NANCY ABBOTTCANR GRANTS DEVELOPMENT OFFICER

[GDO]

CANR Sponsored Project Proposal Process

The Pre-award Proposal Process in CANR

The CANR Grants Development Office (GDO) is the chief resource for help with grant proposals, including budget preparation

All CANR grant proposals flow through the GDO, where they are reviewed, finalized, and sent to OSP for approval

CANR PIs do not have direct contact with OSP (the Office for Sponsored Programs) during the Pre-award process unless the GDO is out

What to Expect from the GDO

Advice and consultation throughout proposal process

Budget preparation

Interpretation of RFA instructions and guidelines

Negotiating/liaising with OSP

Pre-completion of standard information in application packages or link to pre-completed generic package

Contacting sponsor grant or program staff for clarification

Working with OSP staff at other institutions

Maintaining library of forms, templates, and instructions for UConn and many federal agencies

“As Time Permits” Additional Services from GDO

Individualized training on sponsor’s electronic forms and systems

Completion of budget forms within application packages and sponsor on-line systems (i.e., NSF Fastlane, NASA NSPIRES)

Conversion of files to Adobe PDFs

Uploading of files into application packages

Research into potential funding opportunities

No special assistance can be given to late proposals

Sponsored Project Proposal Process

1. Obtain the Request for Proposals [RFP or RFA] and read it thoroughly

2. Email the GDO that you intend to submit a proposal. Include RFP or a link to it

3. Download required sponsor forms and guidelines and Application Package if Grants.gov or obtain from GDO if standard

4. Prepare Budget and Budget Justification

5. Write the proposal and complete sponsor forms

6. Fill out and sign/date UConn forms. Obtain signatures

7. Email everything to GDO for review

Review and Approval Process

1. CANR GDO conducts preliminary review and works with PI to make any adjustments needed

2. CANR GDO submits proposal to OSP

3. OSP conducts formal review and sends questions/comments to GDO

4. GDO either adjusts or works with PI to resolve any issues and then sends revised proposal back to OSP

5. OSP emails GDO their notice of approval and GDO informs PI

6. PI finalizes proposal narrative and either submits proposal [paper, email, or sponsor-specific web submissions] or emails “OK to Submit” message to GDO who forwards to OSP for Grants.gov and federal agency submissions. OSP submits proposal and sends confirmation receipts to GDO who forwards to PI.

Deadlines

OSP’s deadline is 5 business days in advance of the sponsor’s due date

At that time, the entire proposal should be complete and ready to submit, with the exception of the project narrative and bibliography, which may be in draft form Final narrative and references due no later than noon on

due date

Proposals must be submitted to CANR GDO in time for initial review and correction phase to be complete by OSP’s deadline

Proposals not submitted on time are sent directly to OSP without review by GDO

UConn Forms Required for All Proposals

Internal Proposal Review Form (aka ‘routing sheet’) – completed and signed/dated through dept head level

Significant Financial Interest Review Form – completed and signed/dated by each UCONN person named within proposal {PI, co-PIs, collaborators, program staff}

Forms or links to forms are available on the GDO website: http://www.cag.uconn.edu/research/forms.php

What’s Required When You Have a Subawardee

Subrecipient Consortium Statement – completed and signed by subawardee PI and their institutional authority – serves as Letter of Intent

Statement of Work – can be part of Letter of Support

Letter of Support from Subawardee PI

Budget

Budget JustificationSponsor forms, such as: Biographical Sketch, Current

and Pending Support form, and Conflict of Interest list from each Senior/Key Person

What’s Required When You Are a Subawardee

Consortium Statement – completed and signed by UCONN PI and Antje Harnisch [our AOR - Authorized Organizational Representative]

Statement of Work – can be part of Letter of Support

Letter of Support from UCONN PI to primary PI

Budget

Budget Justification

Sponsor forms, such as: Biographical Sketch, Current and Pending Support form, and Conflict of Interest list from each Senior/Key Person

Resources for PIs

CANR GDO’s Website

http://www.cag.uconn.edu/research/grants_development_office.php

CANR procedures, instructions, required internal forms, custom budget forms, templates, links to agency websites

OSP’s Website

http://osp.uconn.edu/

UCONN policies and procedures, standard forms, templates, contact information, instructions for contracts and post-award processing, etc.

Grants & Contracts – Who Does What?

Budget Preparation, Advice and Consultation on Proposal Preparation, Reviewing Proposal and Submitting to OSP for Approval: Nancy Abbott, CANR Grants Development Officer (GDO), 6-2214

Internal Forms Completion, Obtaining Co-PI and Dept Head Signatures and Documentation from Subawardees: Principal Investigator (PI)

Formal Proposal Review and Approval Obtainment: Ann White, OSP Pre-Award Grant Manager , 6-3295

Proposal Submission to Sponsor : Ann White at OSP when sponsor requires submission by

Authorized Official; otherwise, PI.

Grants & Contracts – Who Does What?

Contract Review, Negotiation, and Processing: Kimberly O’Connor, OSP Contracts Specialist, 6-4371

Award Processing/KFS Account Set-Up/Close-Outs/ No Cost Extension Requests/Pre-award Coding Requests/SF 425 Reports: OSP Post-Award Grant Managers, Matt Cahill at 6-

3864 and Linda Juber at 6-8799Accounts Payable and Payroll Processing

Department Administrator

Tips for completing the routing sheet (aka the Internal Proposal

Review Form, or IPRF)

When you are a subawardee to another institution, the Sponsor Agency is the institution that is home to the primary PI, and. . .

This is always the CANR Grants Officer

the Originating Sponsor is the organization supplying the funds

Form will come back from OSP if these drop down boxes have not been completed

NOTE: All boxes must be checked either Yes or No

Make sure you are using the most recent version of the form!!

Enter the % of the total project for which each PI and Co-PI will be responsible. Must total 100% when combined. Mandatory for all proposals with co-PIs. Determines split for indirect returns.

Enter the $ value for your salary and fringe that corresponds to the percent of your time committed to the project over the time span of the project for which funds are not recovered in the budget.

Who signs? For CANR, PI and Co-PIs and their respective dept heads. For other UCONN schools/ colleges, Dean’s signature. may be required.

Amount requested refers to the total amount of UCONN’s budget request, all years. Should not include any match funds.

This form must be completed (and signed) by all senior UCONN personnel named in the proposal. Electronic signatures are acceptable.

Page 2 of the form explains what you are declaring.