ms word 2010 - stuff to know how to do
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Mircosoft word 2010, stuff to know how to doTRANSCRIPT
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MS Word 2010 Stuff to Know: How to…
AUTO TEXT 2
Select text / Insert / Quick Parts / AutoText 2
BIBLIOGRAPHY 2
References / Manage Sources / New 3
References / Bibliography / Insert Bibliography 3
CAPTIONS 4
Select Object / References / Insert Caption 4
COMMENTS 4
Review / New Comment 4
INDEX 5
References / Mark Entry 5
INSERTING IMAGES, CLIP ART, SHAPES,
ETC. 5
NONBREAKING HYPHENS AND SPACES
6
Ctrl + Shift + Hyphen 6
Ctrl + Shift + Spacebar 6
PAGE NUMBERING 6
PARAGRAPH STUFF 7
SEARCH AND NAVIGATE 8
View / Navigation Pane 8
SECTION BREAKS 8
Page Layout / Breaks 8
SHOW/HIDE 8
Home / Top right icon in Paragraph section 8
STYLES 9
Home / Style Arrow / Select Style / Click Arrow /
Modify 9
TABLE OF CONTENTS 9
References / Table of Contents 9
TABS 9
Home / Paragraph Arrow / Tabs button 10
TRANSLATION 10
Review tab 10
MS Word 2010 Essentials How To
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Auto Text A way to store parts of a Word document for inserting later, but with fewer keystrokes. Try the
following example: type “ABC Industrial Parts Limited” and make it an Auto Text by:
Select text / Insert / Quick Parts / AutoText
Now delete the text and start typing “ABC In” – by the letter “I” you should see a pop up window
showing the entire company name, hit enter and it will be inserted. AutoText also stores formatting
such as an address field:
ABC Industries Ltd
123 Somewhere Road
Vancouver, BC V1A 2B3
If the above address was saved to AutoText it would insert the address over 3 lines and aligned 2 inches
from the margin.
Bibliography You can insert a bibliography into your document if you have first saved the sources under what
Microsoft calls “Manage Sources”. Once all of your sources are entered you insert the bibliography. The
default is APA style but there are other source styles available.
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References / Manage Sources / New
If you are unsure of how to enter the Author information, or if it is multiple authors, use the Edit feature
next to the Author field which opens another window with distinct fields for first and last names.
When ready to insert the bibliography:
References / Bibliography / Insert Bibliography
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Captions Can add captions either above or below: images; tables; and embedded objects. As well, there is the
option to have them show on your table of contents.
Select Object / References / Insert Caption
Comments Comments can be added by the author or reviewers of a document.
Review / New Comment
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Index
An index lists the terms and topics that are discussed in a document, along with the pages that they
appear on. To create an index, you first mark the index entries. Once all items are marked you insert the
index.
References / Mark Entry
Inserting Images, Clip Art, Shapes, etc. Once inserted there are 2 items that are used most often: text wrap and cropping. When any of these
inserted items are selected a “Tools” menu appears at the top of the Ribbon (e.g., Picture Tools,
Drawing Tools). Select the Format tab below the Tools tab. From here you can do all sorts of changes to
the object including:
Text wrap – used to position the object relative to the text near it.
Cropping – used to remove parts of the object.
Cropped
area
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Nonbreaking Hyphens and Spaces
Ctrl + Shift + Hyphen
Ctrl + Shift + Spacebar Used to keep such things as phone numbers and names from being split over two lines.
Example of a phone number without nonbreaking spaces and hyphens:
With nonbreaking space and hyphen:
Page Numbering Inserted into the Header or Footer of the document. The trick to page numbering is to start in the last
section and work backwards in your document. Avoid selecting “Different First Page” and
select/deselect “Link to Previous Section” as required.
Always
deselect
This example
shows section 3 is
linked to section 2
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Paragraph Stuff In general, if you don’t see something in the paragraph area of the ribbon (e.g., indenting paragraphs on
the right side), try selecting the paragraph arrow to open the Paragraph dialog box.
Widow/Orphan control
Stops single lines at the start, or end of a
paragraph, being isolated from the rest of the
paragraph on a different page. The default in Word
is to have this activated (guideline: keep it that
way).
Keep lines together
If you ever want to keep an entire paragraph
together on the same page rather than across two
pages select this option for the paragraph.
Home / Paragraph Arrow / Lines and Page Breaks
Default
settings
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Search and Navigate
View / Navigation Pane Start typing your word to search (similar to Google’s Smart Search it will start guessing as soon as you
type your first letter).
Section breaks
Page Layout / Breaks Use Continuous or Next Page to change page formatting within the document. Section breaks are
essential to using headers and footers correctly.
Show/hide Used to see hidden codes such as section breaks and carriage returns.
Home / Top right icon in Paragraph section
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Styles Styles should be used in every document. All of your Headings are used to create a Table of Contents.
As well, using styles allows you to quickly change font type, size, colour, emphasis, etc. To edit styles:
Home / Style Arrow / Select Style / Click Arrow / Modify
Table of Contents
References / Table of Contents Only works if you have applied the Heading styles to your document.
Tabs To insert tabs: View the ruler (View / Select Ruler). Click on the ruler and a left aligned tab stop will be
inserted (see example below). Other tab alignments are available such as Right Aligned, Center Aligned,
and Decimal aligned. Clicking on the tab image changes the type.
Style Arrow
Toggle to
change
alignment
Inserted at
3” mark
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To edit tabs:
Home / Paragraph Arrow / Tabs button
Translation 3 options: translate entire document; translate selected text; or turn on/off mini translator
Mini Translator – when turned on use your cursor to point to a word or highlighted phrase and a
translation window will faintly appear above your cursor (similar to the short cut menu appearing when
you hover). It’s a bit tricky sometimes to get it to appear. Once it does appear, move your cursor to it to
fully see the translation.
Review tab