naplan online factsheets — preparing · page 2 of 3. a list of students matching your search...

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Registration 2

Manage School-based Users

• Invite NAPLAN Coordinator • Manage NAPLAN Coordinator

3

• Invite School Technical Support Officer • Manage School Technical Support Officer

4

Technical Readiness

• Manage school network capacity assessment

5

• Device check

• Monitor device assessment

Manage Students

• Create student 6

• Edit student record — including full-fee-paying students 7

• Manage student participation statuses (including visiting students) 8A

• Apply disability adjustments 8B

• Add / Remove class groups 8C

Reports

• Technical Readiness

9

• Student Disability Adjustments

• Exempted and Withdrawn Students

• Participating Student

• Test Administration

Moving from Preparing to Delivering 10

More information Visit the QCAA NAPLAN Online webpage www.qcaa.qld.edu.au/p-10/naplan-online. Alternatively, phone 3864 0396 or email [email protected].

NAPLAN Online — Preparing Factsheet 1: Roles and tasks overview

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http://www.qcaa.qld.edu.au/p-10/naplan-online

mailto:[email protected]

190009

The Principal, NAPLAN Coordinator and School Technical Support Officer

must complete the registration process on the Online National Assessment

Platform (Assessment Platform).

You must register within 30 days, and complete all steps of the registration the first time you

access the link.

Items required to complete registration

Roles Invitation email School PIN Grid card

Principal ✓ ✓ ✓

NAPLAN Coordinator ✓ ✓ ✓

School Technical Support Officer ✓ Not required

The QCAA will invite the Principal from the Assessment Platform (invitation from

[email protected]). The Principal is responsible for inviting other school staff in

the Assessment Platform (see Factsheet 3: Invite NAPLAN Coordinator and Factsheet 4:

Invite School Technical Support Officer).

NAPLAN Online — Preparing Factsheet 2: Registration

2. Enter details.

3. Select Sign Up.

Invitation to [email protected] for the role of the

‘Principal’ at Sample School.

The Principal and NAPLAN Coordinator/s must complete a two-step verification process using

the School PIN and their individual NAP secure login cards (grid cards).

Both are provided by QCAA in your NAPLAN Online Registration Pack.

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1. Select link in the email from [email protected] to begin registration.

https://www.qcaa.qld.edu.au/p-10/naplan-online/factsheets




NAPLAN Online — Preparing

Factsheet 2: Registration Queensland Curriculum & Assessment Authority

January 2019

Page 2 of 2

Two-step verification process Principal and NAPLAN Coordinator only

Step 1

Step 2

A grid card is required to complete your login. Use one grid card from the set provided in your

NAPLAN Online Registration Pack.

More information Visit the QCAA NAPLAN Online webpage www.qcaa.qld.edu.au/p-10/naplan-online.

Alternatively, phone 3864 0396 or email [email protected].

School PIN is required for the initial login only.

Keep your grid card secure — it is assigned specifically to you and is required for all your

future logins to the Assessment Platform (www.assessform.edu.au).

8. Use grid card and enter Grid Reference.

9. Select Set Password.

4. Create password.

5. Re-enter password.

6. Enter your School PIN.

7. Select Set Password.



http://www.assessform.edu.au/

190010

The Principal must invite the NAPLAN Coordinator/s to register in the Assessment Platform

(www.assessform.edu.au).



NAPLAN Online — Preparing Factsheet 3: Invite NAPLAN Coordinator

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1. Select.

2. Enter email address/es.

3. Select Send Invitations.

4. Provide each NAPLAN Coordinator with the School PIN and an unused grid card.

Do not alter this text



190011

The Principal or NAPLAN Coordinator must invite the School Technical Support Officer/s

(STSOs) to register in the Assessment Platform (www.assessform.edu.au).



NAPLAN Online — Preparing Factsheet 4: Invite School Technical Support Officer

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1. Select.

2. Enter email address/es.

3. Select Send Invitations.

Do not alter this text



The School Technical Support Officer/s, Principal or NAPLAN Coordinator/s must check the school’s technical readiness to conduct NAPLAN Online, by logging in to the Assessment Platform (www.assessform.edu.au).

Access the three tools through the Technical Readiness tile. Note that they have different labels depending on the user’s role, as shown below.

• Capacity Planning Tool — Requires information from the School Technical Support Officer (STSO) and the Principal or NAPLAN Coordinator.

• Device Check Tool — Checks that every student device for the tests meets the prescribed requirements (www.assessform.edu.au/Layouts/Technology/Devicerequirements.aspx). Results of device checks completed while logged into the Assessment Platform on that device will be saved in the Device List.

• Device List — Lists devices that have been checked by the Device Check Tool while logged in to the Assessment Platform.

School Technical Support Officer

NAPLAN Online — Preparing Factsheet 5: Technical readiness

1. Log in to www.assessform.edu.au from the device to be checked.

2. Select.

3. Attach earphones.

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Principal/NAPLAN Coordinator School Technical Support Officer

http://www.assessform.edu.au/


Queensland Curriculum & Assessment Authority January 2020

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Some information (such as Operating System, Browser and Webserver access) will be automatically assessed. A green indicates the device meets requirements. A red indicates the device does not meet requirements.

The results of checks completed on devices while logged in to the Assessment Platform are saved in the Device List, allowing the Principal or NAPLAN Coordinator to view the results in Monitor device assessment.

Device checks can also be completed outside of the Assessment Platform (without logging in) at https://administration.assessform.edu.au/trt/device/index. Results of these checks will not be saved.

Principal or NAPLAN Coordinator View the list of school devices that have been checked using the Device Check Tool.

A Device List with results will be displayed and can be exported to Excel, as demonstrated below.

1. Select.

5. Complete image check.

4. Complete audio check.

6. Select Back to save the device check.

https://administration.assessform.edu.au/trt/device/index



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190012

The Principal and NAPLAN Coordinator can create new students in the Assessment Platform (www.assessform.edu.au) for new enrolments, hosted and visiting students.



NAPLAN Online — Preparing Factsheet 6: Create new student record

1. Select.

2. Enter details.

3. Select Save student.

Fields marked * are mandatory.

P NC ST TA

https://www.assessform.edu.au/



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5. Select Save Student.

4. Edit details, e.g.

1. Select.

2. Select Search and enter details.

3. Select icon to Edit.

The Principal and NAPLAN Coordinator can edit student information in the Assessment Platform including students’ visa codes (www.assessform.edu.au).

NAPLAN Online — Preparing Factsheet 7: Edit student record — including full fee paying students

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The list of participating students will be displayed.


NAPLAN Online — Preparing


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8. Select icon to edit Enrolment status.

6. Edit Full fee paying students — if applicable.

7. Select Student information.

9. Select dropdown arrow for full-fee-paying student and select appropriate information.

10. Save edited enrolment information.



The Principal and NAPLAN Coordinator can edit student information. They can change Participation status in the Assessment Platform (www.assessform.edu.au).

Access the QCAA NAPLAN Portal (https://naplan.qcaa.qld.edu.au/naplan/) for forms to document exemptions and withdrawals.

Change a participation status The default participation status for all students is Participating (P). This status can be changed to:

• Exempt (E)

• Withdrawn (W)

• No longer enrolled (NLE)

• Absent (A)

• Refused (R)

• Alternative format (AF).

NAPLAN Online — Preparing Factsheet 8A: Manage student participation statuses (including Visiting students)

1. Select.

2. Select search — enter or choose from dropdown list (mandatory).

3. Select Search.

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https://naplan.qcaa.qld.edu.au/naplan/

NAPLAN Online — Preparing Factsheet 8A: Manage student participation


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A list of students matching your search criteria will be displayed.

6. Select new participation status.

7. Select Update X attempts.

5. Select Change selected attempts…

4. Select test attempt/s that require the same participation status.

NAPLAN Online — Preparing Factsheet 8A: Manage student participation


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The student list will update to display the changed participation status for the selected test attempt/s.

Hosted and visiting students If your school is hosting a visiting student to access the tests at your school, follow these steps:

1. The student must be from a participating NAPLAN Online school — to check, email the QCAA at [email protected].

2. Complete the required familiarisation of students on the NAP Public demonstration site (www.nap.edu.au/online-assessment/public-demonstration-site).

3. Create a student record (see Factsheet 6: Create a new student record). The Assessment Platform will automatically assign the relevant test attempts based on the Test level and Year Level information entered.

4. Edit student participation, if necessary. 5. For each test attempt, print a student session slip to be included in the relevant TA Pack

(see Factsheet 15: Print student session slips). 6. After the student has completed their test attempt/s, contact the QCAA with their details to

manage the transfer process. A visiting student’s test attempt/s must be transferred to the school they are enrolled at — their reporting school. You must complete the transfer before you progress your school to the Results phase.


8. Check that the relevant test attempts reflect the updated Participation status.


http://www.nap.edu.au/online-assessment/public-demonstration-site





The Principal and NAPLAN Coordinator can apply disability adjustments in the Assessment Platform (www.assessform.edu.au).

Access the QCAA NAPLAN Portal (https://naplan.qcaa.qld.edu.au/naplan/) for forms to document adjustments (school-approved) and to apply for adjustments (QCAA approval required).

Apply Disability Adjustments For students requiring QCAA-approved adjustments, applications are to be approved by the QCAA before the disability adjustment codes (DACs) are applied in the Assessment Platform.


NAPLAN Online — Preparing Factsheet 8B: Apply disability adjustments

1. Select.

3. Enter student name.

2. Enter or choose from dropdown list (mandatory).

4. Select Search.

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https://naplan.qcaa.qld.edu.au/naplan/



Queensland Curriculum & Assessment Authority September 2019

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5. Select test attempt/s.

6. Select Change selected attempts…

9. Select Update X attempts.

8. Select adjustment/s from dropdown list.

7. Select.


Queensland Curriculum & Assessment Authority September 2019

Page 3 of 3

The test attempt/s will reflect that a DAC has been applied.


10. Check that the Attached disability adjustments are correct (see Factsheet 9: Generate reports).





The Principal and NAPLAN Coordinator can assign class groups in the Assessment Platform (www.assessform.edu.au).

Add class group(s) Students can be added to a class group to assist with printing Student Session Slips for the TA Packs (see Factsheet 12: Create Test Administrators (TA) Packs).


To add class groups individually or in bulk:

• select the Class Group(s) column to include all students displayed on the current page OR

• select the corresponding cells for specific students from the displayed list.

NAPLAN Online — Preparing Factsheet 8C: Add/Remove class groups

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The updated student list will reflect the new class groups.

4.1 Select the Class Group(s) column OR

4.2 Select the corresponding cells for specific students.

5. Select Add Class Group memberships…

6. Enter the name of your class group followed by a comma — e.g. Class 7A,

[2 students]

7. Select Save.

Class 7A,

Class 7A

Class 7A



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Remove class group(s) To remove class groups individually or in bulk:

• select the Class Group(s) column to include all students displayed on the current page OR

• select specific students from the displayed list.

The updated student list will reflect the change/s.


1. Select the student’s Class Groups(s) column OR specific students.

2. Select Remove Class Group memberships…

3. Select X.

4. Select Save



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The Principal and NAPLAN Coordinator can generate a range of reports to easily check school technical readiness, test session details, participation status and disability adjustments recorded.

All reports can be exported to Excel, and most can also be viewed online:

Optional filters (Status, Assessment event, Test, Year level, Disability adjustment) are available for some reports.

Reports that can be viewed and/or exported to Excel Technical Readiness — Provides information on the school’s current technical readiness status.

Student Disability Adjustments — Lists students that have a disability adjustment recorded for specific test/s and the date and time for the completed test/s.

Exempted and Withdrawn Students — Lists students whose participation status is Exempt or Withdrawn.

Test Administration — Lists unused TA session logins.

NAPLAN Online — Preparing Factsheet 9: Generate reports

P NC ST TA

School: Your school name

NAPLAN Online — Preparing -


Page 2 of 2

Reports that can only be exported to Excel (must be saved to your network) Participating Student — Lists students against five participation statuses — Participating, Absent, Exempt, No longer enrolled, Withdrawn.


School: Your school name



The Principal must progress the school from the Preparing phase to the Delivering phase.

All items in the Checklist must be checked to move to the Delivering phase, where test sessions

are administered. You can still return to the Preparing phase to carry out tasks if necessary.

More information

Visit the QCAA NAPLAN Online webpage www.qcaa.qld.edu.au/p-10/naplan-online.


NAPLAN Online — Preparing Factsheet 10: Moving from Preparing to Delivering

1. Check completed tasks.

2. Select Complete.

The Complete button will appear only after every task has been checked.

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3. Select Yes.

190016



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