mram november 8, 2012 financial systems update jeanne marie isola, uw-it information management
TRANSCRIPT
Implement
FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19
eFECSPhase III - VI
Procure to Pay
My FDAutomated JVs
Implement
Plan Implement
Plan Implement
Replacement Options Analysis Initiate
Production Support/ /Incremental improvements
Plan ImplementPlan
Stabilize or replace “at risk” products (e.g. Vitcos, Oasis etc.)
Finance Program Roadmap
Jeanne Marie
Plan Implement
eFECS Phase 4-6 Roadmap Planning
SeptemberPermanent Cost Share
Trackingapproach
October Cost Share
Intersections on Research
Management Lifecycle
November • Architecture• Prioritization• Estimates
DecemberRoadmap Proposal
Articulate improvements as ways to reduce:1) Administrative Burden2) Compliance Risk
4
High Level Cost Share Life Cycle
• Department• OSP• GCA
Project/Award Launch
Opportunities:• Reduce administrative effort & Improve Usability across
business process• Increase compliance
Essential Collaborators: Grant Contract & Accounting, Management Accounting & Analysis, Academic Units, Office of Research, Decision Support Center, and UW-IT
Components of Procurement Costs as a Percentage of Spending
University o fW ashington
Cam pus UnitsPurchasing TechnologyC entra l P rocurem ent
Hackett Peer G roupUniversity o f M ich igan
• UW em ployees in cam pus units spend m ore tim e on procurem ent than peer institu tions w ith m ore m odern, m ore centralized procurem ent system s.
.32% 2.99%.15%
.31% .45%.16%
5
Procure to Pay Roadmap Business Value Proposition
Comparison to U of Michigan: University of Michigan has larger spend ($2B vs. $1B) yet fewer non-central FTE involved in procurement function
3.5 %
> 1 %
Goal: Utilize eProcurement to manage all procurement functions creating a streamlined, single point of entry for all purchases. This should standardize the process and reduce costs.
PAS
*Non-PO
Sourcing
Contract Compliance
Vendor Management
Accounts PayablePayment Scheduling, Accruals, Payment Processing,APE Interface, 1099, etc.
Contract Management
*eReimbursements
*eInvoicing
Payments to individuals
Non-Catalog
Encumbrances
eProcurement Strategy Overview
*Requisition/PO
* Modules are Implemented
eProcurement
Non-Catalog Ordering and Non-PO Invoices will allow campus users to order good and services taking advantage of the eProcurement features like approval flow, electronic order routing, and
electronic invoicing
Procure to Pay: To the future
History of My Financial Desktop
2005 - 2008• Reporting• Queries &
Templates• Salary and
Expense Transactions
2010 -2012• Automated
Budget Search• Budget
Worksheet• Reconciliation• Source
Document Drill Down
2013- 2014• Automated
Journal Vouchers
Accomplishments!• $400,000 to $600,000 in annual savings from
in FM staff time; more savings throughout.• 50% reduction in printing BAR/BSR reports• Eliminates time-consuming manual process
used by over 3000 PIs and UW fiscal staff• 75 percent time reduction to generate
individual transactions in over 40,000 budgets