municipality of the district of lunenburg rfp no. … · this request for proposal (hereafter...
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MUNICIPALITYOFTHEDISTRICTOFLUNENBURG
RFPNo.2019-05-401
DesignandBuildServicesSingletrackTrails:
RiverRidgeCommonPhase3
July19,2019
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1. PURPOSE..................................................................................................................................3
2. BACKGROUND.........................................................................................................................3
3. SCOPEOFWORKANDLEVELOFEFFORT.................................................................................4
4. GENERALCONSIDERATIONS,TECHNICALSPECIFICATIONS,ANDREFERENCESTANDARDS....6
5. WARRANTY..............................................................................................................................8
6. STEERINGCOMMITTEE............................................................................................................8
7. DELIVERABLES.........................................................................................................................8
8. DOCUMENTSACCOMPANYINGTHISRFP................................................................................9
9. SITEVISIT.................................................................................................................................9
10. INSTRUCTIONSTOPROPONENTS..........................................................................................9
11. REQUESTFORPROPOSALSREQUIREMENTS.......................................................................10
12. EVALUATION.......................................................................................................................13
13. GENERALTERMSANDCONDITIONS....................................................................................15
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MunicipalityoftheDistrictofLunenburg Page3of19RiverRidgeCommonPhase3RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________1. PURPOSEThisRequestforProposal(hereafterreferredtoasthe“Proposal”orthe“RFP”)outlinestherequirementsoftheMunicipalityoftheDistrictofLunenburg(hereafterreferredtoasthe“Municipality”or“MODL”)withregardtodesignandbuildservicesbyqualifiedprofessionalfirmsandindividuals(hereafterreferredtoasthe“Proponent”)fornon-motorisedsharedusesingletracktrails.ThesesingletracktrailsmustbebuilttothebestpracticesustainabletrailstandardsoftheInternationalMountainBikeAssociation(“IMBA”)andtheUnitedStatesForestService(“USFS”),andgenerallymeettheIMBATrailClassificationfor“MoreDifficultBlueSquare”trails.TheprojectsiteislocatedontheRiverRidgeCommon(“RRC”)parkproperty,at4668Highway10inNewGermany,NovaScotia.2. BACKGROUNDMODListhethirdlargestruralmunicipalityinNovaScotiaintermsoftotalpropertyassessmentandencompassesageographicarearepresentingover432,000acres.AshortcommutetotheprovincialcapitalofHalifax,theMunicipalityishometoagrowingpopulationofover25,000andisconsideredoneofthe"hotspots"fordevelopmentandgrowthinNovaScotia.TheMunicipalitycurrentlyhasaworkforceof40employeeswhoworkinvariousdepartmentssuchasEngineeringandPublicWorks,EconomicDevelopment,Finance,Administration,PlanningandDevelopmentServices,Building/FireInspection,Recreation,andSolidWasteManagement.GovernanceofMODLisbolsteredbystrongpartnershipswithneighbouringmunicipalunits.RiverRidgeCommonisamulti-year,phaseddevelopmentofvariousparkcomponentsona115acreproperty,dividedbytheSouthShoreAnnapolisValley(rail)Trailinto2distinctparcels.The15acreLowerParkisaformergravelpit,situatedbetweenHighway10andtherailtrail.The100acreUpperParkareaisaformerwoodlot,tothenorthoftherailtrail,andistheprimaryfocusoftheworkdescribedinthisRFP(seeattachedmapsheetsofprojectsite).TheRiverRidgeCommontrailnetworkisintendedtoaccommodatevariousyear-round,non-motorisedactivities.Todate,intheUpperPark,existingformerwoodlotroadsandseveralnewsegmentsoftrailhavebeendevelopedintoanetworkofapproximately1.7kmofnon-motorised,graveltread2mwide,gentle,easy,obstacle-freetrail,whichmeetsthebestpracticeguidelinesfortrailaccessibilityforallusers.Additionaltrailsegmentsofthistypewillbeaddedinthenearfuture,asshownontheattachedtopographicalTrailSystemOverviewmap.TheproposedsingletracktrailsystemshouldbedevelopedandincorporatedintotheoverallRRCtrailnetwork,toinvitemoreadventuroususerstoexploreandexperiencetheparkbeyondtheeasygraveltrails,withasmoothprogressionoftechnicaltrailuseskills.Thesingletrackshouldpromoteapositive,fun,andsafeuserexperience,andencourageneweruserstobecomesingletracktrailaficionados.
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MunicipalityoftheDistrictofLunenburg Page4of19RiverRidgeCommonPhase3RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________3. SCOPEOFWORKANDLEVELOFEFFORTInthiswork,theMODLisseekingto(A)planaconceptforoverallsingletracktraildevelopmentand(B)constructthefirstsegmentsofsingletracktrailontheRiverRidgeCommonUpperParkparcel.(A)SingletrackConceptPlanworkwillincludeconsultationwiththeRRCProjectManager(anexperiencedmountainbikerandtrailuser)toestablishageneral,high-levelconceptfortheoveralldevelopmentofasingletracktrailsystemintheUpperParkparcel:
• Thissystemiscurrentlytargetedtobeapproximately7-10+kmintotallengthat(future)finalbuildout,constructedinandaroundtheUpperPark’seasygraveltrailsystem.
o Thegentlegraveltrailsystem,asshownontheattachedtopographicalTrailSystemOverviewmap,isdefinedbybothexistingtrailsegmentsandaroutefortheremainderthathasbeenpreviouslymappedandflaggedontheground(tobeconstructedunderaseparatecontract).
• Fortheplanningwork,thesuccessfulproponentwillbeexpectedtodeliveraplan(atminimumadigitallyannotatedversionoftheattachedtopographicalTrailSystemOverviewmap),showing:
o Proposedsingletracktrailsystem(incl.developmentzonesandgeneralroutesforproposedtrailsegments),
o Locationsofpositiveandnegativecontrolpoints,o Approximatelocations,characteristics,andcostsofanyproposedstructures,ando Estimatedlengthoftrailandconstructioncostperlinealmetreofeachtrail
segment/developmentzone.
• TheSingletrackConceptPlanmustbereviewedandapprovedbytheRRCProjectManager/MODLbeforeconstructionworkmaycommence.
• Itisemphasizedthatthiscomponentoftheworkisnotadetailedplanningortrailmappinganddesignprocess,butisonlyintendedtoproduceabasicgeneralconceptplanandcostestimatesforthepark’ssingletracktrailsystem.ThiswillserveasareferencetohelptheMODLplantheoverallsingletracktraildevelopmentandconstructionprocessthroughpotentialmultiplephasesoffutureconstruction.
• ThisworkDOESNOTentailANYofthefollowing-publicorstakeholder(otherthanRRCProjectManager)consultation,formal(e.g.municipalplanninglevel)siteevaluation,strategiceconomicdevelopment,marketing,branding,signage,oranyworkotherthanthatdirectlyrelatedtosingletracktrailnetworkconceptplanning.
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MunicipalityoftheDistrictofLunenburg Page5of19RiverRidgeCommonPhase3RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________(B)Singletrackconstructionworkwillincludefinallayoutandconstructionoftheinitialphaseofsingletrackdevelopmentonthesubjectproperty:
• Thesegment(s)oftrailtobeconstructedinthisphasewillbebasedontheplanningworkinitem(A)above,tomeettheoverallplanningandconstructionlevelofeffortshownbelow.
• Inlieuofextensivemappinganddesigndocumentationforthisconstructionwork,thesuccessfulProponentwillinsteaddevelopafinallayoutflaggedontheground,tobeapprovedbyRRCProjectManagerbeforeconstructionmaycommence.
• Constructionworkshallincludeclearingofthetrailcorridor,grubbing,shaping,andcompactionofthetrailtread.
Thecombinedtotallevelofeffortforbothcomponents(A)and(B)ofthisworkshallnotexceed$50,000.00(notinclusiveofNovaScotiaHST).Theconstructionworkincomponent(B)isthemainpriorityforthisproject,soitisexpectedthatthiswillcomprisethebulkoftheoveralllevelofeffort.Timeisoftheessence,andprojectconstructionworkmustbesubstantiallycompletedbyMarch6,2020.Anyfinalproofrolling/compactionoffinishedtrailbedmustbecompletedinsuitablydrysoilconditions;intheeventthatthiscannotbeachievedbeforethesubstantialcompletiondeadlineduetoprevailingweatherconditions,thechosencontractorandMODLwillnegotiateamutuallyagreed-uponextensionforthiscomponentoftheworkonly.
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MunicipalityoftheDistrictofLunenburg Page6of19RiverRidgeCommonPhase3RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________4. GENERALCONSIDERATIONS,TECHNICALSPECIFICATIONS,ANDREFERENCESTANDARDSThefollowinggeneralconsiderationsapplytotheRRCsingletracktraildevelopmentprogram:
• SingletrackdevelopmentmustbeintegratedwiththeremainderoftheRRCtrailprogram,tothecurrentbestpracticesofsustainabletraildesignandconstruction,foroptimaluserexperience.
o Afundamentalplanningparameterisconfiguringthesingletracktrailsystemasaseriesoflinkedloopedsegmentsorzones,withoutersegment/zoneboundariesdefinedbythegraveltrailprogramand/orparkpropertyboundaries.
• Trailshouldgenerallybefocussedonclassicintermediatesingletrackcrosscountrymountainbikeriding,enjoyablyrideableinbothdirections,withoutanytechnicaltrailfeatures(suchaselevatedbridges,jumps,drops,etc.).AfterbecomingfamiliarwiththeRRCsingletracktrailsystem,mountainbikeusersofintermediateskillshouldbeabletogenerallyenjoythetrailswithoutoftenhavingtoputafootdownforsupportorwalkovermoretechnicalsections.
• Trailmayhaveamixed“hybrid”styleofoveralltrailflow(e.g.IMBA,2004,p.97),ablendof“openandflowing”and“tightandtechnical”styles,whichcanvarybetweensegments.Trailshouldbedesignedtoallownomorethanlowtomoderateratesofbikespeed,throughappropriateuseofcorralling,chokes,andturns.Thiswillhelpreducetheriskofhigh-speed,injuriouscollisionsorcrashes.
• Trailmustaccommodateshareduseforyear-roundactivitiesincludingwalking,running,mountainbiking,andsnowshoeing.
• Ifdeemedfeasible,overallplanningshouldincludesometrailsegmentsthatforman“UpperParkBoundaryTrail”thatgenerallyparallelstheperimeterofthesubjectUpperParkproperty.
• Trailshouldgenerallyworkwithlocaltopographyandterrainfeatures,andavoidflatand/orwetlocations,tominimiseoreliminaterequirementsforraisedtreadconstruction,culverts,retainingwalls,bridges,orotherassociatedbuilt-uptrailstructures.Anyrequiredstructuresshouldbesitedanddesignedtominimizeoverallsegment/zoneconstructioncosts.
• Trailshouldgenerallyberollingcontouralignmentwithflatorclimbingturns,outslopedtread,andappropriatelyspacedgradereversals/draindipsfordrainage.
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MunicipalityoftheDistrictofLunenburg Page7of19RiverRidgeCommonPhase3RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________
• TrailmustgenerallymeetthetheIMBATrailClassificationfor“MoreDifficultBlueSquare”trails(seeattacheddocument).
• Treeclearingshouldgenerallybeminimisedbysensible,low-impact,trailcorridorlayoutandsensitivitytotheecologicalvalueoftheprojectsite.Corridorlayout,includingtreeclearing,mustbeflaggedandapprovedbytheRRCProjectMangerbeforeagivensegmentmaybeconstructed.
• TheartificiallandformsoftheexistingErosionControlareamaybedesirableforinclusionintothesingletracktrailsystem.ThiscanbeexploredinconsultationwiththeRRCProjectManager.
ThefollowingspecificationsandreferencestandardsarearequirementoftheRFP:
• Trailmustbedesignedandconstructedtocurrentbestpracticeforsustainabletrails,astypifiedby:o “TrailConstructionandMaintenanceNotebook”,UnitedStatesForestService,
currentversion.(https://www.fhwa.dot.gov/environment/recreational_trails/publications/fs_publications/07232806/toc.cfm).
o “TrailSolutions:IMBA’sGuidetoBuildingSweetSingletrack”,InternationalMountainBicyclingAssociation.BoulderCOUSA,2004.
• TrailmustmeetcriteriaforuptoIMBA“MoreDifficult/BlueSquare”levelofdifficulty(IMBA,2004,p.75)-seeattachedreferencetable.
• Trailcorridortohavemin.0.6mtreadwidth,2-2.5mvegetationclearingwidth,and3.0mvegetationclearingheight.
• Allpruningofvegetationshallbedonetoaboriculturebestpractices.
• Trailsurfaceconstructedofcompacted,firm,stablenativemineralsoil.
• Trailincorporatesappropriatetrailway,positivedrainage,andothertrailstructuresasneeded.
• Trailsonsteepersideslopesmustbefullbenchcuttonativemineralsoil.
• Clearedvegetationandsurficialorganicmaterialwithintrailrightofwaytoberemovedandplacedrandomlyoutsidetrailcorridor.
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MunicipalityoftheDistrictofLunenburg Page8of19RiverRidgeCommonPhase3RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________5. WARRANTYThewarrantyperiodof12monthswillcommenceonthedatetheprojectreceivesaConstructionCompletionLetteridentifyingthateachofthesitesaresubstantiallycompleteandreadyforuse.TheOwnerwillestablishthiscompletiondate.6. STEERINGCOMMITTEEThisprojectwillbemanagedbyaSteeringCommitteeconsistingofMODLRecreationServicesstaffandtheRRCProjectManagerordesignate.7. DELIVERABLESReportingtotheRRCProjectManager(orMODLTrailsandOpenSpaceCoordinator/otherMODLdesignate),thesuccessfulProponent’sprojectworkwillentail:
1. ConductastartupsiteinspectionwiththeProjectManagerordesignate,toreviewpotentialareasforsingletrackdevelopmentonthesubjectpropertyandidentifyanyspecificconcernsorrequirements.
2. SubmitdraftSingletrackConceptPlan(asdescribedinSection3)toProjectManagerfor
reviewandapproval.
3. FollowingapprovaloftheSingletrackConceptPlan,layoutoftheinitialsegment(s)of
singletrackforconstruction,flaggingtheproposedtrailcorridorontheground.
4. ConductaflaggedtrailcorridorwalkthroughwiththeProjectManagerordesignatefor
approvalbeforecommencingclearingandconstructionactivities.
5. Constructthetrails.PeriodicallyreviewprogressandqualitywiththeMODLProject
Manageronsite,onamutuallyagreed-uponschedule.
6. Conductanas-builtwalkthroughwiththeProjectManagerordesignateforsubstantial
completioncertification.
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MunicipalityoftheDistrictofLunenburg Page9of19RiverRidgeCommonPhase3RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________8. DOCUMENTSACCOMPANYINGTHISRFP• PricingBreakdownForm(.pdf)• Thefollowingattacheddocumentsshouldbeprinted/viewedincolour:
o RRCLocatorMap(11x17size.pdf)o RRCProjectOverviewMap(11x17size.pdf)o RRCTrailSystemOverviewMap(A1size.pdf)o IMBATrailClassificationSystem(project-specificannotationinRED)
9. SITEVISITProponentscanarrangetoviewtheprojectsitewiththeMunicipality’sProjectManagerbeforesubmittingaproposal.ContactinformationforRRCProjectManager:
ThomasChalmersP.Eng. SnowOwlConsultingInc.(tel)9022980521 (email)[email protected]
Apre-submissionsitevisitisnon-mandatory;Proponentsshallbedeemedtohavefamiliarizedthemselveswiththeexistingsite,workingconditions,andallotherconditionswhichmayaffectperformanceoftheContract.Nopleaofignoranceofsuchconditionsasaresultoffailuretomakeallnecessaryexaminationswillbeacceptedasabasisforanyclaimsforextracompensationoranextensionoftime.10. INSTRUCTIONSTOPROPONENTS
.1 SubmissionofRFPRequestforProposalsshallbereceivedonorbefore2:00pmonJuly19,2019localtime,attheMunicipalOffice,210AberdeenRoad,Bridgewater,NovaScotia.Latesubmissionswillnotbeacceptedandwillbereturnedunopened.Faxedore-mailedsubmissionswillnotbeaccepted.NoProposalmaybewithdrawnafterclosing.Priortoclosing,aProposalmaybewithdrawnuponwrittenrequestsignedbyanOfficeroftheProponent’scompany.TheRequestforProposalshallbeaddressedtothefollowingcontactperson: LauraBarkhouse,TrailsandOpenSpaceCoordinator MunicipalityoftheDistrictofLunenburg 210AberdeenRoad Bridgewater,NovaScotia B4V4G8
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MunicipalityoftheDistrictofLunenburg Page10of19RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________
ProponentsshallsubmitProposalsinoriginalform(minimumofthree),plusthreecopies.Theoriginalsshallbemarked“Original”andtheduplicatecopiesshallbemarked“Copy”andshallincludeduplicatecopiesofeveryAppendixtotheProposal.Proposalsshallbeenclosedinaplainenvelope,sealedandwithoutanyidentifyingmarksandshallbelabeled: REQUESTFORPROPOSALS–DesignandBuildServices,SingletrackTrails:
RiverRidgeCommonPhase3–RFPNo.2019-05-401
.2 EnquiriesAllenquiriesrelatedtothisRFPshallbedirectedtothefollowingpersonortheirdesignate.Informationobtainedfromanyothersourceisnotofficial: ThomasChalmers,P.Eng. RRCProjectManager Phonenumber:(902)298-0521 Email:[email protected],2019.
11. REQUESTFORPROPOSALSREQUIREMENTS
.1 MethodologyandWorkPlanSubmitaworkplanoutliningstepstocompletethescopeofworkanddeliverablesentailedinthisRFP.
.2 ProjectSchedule
AprojectscheduleoutliningthetimeframesofassociatedworkandtaskstobeundertakenbytheProponent.
.3 ContactName
ThenameofthecontactpersonfortheProponentwhoshallhavetheresponsibilityofdiscussinganyprojectmatterswiththeMunicipality.
.4 History/CompanyBioofProponent
Abriefhistory/companybiooftheProponent,includingeachprofessionalorfirmiftheProponentisaconsortiumorjointventure.
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MunicipalityoftheDistrictofLunenburg Page11of19RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________
.5 PreviousWork/ExperienceAlistingofpreviousworkexperienceonaminimumofthreeprojectsofasimilarnatureandmagnitudeconductedwithinthelastfiveyears.Includereferencesandcontactinformationforeachproject.
.6 ProposedSub-contractors
Proposedsub-contractors,ifany,mustbelistedincludingtheirresponsibilities,reportingstructure,professionalqualifications,experience,expertise,andtheproposedroleandtimeallocationtothisproject.
.7 PricingBreakdownandBidFormProjectpricingandotherdetailsmustbepresentedasthebreakdownshownontheattachedPricingBreakdownandBidDetailsForm:
1. Proponentsmustprovidepricingandquantitiestomeetthelevelofeffortprescribed(seeSection3)fortheprojectwork.Thismustincludepricingtobothdevelopthesingletrackmasterplanandconstructthefirstsegment(s)ofsingletracktrail,asseparatelineitems.Proponentsshouldallocatealevelofeffortforeachofthesetasks,adescriptionofthetypeofinitialtrailbuildsegment(s)proposed,priceperlinealmetreoftheinitialbuild,andatotalminimumlengthoftrailtobeconstructedduringthisinitialbuild,attheprescribedlevelofeffort.Proponentsareencouragedtousethedescriptionoftheproposedinitialbuildtoconveythequalityandnatureoftheproducttheyintendtobuildforthisprice.Thiscouldalsoincludeinformationonwhatbuildcharacteristicsarenotincludedinthisprice.Iftheproponentwishestofurtherbreakdowntheinitialbuildpricingintovarioussegmentsofdifferingstyle/character,theyarewelcometodoso,andaddanextrapageasneededtoshowthis.
2. Descriptionofequipmentandlabourtobeusedontheproject,andunitratesforthese(hourly/dailyrate).ThismaybeusedbyMODLtoevaluateandallocatebidsand/oranypotentialprojectchanges/extraworkduringthecourseoftheproject.
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MunicipalityoftheDistrictofLunenburg Page12of19RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________
3. (NonMandatory)Estimatesofpotentialsingletrackbuildcostsfortheoverallprojectsite.Proponentsshoulddescribeandprovidecostestimatesforvarioustrailtype/buildqualityoptionsorconstructionconditions(e.g.varyingsideslopes,nativeterraincharacteristics)thatcouldreasonablybeexpectedduringthecourseofdevelopingacompletesystemofsingletrackforthesite.Forinstance,aretheredifferentdegreesofconstructionconditions(easy,moderate,difficult)tobeexpected?Whatfactorsdictatetheseconditions?Howcouldtrailconstructioncostsperlinealmetrevarywiththeseconditions?Whatstyleand/orqualityoftrailcouldbepotentiallyconstructedatvariouslevelsofpricing?Proponentsareencouragedtousethissectioninaflexiblefashiontoconveyvariousapproachesandassociatedlevelsofexpenditure,basedontheirexpertise,asappliedtothegeneralcharacteristicsoftheRRCsite.ThiswillbeusedbyMODLtoevaluatethecostsofvariousstylesandoptionsfortrailconstructionthatcouldbedevelopedonthesubjectproperty,andtoevaluate/assesstheProponent’soverallapproachtosingletrackplanningandconstructionforRiverRidgeCommon.
.8 ProponentExpectations
AlistofpreliminaryinformationtheProponentexpectstheMunicipalitytoprovideifnecessary.
.9 Certificatesa. AClearanceLetter/LetterofGoodStandingfromtheWorkers’Compensation
BoardofNovaScotia.b. ACertificateofRecognitionasissuedbyNovaScotiaConstructionSafety
Association(NSCSA)oranoccupationhealthandsafetyorganizationwithasafetyauditprocedurerecognizedandapprovedbyNovaScotiaDepartmentofLabourandWorkplaceDevelopment(NSLWD).
c. Copiesofageneralliabilityinsurancepolicywithlimitsofnotlessthantwomilliondollars($2,000,000.00)inclusiveperoccurrenceforbodilyinjury,deathanddamagetopropertyincludinglossofusethereof,withapropertydamagedeductibleoffivehundreddollars($500.00).
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MunicipalityoftheDistrictofLunenburg Page13of19RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________12. EVALUATION
.1 ReviewCommitteeInaccordancewiththeMunicipality’sPurchasingPolicy,theRequestforProposalwillbeevaluatedbyaReviewCommittee.TheReviewCommitteewillmakearecommendationtoMunicipalCouncilontheawardoftheProposalandsubsequentcontract.EvaluationofProposalsshallbecompletedusingthebestvaluedeterminationinaccordancewiththefollowingcriteria:.2 MandatoryCriteriaSubmissionswillfirstbeevaluatedtoestablishcompliancewiththemandatoryclausesofthisRFP.Submissionsnotmeetingthemandatoryrequirementswillreceivenofurtherconsiderationduringtheevaluationprocess.Thefollowingarethemandatoryrequirements:
• Proposalsshallbesubmittedbythedeadline.
• ProposalsshallbesubmittedasperSection10ofthisRFP.
• ProposalsshallbeinaccordancewithalltermsandconditionsasperSection11.
.3 EvaluationProcessEachProposalwillbeevaluatedusingthefollowingprocess:
• Stage1:verifyeachbid’scompliancetotheMandatoryCriteriaidentifiedinSection10anddisqualifyanybidsthatfailtomeetthese.
Stage2:AllproposalswhichpassStage1willbeevaluatedandrankedagainsttheweightedProposalEvaluationCriteria,RiskEvaluation,andCostEvaluationbelow:
.4 EvaluationCriteriaAllproposalsmustcomplywithallrequirementsoutlinedinthisdocumentandallsubmissionswillbeevaluatedandrankedagainstthefollowingcriteriaandassociatedweights.40%Design/BuildTeamInformation:
•Teamcompositionandrepresentationbyallnecessarydisciplines,includingdesign,andconstruction;•Relevantexperienceincompletingassignmentsofsimilarscopeandcomplexity,and;•Experienceoftheproponentandkeyteammemberswithsimilarprojectsandtherangeofspecifiedservices;•Completenessofconsultingteamanddemonstratedexperience/expertiseofallindividualmembers;•Proposedorganizationalstructureandcoordinationoftheindividualteammembersincludingreportingrelationships,identificationofleadmembers,andcommunications;•Availabilityofback-uppersonneland/orprovisiontoaccessspecializedskills;
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MunicipalityoftheDistrictofLunenburg Page14of19RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________
•Resultsofreferencechecksforpreviousprojects.
30%ProjectApproach,Methodology&Management:•Approachtothescopeofthecreative,technicalandservicesrequired;•Understandingofprojectrequirements;•Managementofprojectandsuitabilityoftheproposedworkplan,includingworkprogramcomponents,Ganttchartoftimescheduleandmatrixofpersonnelshowinganticipatedhoursofinvolvement;•CompliancewiththeScopeofWork;•Provisionsforinvolvement,inputandevaluationoftheSteeringCommittee;•Abilitytomeettheprojecttimelines.
30%Proposedcosts,valueformoneyandacceptanceoftermsandconditions:•Feesforservicesrequiredandanycontingenciesifapplicable;•Valueformoneyrepresentedbytheproposedlevelofeffort,thebalancebetween“soft”(design,management,etc.)and“hard”(trailway,structures,etc.)costsandotherconsiderationsinregardstocosteffectivedesignandcontractingsolutions.
.5 RiskEvaluationTheMunicipalityreservestherighttodeductpointsfromtheProposalEvaluationCriteria(AppendixA),basedonanassessmentofrisk.Riskevaluationcategoriesareasfollows:
• Lowrisk:exceptionsoromissionstoRFPtermsandconditionsand/orformatindicatenoriskorlowrisktosuccessfulcompletionofproject;(-0)to(-5)points.
• Mediumrisk:exceptionsoromissionstoRFPtermsandconditionsand/orformatindicatearisktosuccessfulcompletionofprojectthatcanbemitigatedusingMODLresources;(-5)to(-25)points.
• Highrisk:exceptionsoromissionstoRFPtermsandconditionsand/orformatindicatearisktosuccessfulcompletionofprojectthatcanbemitigatedbutwillrequiresignificantMODLresources;(-26)to(-50)points.
• Unacceptablerisk:exceptionsoromissionstoRFPtermsandconditionsand/orformatindicateahighprobabilityofprojectfailure;(-50)to(-100)points.
.6 CostEvaluationTheMunicipalityreservestherighttodeductpointsfromtheProposalEvaluationCriteria,basedonanassessmentofthecostproposal.Unlessotherwisestatedinthisdocumentoritsaddenda,theproposalwiththelowestcostshallreceivethemaximumpointsallowed.Allotherproposalsshallreceiveacostscorebasedontheircostrelationshiptothelowest.Thepointsforthefinancialevaluationwillbeallocatedasfollows:
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LowestPrice/CostProposalxMaximumPriceScore=PriceScoreExample:Twotechnicallycompliantbidsarereceivedandthemaximumavailablepointsequal25.
Bid1:$100,000Bid2:$130,000
Bid1beingthelowest,wouldachieveascoreof25points.Bid2wouldachieveascoreof19.2points,calculatedasfollows:
$100,000/$130,000x25=19.2Note:Iftheresultisanegativenumber,thescoreassignedwillbe0.
.7 OtherCriteriaAsperSection12.1theMunicipalityreservestherighttochoosetheproposalthatprovidesthebestoverallvaluetotheMunicipalityintermsofmeritandpriceratio.TheMunicipalitymay,initssolediscretion,choosetorejectanyorallProposals.
.8 ContractNoticeinwritingtotheProponentoftheacceptanceofitsproposalbytheMunicipalityandthesubsequentfullexecutionofawrittencontractandPurchaseOrderwillconstituteacontractforservices.NoProponentwillacquireanylegalorequitablerightsorprivilegestothegoodsorservicesuntiltheoccurrenceofbothevents.
13. GENERALTERMSANDCONDITIONS
.1 AcceptanceofProposalsTheMunicipalityreservestheright,atitssolediscretion,torejectanyandallProposals.TheRequestforProposalsshouldnotbeconstruedasacontractforthepurchaseofgoodsorservices.TheMunicipalityreservestherighttoacceptanyProposalthatitconsiderstobeinitsbestinterestortorejectanyorallProposals,astheMunicipalitydeemstobeinitsbestinterest.PricewillonlybeonefactorwhichMODLwillconsiderinselectingaProponent.OtherfactorsmayincludebestvalueforMODL;theamountoflocalproducts/servicesprovidedbytheProponent;thesafetyrecordoftheProponent;thequalificationsoftheProponent;andpreviousperformancehistoryinrelationtoMODL.
Notermsorconditionsshallbeimplied,basedonanyindustrytradepracticeorcustom,anypracticeorpolicyoftheProposalorMunicipalityorotherwise,whichisinconsistentorconflictswithprovisionscontainedinthisdocument.TheMunicipalityalsoreservestherighttowaiveformality,informalityortechnicalitywiththeacceptanceofaProposalforthiscontract.MODLreservestherighttodevelopall,some,ornoneoftheprojectthatis
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thesubjectofthisproposal.AnyProposalnotsupportedbytheinformationrequestedinthisRequestforProposalsmayberejected.MODLalsoreservestherighttonegotiatewithanyProponentwhohassubmittedaProposal.TheMunicipalitymaywaiveminordifferencesintheProposals,providedthedifferencesdonotviolatetheProposalintent.Notermsorconditionsshallbeimplied,basedonanyindustrytradepracticeorcustom,anypracticeorpolicyoftheProposalorMunicipalityorotherwise,whichisinconsistentorconflictswithprovisionscontainedinthisdocumentTheMunicipalityalsoreservestherighttowaiveformality,informality,ortechnicalityinanyProposal.
.2 LiabilityofErrorsWhileMODLhasmadeconsiderableefforttoensureanaccuraterepresentationofinformationinthisRFP,theinformationcontainedinthisRFPissuppliedsolelyasaguidelineforProponents.TheinformationisnotguaranteedorwarrantedtobeaccuratebyMODL,norisitnecessarilycomprehensiveorexhaustive.NothinginthisRFPisintendedtorelieveProponentsfromformingtheirownopinionsandconclusionswithrespecttomattersaddressedinthisRFP.
.3 InformationCollectedTheProponentisadvisedthatallinformationcollectedandmaterialdevelopedinregardtoallworkcarriedoutbyMODLshallbecomethepropertyofMODL.
.4 ConfidentialityAlldocuments,information,andmaterialdevelopedbytheProponentshallbetreatedasconfidentialunlessdeterminedotherwise,inwriting,byMODL.ProponentsareadvisedthatanyinformationprovidedbyMODListobetreatedasconfidentialandshallnotbeprovidedtoathirdpartywithoutpriorwrittenapprovaloftheChiefAdministrativeOfficeroftheMunicipality.
.5 OwnershipofProposalsandFreedomofInformationAlldocuments,includingProposals,submittedtoMODLbecomethepropertyofMODLandaresubjecttodisclosureundertheNovaScotiaFreedomofInformationandProtectionofPrivacyAct(FOIPOP).BysubmittingaProposal,theproponenttherebyagreestopublicdisclosureofitscontentssubjecttoFOIPOPcriteria.AnyinformationtheProponentconsiders“personalinformation”becauseofitsproprietarynatureshouldbemarkedas“Confidential”andwillbesubjecttoappropriateconsiderationasdefinedwithintheNovaScotiaFreedomofInformationandProtectionofPrivacyAct.
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.6 Proponent’sExpensesMODLisnotliableforcostsincurredbytheProponentinrespondingtothisRFP.Proponentsaresolelyresponsiblefortheirownexpensesinpreparation,delivery,orpresentationofProposalsandforanysubsequentnegotiationswithMODL.
.7 ChangesandAmendmentsAllProponentswillbenotifiedinwritingregardinganychangesmadetotheRFPoranyappendices,oranychangeintheclosingdateortime.WhenchangesoccurwithinfivebusinessdaysofthecloseoftheRFP,theclosingdatemaybeextendedtoallowforasuitablenumberofpreparationdaysbetweentherevisedclosingdateandtheissuanceofthechange..8 PaymentPaymentsforprojectworkshallbebasedonmonthlyprogressinvoices,submittedasapplicationforpaymentbythesuccessfulProponentforapprovalbytheRRCProjectManagerordesignate.Progresspaymentsshallbesubjecttoa10%holdbackasprescribedbytheBuilder’sLienActofNovaScotia.TheprojectpaymentschedulewillbedevelopedfromtheprogressscheduleandcostbreakdownsubmittedbythesuccessfulProponentaspartoftheirresponsetothisRFP,andagreeduponbyallpartiespriortotheexecutionofawrittencontractforthiswork..9 PerformanceMODLreservestherighttoremoveProponentsduetoqualityofworkand/orservice.ProponentswillbenotifiedofanyproblemsinwritingfromMODLandbegiventheopportunitytorespond.MODLcanthendetermineiftheProponentshouldberemovedfromthequalifiedcontractorslistforthoseservices.MODLshallbethesolejudgeinthismatter.MODLmayterminatethePurchaseOrderinwriting,andwithoutfurtherliability,intheeventMODL,initssolediscretion,determinesthattheProponenthasneglected,failed,orrefusedtoproceedsafelyandpromptlywiththeworktobeprovidedbytheProponentpursuanttothePurchaseOrderorcontravenedanyoftheProponent’sobligations.
.10 IndemnificationTheProponentshalldefend,indemnifyandsaveharmlessMODLitselectedofficials,officers,employeesandagentsfromandagainstanyandallclaimsofanynature,actions,causesofaction,losses,expenses,fines,costs(includinglegalcosts),interestordamagesofeverynatureandkindwhatsoever,includingbutnotlimitedtobodilyinjury,sickness,diseaseordeathortodamagetoordestructionoftangiblepropertyincludinglossof
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revenueorincurredexpenseresultingfromdisruptionofservice,arisingoutoforallegedlyattributabletothenegligence,acts,errors,omissions,misfeasance,nonfeasance,fraudorwillfulmisconductoftheProponent,itsdirectors,officers,employees,agents,contractorsandsubcontractors,oranyofthem,inconnectionwithorinanywayrelatedtothedeliveryorperformanceofthisContract.ThisindemnityshallbeinadditiontoandnotinlieuofanyinsurancetobeprovidedbytheSupplierinaccordancewiththisContract,andshallsurvivethisContract.TheProponentagreestodefend,indemnifyandsaveharmlessMODLfromandagainstanyandallclaimsofanynature,actions,causesofaction,losses,expenses,fines,costs(includinglegalcosts),interestordamagesofeverynatureandkindwhatsoeverarisingoutoforrelatedtotheProponent’sstatuswiththeWorkers’CompensationBoardofNovaScotia.ThisindemnityshallbeinadditiontoandnotinlieuofanyproofofWorkers’CompensationBoardofNovaScotiastatusandcompliancetobeprovidedbytheProponentinaccordancewiththisContract,andshallsurvivethisContract.
.11 InsuranceTheProponentand/ortheProponent’sconsultingdesignfirmshalltakeoutandkeepinforceProfessionalLiabilityinsuranceintheamountof$2,000,000/occurrenceprovidingcoverageforacts,errorsandomissionsarisingfromtheirprofessionalservicesperformedunderthisAgreement.ThepolicySIR/deductibleshallnotexceed$100,000perclaimandifthepolicyhasanaggregatelimit,theamountoftheaggregateshallbedoubletherequiredperclaimlimit.ThepolicyshallbeunderwrittenbyaninsurerlicensedtoconductbusinessintheProvinceofNovaScotiaandacceptabletotheMODL.Thepolicyshallberenewedfor2yearsaftercontracttermination.AcertificateofinsuranceevidencingrenewalistobemaintainedeachandeveryyearbytheProponentandprovidedtotheMODLuponrequest.Ifthepolicyistobealtered,reducedincoverage,cancelledornon-renewedforanyreason,30daynoticeofsaidcancellationornon-renewalmustbeprovidedtoMODL.MODLhastherighttorequestthatanExtendedReportingEndorsementbepurchasedbytheProponentattheProponent’ssoleexpense.MODLshallbenamedasadditionalinsured.Thepolicyshallcontainaprovisionforcrossliabilityinrespectofthenamedinsured.
TheProponentshalltakeoutandkeepinforceStandardFormAutomobileLiabilityInsurancethatcomplieswithallrequirementsofthecurrentlegislationoftheProvinceofNovaScotia,havinganinclusivelimitofnotlessthan$2,000,000peroccurrenceforThirdPartyLiability,inrespectoftheuseoroperationofvehiclesowned,operatedorleasedbytheContractor.
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TheProponentshalltakeoutandkeepinforce-ownedautomobilecoveragewithalimitofatleasttwomilliondollars($2,000,000)withadeductiblenotexceeding$2,000includingcontractualnon-ownedcoverage.
.12 Worker’sCompensationIfrequested,theProponentandallsubcontractors,ifany,shallholdaClearanceLetter/LetterofGoodStandingfromtheWorker’sCompensationBoardofNovaScotia,validforthedurationoftheperiodtheyperformworkforthisproject.ItshallbetheresponsibilityoftheProponenttoensurecoverageisinplacefortheiremployeesand/ortheirsubcontractors.
.13 SafetyTheProponentwillberesponsibleforworkplacesafetyfortheScopeofWork,pertheNovaScotiaOccupationalHealthandSafetyActanditsRegulations,andtheMunicipality’sSiteSafetyPolicyandManualofProcedures.Allsub-contractors,ifany,shallholdavalidCertificateofRecognitionasissuedbyoneofthefollowing:NovaScotiaConstructionSafetyAssociation,NovaScotiaTruckingSafetyAssociation,oranoccupationalhealthandsafetyorganizationwithasafetyauditprocedurerecognizedandapprovedbytheWorker’sCompensationBoardofNovaScotia.Thesub-contractor(s)shallmaintaintheCertificateofRecognitionduringthecourseoftheproject.TheProponentshalltakeallnecessaryprecautionstoensurethesafetyofthepublicandshallprovideandmaintainanyrequiredsignage,barrierguards,etc.TheProponentshallensurethepublicdoesnotcomeintocontactwiththeproject.TheProponentshallberesponsibleforensuringalltrafficcontrolsareincompliancewiththemostrecentversionoftheTemporaryWorkplaceTrafficControlManual..14 SubstitutionsNosubstitutionsfortheteammembersinrelationtotheworktasksoutlinedintheproposalshallbepermittedwithoutwrittenpermissionfromMODL.
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MunicipalityoftheDistrictofLunenburgRiverRidgeCommon PRICINGBREAKDOWNANDBIDDETAILS Page1of2SingletrackDesign-Build RFPNo.2019-05-401 July19,2019
PART 1 SINGLETRACKMASTERPLANANDINTIALDESIGN-BUILD(Proponentmayattachadditionalpagesifdesired.)
ITEMNO.
UNITOFMEASURE
EST.QUANTITY
UNITPRICE TOTALPRICE
1 LumpSum 1
2 Linealmetre
PROJECTTOTAL$(HST/OtherApplicableTaxesNotIncluded)
PART 2 PROJECTEQUIPMENTANDLABOURRATES(Proponentmayattachadditionalpagesifdesired.)
ITEMNO.
RATE(SpecifyHourly/
Daily)
1
2
3
4
5
6
7
8
DESCRIPTION
SingletrackMasterPlan-perRFPDocuments
Finallayoutandconstructionofinitialsingletracktrailsegments-perRFPDocuments-additionaldescription/details/buildqualityinformationasfollows:
ITEM(Labour/EquipmentType)
DESCRIPTION(Model/Size/Capacity/Etc.)
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MunicipalityoftheDistrictofLunenburgRiverRidgeCommon PRICINGBREAKDOWNANDBIDDETAILS Page2of2SingletrackDesign-Build RFPNo.2019-05-401 May14,2019
PART 3 ESTIMATEOFTYPICALSINGLETRACKTRAILCONSTRUCTIONCOSTSFORPROJECTSITEOVERALLNonMandatory(Proponentmayattachadditionalpagesifdesired.)
ITEMNO.
UNITOFMEASURE UNITPRICE TOTALPRICE
1 Linealmetre
2 Linealmetre
3 Linealmetre
4 Linealmetre
5 Linealmetre
6 Linealmetre
7 Linealmetre
8 Linealmetre
PROPONENTNAME
PROPONENTSIGNATURE
SINGLETRACKSEGMENTDESCRIPTION(Trailtype/buildquality/construction
conditions/location/etc.)
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55
55
6065
70
75
80
85
90
95
100
105
6570
75
80
85
9095
10050
55
60
65
70
75
80
85
90
95
100
60.00
45.00
50.00
55.00
60.00
60.00
WAYPOINT OR PLACE OF INTEREST
WOODLOT ROAD TO TRAIL CONVERSION (IN PROGRESS)
EXISTING WOODLOT ROAD TO ABANDON
EXISTINGGULLY
EXISTINGPARKING LOT
INDIAN BROOK
ROSS BROOK
PARK BOUNDARY
PARK BOUNDARY
EXISTING RAIL TRAIL
INDIAN BROOK
LEGEND
HWY 10
FALKENHAM LA
NE
RIDGEVIEW DRIVE
1
2
3
4
5
6
7
8
LOWERPARK
UPPERPARK
MIDDLEPARK
ACCESSGATE
ROCK BARRICADE
ROCKBOLLARDS
NEW TRAIL (FUTURE CONCEPT)NEW TRAIL (IN PROGRESS)
X REFERENCE LOCATION
EXISTING TRAILEXISTING MAINTENANCE ROAD
ACCESS GATE
MAJOR CONTOURS: 5m INTERVALTHIS MAP IS INTENDED FOR PLANNING PURPOSES ONLY
RIVER RIDGE COMMONUPPER PARK TRAIL SYSTEMOVERVIEW
Municipality of the District of Lunenburg
EXISTING EROSIONCONTROL AREA
THIS MAP IS INTENDED FOR VIEWING IN COLOUR
0 30 60
1:1500 SNOWOWL.ca
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