dismount distance on the route when it had zero bank time.Since this time the route has added 4 regular boxes with gave the route 15 minutes in the Bank

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Pick effective date

Update LOT and mileage in Line of Travel Worksheet

Reset Regular boxes back to when bank was zero

Update dismounts & distance in Dismount Worksheet

Choose Hardship

Save and Submit to District

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After submitting to district this message will pop upPick “Yes”

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Next you will get this message.This will rebuild the Bank time back to 15 minutes after the current number of

boxes are entered and the Update button is picked

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End

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Creating a Route Inspection 4003

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Now you can edit the line of travel – adjust column widths, row heights, add/delete columns, change font size, etc.

end

Rural MOU – Rural Routes in RMPOs

In POSt Plan implemented offices, rural routes domiciled in RMPOs are assigned to the APO finance number.

All regular rural carriers and leave replacements are also assigned to the APO finance number.

After implementation, the RMPO no longer has any rural routes or rural carriers assigned to its finance number.

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Regular Rural Carriers

•Seniority for the carriers in the RMPO will be merged with carriers in the APO and any other RMPO assigned to the APO

•The Relief Day Work List (RDWL) will remain separate for the APO and each RMPO

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Leave Replacement Carriers

•Leave replacement “seniority” will be merged

•Determining “the longest period of continuous service in the office” will include the time assigned to the RMPO before the merge

•The leave replacement assignment list (matrix) will include all routes in the APO and RMPO(s)

•Management will review the leave replacment matrix to determine if additional cross training is necessary

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•Each RMPO will be considered a separate delivery unit

•RMPO(s) are other delivery units within the office (APO)

•When the leave replacement matrix exhausted in the delivery unit, other leave replacements in other delivery units within the office will be designated to work prior to selecting a regular rural carrier to work

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•Leave replacements assigned to an aux route in an RMPO will continue in that assignment

•A new aux route assignment will be filled by offering the assignment to all leave replacements working in the APO and RMPO(s)

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Job Bidding

•All rural carriers will be eligible to bid on all regular route vacancies in the APO and RMPO(s) based on seniority

Afternoon/Saturday Clearance

•Record the time used for 6 consecutive delivery days•Base hour change will be made to the route evaluation•Instructions from OPS will be provided

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Local Procedures

Managers responsible for rural routes in RPMO(s) should establish local procedures for:•Submission of leave requests•Stamp Stock replenishment•Administration of Safety/Service talks•Scheduling•Posting of vacancy announcements

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Electronic 4240 Program

•The APO office will use the electronic 4240 Program beginning 10/19/2013

•Rural carriers and leave replacements in RMPO(s) will be entered in the APO 4240

•The RMPO will email, fax, or call the APO daily with the rural carriers begin, leave, return, end, lunch and any other time from the previous workday.*

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RDWL - Relief Day Work List

Sign up periods are only available twice a year, the two weeks before the beginning of the rural guarantee period and the two weeks before the first full pay period in May

ALL regular rural carriers regardless of route classification will be given the opportunity to place their name on the list

If a regular carrier is needed to work on the relief day:

• Select from the RDWL by seniority on a rotating basis• Accept volunteers from regular carriers not on the list• Force regular carriers not on the list by juniority

(a regular carrier can be bypassed if would cause the carrier to exceed 2080 workhours or 56 actual hours within one week)

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Carrier is on the RDWL and is scheduled by management to work their relief day, the carrier has the choice of compensation:

• DACA R Code – Future X Day scheduled by mutual agreement between management and the carrier

• DACA 3 Code – 50% daily wage and future X day scheduled by management

• DACA 5 Code – 150% daily wage and no X day

Carrier not on the RDWL and is scheduled by management to work their relief day, the carrier is compensated:

• DACA 3 Code – 50% daily wage and future X day scheduled by management

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Between the beginning of the Guarantee period, October 19, 2013 and the end of the Christmas OT period, December 27, 2013

• All X days earned MUST be used in the same pay period

• No banked X days can be used during this period.

napus fall training conference saturday, nov 2, 2013 jerome vogel

Documents

page slide

routes bank time slide

header slide

new mypo slide

base change slide

district end slide

number of boxes

jerome vogel slide