MS_SQL Version - 2012MS_SQL Version - 2012

Some of the 2500 plus Some of the 2500 plus satisfied customers….satisfied customers….

Pick ‘n Pay

HH Robertson's

Indian Ocean Tuna - Seychelles

Life Style

Rhino & Lion park

National Blood Services – SANBS

Furncor

Wetherly’s

Basil Reid

Wondercoat Paints

Super Spar

Edisons Electroplating

& the list goes on & on…………

Here is a two part - 24 slide show to try Here is a two part - 24 slide show to try and show you how this extremely and show you how this extremely powerfulpowerful, , but easy to use SQL Time & but easy to use SQL Time & Attendance software package works.Attendance software package works.

Part ONE = Screen shotsPart ONE = Screen shots and and Part TWOPart TWO covers the more Technical covers the more Technical information, especially for those who information, especially for those who already have used a PC based T&A already have used a PC based T&A system before. system before.

Single or Single or Multi UserMulti User option is available. option is available.

Introducing the powerful “Introducing the powerful “SQL -SQL - TurboTimeTurboTime””

Your SQL Time & Attendance Your SQL Time & Attendance Solution.Solution.

* Mouse driven.Mouse driven.

* Point and clickPoint and click –

* It’s that easy to * It’s that easy to use.use.

Don’t forget the sick note Don’t forget the sick note module!module!

• The The SQL Turbo TimeSQL Turbo Time software has evolved from it’s little brother, software has evolved from it’s little brother, TurboTime – PROTurboTime – PRO (uses a Paradox (uses a Paradox database) and that version has over database) and that version has over 20 years20 years of “in the field” experience behind it. We at Turbo Time of “in the field” experience behind it. We at Turbo Time continue to strive towards making this package continue to strive towards making this package the leading computerised Time and Attendance software the leading computerised Time and Attendance software package available anywhere in the English speaking world. package available anywhere in the English speaking world.

• With over With over 2500 sites2500 sites installed in all types of industries. installed in all types of industries.

• Our largest site has 4 500 employees using 35 Hand scanners to clock In / Out. Our largest site has 4 500 employees using 35 Hand scanners to clock In / Out. • 22ndnd largest site has 2 500 working and our smallest site has only 4 employees. (If one person largest site has 2 500 working and our smallest site has only 4 employees. (If one person

is absent, then that is a 25% absenteeism for that day!)is absent, then that is a 25% absenteeism for that day!)

• SQL TurboTime SQL TurboTime is designed to cater for unlimited amount of Shifts, Departments, Cost Centers and is designed to cater for unlimited amount of Shifts, Departments, Cost Centers and Report centers. Public Holiday Group, Annual Leave Group. It has a built in Scheduler and a Work Cycle Report centers. Public Holiday Group, Annual Leave Group. It has a built in Scheduler and a Work Cycle roster pattern to automatically detect what shift the employee is on (Day, Afternoon, Night shift) it caters roster pattern to automatically detect what shift the employee is on (Day, Afternoon, Night shift) it caters for those unique T&A requirements, including Smoke Breaks, Working Away, Single Clocking for a day.for those unique T&A requirements, including Smoke Breaks, Working Away, Single Clocking for a day.

• Overseas sites include Seychelles (Heinz International) 2 500 employees on one site (24x7x365), Italy, Overseas sites include Seychelles (Heinz International) 2 500 employees on one site (24x7x365), Italy, Uganda, Namibia, Ghana, Botswana, Malawi, Namibia, France, Belguim to mention a few. There is sites Uganda, Namibia, Ghana, Botswana, Malawi, Namibia, France, Belguim to mention a few. There is sites all over South Africa in all sorts of companies such as Murray & Roberts, Denny Mushrooms, Pepperdew all over South Africa in all sorts of companies such as Murray & Roberts, Denny Mushrooms, Pepperdew Int, Piemans Pantry, CMC Grinrod and the list goes on & on.Int, Piemans Pantry, CMC Grinrod and the list goes on & on.

• Hardware Hardware • On the hardware side, we haveOn the hardware side, we have linked to Fingerprint readers, Hand scanners, Facial recognition, linked to Fingerprint readers, Hand scanners, Facial recognition,

Proximity readers, iButton touch tags, 3 of 9 barcode, Swipe cards and who knows what we will be able Proximity readers, iButton touch tags, 3 of 9 barcode, Swipe cards and who knows what we will be able to do in the future? But one thing you can bet on is that we are always at the forefront of technology.to do in the future? But one thing you can bet on is that we are always at the forefront of technology.

• We are currently working on automatically emailing staff a notice that they failed to clock yesterday! We are currently working on automatically emailing staff a notice that they failed to clock yesterday! (300 employees each with their own PC!!) Other reports are automatically emailed to department heads(300 employees each with their own PC!!) Other reports are automatically emailed to department heads..

• *NEW**NEW*• We have created a Report scheduler. Select a Report and anWe have created a Report scheduler. Select a Report and an email target address.email target address. Automatically Automatically

emails the reports selected, Daily, Weekly, Monthly, such as send a Exception Report to the Department emails the reports selected, Daily, Weekly, Monthly, such as send a Exception Report to the Department Head for yesterday on a Daily basis and on a Monday, send a Weekly report for last week. Kick Ass Stuff.Head for yesterday on a Daily basis and on a Monday, send a Weekly report for last week. Kick Ass Stuff.

Turbo Time - Turbo Time - Software Software

historyhistory..

SQL - SoftwareSQL - Software Main Main ScreenScreen

The Main Screen is easy to use The Main Screen is easy to use and uses drop down menus and uses drop down menus for your convenience. The for your convenience. The next fewnext few screens will show screens will show some of the options some of the options available available from from these drop down menus.these drop down menus.

Point and Click - its that Point and Click - its that easy.easy.

We will briefly cover We will briefly cover folders for :-folders for :-•* * FileFile

•* * Setup.Setup.

•* * Employee - Master RecordsEmployee - Master Records,,

•* * Clocking parametersClocking parameters

SQL Software - SQL Software - Employee Master Employee Master screenscreen

Employee Master File. Employee Master File. This allows you to add, edit or change:-This allows you to add, edit or change:-

• Employee Number,Employee Number,• Name, Name, • Payroll number (link to Payroll number (link to VIPVIP, etc.), etc.)• Hourly Pay rate,Hourly Pay rate,• Absentee Absentee Reasons, Leave, Sick, Study, Reasons, Leave, Sick, Study,

etc.etc.• Department, Department, ,,• Cost CentreCost Centre• Report Centre,Report Centre,• Public HolidaysPublic Holidays (Christian, Muslim, Jewish, (Christian, Muslim, Jewish,

Atheist, Contractor, even Casual, etc)Atheist, Contractor, even Casual, etc)• Leave GroupLeave Group,, ( (1515 days, days, 1818 days days 2121 days, days,

30 days,30 days, etc) Add as many as you want. etc) Add as many as you want.• Include weekends & public holidays?Include weekends & public holidays?• Card numberCard number / Fingerprint number / Fingerprint number• Work Cycle,Work Cycle, (Day, Afternoon, Night shift) (Day, Afternoon, Night shift)• Date Joined (Sick leave / Annual leave)Date Joined (Sick leave / Annual leave)• Promotion DatePromotion Date (recalculate the leave (recalculate the leave

module)module)• Terminated DateTerminated Date. . (closes and saves file.)(closes and saves file.)• NotesNotes for this employee- Warnings, Sick, for this employee- Warnings, Sick,

IODIOD• Cancellation Date.Cancellation Date. Day they left the Day they left the

company.company.• Book leaveBook leave in advance. Study/Annual in advance. Study/Annual

leave, etc.leave, etc.

• The Sick note The Sick note automatically automatically calculates the calculates the days available days available from the date from the date started.started.

• Family leave is Family leave is limited to 3 days limited to 3 days a year.a year.

• Annual leave is Annual leave is calculated on a calculated on a daily basis daily basis according to the according to the holiday group. holiday group. i.e.i.e.

• 15 days per year. 15 days per year.

Why use SQL Multi User?Why use SQL Multi User? Single User versus Multi User? Single User versus Multi User?

Most companies allow their supervisor to make changes to the Most companies allow their supervisor to make changes to the time cards, such as authorise late overtime or early overtime, time cards, such as authorise late overtime or early overtime, worked through lunch, etc, because they know what is worked through lunch, etc, because they know what is happening at the workplace. happening at the workplace. Instead of writing memos and sending them to the HR Instead of writing memos and sending them to the HR department for approval, they can now can go to the nearest PC department for approval, they can now can go to the nearest PC and approve the over- time for their staff quickly and easily. and approve the over- time for their staff quickly and easily.

They will be able to produce their own reports at their own They will be able to produce their own reports at their own workplace. This removes the frustration of having to walk to HR, workplace. This removes the frustration of having to walk to HR, interrupt someone to ask them for a report. This also allows HR interrupt someone to ask them for a report. This also allows HR to get on with their work without constant interruptions.to get on with their work without constant interruptions.

Supervisors can also check up on their staffs tardiness. All Late Supervisors can also check up on their staffs tardiness. All Late Arrivals, Early Departures, Absenteeism, Missing Clockings, etc Arrivals, Early Departures, Absenteeism, Missing Clockings, etc are highlighted for quick reference. are highlighted for quick reference.

They can view any of theThey can view any of the 199 199 absenteeism codes such as Absent absenteeism codes such as Absent Friday, Injured on Duty, Absent Monday, Sick Note, A.W.O.L.Friday, Injured on Duty, Absent Monday, Sick Note, A.W.O.L.and even add more, i.e. Court (& why?) Traffic / Witness / and even add more, i.e. Court (& why?) Traffic / Witness / Maintenance / Accused, etc.Maintenance / Accused, etc.

SQL -SoftwareSQL -Software Log Log OnOn

The SQL Multi User version allows The SQL Multi User version allows you to add as many “Users” as you to add as many “Users” as you require. you require.

They can all Log on simultaneously They can all Log on simultaneously

onto your PC network. onto your PC network.

The system “Administrator” can The system “Administrator” can decide what functions to decide what functions to allocate to each “User”allocate to each “User”

Before they log into TurboTime, Before they log into TurboTime,

they must enter they must enter theirtheir User User Name and Password. Name and Password.

The “The “SQL TurboTimeSQL TurboTime” version ” version comes complete with “comes complete with “Audit Audit TrailTrail”, indicating “”, indicating “WhoWho” ”

changed “changed “WhatWhat” ” and “and “WhenWhen”.”.

Each supervisor can only view and edit those employees who Each supervisor can only view and edit those employees who reports to himreports to him.. Depending on that “ Depending on that “UserUser” level, they can be ” level, they can be allocated one or more functions such as Authorised Late overtime allocated one or more functions such as Authorised Late overtime and printing reports, but they and printing reports, but they cannotcannot Add, Edit or Delete clockings, Add, Edit or Delete clockings, employees, etc. employees, etc.

Each user is totally user definable as to what they can and cannot Each user is totally user definable as to what they can and cannot do.do.

SQL – Software SQL – Software Absenteeism Absenteeism ReasonsReasons

• There are 99 Absenteeism codes. There are 99 Absenteeism codes. This allows you to record all the This allows you to record all the oddities that can occur while oddities that can occur while running a business, such as: - running a business, such as: -

– ““Sick Note Handed InSick Note Handed In

Pay 100%”,Pay 100%”,– ““Injured on DutyInjured on Duty

Pay 75%”,Pay 75%”, – ““Absent with PermissionAbsent with Permission--

Do Do notnot Pay” Pay” – ““Compassionate LeaveCompassionate Leave,,

Pay 100%”Pay 100%”– Warnings Warnings ““First, Second,First, Second, Final Final

WarningWarning etc.” etc.”

Absenteeism codesAbsenteeism codes

SQL – Software SQL – Software Absenteeism Absenteeism ReasonsReasons

• Employee / Master Employee / Master Records, Records, Allows you to :-Allows you to :-

Add, Edit,Add, Edit, SuspendSuspend, , DeleteDelete * Employees* Employees Edit & AddEdit & Add* Departments* Departments* Costs Centres* Costs Centres* Report Centres* Report Centres

– Once these fields have been set Once these fields have been set up correctly, you can view and up correctly, you can view and edit your employee data. Also edit your employee data. Also you can filter your Reports by you can filter your Reports by selecting one or more of the selecting one or more of the above groups.above groups.

SQL – Software SQL – Software Master Master RecordsRecords• Master RecordsMaster Records - - Lists all your employees and Lists all your employees and

they can be they can be sortedsorted by by Employee Name,Employee Name, Number, Number, Payroll NumberPayroll Number, , DepartmentDepartment, , Costs CentreCosts Centre or or Report Report CentreCentre. The . The Work CycleWork Cycle, Hourly , Hourly Pay RatePay Rate and and CardCard / / FingerprintFingerprint number, are all included for easy sort number, are all included for easy sort reference. reference.

Print inPrint in Decimal Decimal – – i.e.i.e. 100 minutes,100 minutes,

or or

standard minutesstandard minutes i.e. i.e. 1- 601- 60 Minutes.Minutes.

.

Turbo TimeTurbo Time PROPRO..

50 + Reports 50 + Reports Available.Available.

• Daily Clock Times report..Daily Clock Times report..• Short Time Report. Short Time Report. • Over Time Cost Report.Over Time Cost Report.• Summary Report.Summary Report.• Pay slip report.Pay slip report.• Early Departure.Early Departure.• Make-Up Times calculation. Make-Up Times calculation. • Weekly Weekly or or Bi WeeklyBi Weekly

Report. Report. • Monthly Time reports.Monthly Time reports.• Cost of Lost Time Report.Cost of Lost Time Report.• Late Arrivals Report. Late Arrivals Report. • First & Last clocking report.First & Last clocking report.• Daily On Site Report.Daily On Site Report.• Detailed On Site Report.Detailed On Site Report.• Daily Short time Report.Daily Short time Report.• Approaching Overtime Approaching Overtime

report.report.• Absenteeism Report . Absenteeism Report . • 99 99 Absenteeism's Absenteeism's to select to select

from. Shows only that code.from. Shows only that code.• From Date – To Date.From Date – To Date.• Print by Departments.Print by Departments.• Print by Report CentresPrint by Report Centres• Print by Cost Centre.Print by Cost Centre.• & More.& More.

• * * * * * *

NEWS FLASH

NEWS FLASH * * *

* * *

• NOW SET UP A SCHEDULE TO

NOW SET UP A SCHEDULE TO

AUTOMATICALLY E-MAIL

AUTOMATICALLY E-MAIL

ANY REPORT TO ANY PERSON.

ANY REPORT TO ANY PERSON.

DATE! TIME! i.e.

DATE! TIME! i.e.

• EXCEPTION REPORT TO -

EXCEPTION REPORT TO -

DEPARTMENT HEADS - EVERY

DEPARTMENT HEADS - EVERY

MORNING AT 09H00

MORNING AT 09H00

• ABSENTEEISM

ABSENTEEISM

• MISSING CLOCKING

MISSING CLOCKING

• ARRIVE LATE

ARRIVE LATE

• LEFT EARLY

LEFT EARLY

SQL – SoftwareSQL – Software Report WizardReport Wizard

NORMAL TIME : R 6 350.77 68.38% OT One : R 1 132.85 12.20% Sat : R 751.98 8.10% Sun : R 1 052.16 11.32% PubHol : R 0.00 0.00%======================= TOTAL COST : R 9 287.76--------------------------------------------- LOST TIME : - 54.00 man hours lost LOST COST : - R 724.97 : - 7.81%7.81%

Target NOT Achieved>>>>Target NOT Achieved>>>>

NORMAL TIMENORMAL TIME : R : R 63 507.70 68.38%63 507.70 68.38% OT OneOT One : R : R 11 328.50 12.20%11 328.50 12.20% SatSat : R : R 7 519.80 8.10%7 519.80 8.10% SunSun : R : R 10 521.60 11.32%10 521.60 11.32% PubHolPubHol : R 0.00 0.00 0.00%======================= TOTAL COST of R 92 877.60R 92 877.60 for this one Department for a week. --------------------------------------------- LOST TIME : - 54.00 man hours lost. LOST COST : - R 7 249.70 : - 7.81%7.81%

Your “Your “LostLost” man hours is only ” man hours is only 7.81 %7.81 % but look at your but look at your overtime!overtime!It exceeds 20%! Is this to make up for the Lost Time, It exceeds 20%! Is this to make up for the Lost Time, Tardiness Tardiness and Absenteeism? and Absenteeism?

Where is the customer order numbers to pay for Where is the customer order numbers to pay for Sunday Sunday OvertimeOvertime? – Or does that come out of ? – Or does that come out of your profityour profit margin! margin!

Now this should get your attention and you wonder why it Now this should get your attention and you wonder why it was so hard to make a reasonable profit!was so hard to make a reasonable profit! –

Turbo Time allows you to measure your overtime DAILY.Turbo Time allows you to measure your overtime DAILY.

• EDIT Clocking screen:-• Edit / View by Employee Number.Number. • Edit / View by Employee Name.Name.• Edit / View by Date Range.Date Range.• Edit / View by Exceptions.Exceptions.• Shows the NormalNormal hours and OvertimeOvertime worked.• Shows all the missing Inmissing In Clockings.Clockings.• Shows all the missingmissing OutOut Clockings.Clockings.• Shows AWOLAWOL _Please advise.Please advise.• Add Hours – Normal Time, OT 1, 2, 3, 4.Normal Time, OT 1, 2, 3, 4.• Deduct time - You can deduct minutesdeduct minutes or hours. or hours.• Print Times worked to the screen or to the printer.• EmailEmail the report to an Employee.• Authorise Early, Authorise Early, Late Overtime.Late Overtime. • Grace, overridesoverrides the Arrived Late, Left Early.• LotsLots of toolstools to make your life easier.

SQL – Software SQL – Software ClockingsClockings

Edit ClockingsEdit Clockings

Arrived LateArrived Late

Left Left Early Early

Short Short TimeTime

Please Advise.Please Advise.

Sick Note handed In.Sick Note handed In.

CCoolloor Cr Cooddeedd..

Overtimes displayed.Overtimes displayed.

Show Show Time Time in Decimal in Decimal 100 100 or or 60 60 Minute format.Minute format.Nice Tools.Nice Tools.

<<<<< View Exceptions only.<<<<< View Exceptions only.

Filter Date From - ToFilter Date From - To

Edit by EmpEdit by Emp NumberNumber

Edit by Name.Edit by Name.

SQL – Software SQL – Software Edit ClockingsEdit Clockings

SQL – SoftwareSQL – Software Edit Edit ClockingsClockings

Note pad to make notesNote pad to make notes View Employee Master View Employee Master file.file.

Show number of sick Show number of sick daysdays taken and still taken and still available.available.

Shows the Date of Shows the Date of all the days taken OFFall the days taken OFF

for for ANY ANY Absentee Absentee code!code!

Filter Date - From - ToFilter Date - From - To

Next / Next / Back Back

Search by Search by Name.Name.

99 Absenteeism codes.99 Absenteeism codes.Select the ones you wantSelect the ones you want on your “on your “Short ListShort List””

Name < Prior Next > Name < Prior Next > EmployeeEmployee

Add Hours.Add Hours.OT1, 2, 3, 4.OT1, 2, 3, 4.

Deduct Deduct Hours orHours orMinutes.Minutes.

Recalculate & Recalculate &

print to screen.print to screen.

Turbo Time Software –Turbo Time Software – Sick Sick Notes?Notes?

Is tracking Sick Notes a problem? Is tracking Sick Notes a problem?

Letter of appointment? Time off? Letter of appointment? Time off? IOD?IOD?

• Need to VIEW any sick note handed in? – Need to VIEW any sick note handed in? – EASYEASY• Now you can view and print their sick notes easily for last year, Now you can view and print their sick notes easily for last year,

without having to search for them. - without having to search for them. - Easy.Easy.• Need to enter some “Notes” as a reminder as to what happened? - Need to enter some “Notes” as a reminder as to what happened? -

EasyEasy• HOW?HOW?

• Click on the Employee’s file you want to view or editClick on the Employee’s file you want to view or edit• Click on Click on NOTES.-NOTES.-

– Enter your notes. I,e paid 4 hours for a call out. Fixed blown Enter your notes. I,e paid 4 hours for a call out. Fixed blown fusefuse,,

– OR OR – Click on Click on EXTERNAL NOTES.- EXTERNAL NOTES.- – Link to and VIEW their :-Link to and VIEW their :-– Letter of appointment,Letter of appointment,– Sick notesSick notes (Scanned in and saved as a PDF). (Scanned in and saved as a PDF).– Injured on dutyInjured on duty – Take & link photo’s to employee – Take & link photo’s to employee– Family responsibility leaveFamily responsibility leave– WarningsWarnings– Etc. (Any Windows doc.jpeg, PDF, etc can be viewed & Etc. (Any Windows doc.jpeg, PDF, etc can be viewed &

printed)printed)– Add to that employee's master file and you do not have to Add to that employee's master file and you do not have to

search for them later. search for them later.

– – HOWS THAT FOR HOWS THAT FOR EASYEASY

******************

By clicking on any item, you By clicking on any item, you can immediately SEE the can immediately SEE the Sick notes, Sick notes, Letter of Appointment,Letter of Appointment,Warnings, One, Two, Three, Warnings, One, Two, Three, etc.etc.

Injured on Duty (Document Injured on Duty (Document & or Pictures)& or Pictures)Pictures of the work place / Pictures of the work place / Injured on Duty / Injured on Duty / Pictures of VandalismPictures of VandalismPictures of Vehicle Accident Pictures of Vehicle Accident and more.and more.

• End of Part One.End of Part One.

Now Now you have access to one of the finest “you have access to one of the finest “Off the shelfOff the shelf” T&A software packages ” T&A software packages available in the market place today and at a most affordable price. We strive to available in the market place today and at a most affordable price. We strive to make the SQL Turbo Time the make the SQL Turbo Time the finestfinest Time and Attendance software package Time and Attendance software package available anywhere in the English speaking world todayavailable anywhere in the English speaking world today.

We have endeavoured to give you a quick overview of the power and how easy it We have endeavoured to give you a quick overview of the power and how easy it is to use the SQL TurboTime and Attendance software. is to use the SQL TurboTime and Attendance software.

We trust that this presentation has given you a reasonable idea of its POWER We trust that this presentation has given you a reasonable idea of its POWER and the years and years of “Hands On” knowledge we gained from our experience and the years and years of “Hands On” knowledge we gained from our experience in the field shines through for you. in the field shines through for you.

You owe it to yourself to get the BEST and that is TurboTime.You owe it to yourself to get the BEST and that is TurboTime.

TurboTimeTurboTime – Years of knowledge – Years of knowledge and experience past on to you. and experience past on to you.

.

•End of Part End of Part One.One.

Part Two – Part Two –

Technical Technical Information.Information.

PART TWO – TECHNICAL.PART TWO – TECHNICAL. This covers some of the features, functions and how to setup the This covers some of the features, functions and how to setup the system.system.

The The Turbo TimeTurbo Time software package has over 12 years of “In the field” software package has over 12 years of “In the field” development behind it,development behind it, making it exceptionally powerful, making it exceptionally powerful, yet it is easy yet it is easy to use. With 100’s of sites out there using Turbo Time you know you have to use. With 100’s of sites out there using Turbo Time you know you have piece of mind knowing that Turbo Time is stable and reliable.piece of mind knowing that Turbo Time is stable and reliable.

It is a user driven product.It is a user driven product. The many good features indicated so far in The many good features indicated so far in Turbo Time has came from years of software training. From time to time Turbo Time has came from years of software training. From time to time we notice there is another good feature that can be added, we stick it on we notice there is another good feature that can be added, we stick it on our Wish List and make it happen. our Wish List and make it happen.

When there is an easier way of doing things, then we change the software to When there is an easier way of doing things, then we change the software to do so. The less keystrokes, the quicker it is to use and drive the software.do so. The less keystrokes, the quicker it is to use and drive the software.

That is why this product has become one of the leading Time and Attendance That is why this product has become one of the leading Time and Attendance software packages available. With over software packages available. With over 500 500 sites installed in all types of sites installed in all types of industry, we know that 99% is simply NOT good enough for you.industry, we know that 99% is simply NOT good enough for you.

Here is another good idea we Here is another good idea we added:-added:-Link to Multiple databases around Link to Multiple databases around the country from the country from HQ.HQ.

Point to the database you want to Point to the database you want to link to,link to, Enter, and it is as easy as that.Enter, and it is as easy as that.

Only Only those functions selected will be those functions selected will be activated when that “User” logs activated when that “User” logs in.in.

If the icon is greyed out, then that If the icon is greyed out, then that function is not available to that function is not available to that user.user.

At any stage “Users functions” can At any stage “Users functions” can be added or removed, giving you be added or removed, giving you total control over each and every total control over each and every user.user.

SQL -SoftwareSQL -Software Set up the Set up the ”User Rights.””User Rights.”

The The SQL Multi SQL Multi UserUser allows allows youyou to decide “to decide “Who” Who” Can “Can “See whatSee what”” and who canand who can

““Do What”Do What”

when they when they Log In. Log In.

It is It is easyeasy, Allocate , Allocate a name & a name & password.password.

Select what Select what functions theyfunctions they have access to.have access to.

Just point and Just point and Tick.Tick.

You can take that a step further by allowingYou can take that a step further by allowing that User to only view those selectedthat User to only view those selected EmployeesEmployees from the list. from the list. You can sort and select by:- You can sort and select by:- DepartmentDepartment Cost CentreCost Centre or or

Report centre.Report centre. Only those employees selected can be Only those employees selected can be viewed.viewed.

SQL - SoftwareSQL - SoftwareSet Up. Set Up. This allows you to This allows you to

set up or change:-set up or change:-• SystemSystem settings,settings,• OvertimeOvertime rates, rates, • Pay BonusPay Bonus rates, rates,• Absentee Absentee

Reasons,Reasons,• Time AllocationTime Allocation,,• PublicPublic Holidays, Holidays,• SpecialSpecial Events Events• Set up Set up Shift Shift

times, times, • WorkingWorking Weeks, Weeks,• Work CyclesWork Cycles and and • SchedulesSchedules..

SQL – Software SQL – Software File – Printer Set File – Printer Set UpUp

Set upSet up - - Log On / Log OffLog On / Log OffAdd more Users, allocate Add more Users, allocate

password to the user with password to the user with limiting “User “Rights.” limiting “User “Rights.” Change passwords. Change passwords.

PrinterPrinters_s_ SSet up the Printers et up the Printers for both the Dot matrix of for both the Dot matrix of Laser printers on your Laser printers on your network. network.

TheThe other other options are self options are self explanatory and are used explanatory and are used during during the installation & the installation & set up phase.set up phase.

How is this for setting How is this for setting up a printer:- up a printer:-

• Select a Font, Select a Font,

• Lines per page, Lines per page,

• Point Size,Point Size,

• Spacing across & Spacing across &

• Spacing between Spacing between lineslines!!

PART TWO – TECHNICAL.PART TWO – TECHNICAL. Setting up the Shifts.Setting up the Shifts.

If you ever worked with any T&A If you ever worked with any T&A system, you will know that the system, you will know that the SHIFTS are probably the biggest SHIFTS are probably the biggest single factor that effects the rest of single factor that effects the rest of the system. There are Seven shift the system. There are Seven shift folders. Each folder has its own set folders. Each folder has its own set of parameters that canof parameters that can be adjusted be adjusted by the YOU, the userby the YOU, the user..

Look, even a Little Map to guide Look, even a Little Map to guide you.you.

* * Details. Fixed, Flexi shift? Details. Fixed, Flexi shift?* * Normal Start Stop Times. Normal Start Stop Times. * * Rounding UP / Down. Rounding UP / Down. * * Overtime calculation. Overtime calculation.* * Public Holiday Rules.Public Holiday Rules.* * Additional Time. Additional Time. * NEW…..* NEW….. Special Rules.Special Rules.* Each page has its own built in * Each page has its own built in HELP.HELP.

This allows you to set the This allows you to set the parameters and when the parameters and when the Government (or you) change the Government (or you) change the working rules, working rules, you you make the make the necessary adjustments without necessary adjustments without having to call a technician to do it having to call a technician to do it for you.for you.

Some of Some of TurboTime’TurboTime’s unique s unique features.features.

• Start at any pointStart at any point – Keep adding Users / PC’s on to your – Keep adding Users / PC’s on to your network system until you achieve network system until you achieve youryour point of perfection. point of perfection.

• Built in Back Up and Restore functionality.Built in Back Up and Restore functionality.• SQL Single User – All the way up to SQL Multi User.SQL Single User – All the way up to SQL Multi User.• Late Arrival & Late Arrival & ExceptionsExceptions are are highlightedhighlighted on the screen. on the screen.

TurboTime Software – Built In TurboTime Software – Built In Help menu Help menu on EVERY on EVERY SCREEN.SCREEN.

• True 32 bit software works with True 32 bit software works with Windows XPWindows XP, Windows , Windows 2000, or Windows NT networks.2000, or Windows NT networks.

• 16 16 different levels of “different levels of “Pay TimesPay Times” i.e. No Pay, Normal ” i.e. No Pay, Normal hours, OverTime hours, OverTime 11, OT , OT 22, OT , OT 33 and OT and OT 44. .

• Separate Overtime for Separate Overtime for DayDay, , AfternoonAfternoon & & Night Night Times.Times.• Automatic Automatic Shift RotationShift Rotation. Changes the Work group every . Changes the Work group every

Monday. Can be set to automatically make the changeover. Monday. Can be set to automatically make the changeover. • Shift changeShift change on daily basis. on daily basis. Detects Detects that staff have that staff have

changed from one shift i.e. was booked to a (changed from one shift i.e. was booked to a (6-26-2) but now ) but now working the working the 2-102-10 shift. The software shift. The software AUTOMATICALLYAUTOMATICALLY makes the changesmakes the changes..

• Overtime - Overtime - Pay rate is now Pay rate is now User definableUser definable i.e. 1.25, 1.33, i.e. 1.25, 1.33, 1.50, 1.66, 2.00, 2.50 etc.1.50, 1.66, 2.00, 2.50 etc.

• Easy setup,Easy setup, Pre ArrivalPre Arrival, , Normal TimeNormal Time, , PostPost DepartureDeparture, , LateLate OvertimesOvertimes, are , are user definableuser definable and can be changed by you. and can be changed by you.

• Public HolidayPublic Holiday calendar allows you to pay for holidays in calendar allows you to pay for holidays in advanced and is linked to the shift rules to pay by category.advanced and is linked to the shift rules to pay by category.

• Special EventsSpecial Events calendar allows you to do calendar allows you to do forward planningforward planning, , duty roster can be pre-planned as per the work schedule. duty roster can be pre-planned as per the work schedule.

• RoundingRounding on “ on “InIn” clocking allows you to ” clocking allows you to round Up/Downround Up/Down from from 2, 5, 10, 15, 20 & 30 minutes.2, 5, 10, 15, 20 & 30 minutes.

• RoundingRounding on “ on “OutOut” as well allows you to set up a different ” as well allows you to set up a different set of rules. i.e. Round from 2, 5, 10, 15, 20 & 30 minutes.set of rules. i.e. Round from 2, 5, 10, 15, 20 & 30 minutes.

• Print to Print to any Printerany Printer on your network. on your network. • Print to screen first and then print to your Printer.Print to screen first and then print to your Printer.• Set the Set the Font,Font, line per pages, set the spacing as well. line per pages, set the spacing as well.• 99 Absenteeism99 Absenteeism codes, codes, Off with PermissionOff with Permission, , Family LeaveFamily Leave, ,

Sick note handed inSick note handed in, , I.O.D.I.O.D. Training, Maternity leave, etc. Training, Maternity leave, etc.• Easy to change the absentee codes from “Easy to change the absentee codes from “Please advisePlease advise” to ” to

““Sick note handed inSick note handed in” pay 100%, ” pay 100%, I.O.D. – Pay 75%,I.O.D. – Pay 75%, etc. etc.• Unlimited employees, Unlimited employees, 1 -10 0001 -10 000 (1000 employees plus should (1000 employees plus should

use our use our SQL SQL – – Multi UserMulti User definable T&A software). definable T&A software).• Unlimited shiftsUnlimited shifts (record stands at (record stands at 110 different110 different shifts for one shifts for one

factory of factory of 500 500 employees) employees) • Unlimited Unlimited Working WeekWorking Week, Allocate a shift to each day of the , Allocate a shift to each day of the

week.week.• Get a report on what the Get a report on what the COST COST of of Sick NotesSick Notes / I.O.D, etc, is. / I.O.D, etc, is.

more unique features.more unique features.• Edit screen has a “Edit screen has a “Filter PeriodFilter Period”, only that pay ”, only that pay

period selected is shown on your screen.period selected is shown on your screen.• Edit by Employee Edit by Employee Number Number OR OR Name.Name. • All exceptions are shown in All exceptions are shown in REDRED on your Edit screed. on your Edit screed.• Book workers on Book workers on Leave Leave / / TrainingTraining etc. etc. In Advance.In Advance. • Bulk bookingBulk booking for Annual shut down (any code) for for Annual shut down (any code) for

Some/All employees on a single click.Some/All employees on a single click.• Click to view “Click to view “ExceptionsExceptions” only and then ” only and then scroll up / scroll up /

downdown to edit and amend any exceptions. to edit and amend any exceptions.• Flex Time shifts allow you to have Flex Time shifts allow you to have TWO TWO Start times Start times

and and TWO TWO different Stop times.different Stop times.• OvertimesOvertimes can be pre set to Authorise Only, or you can be pre set to Authorise Only, or you

can automatically pay OT “can automatically pay OT “IFIF” ….. & You set the ” ….. & You set the rules.rules.

• Extensive Edit Tools.Extensive Edit Tools. Override “Arrived Late can be Override “Arrived Late can be Bulk bookedBulk booked or done individually. or done individually.

• Password protectedPassword protected, & you can add users and , & you can add users and change passwords, if you have supervisor functions.change passwords, if you have supervisor functions.

• Powerful Powerful edit tools, edit tools, Add / DeductAdd / Deduct time. time. • Authorise Authorise Missing Clockings Missing Clockings easilyeasily..

• Exceptionally Exceptionally powerful,powerful, easy to set up, easy to set up, easy to useeasy to use. .

• The settings of the yyyy/MM/dd – AM/PM - $, R, Dm, is all selectable The settings of the yyyy/MM/dd – AM/PM - $, R, Dm, is all selectable from your Windows from your Windows Control PanelControl Panel - - Regional Settings.Regional Settings.

• Works best with any Wheel Mouse, to scroll Up / Down through the Works best with any Wheel Mouse, to scroll Up / Down through the employee Names, Exceptions, Etc.employee Names, Exceptions, Etc.

• Unlimited Unlimited Work cyclesWork cycles & Work Schedules, this allows you to & Work Schedules, this allows you to create create your ownyour own work pattern i.e. work pattern i.e. MorningMorning this week, then this week, then

Afternoon Afternoon next week and next week and Night Night shift the week thereafter. shift the week thereafter. This makes up a 3 Week Cycle. The This makes up a 3 Week Cycle. The record record stands atstands at 28 28 weeksweeks. .

• T&A software Versions include our T&A software Versions include our Mini TimeMini Time (1-25), (1-25), Time 2000 LITETime 2000 LITE (1-50), (1-50), TurboTime – PROTurboTime – PRO ( 1 -750), our ( 1 -750), our FlexTime ( 1-500),FlexTime ( 1-500), and then and then the Multi User, (1-1000).the Multi User, (1-1000).

• SSQQLL--MMulti ulti UUserser even has the Sick note module. Includes the even has the Sick note module. Includes the calculation of the number of “Paid Sick days” taken and the days still calculation of the number of “Paid Sick days” taken and the days still available. available.

• Well that’s quite a few features (Well that’s quite a few features (but not all of thembut not all of them) & now you ) & now you see whysee why we aim to make we aim to make TurboTime TurboTime the BESTthe BEST T&A T&A softwaresoftware package package available in available in the the English English speaking world. Don’t delay, Order today. speaking world. Don’t delay, Order today.

• Automate the system by clicking on the icon that says:- Automate the system by clicking on the icon that says:- “Export data to “Export data to payroll”payroll” this sends all the accurately calculated hours worked straight into this sends all the accurately calculated hours worked straight into your Payroll system.your Payroll system.

• We link to all the popular South African Payroll packages such as:- We link to all the popular South African Payroll packages such as:- VIP, VIP, Accsys, Payday, PayWise, Pastel, NuGen, QED, Pay Administration, Accsys, Payday, PayWise, Pastel, NuGen, QED, Pay Administration, Dynamique, D-Bit, PaySlyp, Paywell, CRS, Errol Mann, VIP – GT, etc.Dynamique, D-Bit, PaySlyp, Paywell, CRS, Errol Mann, VIP – GT, etc.

• Customised ASCII or comma delimited files can be created to your Customised ASCII or comma delimited files can be created to your specifications. specifications.

• Reduce payday pressureReduce payday pressure . If the data is accurate, you reduce the . If the data is accurate, you reduce the complaints from workers. Solve problems before you run wages.complaints from workers. Solve problems before you run wages.

• Increased productivityIncreased productivity,, keep the work force at the keep the work force at the production lineproduction line and and not in the wage office complainingnot in the wage office complaining..

Still punching your hours in to the payroll package manually?Still punching your hours in to the payroll package manually?

Whoosh – It is as easy as that.Whoosh – It is as easy as that.

Last but not least. Last but not least. Payroll Payroll Linkup. Linkup.

•End of Part End of Part Two.Two.

We trust that you have a good idea of the flexibility We trust that you have a good idea of the flexibility and power of the SQL TurboTime software and look and power of the SQL TurboTime software and look forward to installing the package for you soon. forward to installing the package for you soon.