name: lettie kleynhans title: snr epm consultant company:gijimaast session code: wtb222
TRANSCRIPT
![Page 1: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/1.jpg)
![Page 2: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/2.jpg)
Enterprise Project Management in a Project Management Office
Name: Lettie KleynhansTitle: Snr EPM ConsultantCompany: GijimaAstSession Code: WTB222
![Page 3: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/3.jpg)
Why PMO??? Successful project delivery is often seen as something out of reach for most organizationsOrganizations are particularly exposed since their projects have thousands of stakeholders who may not understand the complexity of delivering projects on time and within budget
![Page 4: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/4.jpg)
Why PMO???
4
In our experience we know that simply implementing a software system does not lead to more successful projects A holistic approach must be taken whereby organizations consider not only the technology but also
the process (project management methodologies) and the people (organizational structure and skills).
![Page 5: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/5.jpg)
Management by Projects in Organisations
To enhance performance departments and agencies need to advance the integration of modern methods, including management by projects into the hearts of their management practices.
Management by projects plays a pivotal role in the implementation and monitoring of your strategy. As you deliver your projects any progress made is a step closer to meeting your strategic goals.
5
![Page 6: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/6.jpg)
What has caused Interest in PMO
Department Heads/Executives frustrations with strategy failure
The Need for Increased accountabilityMore rapid decision makingContentious budgeting – poor resource capacity planningUnfulfilled ROI promises from IT systems – lack of integration
![Page 7: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/7.jpg)
7
![Page 8: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/8.jpg)
Goal Non-congruency, conflict and mis-alignment
8
Maximize Citizen Value
Mission Strategy
Stra
tegi
es
Mea
sure
s
Acco
unta
bilit
y
![Page 9: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/9.jpg)
Tools, Technology, Training and Knowledge Transfer
Alignment with Business Objectives
Integrated Delivery Framework
Real-time Executive Decision Support
Collaboration and Project Management
Portfolio Management
Programs, Initiatives
Corporate Strategy
Investment, Resource and Prioritization Decisions
Integrated Portfolio of Managed Projects
Consistent, Repeatable Project Delivery
EnterpriseResource Management
Projects
Delivery of sustainable value to the orgnisation
![Page 10: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/10.jpg)
How GijimaAst Brings it All TogetherTo obtain optimum alignment between the strategic priorities, business plans, programmes and projects. Ensure better service delivery (better products or services, faster and more cost effectively). Improve risk management and quality control. Improve project governance e.g. ensuring the right people take the necessary decisions at the right time. Enhance the planning processes around the procurement of goods and services Ensure reliable and verifiable uptake of budget as projects progress leading to improved expenditure monitoring.
10
![Page 11: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/11.jpg)
Bring back business as Usual
I want to say: if you buy into the GijimaAst methodology of executing your organization's strategy through management by projects, as you master it, you are actually bringing back business as usual as it becomes a way of life!
11
![Page 12: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/12.jpg)
GijimaAt PMO Offerings
12
![Page 13: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/13.jpg)
PMO Theme
People + Project = Strategic Execution
13
![Page 14: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/14.jpg)
What is a PMO?
A PMO is a centre of expertise that provides:
The organisational focus on improving the management of
projects, programs and portfolios
14
![Page 15: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/15.jpg)
PMO Process Mapping in your Organisation
15
PMO Start up
Processes
People + Project = Strategic Execution
Pro
ject
Met
ho
do
log
y
PMOOperationalProcesses
Project Management
processesProject
Management Methodology/
Governance
![Page 16: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/16.jpg)
10 Steps PMO Start up process
16
Yes
Yes
Project management
process
1. Identify
programmes
2. Develop an
Organisational structure
3.Program
management Infrastructure
4.Project Leads
5.Work Plan
6.Consolidation of work plan
7.PMO Review
with PM
8.Baselines
plan
9. Program
monitoring
10. PMO Facilitates update of cycles
![Page 17: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/17.jpg)
17
PMO Start up
Processes
People + Project = Strategic Execution
Pro
ject
Met
ho
do
log
y
PMOOperationalProcesses
Project Management
processesProject
Management Methodology/
Governance
PMO Process Mapping in your Organisation
![Page 18: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/18.jpg)
Scope of initiatives
Portfolio Management
Program Management
Project Management
Tactical TIT Business-IT Enterprise
Strategic
Scope of Work
PMO Operational Processes
![Page 19: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/19.jpg)
19
PMO Start up
Processes
People + Project = Strategic Execution
Pro
ject
Met
ho
do
log
y
PMOOperationalProcesses
Project Management
processesProject
Management Methodology/
Governance
PMO Process Mapping in your Organisation
![Page 20: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/20.jpg)
PM – Framework Process Design
Phase of a Project
InitiationProject Start up
PMO Process Mapping in your Organisation
Intermediate Phase
Managing the Project
EndingPhase
ProjectCloseout
ProcessGroups
Pre-InitiationProcess
InitiationProcess
PlanningProcess
ExecutionProcess
Monitoring& ExecutionProcess
ClosingProcess
PMBOK/PRINCE2 Approach
![Page 21: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/21.jpg)
PMO Process Mapping in your Organisation
21
PMO Start up
Processes
People + Project = Strategic Execution
Pro
ject
Met
ho
do
log
y
PMOOperationalProcesses
Project Management
processesProject
Management Methodology/
Governance
![Page 22: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/22.jpg)
Methodology & Governance
22
![Page 23: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/23.jpg)
Launching a Project Office in Your Organisation
There are seven primary components to any Project Office;
Project SupportProcess, Standards, and MethodologiesTrainingConsulting and Mentoring Project Office Personnel ProfilingProject AuditingSoftware tools implementation and support
23
![Page 24: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/24.jpg)
Enterprise Project Management Software Tool
![Page 25: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/25.jpg)
The EPM Way
Microsoft Project Professional
2007
Save
Publish
Update
Documents
Risk
Issues
My work
Project
Resource
Reporting
Approvals
![Page 26: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/26.jpg)
Benefits of the EPM Solution
Gain visibilityProvide insightsEfficiently manage finances and resources for projects and programsCollaboration and communication Leverage integration with Microsoft Office System programs and other existing software infrastructure.Customize the EPM Solution to meet your organization’s unique needs
Slide 26
![Page 27: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/27.jpg)
The Project Community
Executives
Program/Portfolio Managers
Resource Managers/Line Managers
Project Manager
Project Coordinators/Administrators
Team Members
EPM Administrator
![Page 28: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/28.jpg)
EPM Dashboards
![Page 29: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/29.jpg)
![Page 30: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/30.jpg)
![Page 31: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/31.jpg)
![Page 32: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/32.jpg)
Dashboard Health Indicators
![Page 33: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/33.jpg)
![Page 34: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/34.jpg)
![Page 35: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/35.jpg)
Dashboard Health Report
![Page 36: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/36.jpg)
Milestone Report
![Page 37: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/37.jpg)
Project
![Page 38: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/38.jpg)
![Page 39: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/39.jpg)
Tracking Information View
![Page 40: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/40.jpg)
![Page 41: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/41.jpg)
Visual Reports
![Page 42: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/42.jpg)
![Page 43: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/43.jpg)
Excel Reports
![Page 44: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/44.jpg)
Enterprise Resource Pool
![Page 45: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/45.jpg)
Resource Center
![Page 46: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/46.jpg)
Data Analysis Reporting
![Page 47: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/47.jpg)
Data Analysis Reporting
![Page 48: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/48.jpg)
![Page 49: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/49.jpg)
![Page 50: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/50.jpg)
![Page 51: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/51.jpg)
![Page 52: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/52.jpg)
Custom Reports
Monthly Report
Quarterly Report
Weekly Report
Annual Report
![Page 53: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/53.jpg)
Custom Reports
![Page 54: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/54.jpg)
![Page 55: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/55.jpg)
![Page 56: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/56.jpg)
question & answer
![Page 57: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/57.jpg)
www.microsoft.com/teched
International Content & Community
http://microsoft.com/technet
Resources for IT Professionals
http://microsoft.com/msdn
Resources for Developers
www.microsoft.com/learning
Microsoft Certification & Training Resources
Resources Tech·Ed Africa 2009 sessions will be made available for download the week after the event from: www.tech-ed.co.za
![Page 58: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/58.jpg)
Complete a session evaluation and enter to win!
10 pairs of MP3 sunglasses to be won
![Page 59: Name: Lettie Kleynhans Title: Snr EPM Consultant Company:GijimaAst Session Code: WTB222](https://reader037.vdocuments.us/reader037/viewer/2022110207/56649d885503460f94a6d198/html5/thumbnails/59.jpg)
© 2009 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS,
IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.