Multiple Jobs

Multiple Pay Groups

Multiple Benefit Programs

University of South Florida

Mary Alice Albritton - Human Resources

malbritt@admin.usf.edu

J. R. Reed - Payroll

jrreed@admin.usf.edu

Agenda USF Requirements

Multiple Scenarios for Testing

Problem Resolutions

Summary/Closure

Questions/Answers

USF Business Requirements

High level requirement to pay employees on multiple jobs with one check.

USF has multiple employee groups eligible for different benefit plans.

Employees can be appointed to a variety of combinations of jobs.

USF Systems Requirements

Implemented HRMS 7.01 with Base Benefits and Payroll, then upgraded to HRMS 7.02.

USF did not interface with PS Financials or Student Administration.

State of Florida system is used for Financials.

SCT (Banner System) is used for Student Administration.

Interface with the State of Florida Payroll System to generate payroll checks.

Currently upgrading to 8.12

Table Setup Requirements

Tables requiring Multi-Jobs field checked on:

People Tools Options

Calculation Rules Tables for Benefits

Pay Calendar Table

USF Process Requirements

Various testing scenarios were developed to analyze the differences in how PS calculated pay.

– Tested enrollment functionality of general deductions and benefit deductions on multiple jobs.

– Added complexity to testing by assigning multiple pay groups and multiple benefit deduction programs.

– Reviewed work business process information flow.

USF Testing Outcomes

Required USF to use the concurrent job functionality.

Business decision to assign the primary benefit eligible job to empl rcd 0; non-benefit eligible were assigned to empl rcd 5 or greater.

Required minor modifications to business processes and information flow.

Multiple Test Scenarios

Multiple combinations of appointments developed

Multiple benefit eligible jobs in same or different pay groups

Multiple benefit eligible jobs with a non-benefit eligible job in same or different pay groups

Benefit eligible job and one non-benefit eligible job with same or different pay group and same or different benefit program

Test Scenario 1

ERN

BRN

Pay Group

Benefit Progra

m

Enroll on

ERN

Results

0 0 POP BOP 0 •If the pay groups and BRN are the same then a single check will be created. •The deductions will not be doubled deducted.

5 0 POP Default No •ERN 5 will be collapsed and reported on the ERN 0 check.

Test Scenario 2

ERN

BRN

Pay Grou

p

Benefit Progra

m

Enroll on ERN

Results

0 0 POP BOP 0 •Two checks will be created because the BRNs are different.•Deductions only deducted on ERN 0.

5 5 POP BOP No •The system will create a separate check for ERN 5.•No deductions will be deducted since no enrollment on ERN 5.

Test Scenario 3

ERN BRN Pay Group

Benefit Progra

m

Enroll on

ERN

Results

0 0 POP BOP No •The system will create a separate check for both jobs.•No deductions will be deducted since no enrollment on ERN 0.

5 5 POP BOP 5 •Two checks will be created because the BRNs are different.•Deductions only deducted on ERN 5.

Test Scenario 4

ERN BRN

Pay Group

Benefit Program

Enroll on

ERN

Results

0 0 POP BOP 0 •Two checks will be created because the BRNs are different.•Double deduction will occur if enrollment of deductions are on both jobs.

5 5 POP BOP 5 •The system will create a separate check for both jobs.•Deductions taken on both jobs.

Test Scenario 5

ERN

BRN

Pay Group

Benefit Progra

m

Enroll on ERN

Results

0 0 PEU BUS 0 •Two checks will be created because the pay groups are not the same.•The system will double deduct the deductions because the BRNs are the same.

5 0 POP BOP No •Deductions will be taken on both jobs.

Test Scenario 6

ERN

BRN

Pay Group

Benefit Progra

m

Enroll on

ERN

Results

0 0 PEU BUS 0 •Two pay groups will create two checks.•The system will double deduct the deductions enrolled on ERN 0.

5 0 POP BOP 5 •ERN 5 will deduct the same deductions enrolled on ERN 0. •ERN 5 enrollments will not be deducted.

Test Scenario 7

ERN

BRN

Pay Group

Benefit Progra

m

Enroll on ERN

Results

0 0 PEU BUS No •Two pay groups will create two checks.•The system will not take any deductions since no enrollments are on ERN 0.

5 0 POP BOP 5 •ERN 5 enrollments will not be deducted because the BRN does not equal the ERN.

Test Scenario 8

ERN

BRN

Pay Group

Benefit Progra

m

Enroll on

ERN

Results

0 0 PEU BUS 0 •Two pay groups will create two checks.•The system will only deduct on ERN 0.

5 5 POP BOP No •ERN 5 has no enrollments to deduct.

Test Scenario 9

ERN BRN

Pay Group

Benefit Program

Enroll on ERN

Results

0 0 PEU BUS 0 •Two pay groups will create two checks.•The system will deduct the deductions enrolled on ERN 0.

5 5 POP BOP 5 •The system will deduct the deductions enrolled on ERN 5.•Double deductions will occur on both jobs if deduction enrollments are the same.

Test Scenario 10

ERN

BRN

Pay Group

Benefit Progra

m

Enroll on ERN

Results

0 0 PEU BUS 0 •Two pay groups will create two checks. •Double deduction will occur if enrollment of deductions are on both jobs.

5 0 POP Blank No •The system will create a separate check for both jobs.•Deductions taken on both jobs.

Test Scenario 11 Non-concurrent Jobs

ERN

BRN

Pay Grou

p

Benefit Program

Enroll on ERN

Results

0 0 PEU BUS 0 •Two pay groups will create two checks.•Double deduction will occur if enrollment of deductions are on both jobs.

0 0 PSA BPA 0 •The system will create a separate check for both pay groups.•Deductions taken on both pay groups.

Problem Resolutions

Deduction Subset – is a group of deductions that you select from the standard set of deductions you define on the Deduction Table. The subset can be established on the Pay Calendar Table or the Payline.

Pay One-Time Override – an override made at the employee level on the payline (deductions, none, or deduction subset).

Query Tool – appropriate queries can identify any double deductions on concurrent or non-current jobs and multiple pay groups.

Summary / Closure

Testing allowed USF to develop business rules for processes.

Decisions led to consistency for processes and reporting.

Reduced duplication of effort.

Mary Alice Albrittonmalbritt@admin.usf.edu

J.R. Reedjrreed@admin.usf.edu

University of South FloridaTampa

Health Science CenterSarasota/Manatee

St. Petersburg