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Automotive Consulting SolutionMulti-Level Third-Party Order Processing with Scheduling
Agreements/Single Orders
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Agenda
1. Benefit for the Customer
2. Description of the Function
3. The Function in the System
4. Technical Information
3© SAP SE or an SAP affiliate company. All rights reserved.
Customer Benefit
Proven solutions/services of SAP Automotive Consulting
Solutions already running productive at several customers
Solutions and documentation are available in German and English
Prompt implementation possible
Defined timeframe for implementation
Exact calculation of implementation cost. Implementation for fixed price
6 months of free follow up care operations for bug corrections starting at
the date of installation within the development landscape. Afterwards
chargeable consulting support starts
No additional ongoing costs (i.e. maintenance cost)
Time
Cost
Solution
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Agenda
1. Benefit for the Customer
2. Description of the Function
3. The Function in the System
4. Technical Information
5© SAP SE or an SAP affiliate company. All rights reserved.
Process overview Single-Level Third-Party Order Processing
Single-Level Third-Party Order Processing with Scheduling Agreements
Process overview Multi-Level Third-Party Order Processing
Multi-Level Third-Party Order Processing with Scheduling Agreements
Multi-Level Third-Party Order Processing with Single Orders
Description of the function - Overview
6© SAP SE or an SAP affiliate company. All rights reserved.
Process overview Single-Level Third-Party Order
Processing
CustomerThird-party
vendor
Deliveries
to
customers
Physical delivery
Supplier
Invoices to
customers
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Single-Level Third-Party Order Processing with
Scheduling Agreements
Monitor Third-
Party Order
Processing
Inb
ou
nd
de
live
ry
IB-d
eliv
ery
Deliv
ery
OB
-de
live
ry
InvoiceInvoice
Self Billing
Invoice
verification
InvoiceInvoiceInvoice
verificationSelf Billing
ASN Customer
Third-Party
ASN
Assembly
Goods
receipt
Delivery (OB)
SD Scheduling
agreement
Forec. del. sched./
JIT del. schedules
Forec. del. sched./
JIT del. schedulesPrel.
planning
MM SA
SD Sched.
Agreement
Demand planning
MM Sched.
Agreement
Production
Demand
planning
CustomerThird-party
vendorSupplier
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Process overview Multi-Level Third-Party Order
Processing
CustomerThird-Party
Vendor
Delivers to
the
customer
Sales Unit/
Supplier
Bills to the
customer
Headquarter
Orders
always
Forwards the
order
or
Delivers itself
to the
customer
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Process overview Multi-Level Third-Party Order
Processing
In contrast to the Single-Level Third-Party Order Processing so called sales units, which are the direct contacts for the end customer have to purchase their material always from the headquarter.
According to the situation:
a production location is located near the end customer
certain customers are always supplied by certain locations
certain materials are produced only in one location
it is decided or maintained if the assignment is forwarded to a Third-Party Vendor (Multi-Level Third-Party Processing) or if the headquarter itself occurs as Third-Party Vendor (Single Third-Party Order Processing). This decision is done automatically via a control table at the creation of the sales order or SD scheduling agreement.
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Multi-Level Third-Party Order Processing with Scheduling
Agreements
Invoice/
Self Billing
FDS
JIT DS
FDS
JIT DS
FDS
JIT DS
CustomerThird-Party
VendorSales unit/Supplier Headquarter
Monitor Third-
Party Order
Processing
Inb
ou
nd
de
livery
GR
-in
bo
un
d
de
livery
Deli
very
GI-
de
livery
Monitor Third-
Party Order
Processing
Inb
ou
nd
de
livery
GR
-in
bo
un
d
de
livery
Deli
very
GI-
de
livery
MM-
scheduling
agreement
SD-sched. agreement
Demand planning
MM-sched.
agreement
SD-sched. agreement
Demand planning
MM-sched.
agreement
SD-sched.
agreement
Delivery /
Goods
issue
Goods
receipt
ASN to customer
InvoiceInvoice
verificationInvoice
Invoice
verificationInvoice
Third-Party
ASNThird-Party
ASN
Invoice/
Self Billing
Invoice/
Self Billing
Invoice
verification
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Multi-Level Third-Party Processing with
Single Orders
Purchase
orderPurchase
orderSingle
Order
Purchase
order
Delivery/
Goods
issue
Goods
receipt
ASN to customer
InvoiceInvoice
verification
Third-Party
ASNThird-Party
ASN
Single Order
Demand planning
Purchase Order
Single Order
Demand planning
Purchase Order
Purchase
Order
CustomerThird-Party
VendorSales unit/Supplier Headquarter
Monitor Third-
Party Order
Processing
Inb
ou
nd
de
livery
GR
-in
bo
un
d
de
livery
Deli
very
GI-
de
livery
Monitor Third-
Party Order
Processing
Inb
ou
nd
de
livery
GR
-in
bo
un
d
de
livery
Deli
very
GI-
de
livery
Invoice/
Self Billing
Invoice
verificationInvoice
Invoice
verificationInvoice
Invoice/
Self BillingInvoice/
Self Billing
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Motivation
In addition to the topics, which already apply for the Single-Level Third-Party Order Processing like e.g.:
Connection of „external Third-Party Vendors“, which shall not work in one‘s own system by using standardized messages/interfaces
Automated processing of the third-party process to minimize manual effort („cross-system third-party order processing“)
Concentration on alerts at the supplier („Monitor for third-party order processing“), to minimize manual effort
Support of all SAP standard functions (e.g. Self Billing/Invoice verification in sales and purchase)
Traceability/Reporting (Creation of documents, „Monitor for Third-Party Order Processing“)
Usage of synergies through shorter transportation routes, lower transport costs or tax advantages
The following criteria can be the reason for implementing a Multi-Level Third-Party Order Processing:
Central management of pricing: By specifying the procurement of all materials via the headquarter, prices for the sales units can be managed centralized.
Central buying: Achievement of better conditions in procurement of material through centralization into one corporation (Headquarter)
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Cross-company selling vs. Multi-Level Third-Party Order
Processing
Decision cross-company selling vs. Multi-level Third-Party Order Processing:
If suppliers do not work in one‘s own system cross-company selling is not possible. Mixing of processes, partly cross-company selling, partly Multi-Level Third-Party Order Processing therefore should not be aimed at. process harmonization
With cross-company selling the availability can be checked in the delivering plant during order creation whereas with scheduling agreements normally no availability check is executed
With a classical customer-vendor-relationship, which is reflected by Third-Party Order Processing, e.g. all CO reports can refer directly to the standard documents. No enhancements are needed, which would be needed for classification during cross-company selling
As part of a corporate group, which consists of many corporations from an IT perspective it is much easier to „extract“ a company code if it is already bound by a customer-vendor-relationship
Partly, a considerable effort emerges to enhance further ACS like e.g. incoming orders/orders for cross-company selling
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Project relevant topics I
Creation of master data (customer master, material master, pricing conditions, purchasing info records, …)
Timely transmission of changes to the Third-Party Vendors:
With scheduling agreements mainly through the forecast delivery schedule (change of unloading point).
With single orders through a separate change program, which forwards changes to the subsequent documents.
Export and foreign trade topics
Country specific Requirements: e.g. ascending invoice number without gaps, pro forma invoice
Value tax determination: Very complex handling/requirements in the Multi-Level Third-Party order processing
Consideration in reports/evaluations (double turnover in processes between single corporations of a corporation group) Classification possible e.g. through own Third-Party Plant
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Project relevant topics II
Handling of returns and return deliveries
Competencies in the returnable packaging logistics, handling of packaging materials
Traceability (Batches, handling units)
Connection of Third-Party Vendors e.g. via EDI / WEB / fax
Usage/Integration of further ACS possible:
Usage of the ACS Exit-Control-Framework especially in the EDI inbound and outbound processing
Usage of the ACS Delivery Service Level
Usage of the ACS Vendor Evaluation
Usage of the ACS Orders on hand/Incoming orders
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Project relevant topics III
During creation of the single order or the SD scheduling agreement for the end customer it
should be decided automatically if a single or Multi-Level Third-Party Order Processing is
existing. Two steps are to be taken into consideration here:
Determination of the right item category so that the forwarding of the demands and the information can be controlled
Recording of the information if a Single- or Multi-Level Third-Party Order Process is existing to provide the tax determination with information (e.g. country codes of the involved business partners: end customer, sales organization, headquarter, Third-Party Vendor) accordingly
Consistent prices between purchase and sales of the involved corporations/company codes. Through customizing it can be adjusted e.g. that the purchasing prices use the price determination of the sales organization of the supplier if the business partners are in one system and client
Re-referencing of the item category during creation of orders with reference to the quotation
Order confirmations of Third-Party Vendors have to be forwarded to the customer: e.g. by creating the outgoing message to the end customer as soon as the confirmed date receives a correct date value
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Agenda
1. Benefit for the Customer
2. Description of the Function
3. The Function in the System
4. Technical Information
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Cockpit
Change Monitor for Single Orders
Document Flow Monitor
Monitor for Incoming Third-party Shipping Notifications
The function in the system - Overview
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Cockpit – Overview Third-Party transactions
For a better overview, the relevant Third-Party transactions are consolidated in a cockpit.
The transactions listed in the cockpit also contain parts of the additional ACS for an automatic
master data check and master data creation.
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Change Monitor for Single Orders – Selection
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Change Monitor for Single Orders – Output list
Output list before the changes were forwarded:
Output list after the changes were forwarded:
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Change Monitor for Single Orders – Selection of functions I
After an order was created in the sales organization and forwarded automatically to the
Headquarter and the Third-Party Vendor it can happen that nevertheless changes have to be
made which therefore have to be forwarded to the corresponding documents (purchasing
order and sales order).
The program can be scheduled in a job in the background to forward changes automatically.
The following changes are currently taken into consideration:
Shipping conditions on header level
Delivery block on header level
Address changes or changes of the partner number of the ship-to party on header or item level
Change of the order quantity on item level
Change of the rejection code on header or item level
Change of the delivery date in the schedule line
These changes can be done when the order of the Third-Party Vendor is still open. Otherwise
the change cannot be saved.
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Change Monitor for Single Orders – Selection of functions II
The following functions can be executed in the monitor:
If a change has already been done manually in the subsequent documents
the registered change record can be marked as completed via this button.
Via this button the selected changes are executed in the subsequent
documents.
If a change is obsolete and the no longer relevant for the subsequent
documents the registered change record can be deleted via this button.
Duplicate changes to an order can be compressed by this button.
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Document Flow Monitor – Selection of functions
Colorful characterization of the content of the columns according to the belonging of the data
to the respective role in the process:
Yellow columns: data content of the Sales Unit/Supplier
Blue columns: data content of the Headquarter
Green columns: data content of the Third-Party Vendor
Starting point in the selection is only possible with the sales view of the sales organization.
Possibility to jump into the scheduling lines of individual orders and into the
view of forecast delivery schedules of scheduling agreements.
Print order confirmation: for the message type selected on the selection
screen e.g. BA00 – order confirmation the primary processing is triggered.
This function is only intended for orders not for scheduling agreements.
Refresh document flow: the output list is refreshed and the data selection
is triggered again.
+
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Monitor Third-Party Shipping Notifications – Selection
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Monitor Third-Party Shipping Notifications – Output list
A detailed description of the monitor‘s functions are available in the separate ACS presentation
„Third-Party Order Processing with Scheduling Agreements“.
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Agenda
1. Benefit for the Customer
2. Description of the Function
3. The Function in the System
4. Technical Information
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Technical Information
Available for SAP ERP ECC 6.0
Activation of automotive industrialized solution in SAP ERP System not
necessary
Technical installation is possible remotely
Modification-free
Delivery in Z-namespace
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Source of Information
OSS-System
Notes (Search term: Automotive Consulting Solutions)
Internet
Overview-, Detail- and Customer presentations
http://www.sap.com/acs
Email - distribution list
Signing up through [email protected]
Thank you!
Mario Rebitzer
Platinum Consultant
Industry Area Automotive
SAP Deutschland SE & Co. KG
Hasso-Plattner-Ring 7
69190 Walldorf, Germany
M +49/ 170 22 00 287
S +49/ 6227 7 44674
33© SAP SE or an SAP affiliate company. All rights reserved.
© SAP SE or an SAP affiliate company.
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