Topic 3 – Presenting information Name:

Topic 3 – Presenting informationRead page 54-63

Adding a sound file to a PowerPoint presentation1 Load PowerPoint.2 Create a New Blank Presentation or Open an existing presentation.3 Click on the slide on which you want to record the sound.4 You can now either:

Insert a sound clip from a file. You will need a previously saved sound clip for this. Click on Insert then Movies and Sounds and finally Sound from File. You will then be presented with a screen to find and then insert the sound file.

OR

Insert a sound from the Clip Organiser. Click on Insert then Movies and Sounds and finally Sound from Clip Organiser. You are then presented with a list of the available sound clips from which to choose.

5 The following message appears:

If you want the sound to play automatically, click on Yes and if not, click on No.6 To preview the sound, double click on the loudspeaker icon.

Important noteWhen you add sound to your presentation, the sound file is not stored with the presentation. Instead it is linked to it. It is important to know this because if you copy the presentation, you will need to make sure that the sound clips are copied as well.

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Recording narration on a slideIn this activity you will record a narration for a slide show. A narration allows you to record you talking about each slide. This is very useful if your slide show is to be viewed by a user without you being present.Before you try to record any sound, check that you have a microphone connected. Most laptop computers have a microphone built in but with desktop computers, you will need to connect one unless someone else has already done this.TipBefore starting the narration for each slide, it is a good idea to write down a script. You can then refine this script and read from it when recording the narration.1 Load PowerPoint.2 Create a New Blank Presentation or Open an existing presentation.3 Click on the slide on which you want to record the narration.4 Click on Insert then on Movies and Sounds and finally on Record Sound.

5 The following window appears:

6 You can change the Name of the recorded sound to give it a more meaningful name. In this case the name of the sound has been changed to Introduction.

7 Notice the Action Buttons on the slide. Here is what they mean:

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Click on Record and then say the following:‘When recording voice narration you need to be in a quiet room so that no background noise will distract the user of the presentation. Speak clearly and talk slowly. Also, make sure there is no-one around, otherwise they may think you are talking to yourself!’

As soon as you have stopped talking, click on the Stop button and then click on OK.

You will then see the loudspeaker icon on the screen. If this icon is in the way of some content, then it may be dragged to a more convenient position. You can also alter the size of the icon using the handles.

8 To hear the sound you need to run the presentation and then click on the loudspeaker icon when it appears.

9 To add narration to other slides, you simply repeat these steps.Important noteNarration is embedded into the PowerPoint file. This means that the sound files are saved as part of the presentation.

Inserting an audio track from a CD onto a slideIt is easy to insert an audio track from a CD onto a slide. Beware though – consider your audience – your choice of music may not be theirs!1 Load PowerPoint.2 Insert the CD from which you want to take the track into the CD-player.3 Create a New Blank Presentation or Open an existing presentation.4 Click on the slide on which you want to record the track from the CD.5 Click on Insert then on Movies and Sounds and finally on Play CD Audio Track.

The following window appears:

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You can now select the start track and end track. Usually these will be the same, but it is possible to play several tracks on the same slide.You will need to experiment with the timings, so that you get the section of the music you want. Note that you need not start at the beginning of the track.

6 When you have made your selections, click on OK.The following window appears:

If you click Yes, the music will play automatically and if you click No, the user will have to click on the CD icon to hear it.

7 You can now run the presentation to test it.

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Producing a group presentation on UFOsFor this activity you will research and then do a group presentation on UFOs (unidentified flying objects). The research will be done using the Internet where you will search for text, pictures, sounds, video, etc., that you can use to build your presentation.Your audience for the presentation will be Year 11 students, although your teacher will be present to assess you.Some people believe in UFOs and some don’t. You will work in a group to produce a presentation about UFOs. The presentation must last between 5 and 10 minutes.You could:

Take the view that you believe that UFOs exist. Take the view that you do not believe that UFOs exist. Take an open view and let the audience make up their own minds.

Before you start, you will need to discuss with your group members: Which one of the above approaches you will use. How to break down the overall task into smaller tasks. How to choose who should do each of the smaller tasks. If you are each producing slides, how you can ensure consistency from one

slide to another.Important noteUse the skills of your group, so you need to have a discussion as to what each member of your group is best at.

Researching your material

Use the Internet and a suitable search engine to find websites on UFOs.When searching the Internet you would probably start by typing in UFO as your key word condition. Think about as many aspects of the subject (i.e. UFOs) as you can. You can put them in a diagram like this:

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Try to think of all the aspects of a subject such as UFOs by drawing a diagram like this. Use the above diagram (or one you have produced yourselves) to help with your searches. As well as the text, you will also need to make sure that you can find some of the following to include in your presentation:

images sounds/music video – you may be able to find some actual video of UFO sightings.

You will also need to consider the following to make your presentation exciting to your target audience:

slide transitions animations.

Delivering the presentation

Your group will present the information on UFOs using the slides to your teacher and the rest of the group. Here are some tips:

Practise your presentation thoroughly. Time your presentation to make sure that it lasts between 5 and 10

minutes. Try not to read from notes. Maintain eye contact with your audience. As you are working in a group, choose the most confident person/persons to

do the talking.You could also consider adding narration to your slides. This means the presentation could be self-running so that all you have to do is to introduce the presentation and answer any questions your audience has at the end.

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How much do you know about the DTP software Microsoft Publisher?If you have used Microsoft Publisher before then you should know what each of these icons means. Feel free to make an educated guess – you will probably get them right. If you are totally stuck, you can load up Publisher and then move your mouse to each of the buttons where a label appears.

1 ___________________________________________________________________

2 ___________________________________________________________________

3 ___________________________________________________________________

4 ___________________________________________________________________

5 ___________________________________________________________________

6 ___________________________________________________________________

7 ___________________________________________________________________

8 ___________________________________________________________________

9 ___________________________________________________________________

10 ___________________________________________________________________

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Halloween presentationTask 1: Collecting sounds for a self-running Halloween presentationFor this activity you have to collect 20 sounds that could be used in a Halloween multimedia product for young children. Store the sounds in a folder called Halloween.You can use any source of sound files, but you may find good ones on the www.findsounds.com website. You will need to think about the wording of the search conditions to find appropriate sound files. Here are some to start you off:1 Creaky door2 An owl hooting3 A witch’s cackleTask 2: Creating an interactive Halloween presentationYou now have to create an interactive Halloween presentation for young children.The idea is that they will view the presentation on their own and they should be able to choose what they do next. Use all the multimedia effects and presentation techniques that are appropriate.

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DTP: What do you already know?You came across DTP as part of your Key Stage 3 study. How much can you remember? Try the following questions to find out.1 What do the initials DTP stand for?

__________________________________________________________________________

2 (a) Give the names of three items of hardware other than the computer itself that would be useful for DTP.

Item 1: __________________________________________________________________

Item 2: __________________________________________________________________

Item 3: __________________________________________________________________

(b) For each of the pieces of hardware you have listed in (a) say why it would be useful.

Item 1: __________________________________________________________________

_________________________________________________________________________

Item 2: __________________________________________________________________

_________________________________________________________________________

Item 3: __________________________________________________________________

_________________________________________________________________________

3 Templates are often used in DTP. Explain what is meant by a template.

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

4 Files from other software packages are often put into DTP documents.Give two types of file that you could put into a DTP document.

File 1: ___________________________________________________________________

File 2: ___________________________________________________________________

Multiple choice Questions

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1 A company wishes to produce its own company newsletter. The newsletter is to contain pictures, photographs, cartoons and text in a variety of different fonts.Which of the following would be the most appropriate software to use for this task?A Desktop publishingB Word-processingC PresentationD Spreadsheet

Answer:

2 Spellcheckers are used to do which one of the following?A To proof read a documentB To validate a documentC To check the spelling of words in a documentD To check the grammar in a document

Answer:

3 The word-processor checks all the words you have typed against an online dictionary. This is an example of which one of these?A Grammar checkingB Mail mergingC Proof readingD Spellchecking

Answer:

4 Which of the following would you be least likely to put into a header or a footer?A The company logoB Today’s dateC Date that the document was producedD A page of text that explains the purpose of the document

Answer:

5 Which one of the following is not an example of justifying text?10 | P a g e

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A Align right B Align leftC BoldD Centre

Answer:

6 Most presentations make use of multimedia. Which of the following best describes the meaning of the word multimedia?A Making use of many media such as text, still images, sound, video, etc.B Making use of one type of mediaC A type of DTP package D A hardware device

Answer:

7 Which one of the following is not an output device used with a presentation package?A ScreenB PrinterC SpeakersD Robot arm

Answer:

8 Which one of the following cannot be added to a slide in a presentation?A MusicB VideoC Still imagesD Smell

Answer:

9 A multimedia quiz has been produced to check students’ understanding of a topic. Which one of the following is it not likely to include?A InteractivityB VideoC SoundD Robots

Answer:

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10 A website has been produced that includes multimedia features. Which one of the following is not a multimedia feature?A SoundB InteractivityC VideoD Microphone

Answer:

Text Book Questions

Questions A Page 55

1A B2ABC3AB

Questions B Page 63

1AB2ABC3AB4AB

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