MVP/MoH Commodity Management System

Bar Sauri Health Centre

MVP/MoH Commodity Management System

Bar Sauri Health Centre

LoginUser:………..

Password: ………….

LoginUser:………..

Password: ………….

PasssPasss

Bar Sauri Health CentreMAIN MENU

Bar Sauri Health CentreMAIN MENU

Create/Remove UserCreate/Remove User

ADMINADMIN

ALL USERSALL USERS

Manage AccountManage Account CommoditiesCommodities ReportsReports

Change Password

View HistoryReceive Items

Issue/Adjust Items Physical Count

Stock Status Report

Reorder List

Bin Cards

Create/Edit ItemCreate/Edit Item View User HistoryView User History

User: _______________________________________

Date TIme Item Units Transaction Quantity To/Source

12-9-2012 8.40am Amoxicillin 250mg capsules Capsules Issue 500 Dispensing

12-9-2012 8.40am Determine HIV Test Kits Pieces Issue 20 VCT

12-9-2012 8.41am Erythromycin 125mg/5ml susp 100ml

Bottles Issue 30 IMCI/CWC

12-9-2012 8.41am Erythromycin susp 100ml Bottles Loss -2 Breakage

Item Settings

Item Name: (Generic name/ Strength/ Dosage Form/Size) ExampleExample

Unit: (Unit of dispensing/use)

Sources: (To be received from)

Issued to: (To be issued to)

Maximum Stock: (Ceiling stock allowed at this unit)

Reorder Level: (Stock level for reorder list)

Submit Item SettingsSubmit Item Settings

Inactivate/Delete ItemInactivate/Delete ItemCreate New ItemCreate New ItemEdit Item Edit Item

Main Menu Back

One can select all users, or look only at their own transactions; admin can select any user in addition. One can also select to see transactions only for

specific commodities. In all users or individual commodity history, hovering on a row should show the user who did the transaction

One can select all users, or look only at their own transactions; admin can select any user in addition. One can also select to see transactions only for

specific commodities. In all users or individual commodity history, hovering on a row should show the user who did the transaction

Show example: “Erythromycin 250mg/5ml Suspension 100ml”

Show example: “Erythromycin 250mg/5ml Suspension 100ml”

Populate field/show drop down menu from existing items as one types for “Edit Item” or “Inactivate/Delete Item”; show existing items as one types new item name; refuse identical

item name with warning pop up window and decline submission

Populate field/show drop down menu from existing items as one types for “Edit Item” or “Inactivate/Delete Item”; show existing items as one types new item name; refuse identical

item name with warning pop up window and decline submission

Tablet, Capsule, Bottle, Ampoule, Vial, Dose, Piece (show these on drop-down menu, accept

new units)

Tablet, Capsule, Bottle, Ampoule, Vial, Dose, Piece (show these on drop-down menu, accept

new units)

Ministry of Health, MVP, Partner, (show these on drop-down menu, accept new sources per

site)

Ministry of Health, MVP, Partner, (show these on drop-down menu, accept new sources per

site)

MVP Drug Store will create here a list of clinics; Individual clinics will create a list of

departments that take medicines from the Pharmacy Store e.g. MCH Clinic, VCT,

Outpatient Clinic, Maternity, Outreach, etc (as relevant to each case)

MVP Drug Store will create here a list of clinics; Individual clinics will create a list of

departments that take medicines from the Pharmacy Store e.g. MCH Clinic, VCT,

Outpatient Clinic, Maternity, Outreach, etc (as relevant to each case)

Date TIme Item Units Transaction Quantity Source

12-9-2012 8.40am Amoxicillin 500mg capsules Capsules Received 5000 MVP

12-9-2012 8.40am Loperamide 2mg capsules Capsules Received 2000 MVP

12-9-2012 8.41am Furosemide 40mg tablets Tablets Received 3000 MVP

12-9-2012 8.41am Erythromycin 125mg/5mlsusp 100ml

Bottles Received 120 MVP

RECEIVE ITEMSMain Menu BackReceiving Instructions:

1.Confirm delivered item quantities, state, and expiry date are acceptable2.List here all items and quantities accepted, enter the delivery document number3.Submit received items

Delivery Document No: ___________ Delivered By (Name): _________________

Submit Received ItemsSubmit Received Items

Prompt that Receiving has to be complete and confirmed or list will be lost

Prompt that Receiving has to be complete and confirmed or list will be lost

(Free Text) Delivery Note or Filled Requisition document number. Receipts under one document have to be accepted and submitted in one go; old

receipts may be edited only by Admin

(Free Text) Delivery Note or Filled Requisition document number. Receipts under one document have to be accepted and submitted in one go; old

receipts may be edited only by Admin

Date TIme Item Units Transaction Quantity Issued To

12-9-2012 8.40am Amoxicillin 500mg capsules Capsules Issued -500 Dispensing

12-9-2012 8.40am Loperamide 2mg capsules Capsules Issued -200 Dispensing

12-9-2012 8.41am Furosemide 40mg tablets Tablets Issued -300 Dispensing

12-9-2012 8.41am Erythromycin 125mg/5mlsusp 100ml

Bottles Issued -20 MCH Clinic

ISSUE ITEMSMain Menu Back

Issue Document No: ___________ Authorized By (Name): _________________

Submit Issued ItemsSubmit Issued Items

EXPIRED/LOST/DAMAGED ITEMS

Date TIme Item Units Transaction Quantity Comment

12-9-2012 8.40am Propranolol 40mg tablets Tablets Expired -500

12-9-2012 8.41am Erythromycin 125mg/5ml Suspension 100ml

Bottles Damaged -2 Breakage

14-9-2012 3.30pm Fluconazole 150mg Capsules Lost -3 Physical Count

Submit Losses Submit Losses

Physical Count: Bar Sauri Health Centre Pharmacy Store

Date TIme Item Units Bin Card Balance

Physical Count

DIscrepancy

20-9-2012 8.40am Amoxicillin 250mg capsules Capsules 4500 4500

20-9-2012 8.40am Determine HIV Test Kits Pieces 300

20-9-2012 8.41am Erythromycin 125mg/5ml susp 100ml

Bottles 220

20-9-2012 8.41am Erythromycin 250mg/5ml susp 100ml

Bottles 125

Date: 20-9-2012 User: Maurice Baraza

Only allow “Expired”, “Damaged” or “Lost”; for Quantity- insert negative sign and possibly different colour for stock reductions, the staff

should only type in the number

Only allow “Expired”, “Damaged” or “Lost”; for Quantity- insert negative sign and possibly different colour for stock reductions, the staff

should only type in the number

The balance from the quantities issued using the system; populate as

soon as Item Name is loaded

The balance from the quantities issued using the system; populate as

soon as Item Name is loaded

++++Item Units Max

StockRe-order Stock

Wk1

Wk 2

Wk3

Wk4

Wk5

Wk6

Wk 7

Wk 8

Wk 9

Wk 10

Wk 11

Wk 12

Wk 13

Wk 14

Wk 15

Wk 16

Current Status

Sterile Gauze Swabs 4 inch Pieces 1000 300 ++ ++ + + + + + + + + + + + + - - REORDER

Latex Examination Gloves Size 7.5 Pieces 3500 800 + - - - - - ! ! ! ! + + + + + + IN STOCK

Chloramphenicol 125mg/5mll susp 60ml

Bottles 400 100 + + + + + - - - - - - - ! ! ! ! OUT OF STOCK

Stock Status Report

January February March April

From: 1-1-2012 To: 30-4-2012 Weekly Monthly

ITEMS All items Selected Items Special List _________________

Category Lists: Essential Medicines

Stock Situation For Period of Review: Adequate Stocking- 24/48 weeks (50%) Overstocking- 2/48 weeks (4.2%) Under-stocking- 14/48 weeks (29.2%) Out of Stock- 8/18 (16.7%)

REORDER LIST: Bar Sauri Health Centre Pharmacy Store

Date TIme Item Units Stock Balance

Reorder Level

Maximum Stock

Order Quantity

ORDER

20-9-2012 8.40am Amoxicillin 250mg capsules Capsules 1200 3000 10,000 8000

20-9-2012 8.40am Determine HIV Test Kits Pieces 300 500 2000 1700

20-9-2012 8.41am Erythromycin 125mg/5ml susp 100ml

Bottles 120 400 1200 1000

20-9-2012 8.41am Erythromycin 250mg/5ml susp 100ml

Bottles 125 150 400 250

Date: 20-9-2012

Minimum Pack Size for Order: (Minimum Units in one order pack)

Make OrderMake Order

1. Click on “Make Order” to activate “Order” column above2. Enter under “Order” the actual quantities (confirm or change) of all the

items to be ordered and Order Document Number3. Save order and submit electronically, printed, or as an e-mail attachment

Submit OrderSubmit Order

Date TIme Transaction From/To Quantity Balance User

10-9-12 8.40am Issued Dispensing 1000 4500 MBaraza

12-9-12 9.40am Issued Dispensing 2000 2500 MBaraza

13-9-12 8.41am Issued MCH 300 2200 PNamakula

16-9-12 9.42am Issued Dispensing 1000 1200 Mbaraza

18-9-12 10.00am Physical Count - 1200 1200 Mbaraza

BIN CARD

Amoxicillin 250mg capsules

Current Stock: 1200 Capsules Stock Ordered: 8000 capsules Ordered On: 20-9-2012 Reorder Level: 3000 Capsules Units: Capsules

Order Document Number: _________________

Date: 21-9-2012 9.45am

Read-only report generated from other transactions

Read-only report generated from other transactions