8/8/2019 MUGC Committee Positions

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MUGC

Roles and Responsibilities of the Club’s Committee

Being on MUGCs committee is a great way to be more involved with your German studies. Your 

German will improve, you meet some fantastic people and it also looks great on your resume.

The list is only a rough guide to what is expected from each role. Tasks will depend on the

committee members’ skills and availability.

Executive Committee

President:

• Spokesperson of the club. Represents the club in an official capacity.

• Be responsible for ensuring that each Committee member is familiar with his/her 

responsibilities.

• Ensures UMSU affiliation requirements are met.

• Co-ordinates organisation of events, including regular events (eg. Kaffee und Kuchen,

Stammtisch, Spielabende) and one-off events (Eurovision, Oktoberfest, end of exams).

• Organises the AGM in consultation with the Clubs and Societies (C&S) Office.

• Must attend AGM training from C&S.

• Responsible for grant application from C&S.

Secretary

• Minute taking within the committee meetings.

• Maintains club records including correspondence.

• Responsible for answering emails to the club account.

• Communicated with club members and the committee. This involves sending emails and

maintaining the email list.

• Maintain the membership list (for email and C&S Office).

Treasurer 

• Must attend Record Keeping training from C&S.

• Ensures the club has enough money to keep functioning.

• Keeps records of all the clubs financial transactions (whether it be membership, buying

of food or grants from the Union.)

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• Organises sponsorship.

• Keep correct accounts showing the financial affairs of MUGC with full details of all

receipts and expenditure connected with the activities of MUGC.

• Ensure all other Committee members are fulfilling their record keeping obligations.

• Produces a summary of profit and loss to be given at the AGM.

Note: Due to the small nature of MUGC’s operations, you do not need to be a

Commerce student to undertake this role.

Education Officer 

• Acts as a liaison between MUGC and its members and the German Department.

• Brings up student concerns to the MUGC committee and the Department

• Assists the President where necessary.

General Committee

All help out at events and assists the executive with tasks (as delegated by theexecutive).

1st Year Representative:

2nd Year Representative:

3rd Year Representative:

• To represent their year level, and to bring up issues and concerns of that particular year 

level.

• To ensure their year level is actively involved in the club by introducing the club in your 

seminars and tutorials.

• To assist with organising and running events.

Publicity Officer 

• Is the editor for MUGC’s newsletter ‘Titelblatt’.

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• Design flyers and posters for competitions and events.

• Helps promote the club in conjunction with the Publicity Officer.

• In charge of sending weekly event reminder emails to the Facebook group and MUGC

email list.

Note: This is a great position for anyone interested in graphic design, can compile newsletters

and would like more experience on their resume.