names council meetings process and procedural rules
TRANSCRIPT
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NAMES COUNCIL MEETINGS
PROCESS AND PROCEDURAL RULES
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ICANNNCGAConst.SO
IntakeCommittee
NC Meeting IProposal
discussed, amended, &voted upon
WGprepares
report
NCMeeting IIConsiders
report.
PublicComments
WGincorp.
comments
NCMeeting III
Final VoteICANN BOARD
discard
BOTTOM UP PROCESS
New WG
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ICANNNC memGACONST.SO
INTAKE COMMITTEE
Panelof
3 people
• Proposals flow from ICANN Board, NC members, GA, Const., SOs•Intake Committee prepares checklist
•3 Secretariat Members (Administrative)•Collects, organizes and posts proposals online 3 weeks before NC Meeting•Proposals roughly grouped according to subject matter•Committee archives original proposals•Online posting allows NC Members to vote for inclusion in agenda
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• Members vote online: 1/3 to get on agenda• Each member’s vote will be archived for the record by the secretariat• Chair tallies votes (4 days)• Priority on agenda given according to popularity of vote • Submits agenda online 10 days prior to meeting• Written amendments to agenda after it has been set must be submitted to chair;
need majority to be placed on the agenda– amendments read out loud prior to vote
– hand vote
IntakeCommittee
NC I-Amend Agenda
-Discussion
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• Agenda items raised by Chair• Chair gives summary of issues raised by agenda item and gives number of votes
obtained by proposal during pre-meeting phase• Votes taken re:
– 1) immediately to discard (3/4 majority required), – 2) immediately to WG (majority required), – 3) Discussion (default if none of above); if discussed, then subsequent vote to:
• Working Group
• Discard
• Fast-track – There is no need to send it to a working group
NC IDiscussion
WorkingGroup
Discard
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• If a proposal is sent to a working group either immediately or
after discussion:– 1) Designation of working group
• Existing working group
• New working group
– 2) Formulation of working group task
– 3) Setting of time limit for completing report.
NC I WorkingGroup
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• WG submits report to all members 2 weeks prior to meeting. (on-line)
• Report is an automatic agenda item
• NC considers report
• When considering to send WG report on for public comment, the NC can use drafting motions
• NC votes to send on for public comment, remand, send to different/new WG, or discard
WGsubmits rec.
NC IIconsidersreport/rec
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• WG recommendation posted online for public comment for 4 weeks
• WG collects and incorporates public comment into supplemental recommendation (file) for NC (2 weeks suggested)
• WG update submitted online to NC 2 weeks prior to meeting
NC IIsends on WG rec.
PublicComment
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• NC considers the updated recommendation
• NC votes – to discard
– remand for clarification
– results recorded, sent to ICANN
WGUpdate
NC IIIVote on
new rec.
ICANN BOARD
discard
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NAMES COUNCIL MEETINGS
THE PROCEDURAL RULES
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PROCESS FOR AGENDA ITEMS
Chair movesto
next agenda item
proposal to consider topic:
immediate vote
Discard
Discussion
WorkingGroup
Other agenda items: discussion
Discard
Discussion
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Selecting a Chair
• Candidates for Chair are nominated: every Names Council member puts forward their preferred Chair
• Vote taken: majority needed
• If no candidate receives a majority, the two candidates with the most votes take part in a second vote
• Chair remains in position for 6 months
• Removal by majority vote
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The Chair
• Responsible for moving through items on the agenda
• If necessary, gives a summary explanation of agenda item
• Calls immediate vote if agenda item is a ‘proposal to consider a topic’
• Responsible for limiting discussion to merits of proposal / agenda item
• Responsible for conducting the meeting according to procedure
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Immediate Vote on Proposals to Consider a Topic
• The Chair calls the vote
• Voting options are:– Discard (3/4 majority needed)
– Working Group (majority needed)
– If none of the above, automatic discussion
• Members raise hand to vote
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Discussion of a Proposal/Agenda Item
• Obtaining and assigning the floor:– Member raises hand to identify himself– Chair establishes order of speaking– Chair recognizes speaker
• Rules for discussion– All members have the chance to speak twice for a period of 3
minutes each time– Members may not reserve or reallocate unused time– No member may speak a second time until everyone has had the
chance to speak once– Members have opportunity to ask clarification questions by raising
yellow card
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Types of Motions
• Procedural motions
• Motion to formulate working group mandate
• Drafting motions
• Substantive motions
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Procedural Motions
• Types:– Calling a recess
– Adding time for discussion
– Tabling of an agenda item in favor of:• Email/Listserv discussion
• Teleconference
• Next meeting
• Allowed at all times
• No amendments to procedural motions allowed
• Procedural motions signaled to Chair by means of red card
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Motions to Formulate Working Group Mandate
• Types:– Designation of working group
– formulation of working group task
– setting of time limits
• Only allowed after vote has been taken to submit or resubmit proposal/agenda item to a working group
• Discussion allowed according to procedural rules
• No amendments allowed to motions to formulate working group report
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Drafting Motions
• Drafting motions can be used when a working group report presents multiple options some of which are not acceptable
• Drafting motions are used to strike options from a report, not to address substantive matters in the report
• Member must indicate intention to bring drafting motion during discussion
• Actual motion can be brought after discussion is closed
• No amendments allowed to Drafting Motions
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Substantive Motions
• Substantive motions are motions to amend proposals to consider a topic and/or working group reports
• Not allowed at any time
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Making a Motion
• Member raises hand
• Given floor by Chair
• “I move that…”
• Vote taken on the motion (majority needed)
• No amendments to motions
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Post Discussion Voting
• After discussion is closed, the Chair moves to vote• Voting Options
– Vote to discard issue (3/4 majority)– Vote to send on to Working Group (majority)
• Names Council can discuss formulation of Working Group immediately
• Names Council can table formulation of Working Group• Members raise hand to vote• Chair announces result of vote
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The End