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My Life as the AFI Librarian

+The American Film Institute (AFI)

Non-profit arts organization

Founded in 1967 by National Endowment for the Arts

Projects: AFI 100 Years…Series AFI Film Festival AFI Awards AFI Life Achievement

Award AFI Conservatory

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“AFI is America's promise to preserve the history of the motion picture, to honor the artists and their work and to educate the next generation of storytellers.”

AFI Organizational Chart

Executive Director/Admini

stration

Programming

Awards Festivals Events

Communications

Marketing Memberships Education/Outreach

IT Library Conservatory

+Louis B. Mayer Library

Founded in 1969 along with the Conservatory

The library’s mission is to support the American Film Institute by offering resources that help the organization achieve its goals of education and preservation of the cinematic arts.

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Library Director

LIS Intern Librarian--Archives

Archives Assistant

Student Workers

Library Assistant

Student Workers

Librarian--Conservator

y

Reference Assistant

Student Workers

Library Assistant

Student Workers

Library Organizational Chart

+The Library Director

The Library Director provides operational management of the library resources and personnel to support the American Film Institute and the AFI Conservatory – an accredited MFA degree granting institution. This includes, but is not limited to acquisition and processing of materials, providing access to books and other collection material, organizing and maintaining the Conservatory archives and library management standards to comply with all regulatory agencies.

+User Groups

AFI employees Marketing Department Events Department

Conservatory Fellows Professors

+The Collection

15,000 books

11,000 films

100 periodicals

1,500 scripts

Archives Movie Posters Press clippings Old programs

+Future Projects

Digitization Initiatives

Mobile Apps

Enhanced Catalog

+Advocacy & Marketing

Board meetings

Annual report

Conferences

Curating exhibits

Social media Facebook, Twitter, blog

+Balanced Scorecard

   

OBJECTIVES METRICS

    Provide excellent services to users Satisfactory ratings from user surveys

PATRONS

How well are we meeting users' needs?

Develop and maintain a high quality collection that supports the organization's different user groups

Usage statistics

Provide timely and convenient access to information and collection Turnaround times for research requests and delivery of materials

 

Acquire, organize, and deliver information and materials in a timely manner               

Processing times for acquisition tasks, cataloging, and delivery

INTERNAL PROCESSES

How efficient are the library's internal processes?

Continually assess and improve workflowsProcess improvement, e.g. try implementing at least one change to improve workflows every 6 months

 

Provide quality facilities and tools for employees Response and resolution of reported problems

Financial growth from library services Income generated from charges

FINANCIAL

How well are library finances managed to achieve our goals?

Strengthen financial base from external resources, e.g. donations, grants, etc.

Funds raised from outside the organization

Provide resources and services that have a high ratio of value to cost

Unit costs, e.g. from serials, databases, etc.

Recruit and retain productive staff Retention rate, job satisfaction

INNOVATION & GROWTH

How well is the library positioned to continue to improve?

Encourage continuing education and professional development for staff

Employee attendance at conferences, workshops, etc.

Develop and execute innovative initiatives Expenditures and funding dedicated to new projects