myra contract no. 10-1163-zinc-08

`çÜt 9 VÉA`çÜt 9 VÉA`çÜt 9 VÉA`çÜt 9 VÉA W E A L T H M A N A G E M E N T ● H E A L T H C A R E

(A N I S O 9 0 0 1 : 2 0 0 8 C E R T I F I E D C O M P A N Y)

Regd. Off. : Plot No. 1056, FF

Date: 31.03.2015 Name: Utpal Ganguly Address: C/O S.K. Ganguly, Arya Kumar Road, North of

Dinkar Chowk, Patna-800004, Bihar

Tel: 9308208305 E-mail: [email protected] Dear Utpal, RE: Offer of Consultancy Contact MaC Contract No. 10-1163-ZINC- 08 This letter will constitute the Contract by which the Myra and Company (hereinafter referred to as “the MaC”), engages you as a consultant (hereinafter referred to as the “Consultant”) to carry out certain servconditions set out below. (Each or both of us are referred to from time to time herein as a “Party” or the “Parties”). 1. SERVICES The Consultant agrees to perform the services and provide the deliverables set out in Attachment(the “Services”). All Attachments referred to herein are made an integral part of this Contract. Services shall be mutually agreed in writing. 2. TIME OF PERFORMANCE The Services shall start on 1-Apr-15 and shalaccordance with this Contract. The term of this Contract may be extended subject to satisfactory performance and availability of funds. 3. FEES For performance of the Services, the MaC shall pay the Consultant per day Rs.working days per month (Rs. 46,949 per month) for a maximum of 3 under this Contract is Rs. 1, 40, 847 per quarterConsultant for work performed by the Consultant that would result in any payment in excess of the Total Payment.

`çÜt 9 VÉA`çÜt 9 VÉA`çÜt 9 VÉA`çÜt 9 VÉA H E A L T H C A R E

(A N I S O 9 0 0 1 : 2 0 0 8 C E R T I F I E D C O M P A N Y)

: Plot No. 1056, FF-2, Niti Khand – 1, Indrapuram. Ghaziabad. U.P. – 201010.��: +91 120 4280045; +91 99999 06920

293, Ground Floor, Niti Khand

Indrapuram. Ghaziabad. U.P.

��: +91 120 6401193

��

C/O S.K. Ganguly, Arya Kumar Road, North of 800004, Bihar

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This letter will constitute the Contract by which the Myra and Company (hereinafter referred to as “the MaC”), engages you as a consultant (hereinafter referred to as the “Consultant”) to carry out certain servconditions set out below. (Each or both of us are referred to from time to time herein as a “Party” or the “Parties”).

The Consultant agrees to perform the services and provide the deliverables set out in Attachment(the “Services”). All Attachments referred to herein are made an integral part of this Contract. Services shall be mutually agreed in writing.

and shall continue until 30-Jun-15 unless terminated earlier by either Party in accordance with this Contract. The term of this Contract may be extended subject to satisfactory performance and

e MaC shall pay the Consultant per day Rs. 2,134 month) for a maximum of 3 months. The maximum amount payable for fees

per quarter, i.e., the “Total Payment”. The MaC has no responsibility to pay the Consultant for work performed by the Consultant that would result in any payment in excess of the Total Payment.

201010.

293, Ground Floor, Niti Khand – 2,

Indrapuram. Ghaziabad. U.P. – 201010.

+91 120 6401193; +91 9810813683

�� : [email protected]

: www.myraandcompany.in

This letter will constitute the Contract by which the Myra and Company (hereinafter referred to as “the MaC”), engages you as a consultant (hereinafter referred to as the “Consultant”) to carry out certain services under the terms and conditions set out below. (Each or both of us are referred to from time to time herein as a “Party” or the “Parties”).

The Consultant agrees to perform the services and provide the deliverables set out in Attachment A to this Contract (the “Services”). All Attachments referred to herein are made an integral part of this Contract. Any change in the

unless terminated earlier by either Party in accordance with this Contract. The term of this Contract may be extended subject to satisfactory performance and

2,134 for a maximum average of 22 months. The maximum amount payable for fees

The MaC has no responsibility to pay the Consultant for work performed by the Consultant that would result in any payment in excess of the Total Payment.

10-1163-ZINC-08 Name – Utpal Ganguly

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4. EXPENSES While performing the Services, the Consultant shall be reimbursed for the expenses listed in Attachment B up to the maximum amounts described therein. 5. TAX Income tax shall be deducted at source. In case of service tax liability, the same has to be claimed and deposited by the consultant at her/his end. Form 16 A shall be issued at the end of financial year 2015-16. The prevailing rate of taxes shall be levied at the time of deduction in line with the tax rules issued by government of India 6. ADVANCE Upon signature of this Contract, the MaC may provide the Consultant with an advance to cover a portion of the expenses detailed in Attachment B. The Consultant will account(if any) for this advance on his/her first invoice (and if the advance exceeds the amount of the first invoice, any subsequent invoices) and will show all amounts that have been spent using the advance as required by the MaC under Section 7. 7. INVOICING The Consultant shall submit monthly invoices to the MaC together with the monthly reports and other deliverables specified in Attachment A. Each invoice shall:

(a) show the MaC Contract number as shown in the subject header of this letter; (b) show the amount of any advance,if any by the MaC; (c) show the number of days worked during the period covered by the invoice and the corresponding fees; and (d) list all recoverable expenses for which the Consultant is claiming reimbursement in accordance with

Attachment B (attaching all original receipts where applicable). 8. PAYMENT 8.1 Terms of Payment The MaC agrees to pay the Consultant within 30 days after receipt in the MaC’s office of the Consultant’s invoice provided that:

(a) the invoice includes all required information as described above; and (b) the MaC is completely satisfied with the deliverables to which the invoice relates.

The MaC shall set off any amount owed by the Consultant to the MaC against any amount owing to the Consultant under this Contract. If any advance has been paid by the MaC, it will be deducted by the MaC from the total amount due to the Consultant under the Contract. If, for any reason, the amount of any payment is found to exceed the total amount due to the Consultant under this Contract, the Consultant shall refund the amount of the overpayment to the MaC no later than 30 days following the expiration or earlier termination of the Contract. The MaC’s liability for the payment of fees (Section 3) and expenses (Section 4/Attachment B) is limited to the amounts quoted in Indian rupees. 8.2 Banking Information The Consultant will complete the bank information form in Attachment C and return it with the Consultant’s signed copy of this Contract. This will facilitate electronic payment to the Consultant’s account.


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9. CONFIDENTIALITY AND INTELLECTUAL PROPERTY The Consultant will sign and agree to be bound by the Confidentiality and Intellectual Property Agreement in Attachment D. 10. TRAVEL POLICY

The Consultant will only travel as is necessary to carry out the Services. Prior written approval from the MaC representative for this Contract is required in order to carry out any travel contemplated under Attachment A.. Furthermore, the Consultant will abide by the MaC’s travel policy as described in Attachment E. 11. MAC’S RIGHT TO AUDIT The MaC may, at its cost, inspect and audit the Consultant’s work in furtherance of the assignment and other matters relating to the Consultant’s obligations under this Agreement for the purpose of determining compliance with the terms of this Agreement. The Consultant will make available for inspection by the MaC’s auditor, those of its documents and records which contain information regarding the Consultant’s performance of its obligations under this Agreement. The MaC shall provide reasonable notice of an audit to the Consultant and conduct the audit during regular business hours. 12. ACCURACY OF INFORMATION The Consultant shall be responsible to the MaC for the accuracy and completeness of any statements made by him/her in any documents, articles, reports or other material prepared by him/her for delivery to the MaC or to a third party at the MaC’s request. The MaC or any third party authorized by the MaC to receive this information is relying on the accuracy of the information provided by the Consultant and shall not be required to make any independent verification of this information. The MaC shall notify the Consultant in writing of any errors, omissions or clarification required in any report, and the Consultant shall remedy such errors or omissions or provide such clarification with 10 days of receiving such notification from the MaC. The MaC may withhold any further payments until it is satisfied with the content of the report submitted by the Consultant. 13. INFORMATION SYSTEMS AND ELECTRONIC COMMUNICATION NETWORKS During the course of this Contract, the Consultant may be provided with access to MaC information systems and electronic communication networks. The Consultant will abide by MaC policies concerning use of its information systems and networks. The MaC will provide the Consultant with any such policies at the start of this Contract, or when policies are put into effect, and the Consultant will take the necessary steps to ensure compliance with these policies. 14. RELATIONSHIP WITH THE MAC 14.1 Independent Contractor In carrying out this Contract, the Consultant is acting as an independent contractor and not as an employee of the MaC. The Consultant is not empowered to bind the MaC, either expressly or otherwise, to any course of action, agreement or commitment of any kind, without the express written authority of the MaC. 14.2 Other activity of Consultant The Consultant is free to provide his/her services to others during the course of this Contract, provided however that the Consultant will fully respect the commitments made to the MaC under this Contract, including all completion dates and deadlines for tasks and deliverables. The Consultant shall not, during the term of this Contract, or after its expiry, act in any manner that is prejudicial to the interests of the MaC or its good name.


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14.3 Conflict of Interest The Consultant shall not engage, directly or indirectly, in any other work, business or professional activities that may conflict with the performance of the Services. The Consultant warrants that to the best of his/her knowledge at the date of signing this Contract no conflict of interest exists. If during the course of this Contract, a conflict or risk of conflict of interest should arise, the Consultant will notify the MaC immediately in writing. 14.4 Office Equipment Any equipment (viz computer, printer etc) or furniture provided by the MaC to the Consultant will remain the property of the MaC during and after the term of this Contract. The Consultant will be responsible for safekeeping of such equipment/furniture throughout the term of this Contract. Upon termination of this Contract, the Consultant will return the equipment/furniture to the MaC, in good condition except for the reasonable wear and tear occasioned by normal use under standard operating conditions. 15. ACKNOWLEDGEMENT OF RISK The Consultant acknowledges that the location and/or country in which the Services are to be performed now is, or hereafter may be, at risk due to many factors both known and unforeseen, including without limitation: the inability to procure materials or services, government laws, regulations or controls, riots, civil commotions, insurrection, sabotage, invasion, rebellion, military or usurped power, war or warlike operations, terrorism, acts of God or other factors whether of a like nature or not, which is not caused by the MaC (the "Risk Factors"). The Consultant voluntarily agrees to perform the Services notwithstanding that one or more of the Risk Factors may occur. The Consultant hereby releases, indemnifies and forever discharges the MaC, its officers, directors, agents and representatives as well as any entity that may be able to make a claim against the MaC for contribution and indemnity (collectively, the "Releasees") from, and waives as against the Releasees, all recourses, losses or damages in contract, negligence or tort (including any consequential loss or damages, actions, causes or action, suits, claims and demands whatsoever including, without limitation, any claim based on the loss of ability to earn income, claim for injury, death, illness, delay, or cancellation), which the Consultant now has or hereafter may have for, or by reason of, or in any way arising out of, any injury to person or property, death or illness sustained or caused by the Consultant during the course of providing services under this Contract or as a result in whole or in part of the occurrence of one or more of the Risk Factors. 16. INSURANCE, PERSONAL SAFETY AND HEALTH The Consultant is solely responsible for maintaining his/her personal safety and good health during the period of this Contract. The Consultant is responsible for taking out at his/her own expense any insurance (travel, hospitalization, medical or other) that he/ she considers to be necessary for the carrying out of this Contract . 17. TERMINATION 17.1 MaC may terminate this Agreement at any time by providing the Consultant with 30 days written notice, without

any further obligation or compensation. 17.2 The Consultant may terminate this Agreement on giving 30 days prior notice of termination, which may be

waived in whole or in part in the sole discretion of MaC. During the 30 day notice period, the Consultant is required to continue providing the services outlined in this agreement. Upon the expiry of the notice period (or that part of the notice period which is not waived), or it the Consultant fails to serve a portion,/ or all of the required working days within the notice period, the MaC's sole liability to the Consultant shall be to pay to the Consultant any compensation up to the last day on which the Consultant performs the services.

17.3 The MaC shall have the right to terminate this Contract effective immediately in the event of any default/breach

by the Consultant of the terms and conditions of this Contract. In the event of any such termination, the MaC is not liable to the Consultant for any undelivered work and may request the repayment of any advance payments related to that work.

17.4 The Consultant agrees that upon any termination of this Agreement for whatever reason, the Consultant shall at

once deliver or cause to be delivered to MaC all books, documents, effects, monies, securities or other property belonging to MaC or for which MaC is liable to others which are in the possession, charge, control or custody of the Consultant.


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17.5 The parties confirm that the notice provisions in this Agreement are valid and reasonable and are fair and

equitable. The parties agree that upon any termination of this Agreement in compliance with this Agreement, the payments made by MaC in accordance with this Agreement shall satisfy all of the obligations that MaC has to the Consultant, and that upon the making of any such payments the Consultant shall not have any action, cause of action, claim or demand against MaC or any other person as a consequence of this Agreement or the termination of this Agreement, whether such claim arises pursuant to any applicable legislation, pursuant to this Agreement or otherwise at law.

18. GENERAL TERMS 18.1 Notices Any notice or request required under the Contract shall be in writing in English. Such notice or request shall be deemed to be given when it has been delivered by hand, mail, email or facsimile to the Party to which it is required to be given at such Party's address as specified in the Contract, or at any other address as either Party may specify in writing. 18.2 Assignment or Subcontracting The Consultant may not, except with the prior approval of the MaC, assign or transfer the Contract or any part of the Services, nor may he/she engage any sub-consultant to perform any part of the Services. The MaC’s approval of the assignment or transfer of any part of the Contract, or of the engagement of any sub-consultant to perform any part of the Services, shall not relieve the Consultant of any of his/her obligations under the Contract. 18.3 Force Majeure If the performance of this Contract, in the reasonable opinion of either Party, is made impossible by force majeure (decrees of Government, acts of God, strikes or other concerted acts of workers, inability to procure materials or labour, fires, floods, explosions, riots, war, rebellion, sabotage and atomic or nuclear incidents), then either Party shall so notify the other in writing and MaC shall either (a) terminate the Contract, or (b) authorize the Consultant to complete the Services with such adjustments as are required by the existence of the force majeure and are agreed upon by the Parties. 18.4 Compliance with Laws, Applicable Law and Jurisdiction In carrying out the work under this Contract, the Parties shall be responsible for complying with all applicable laws and regulations of the locations/countries in which the work will be carried out and to which the Consultant may have to travel to as part of the Services. This Contract shall be interpreted in accordance with, and governed by, the laws of the land applicable thereto. Any claim under this Contract shall be filed and tried within the jurisdiction of the courts of Ghaziabad, U.P., India. 18.5 Dispute Resolution If there is a dispute between the MaC and the Consultant regarding any matter, prior to the initiation of any formal proceedings, the Parties shall first attempt to resolve any dispute or controversy informally, If the dispute cannot be resolved informally, the matter shall be referred for arbitration by a single arbitrator in Ghaziabad, U.P., India, whose decision shall be final. 18.6 Entire Contract and Amendments This Contract constitutes the entire agreement between the MaC and the Consultant with respect to the subject matter contained herein and supersedes all prior oral and written communications not specifically referred to herein. This Contract may be amended or modified only by means of a written agreement executed by authorized signatories of the Parties. 19. MAC REPRESENTATIVE For the purposes of this Contract the MaC will be represented by Astha Malik. Administrative and non-technical matters (invoices, notices, instructions, and the like) can be referred to Chandrashekhar. If you accept the above terms and conditions, please so indicate to Astha Malik and include all the supplementary information requested in this Contract.


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Two originals of this offer are being mailed to you. To complete our records, you must sign one copy and return it to the MaC to the attention of Astha Malik. Yours sincerely,

_________________________________ Astha Malik Managing Director I accept this offer and agree to be bound by the terms and conditions described above. _________________________________ Date: ________________________ Consultant Name


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ATTACHMENT A

STATEMENT OF SERVICES and DELIVERABLES Base Station : Madhepura Reporting Structure : Deputy State Program Officer (DSPM), Bihar Area to be covered : Madhepura, Supaul and Saharsa Myra and Company is a registered Indian resourcing agency, working in Human Resources, Operations, Facility Management, Accounting, and Taxation Management. This contract is an approved component of the “MI funded project” that is managed by Myra and Co. The contract’s continuity is subject to continuity of the MI funded project and availability of funds from MI. Background: Diarrhoea is one of the leading causes of under-five mortality in India. It is estimated nearly 2 lakh child deaths occur annually due to diarrhoea, A combination of oral rehydration solution (ORS) and zinc has been recommended by WHO and UNICEF as part of the revised diarhroea management guidelines, to achieve lower morbidity and mortality among under five children. India has had a national policy in place since November 2006 which recommends the use of zinc as adjuvant to ORS in the treatment of diarrhoea. Revised diarrhoea management guidelines for promoting zinc and ORS have been developed. With the national policy in place, scale-up of zinc supplementation is happening across the country through activities such as capacity building of health and allied personnel, awareness generation among community and ensuring adequate and continuous supply of both zinc and ORS in institutions and the community level. In the state of Bihar the process of scale up of zinc supplementation has been launched to cover all the 38 districts of Bihar. Main objectives of this consultancy To reduce the burden of diarrhoea on child health and survival, in Bihar through the treatment of childhood diarrhoea with zinc and ORS in project areas in the public sector, with high compliances to treatment by caregivers.

Overall Purpose/Broad Function:

The primary purpose of this position is to provide implementation support to the ‘scale-up of Zinc and ORS usage as part of the Revised Diarrhoea Management Program’.

The position will work in close co-ordination with the district health system and other stakeholders like ICDS and NGOs to realize the expected outputs under the project.

Terms of reference Key Roles & Scope of work 1. Undertake a situational analysis of districts to be covered by the DC:

• Compile and analyze district information/data on health indicators • Assess the status of childhood diarrhoea management programme • Procurement of Zinc and ORS, facilities for stock management (warehousing) and distribution

2. Ensure and build capacity for long-term, effective supply chain management for Zn/ORS (key government

counterparts for this role include the Civil Surgeon, District Nodal Officer, Medical Officer in-charge of stores, DPM, Block level Medical Officers)

• Support the districts in estimating the required quantities of Zinc and ORS supplies (Demand estimation otherwise known as Forecasting)

• Facilitate district-level procurement of Zinc and ORS


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• Monitor utilization of Zinc and ORS stocks at various levels – from district to ASHA and Anganwadi workers by ensuring regular reporting of stock status

• Identify and facilitate response to stock-out situations at various levels mentioned above • Facilitate supplies in emergencies (floods, outbreaks of gastro-enteritis, cholera etc.)

3. Ensure effective training and capacity building of all health workers/functionaries and ICDS personnel if included

(key government counterparts for this role include the Civil Surgeon, District Nodal Officer, DPM, Block level Medical Officers and Managers, ANM training schools, Training Co-ordinators, ICDS department officials)

• Facilitate the trainings of Medical Officers, District and Block-level Managers, Nurses, ANMs, Supervisors, MPWs, ASHAs and if required of CDPOs & Anganwadi workers by using available platforms such as meetings

• Monitor, co-ordinate and ensure quality of district/sub-district level trainings • Undertake supportive supervision of the health functionaries as guided by the state team

4. Ensure flow of high-quality monitoring data (key government counterparts for this role include the Civil Surgeon,

District Nodal Officer, District M & E Officer, block-level Medical Officers and Data Entry Operators, Block Program Managers)

• Ensure regular reporting - from ASHA to District level • Provide technical support to district and block programme managers and others responsible for reporting

data • Contribute to technical reports and other dissemination reports as required by the District Nodal officer • Facilitate availability of reporting formats at all levels

5. Maintain productive relations with partners and govt. in order to ensure prioritization and sustainability of ORS/zinc

treatment delivery (you will need to co-ordinate with other non-governmental partners including WHO, UNICEF, CARE and others)

• Proactively co-ordinate stakeholder meetings and follow-up on decisions • Facilitate interaction of state/national teams, site visits, evaluation studies

6. Ensure effective review and planning of programme by govt.

• Prioritize the Blocks based on performance and conduct block level reviews • Conduct district review • Facilitate planning and preparation of District annual PIPs

7. Serve as subject matter expert on diarrhoea and its management, including ORS and Zn

• Monitor and share within the district policy updates • Build and share technical knowledge on revised diarrhoea management guidelines • Engage proactively in larger context of district child survival activities

8. Ensuring effective implementation of the communications strategy adopted at the state-level

• Ensure utilization of IEC material and tools for interpersonal communication provided to frontline functionaries

• Support the district administration in undertaking IEC/Behavioral change activities as guided by the state/Delhi office

• Any other role as directed by the supervisor/Delhi office.

Deliverables 1. Monthly Progress Reports to the Deputy State Program Manager (DSPM) Bihar MI in prescribed format. 2. Provide regular feedback to the DSPM on field perspectives, emergent opportunities and challenges and keep the

DSPM informed on the program updates in the district. 3. Reports of trip with important issues identified or action point to be forwarded to Deputy State Program Manager

(DSPM), MI in prescribed format. 4. Monthly work plan and financial reports submitted to DSPM approved by DSPM for review and approval;


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5. A comprehensive end of the contract report with detailed achievements along with a note which provides subjective narration of experiences, learning from the assignment etc., which are relevant and may be replicable in other settings.

6. Any other specific work requested from MI State/ Delhi office. Essential qualifying parameters

� Masters degree ( social work / management/Public health/ health administration/ epidemiology/ statistics) � 3-5 years of work experience of which a minimum of one year grassroots level work � Self motivated and willing to learn quickly on the job � Liaison skills � Ability to work hard and achieve results � Ability to work in team � Undertake extensive travel up to 15 days a month in the field area � Full compliance with administrative and financial norms � Knowledge of MS office (Microsoft excel, word and power point etc.)

Desirable qualifying parameters

� Experience of handling the monitoring and survey data � Compile and analyze district information/data on key socio-economic and health indicators using data from

different source The position reports to the Deputy State Program Manager (DSPM), Zinc and ORS scale up project, Bihar The position will be based in ANY district of Bihar


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ATTACHMENT B

EXPENSES The MaC agrees to reimburse the following expenses to a maximum of Rs. 3,800 (per month) not including airfares (which are purchased directly by the MaC):

Expense Maximum Amount (name currency)

(a) Up to Rs 3,800 will be paid to cover the expenses related stationery, communication, local travels, for which receipts are not required

Rs. 3,800

Total For all other (additional) travel authorized by the MaC representative, the consultant will be paid at a daily living allowance rate which is set accordingly by the MaC, these rates being in effect at the time of travel – this allowance is intended to cover the costs of accommodation, meals and incidentals such as local telephone calls, gratuities etc. and for which no receipts are required. The number of person-days payable will be adjusted to fit actual travel dates. This allowance will be calculated at the time travel is approved. Any additional purchases or expenses must be approved in writing by the MaC representative prior to being made. Compensation will be made after submission of receipts


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ATTACHMENT C

BANK INFORMATION FORM Inaccurate or incomplete information will delay you r payment

Complete banking details for international transfer s should be obtained from your bank Please print clearly

RECIPIENT DETAILS Name: ______________________________________________________ Beneficiary or company name as held by your bank Address: ______________________________________________________ Street name and number, house number, etc. City

______________________________________________________ Province (if applicable) Country Postal Code

Contact Information: _______________ ___ ___ ___ ___

Phone number (incl. country and area code) Email address _______________ ___ Company contact person (if applicable)

BANK DETAILS Name: ______________________________________________________ Full bank name Branch ______________________________________________________ Branch where beneficiary account is held Branch Address: ______________________________________________________ Complete branch address (please include street name & number, city, postal code) Account Number: ______________________________________________________ Account Currency: ______________________________________________________ SWIFT Code: ______________________________________________________ Other Bank Codes: ______________________________________________________

(IFSC, IBAN, ABA, Transit, etc., that are applicable to your country’s requirements)

PAN No. ______________________________________________________

(attach the duly signed copy of PAN) Service Tax No. ______________________________________________________

(attach the duly signed copy of registration certificate)

Please notify us of any changes in your banking inf ormation.


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ATTACHMENT D

CONFIDENTIALITY AND INTELLECTUAL PROPERTY AGREEMENT I understand and agree that, as a result of performing the Services for the Myra and Company (the “MaC”), I will occupy a position of trust and confidence with respect to MaC’s business and affairs. As a result, any and all information (whether written, electronic, verbal or otherwise and including, which relates to the business or affairs of MaC, its clients or suppliers and any and all notes or other documents prepared by me in connection with the Services (collectively, the “Confidential Information”) will be treated as confidential. Confidential Information does not include information: (a) publicly known without breach of this letter or similar agreements; or (b) the disclosure of which is required to be made by any law, regulation, governmental

authority or court, provided that before disclosure is made, notice of the requirement is provided to MaC I further acknowledge that I may be given access to Confidential Information including but not limited to the following: (a) business information supplied to the MaC by its partners, recipients, consultants and other parties. (b) technical and other information regarding Intellectual Property (including, without limitation, any right, or associated right to

all copyrights, trade-marks, services marks, confidentiality obligations, database rights, design rights, trade secrets, and patents in addition to any and all other Intellectual Property rights, whether tangible or intangible, expressed or accorded in any form or medium whatsoever) from projects supported by the MaC or provided to the MaC in confidence by a partner, recipient or other party.

When I have access to Confidential Information, I understand that the Confidential Information is the exclusive property of MaC and that it could be used by others to the detriment of MaC. Accordingly, I will treat the Confidential Information as follows: (a) I shall not communicate or share this information or material with persons within or outside of MaC who are not authorized

to have this information. (b) I shall not publish such information. (c) I shall not use any such information or material for other than authorized official purposes. (d) I shall turn over to MaC all copies of any such material in my possession or under my control forthwith at the request of

MaC or, in the absence of a request, on the termination of my contract with MaC. Furthermore, I agree that any and all applicable trade-marks, trade secrets, patents, moral rights, contract and licensing rights conceived, including all derivative rights in the foregoing that are written, created or first reduced to practice in the performance of the Services under this Contract shall be the sole and exclusive property of the MaC. The MaC shall own all Intellectual Property in any and all works, products, specifications, methodologies, designs, reports, software, enhancements or other creations (“New Developments”) arising as a result of the Services and I hereby assign and transfer to the MaC all rights therein and waive all moral rights in such New Developments. I agree to execute and deliver applications, acknowledgements, consents, and such other evidence of title as may be reasonably required by the MaC to confirm ownership of the New Developments and all associated Intellectual Property. Furthermore, I shall immediately disclose, in writing, to the MaC all New Developments arising as a result of the Services being provided under this Agreement. I agree that the provisions detailed above apply both during and after the expiry of my Contract with MaC. _________________________________ Date: ________________________ Consultant Name


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ATTACHMENT E

Travel Policy

Consultant’s Per Diem rates in practice:

Reimbursement Type

Flat Rate (On self declaration)

State Capitals Other field Accommodation on submission of bills

Food & Incidental Expenses

Accommodation on submission of bills

Food & Incidental Expenses

1. Per Diem Flat Allowance of Rs.500/- towards accommodation per day and Per diem Rs.750/- and Incidental Rs.250/-

Up to Rs.3000/- per day (excluding tax)

Per diem Rs.750/- and Incidental Rs.250/-

Up to Rs.1500/- per day (excluding tax )

Per diem Rs.750/- and Incidental Rs.250/-

2. Day Per Diem Rs.500/- per day

Break-up of per diem Rs.750 Breakfast- 150 (if travel starts before 8.00 a.m.) Lunch- 200 (if travel starts before 12.00 p.m and reach office/home after 1.00pm) Dinner- 400 (if reaches home after 8:00 p.m) The consultants are required to stay in the hotels as per the list approved by MaC. Any exception to the above rates needs prior approval from F & A Manager. Full per diem is given against food and accommodation charges for night stay other than the base station. Incidental will be paid for each travel day. Incidental expenses are intended to meet the cost of such items as gratuities, laundry and dry cleaning, in room safes, luggage replacement etc. Day Per Diem Rs.500/ -: Consultants can claim day per diem, if their day travel is more than eight hours outside base station without night stay. However, the consultant is not entitled for per diem for his field visits in the base station districts. A. Annual Rate Contract (ARC) for hiring the vehicl es:

Use of authorized travel agency with proper bill. Bill for hiring of taxi should indicate the address, contact number, invoice/ bill number, dates of travel, rate per km OR rate per day for a minimum km, total km run on each day (mentioning opening and closing Km), any diesel charges, night halt charges, total amount charged along with duty slip mentioning the date and time of hiring the vehicle and closing date and time with Consultant signature at the time of releasing the vehicle.

Proof of diesel/ petrol purchased should be attached. One bill should be attached, in case there is change in the rate, additional bills need to be attached, only in the case of rates agreed for kilometer/liter basis.

Car hiring is only meant for field travel. Use of Air-conditioned car is permissible. Use of train – Consultants are advised to travel by train for making long journeys like participating in review meetings at state headquarters by AC – III tier. The consultant needs to identify the train route for field visits to other districts. The consultants need to take prior approval of supervisor for travelling to any higher class/ tatkal in case of non availability of tickets. Travel by Air will be duly approved by NPM in exceptional cases.

B. Use of Personal Vehicle:

Use of personal vehicle for office work: The consultant can use personal vehicle for short distance travel (< 100 km) within the same day and for the purpose of field work at base station only. Any exception to this may be approved in advance by the Supervisors. The travel reimbursement can be made on submission of log book certified by state head/supervisor/Project Manager or designate. The log book must have date, place of travel, opening and closing kilometers. The rate of reimbursement claim


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against field travel is mentioned below: Personal Car – Rs. 12/- per km Bike / Scooter – Rs.7/- per km In case vehicles are available on hire at lower rate, then personal vehicle should also be charged as per local rate or else vehicle should be hired locally instead of using personal vehicle.


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ATTACHMENT F

Detail of loan of equipment Type :______________________________________________________________ Model :______________________________________________________________ Serial No. :______________________________________________________________ Description :______________________________________________________________

Note: As per the organization policy, you are advised not to install any pirated software in the provided equipment. If you face any operational problem please refer the matter to MaC for doing the needful further.

_________________________________ Date: ________________________ Consultant Name

myra contract no. 10-1163-zinc-08

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