moving mountains with pearls of power

87th Great Lakes Regional Conference

Charleston, West Virginia

April 18 - 22, 2018

Alpha Kappa Alpha Sorority, Incorporated®

Soror Toni S. Kendrick, Great Lakes Regional Director Soror Dorothy Buckhanan Wilson, Supreme BasileusSoror Toni S. Kendrick, Great Lakes Regional Director Soror Dorothy Buckhanan Wilson, Supreme Basileus

Moving Mountains With Pearls of Power

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Alpha Kappa Alpha Sorority� Incorporated® 87

th Great Lakes Regional Conference Charleston, West Virginia

April 18-22, 2018

Charleston Civic Center 200 Civic Center Drive Charleston, WV 25301

Moving Mountains with Pearls of Power Soror Toni S. Kendrick

Great Lakes Regional Director

Soror Dorothy Buckhanan Wilson Supreme Basileus

Soror Patricia Anderson Wilson General Chairman

Sorors Daton Dean-Leonard and Kenyatta Grant General Co-Chairmen

West Virginia Cluster

Undergraduate Graduate Host Chapters Host Chapters

Nu Institute, WV

Beta Omicron Bluefield, WV

Eta Zeta Huntington, WV

Eta Omicron Morgantown, WV

Nu Pi Beckley, WV

Alpha Omicron Omega Institute, WV

Beta Beta Omega Charleston, WV

Beta Lambda Omega Bluefield, WV

Beta Tau Omega Huntington, WV

Gamma Chi Omega Morgantown, WV

Epsilon Delta Omega Beckley, WV 2

TABLE OF CONTENTS PAGE

Greetings from the Regional Director 5

Greetings from the Supreme Basileus 6

Greetings from the Undergraduate and Graduate Chapter Basilei 7

Greetings from the General Chairmen 8

87th Great Lakes Regional Conference Leadership Team Members

9

GENERAL INFORMATION PAGE12

13

17

17

19

20

25

27

28

29

Conference Contact Information

Conference-At-A-Glance

Daily Services/Courtesy Hours

Regional Conference Protocol

2018 Great Lakes Regional Conference Packing Checklist

General Information and Instructions

Conference Deadline Checklist

Registration Information

87th GLRC Registration On-Line Reminders

Main Hotel Information

Overflow Hotel Information 30

PRE-CONFERENCE LEADERSHIP INSTITUTE PAGE

34

37

38

Graduate Advisors’ Certification Training Program Description

Graduate Advisors’ Certification Training Application Checklist

Graduate Advisors’ Certification Training Application

Financial Officers� Certification Training Description 39

WORKSHOP SERIES DESCRIPTIONS PAGESessions I Series 41

Sessions II Series 43

3

TABLE OF CONTENTS EVENT FORMS PAGE

Special Needs and Health History Form 46

Ivies Beyond the Wall Form 47

Resolution Form 48

Recommendation Form 49

Diamond/Golden/Silver Star Recognition Form 50

The Legacy Parade Form 51

Step/Stroll Competition Registration and Information 52

Calling All Ads 55

Souvenir Journal Advertising Contract 56

Charter Bus Form 57

REGIONAL EVENTS PAGERegional Conference Service Project and Tally Sheet 58

Regional Director’s Gala 60

AM Workout: Bootcamp & Zumba 61

AM Meditation: Spiritual Sisters 62

Educational Advancement Foundation, Inc. Breakfast 63

Diamond, Golden and Silver Luncheon 65

Public Meeting 66

Step/Stroll Competition 67

Leadership Awards Luncheon 68

Undergraduate Luncheon 69

Legacy Parade 70

Closing Event 71

Ecumenical Service 72

Gospel/Jazz Brunch Great Lakes Region on Social Media

73 74

4

87th Great Lakes Regional Conference Leadership Team Members

Soror Glenda Mayo 84th Great Lakes Regional Chairman

Soror Tracy Elliott 84th Great Lakes Regional Committee Chairman

Soror Geraldine Horton 85th Great Lakes Regional Chairman

Soror Diana Jones 86th Great Lakes Regional Co-Chairman

Soror Belva Tibbs 86th and 87th Great Lakes Regional Logistics Co-Chairman

Soror Frances Tyus 86th and 87th Great Lakes Regional Logistic Co-Chairman

Soror Michelle Kenney Regional Tamiouchos

Soror Veronica Carter Regional Pecunious Grammateus

9

GENERAL INFORMATION ®

10

CONFERENCE CONTACT INFORMATION Questions concerning the conference may be directed to the following sorors

Great Lakes Regional Director Soror Toni S. Kendrick [email protected]

Regional Conference Soror Patricia Anderson Wilson, Chairman Soror Daton Dean-Leonard, Co-Chairman Kenyatta Grant, Co-Chairman

[email protected] 87th Great Lakes Regional Conference P.O. Box 382 Institute, WV 25112

Registration [email protected] Soror Rena Cosby, Chairman

Souvenir Journal [email protected] Soror Sharon Banks

Great Lakes Regional Awards Committee [email protected] Soror Jennie Murry, Chairman

Great Lakes Regional Tamiouchos [email protected] Soror Michelle Kenney

Great Lakes Regional Pecunious Grammateus Soror Veronica Carter [email protected] 1157 Northwood Circle, New Albany, OH 43054

Jewels (Diamond/Golden/Silver Star) Recognition Soror Carolyn Hunter, Chairman

[email protected]

Vendors Soror Karen Williams, Chairman

[email protected]

Chief of Staff, Great Lakes Regional Director [email protected] Soror Carol Brackett

Regional Choir Director Soror Janet Barnes 43 Fountain Park, Buffalo, NY 14223

[email protected] (716) 837 6411

Contact Name Email Address

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CONFERENCE-AT-A-GLANCE WEDNESDAY, APRIL 18, 2018

TIME ACTIVITY CONFERENCE ATTIRE

12:00 PM – 6:00 PM Regional Director Arrival

Casual orAKA

Paraphernalia

8:00 AM – 1:30 PM Conference Registration Set-Up

12:00 PM – 7:00 PM Medical Response Office Set-up

2:00 PM – 6:00 PM Vendor Move-In

7:00 PM – 9:00 PMRegional Director’s Working Dinner

with Cluster Coordinators

6:00 PM – 8:00 PMConference Check-In

(Diamond & Golden Sorors Hospitality Suite Hours)THURSDAY, APRIL 19, 2018

TIME ACTIVITY CONFERENCE ATTIRE7:00 AM – 9:00AM/3:00 PM – 7:00 PM

Conference Check-In

Business Casual forTraining

Sessions orAKA

Paraphernalia

8:00 AM – 5:00 PM Graduate Advisors’ Certification Training –Level I

8:00 AM – 3:00 PM Graduate Advisors’ Certification Training –Level II

9:00 AM – 5:00 PM Financial Officers’ Certification Training

9:00 AM – 1:00 PM Awards Check-In/Set-up

9:00 AM – 4:00 PM Diamond & Golden Sorors Hospitality Suite Hours

9:00 AM – 5:00 PM Service Project- Backpack Collection9:00 AM – 6:00 PM Medical Response Office Opens

12:00 PM – 2:00 PM Regional Conference Office Hours

12:00 PM – 2:00 PM Judges Check-In

12:00 PM – 10:00 PM Vendors Hours

3:00 PM – 5:00 PM First Time Attendee Workshop

4:00 PM – 5:00 PM Basilei Council Meeting

4:00 PM – 5:00 PM Workshop Facilitator & Recorder Training

4:00 PM – 6:00 PM Regional Choir Rehearsal

5:00 PM – 6:00 PM Great Lakes Committee MeetingsArchives Awards Communications

Connection Constitution EAFGraduate Advisor Membership Nominating

Philacters Program ProtocolRecommendations Resolutions Rules

Standards Time & Place Tellers12

CONFERENCE-AT-A-GLANCE (CONT.)

7:00 PM – 10:00 PM Regional Director’s Gala (Paid Ticket Event) After Five

11:00 PM – 11:30 PM 87th GLRC Steering Committee Meeting

FRIDAY, APRIL 20, 2018

TIME ACTIVITY CONFERENCE ATTIRE7:00 AM – 8:00 AM Morning Workout Workout Gear

7:00 AM – 8:00 AM Morning Meditation Casual or AKA Paraphernalia

6:30 AM – 10:30 AM12:00 PM – 2:00 PM5:00 PM – 7:00 PM

Conference Check-In(Diamond & Golden Sorors Hospitality Suite Hours)

Business Attire with Pearls7:00 AM – 8:30 AM EAF Breakfast (Paid Ticket Event)

Attire: Touch of Animal Print7:30 AM – 8:45 AM General Members’ Meeting

9:00 AM – 12:00 PM Service Project-Backpack Collection

9:00 AM – 5:00 PM Medical Response Office Hours

9:00 AM – 12:00 PM PLENARY SESSION I(Rededication)

Business Attire with Pearls (no pants, jeans, sweats or paraphernalia)

6:30 AM – 10:30 AM12:00 PM – 2:00 PM5:00 PM – 7:00 PM

Diamond & Golden Sorors Hospitality Suite(**Closed During Plenary Sessions**)

12:00 PM – 2:00 PM Regional Conference Office Hours

Business Attire with Pearls

12:00 PM – 2:00 PM5:00 PM – 10:00 PM

Vendors Open(**Closed During Plenary Sessions**)

12:00 PM – 1:00 PM Regional Choir Rehearsal

12:15 PM – 2:00 PM Jewels Luncheon (Paid Ticket Event)

5:00 PM – 6:00 PM Viewing of Awards (closed during Plenary Session)

2:15 PM – 5:00 PM PLENARY SESSION II

7:00 PM – 9:00 PM Public Meeting Pink and/or Green Business Attire

9:30 PM – 11:00 PM Step/Stroll Show (Paid Ticket Event) Casual/AKA Paraphernalia


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SATURDAY, APRIL 21, 2018TIME ACTIVITY CONFERENCE ATTIRE

7:00 AM – 8:00 AM Morning Workout Workout Gear

7:00 AM – 8:00 AM Morning MeditationCasual or AKA Paraphernalia

7:00 AM – 12:00 PM Voting

7:00 AM – 8:30 AMLeadership Awards Breakfast

(Paid Ticket Event)

Pink and/or Green Business Attire with Pearls

8:30 AM – 11:00 AM Awards Pick-Up

6:30 AM – 10:30 AM12:00 PM – 2:00 PM5:00 PM – 7:00 PM

Diamond & Golden Hospitality Suite Hours(**Closed During Plenary Sessions**)

8:00 AM – 11:00 AM Conference Check-In12:00 PM – 2:00 PM5:00 PM – 10:00 PM

Vendors Hours(**Closed During Plenary Sessions**)

9:00 AM – 5:00 PM Medical Response Office Hours

9:00 AM – 10:30 AM Workshop Series A

10:45 AM – 12:00 PM Workshop Series B

12:15 PM – 2:15 PM Undergraduate Luncheon (Paid Ticket Event)

2:30 PM – 2:45 PMLegacy Parade

(Complete Registration in Event Forms Section)

2:45 PM – 5:00 PM Plenary Session III

7:00 PM – 11:�0 PM Closing Event After Five with Pearls


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SUNDAY, APRIL 22, 2018TIME ACTIVITY CONFERENCE ATTIRE

7:00 AM – 8:00 AM Morning Workout Workout Gear

7:00 AM – 12:00 PM Vendors Hours

8:30 AM – 9:00 AM Ivy Beyond the Wall Ceremony

Continuous, uninterrupted seasonal white attire - no color

trim, no sleeveless tops. White shoes. Pants and hats are not permitted

9:00 AM – 9:15 AM 87th Great Lakes Regional Conference Adjournment

9:20 AM – 10:30 AM Ecumenical ServiceBusiness Attire or Attire

from Ivy Beyond the Wall Ceremony

10:30 AM – 12:30 �M Gospel Jazz Brunch (Paid Ticket Event)Business Attire, Ivy Beyond the Wall Attire, Casual or

AKA Paraphernalia

12:45 PM – 2:00 PMWrap-Up Meeting of the 87th Conference Committees with Committee for the 88th

Conference

Casual/AKAParaphernalia

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DAILY SERVICES/COURTESY HOURS AWARDS AND EXHIBITS

THU 09:00 AM – 01:00 PM (Drop Off) FRI 05:00 PM – 06:00 PM (Viewing) SAT 08:30 AM – 11:00 AM (Pick Up)

SERVICE PROJECT DONATION COLLECTION THU 09:00 AM – 05:00 PM

FRI 09:00 AM – 12:00 PM

CONFERENCE CHECK-IN THU 08:00 AM – 07:00 PM

FRI 07:00 AM – 08:00 PM SAT 08:00 AM – 11:00 AM

WED 06:00 PM – 08:00 PM THU 09:00 AM – 04:00 PM

FRI 06:30 AM – 10:30 AM 12:00 PM – 02:00 PM

05:00 PM – 07:00 PM SAT 06:30 AM – 10:30 AM

12:00 PM – 02:00 PM 05:00 PM – 07:00 PM

THU 12:00 PM – 10:00 PM FRI 12:00 PM – 02:00 PM

05:00 PM – 10:00 PM SAT 09:00 AM – 02:30 PM

05:00 PM – 10:00 PM SUN 07:00 AM – 12:00 PM

MEDICAL RESPONSE OFFICE HOURS THU 09:00 AM – 06:00 PM

FRI 09:00 AM – 05:00 PM SAT 09:00 AM – 05:00 PM

AM WORKOUTS FRI 07:00 AM – 08:00 AM

SAT 07:00 AM – 08:00 AM SUN 07:00 AM – 08:00 AM

AM MEDITATION

JEWELS HOSPITALITY SUITE **Closed during Plenary Sessions**

VENDORS **Closed during Plenary Sessions**

FRI 07:00 AM – 08:00 AM SAT 07:00 AM – 08:00 AM

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Regional Conference Protocol • Sorors must display their badges to gain access to conference meetings, events

and vendor areas. Only members with badges will be admitted to plenarysessions.

• Be on time for all sessions.• Do not hold seats. Be courteous.• Do not sit in designated "reserved seating" for delegates, Very Special Guests

(VSGs), Diamond/Golden Sorors, the Emergency Medical Team (EMTs) orphysically challenged Sorors.

Conference Attire • Adhere to appropriate conference attire. Refer to "The Official Guide to Alpha

Kappa Alpha Protocol" for details.• Meetings and Luncheons: Business Attire.• lvy Beyond the Wall Ritual: Uninterrupted White.• Rededication: No Pants.• No flip-flops or tennis shoes.• Adhere to conference attire recommendations per event.

Event Etiquette • Stand when the dais processional enters the room.• Stand when the Regional Director, Supreme Basileus, and Former Supreme

Basilei enter the room.• Enter through assigned doors only.• Do not walk during program introductions, meditations, and when the Regional

Director or Supreme Basileus is addressing the audience.• Turn off all electronic communication devices. Please step out of the meeting if

you must use a phone.• Table hostesses are beneficial during meal functions to remind us to remain

silent during the presentations and/or performances at the dais.• Do not audio, video record, or take photos of presentation slides during business

meetings and workshops.• Please be considerate of other conference attendees and take only one gift

when they are distributed at functions.• Refrain from overloading your plate at receptions. One or two pieces of each

food item is appropriate.• Do not come onto the dais at any time.

Thank You Sorors, Soror Lynette Cosby Great Lakes Region, Protocol Committee Chairman

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2018 Great Lakes Regional Conference Packing Checklist Toiletries Documents

Toothbrush, Toothpaste, Floss, Mouthwash Constitution and Bylaws

Soap, Shower Gel, Shower Cap Manual and Standard Procedures Facial Cleanser/Toner/Cotton Protocol Manual Deodorant/Antiperspirant Workshop Materials

Lotion Razor/Shaving Cream

Financial Card & Driver’s License or Government Issued Photo ID

Contacts/Solution Registration Confirmation

Eye glasses/case Chapter Business and Business Cards

Personal Hygiene Items Pen or Pencil

Other: Money: Cash, Checks, or Credit Cards

Beauty Other:

Perfume/Body Spray Electronics

Make-up/Remover Laptop/iPad Tablet and Stylus Hair Products/Comb Travel Speakers

Flat/Curling Iron Camera with SD Hair Scarf/Bonnet Flash Drive

Finger Nail Polish/Remover Cell Phone and Chargers Other: Ear Buds/Ear Phones

Medication Watch/Clock Personal Prescriptions Batteries

Aspirin, Ibuprofen Other: Diarrhea Medicine/ Laxative First Aid Kit Event Attire

Other: Thursday: Travel Clothes Personal Items AKA Paraphernalia

Comfy Shoes After Five Workout gear/Tennis Shoes Friday: Business with pearls

Swim suit Saturday: Pink and/or Green Business

Coat/Jacket/Sweater/Wrap After Five with pearls Umbrella Sunday: White (un-adorned)

Robe/Pajamas Church Attire Foundations, Bras Travel Clothes

Under garments, Socks, Pantyhose REMINDERS: ./ Last Minute Laundry./ Pick-up Dry Cleaning./ Finalize Transportation./ Check to ensure all doors & windows are locked and secured./ Bring hotel, transport, rental, confirmation and telephone number18

GENERAL INFORMATION AND INSTRUCTIONS REGISTERING FOR REGIONAL CONFERENCE DATE Regular Registration: Monday, January 8, 2018, 12:00 AM – Saturday, February 24, 2018, 11:59 PM Late Registration: Sunday, February 25, 2018, 12:00 AM – Sunday, March 11, 2018, 11:59 PM

INDIVIDUAL REGISTRATION FEES � Graduate Member – $185.00 regular; $235.00 late� Undergraduate Member – $95.00 regular; $145.00 late� The registration fee includes the Saturday Closing Event; however, you MUST register for

the event for admittance. Most meal events, pre-conference workshops, and specialactivities and events are uniquely priced. Those fees are listed on the REGISTRATIONINFORMATION on page 26.

REGISTRATION IS ONLINE ONLY Accessed via the Great Lakes Region website, www.aka1908.com/greatlakes in the EVENTS SECTION. Upon registering online, all registrations are PENDING. Once 2018 financial status has been confirmed, final email notifications of CONFIRMED status will be sent. If 2018 financial status is not confirmed before the conference, registration will be canceled with no refund.

INDIVIDUAL REGISTRATION � A single online registration should be submitted for the registering Soror, their child(ren) and

guest (s) attending the conference.� All registrants must register for the appropriate graduate, undergraduate, non-member�guest

and late registrations and event fees. All improper registrations will be canceled.� Only registered financial sorors and registered guest(s) may participate in conference activities.� Sorors may not register other sorors using their own login information.� Neither financial nor non-financial sorors may be guests of registered financial sorors at the

conference.� Registration may be paid with Visa, MasterCard, American Express credit cards or debit cards

with the MasterCard or Visa logo. Individual registration payments by mail will not be accepted.� Registration confirmations will be sent via email to the email address on file with the corporate

office.� Additions to activities or events to your existing 87th GLRC registration must be made before

Sunday, March 11, 2018, 11:59 PMTo do so, follow these instructions:

o Log into the Great Lakes Region��

o Select “My Events" on the left menu. You will find a list of all of your previous GreatLakes Region event registrations.

o Next to your 87th Great Lakes Regional Conference registration, you will find links to"Add Sessions" or "Add Guests".

o Follow the prompts to add sessions, and pay if necessary, for the guests or events ofyour choice.

� If you require any assistance, please don't hesitate to reach out for assistance by [email protected].

� We encourage you to take your time so that your registration is submitted as accurately.

19

GENERAL INFORMATION AND INSTRUCTIONS GROUP REGISTRATION

� Group/Chapter Registration will be available online. Payments can be made via major creditcard, debit card (with MasterCard or Visa logo), Chapter Check, Cashier’s Check or MoneyOrder. Group registrations are PENDING until payment is made and applied to the groupregistration record. Only the authorized chapter officer who remitted the Group Registrationwill receive the registration confirmation for the group.

� If paying by chapter check, please select purchase order at checkout. Cashier checks andmoney orders should be made payable to: “Alpha Kappa Alpha Great Lakes Region” andmailed to:

87th Great Lakes Regional Conference Soror Veronica Carter

Great Lakes Regional Pecunious Grammateus 1157 Northwood Circle, New Albany, OH 43054

CANCELLATIONS AND REFUNDS � Cancellation requests must be submitted via email to Soror Toni S. Kendrick, Regional Director

([email protected]) and Soror Lanie Dixon, Regional Technology Chairman([email protected]). All cancellation requests should include your contact informationand documentation supporting your request. Cancellations received by March 11, 2018 MAY beeligible for a refund as all requests must be approved by Madam Regional Director. Aprocessing fee of $35 will be assessed and deducted from the refund amount. Refunds will bereturned via the payment and delivery method by which they were received. There will be noon-site refunds.

� Cancellation requests made after close of registration will not be considered.� No refunds will be afforded to those who violate Alpha Kappa Alpha Policies or Documents

(withdrawal of privilege, suspension) in the period between conference registration and theactual conference date.

� Upon registering online, all registrations are PENDING. Once 2018 financial status has beenconfirmed, final email notifications of CONFIRMED status will be sent. If 2018 financial status isnot confirmed before the conference, registration will be canceled with no refund.

SUBSTITUTE REGISTRATION

� All substitutions must be approved and completed in advance. There will be no on-sitesubstitutions.

� A Soror may request to substitute her registration for another Soror. To initiate a substitutionrequest, the originally registered Soror must send an email to Soror Toni S. Kendrick, GreatLakes Regional Director ([email protected]) and Soror Lanie Dixon, Regional TechnologyChairman ([email protected]). Requests must be received by April 1, 2018.

� Please note: The substitute registration selection cannot be changed. The events, workshops,and meal functions the original Soror registered for are what the substitute Soror will receive.

� All transfer of funds must be handled between the sorors involved.

20

GENERAL INFORMATION AND INSTRUCTIONS REGISTRATION MATERIALS, SOUVENIRS AND CERTIFICATES

� Conference attendance certificates will be emailed to sorors who attend the conference.� A registered Soror unable to attend the conference may request the Chapter Basileus or

Graduate Advisor (Undergraduate Chapters Only) to pick-up her registration materials andsouvenir during open check-in hours only. The following information will be requiredupon check-in:

o A signed letter from the absent Soror, giving permission to release herregistration materials and souvenir.

o The Soror picking up the registration material and souvenir will be required to presenther financial card and sign a confirmation form.

o Certificates of attendance will not be distributed to sorors who do not attend theconference.

� Registration materials and souvenirs will not be mailed.

CHAPTER DELEGATES All delegates and alternates must be certified by the Basileus prior to registration.

A complete listing of delegates must be submitted online at the following link by February 17, 2018. Online Delegate Submission Form��

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Failure to submit delegate information by Saturday, February 17, 2018 will disqualify the chapter from voting during the conference.

After Saturday, February 17, 2018, any changes in the list of official delegates must be given to the 87th GLRC Registration Chairman by noon, Thursday, April 19, 2018. The Basileus or Grammateus are the only sorors who can authorize a change in delegates or alternates.

All delegates must be certified by noon, Friday, April 20, 2018.

CONFERENCE HEADQUARTERS The 87th Great Lakes Regional Conference will convene April 18, 2018 at the Charleston Civic Center, 200 Civic Center Dr., Charleston, WV 25301

HOTEL ACCOMMODATIONS Hotel reservations must be made directly with the hotels beginning Monday, January 8, 2018. Main hotel is the Charleston Marriott Town Center, 200 Lee Street East, Charleston, WV 25301; phone: 304-345-6500. Parking available $15/day with in and out privileges.The overflow hotels are: Embassy Suites Hotel, 300 Court Street, Charleston, WV 25301; phone:304-347-8700, Marriott Courtyard, 100 Kanawha Blvd East, Charleston, WV 25301; phone:304-344-5777,�and Holiday Inn Express Civic Center, 100 Civic Center Drive, Charleston, WV 25301;phone: 304-345-0600. For additional information please contact Soror Patricia Anderson Wilson,87th GLRC General�Chairman at [email protected]

21

GENERAL INFORMATION AND INSTRUCTIONS The last day to reserve a room is Wednesday, March 28, 2018. The ability to book a room after this date is based on space. The conference rate may not be available.

JEWELS LUNCHEON: Diamond/Golden/Silver Star Forms must be completed for Diamond/Golden/Silver Star sorors initiated in 1943, 1968, or 1993 respectively and postmarked by Saturday, February 17, 2018. For more information contact Soror Carolyn Hunter at [email protected].

SEATING AT MEAL FUNCTIONS Seating for all meal functions will be open on a first come, first serve basis. Exception: Diamond and Golden sorors, as well as select VSG guests will have reserved seats at all functions.

REPORT DEADLINES Please adhere to the requested deadlines for submission of various forms and reports. Deadline dates are generally located on the form. Important note: Regional Recommendations and Regional Resolutions forms must be emailed by Saturday, February 17, 2018.

TRANSPORTATION Yeager Airport is located approximately 5 miles from downtown Charleston. All of the host hotels offer a complimentary shuttle to and from Yeager Airport.

SPECIAL NEEDS Please indicate on the Special Needs and Health History Form if accommodations are needed for those who are physically challenged. Please contact the hotel directly for special room accommodations.

The hotels will not provide wheelchairs or scooters. Scooter and wheelchair rental information is located on the SPECIAL NEEDS AND HEALTH HISTORY form. Please call the company to make arrangements for the scooter and wheelchair rental. Wheelchair accessible seating will also be available during all events.

IVIES BEYOND THE WALL Forms will be accepted for all sorors who have become Ivies Beyond the Wall since the 2017 Regional Conference until Saturday, February 17, 2018. Sorors that become Ivies Beyond the Wall after this date will be accepted at the Soror Services Center until Friday, April 20, 2018 at 3:00 PM. Sorors are reminded that the attire for this solemn ceremony is seasonal white, including shoes. Pants, pantsuits, and hats are not allowed.

22

GENERAL INFORMATION AND INSTRUCTIONS

DIAMOND & GOLDEN HOSPITALITY SUITE Diamond and Golden sorors are welcome! Diamond and Golden Soror registration materials will be located in the Hospitality Suite. The Hospitality suite will be open daily during non-plenary session hours to relax, network, laugh, talk and just enjoy each other’s company. You are invited to come by and reconnect with sorors you have not seen for some time.

CHAPTER AWARDS Award Information Information on awards for the 87th Great Lakes Regional Conference can be found on the Great Lakes Region Website, in the Members' Only Section, at the following link: 87th GLRC Regional Awards Information Booklets. If you have questions about awards please email Soror Jennie Murry, [email protected].

Award Submission Fees ONCE FEES ARE SUBMITTED THERE WILL BE NO REFUNDS One (1) Award Category Graduate Chapters $50.00 Undergraduate Chapters $30.00

Each Additional Award Category Graduate Chapters $10.00 Undergraduate Chapters $10.00

Award Entry Form The registration form and payment for the Regional Awards will be accessed online at the following link: Regional Awards Submission Link

After you have selected the awards your chapter will be submitting you will be taken to a summary screen which will display your total amount due. The total will be used when the form transfers you to the payment screen.

All forms and payments must be submitted electronically. Questions on electronic form submissions and payments can be directed to the following email: [email protected].

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CONFERENCE DEADLINE CHECKLIST DATE WHAT’S DUE SEND TO

Monday, January 8, 2018 12:00 AM EST 87th GLRC REGULAR Registration Opens

www.aka1908.com/greatlakes (Events Section)

Monday, January 8, 2018 Hotel Reservations Opens *Soror must be registered prior to booking a room*

Marriott (main) 800-228-9290 Embassy Suites (overflow) 304-347-8700

Holiday Inn Express (overflow) 304-345-0600 Marriott Courtyard (overflow) 304-344-5777

Friday, February 2, 2018Graduate Advisors’ Certification Training

Levels I and IISee Graduate Advisors I and II detailed

information and application

Saturday, February 11, 2018 11:59 PM EST

87th GLRC REGULAR Registration Ends www.aka1908.com/greatlakes (Events Section)

Sunday, February 25, 2018 12:00 AM EST

87th GLRC LATE Registration Opens ($50.00 LATE fee applies)


Saturday, February 17, 2018 Resolution Form Attention: Soror Dana La Garde [email protected]

Saturday, February 17, 2018 Recommendation FormAttention: Soror Billie Fair

[email protected]

Saturday, February 17, 2018 Souvenir Journal Advertising ContractAttention: Soror Sharon Banks

[email protected]

Saturday, February 17, 2018 Diamond/Golden/Silver Star Recognition Form

Attention: Soror Carolyn Agee Hunter [email protected]

Saturday, February 17, 2018 Special Needs and Health FormAttention: Health History [email protected]

Saturday, February 17, 2018 Step and Stroll Entry FormAttention: Soror Cierra Humbles

[email protected]

Saturday, February 17, 2018 Ivy Beyond the WallAttention: Soror Octavia Cabey

[email protected]

24

CONFERENCE DEADLINE CHECKLIST DATE WHAT’S DUE SEND TO

Saturday, February 17, 2018 Charter Bus FormAttention: Soror Tanya Mata [email protected]

304-993-0737

Saturday, February 17, 2018 Legacy Parade Form and PhotoAttention: Legacy Parade

[email protected]

Saturday, February 17, 2018 Legacy Parade Form and Payment

87th Great Lakes Regional Conference Soror Veronica Carter

Great Lakes Regional Pecunious Grammateus

1157 Northwood Circle New Albany, OH 43054

Sunday, March 11, 2018 11:59 PM EST 87th GLRC LATE Registration Ends


Wednesday, March 28, 2018 Hotel Reservations End *Soror must be registered prior to booking a room*

Marriott (main) 800-228-9290 Embassy Suites (overflow) 304-347-8700

Holiday Inn Express (overflow) 304-345-0600 Marriott Courtyard (overflow) 304-344-5777

Friday, April 20, 2018 3:00 PM

Ivy Beyond the Wall Last Submission, Update or Changes No names accepted after this date.

Please submit to Soror Services Center

Thursday, April 19, 2018 12:00 PM Chapter Delegate Updates and/or Changes Please submit at Delegate Check-In Counter

25

REGISTRATION INFORMATION Registration Type Fee Deadline Dates

Graduate Member – includes closing event $185.00 Monday, January 8, 2018 thru Saturday, February 24, 2018

Graduate Member (LATE) – includes closing event $235.00 Sunday, February 25, 2018 thru Sunday, March 11, 2018

Undergraduate Member – includes closing event $95.00 Monday, January 8, 2018 thru Saturday, February 24, 2018

Undergraduate Member (LATE) – includes closing event $145.00 Sunday, February 25, 2018 thru Sunday, March 11, 2018

Guest – includes closing event $85.00 Monday, January 8, 2018 thru Saturday, February 24, 2018

Guest (LATE) – includes closing event $135.00 Sunday, February 25, 2018 thru Sunday, March 11, 2018

Youth (ages 5 – 12) – closing event only [parent/guardian must accompany child(ren)]

$60.00 Monday, January 8, 2018 thru Saturday, February 24, 2018

Event Graduate Undergraduate GuestRegional Director’s Gala Thursday, April 19, 2018 $80.00 $70.00 $80.00

EAF Breakfast Friday, April 20, 2018 $60.00 $50.00 $60.00

Jewels Luncheon Friday, April 20, 2018 $65.00 $55.00 $65.00

Step & Stroll Show Friday, April 20, 2018 $35.00 $25.00 $35.00

Leadership Awards Breakfast Saturday, April 21, 2018 $60.00 $50.00

Undergraduate Luncheon Saturday, April 21, 2018 $65.00 $55.00

Legacy Parade Saturday, April 21, 2018 $20 per family

Closing Event Saturday, April 21, 2018 Registration

Gospel Jazz Brunch Sunday, April 22, 2018 $65.00 $55.00 $65.00

26

Main Hotel Informa�onn

Charleston Marrio� Town Center 200 Lee Street East

Charleston, WV 25301 304-345-6500

All reserva�ons will be charged a non-refundable deposit of one (1) night’s room rate plus all applicable taxes. This fee will be charged to the credit card within 24 hours of booking and is non-refundable in the event of a cancella�on.

Please call 800-228-9290 to reserve your room or

CLICK HERE to reserve online.

Room rate of $139.00 plus tax includes Wi-Fi in the room.

Parking rate of $15 per day with in and out privileges in our garage.

28

PRE-CONFERENCE LEADERSHIP INSTITUTE

32

Pre-Conference Leadership Institute Thursday, April 19, 2018

GRADUATE ADVISORS’ CERTIFICATION TRAINING PROGRAMGENERAL INFORMATION

2018 REGIONAL CONFERENCES AND 2018 BOULE

Authority: Article III, Section 22, Constitution and Bylaws and the results of sorority litigation.

Who must receive Graduate Advisors’ Certification?� Candidates for advisor to an undergraduate chapter

� Members of the chapter’s Graduate Advisory Committee

� Sorors in chapter leadership positions (Optional)

� Sorors planning to pursue international offices

What is the Graduate Advisors’ Certification?� LEVEL I – an introductory training for candidates for Graduate Advisor, Graduate Advisory Committee

Members, sorors in chapter leadership positions who have never been certified and sorors who have

allowed their certification to expire (certifications expire after three years on December 31).

� LEVEL II – an intermediate training for candidates for Graduate Advisor, Graduate Advisory Committee

Members and sorors in chapter leadership positions who are seeking to recertify within the effective period

of their certification.

What forms and documents are required for Graduate Advisors’ Certification?� From Applying Soror to Basileus or Grammateus of chapter:

o Review application and sign verification statement

(Sorors who are serving as Basileus or Grammateus who seek to participate in the trainingcannot provide the verification signature for her own application. The Basileus must obtain the verification signature of the Grammateus and vice versa.)

� From Applying Soror to International Graduate Advisors’ Certification Training Committee:

International Graduate Advisors’ Certification Training Committee, c/o Elaine Singh Post OfficeBox 469, Glenwood, IL 60425 (PLEASE NOTE THE REGION YOU ARE REQUESTING TOTAKE THE TRAINING ON THE ENVELOPE)

Do not require a signature for delivery tracking as your package may be rejected; rather use delivery confirmation.

o ORIGINAL Application signed/dated in the presence of a notary.

o SEALED Official Transcript or Letter (with raised seal) from college/university as proof that soror

is at least a five-year, post-baccalaureate graduate; transcripts will not be returned after evaluation.

o COPY of $40 – Regional Conference payment or $80.00 – Boule Conference payment.

� From Applying Soror to Corporate Office: Alpha Kappa Alpha Sorority, Incorporated® 5656 SouthStony Island Avenue, Attention: GACT, Chicago, IL 60637

33

o COPY of Application (DO NOT SEND THE ORIGINAL APPLICATION TO CORPORATEOFFICE)

o Payment of $40 – Regional Conference or $80.00 – Boule Seminar (cashier’s check or money

order) made payable to Alpha Kappa Alpha Sorority, Incorporated® (NO PERSONALCHECKS). The Corporate Office will provide an email confirmation for your payment only.

o For more immediate proof, please use the delivery confirmation with the carrier service to confirm

receipt of any documentation to Corporate Office.

o (PLEASE NOTE THE REGION YOU ARE REQUESTING TO TAKE THE TRAININGON THE ENVELOPE)

Which sorors DO NOT need to submit an official transcript or official letter proving she is at least a five-year, post-baccalaureate graduate?

� Sorors applying for Level II recertification

How will the soror know that she has been approved or denied for the certification training?

� Sorors will receive approval confirmation by email from the International Graduate Advisors’

Certification Training Committee.

OR� Sorors will receive denial confirmation by email from the International Graduate Advisors’ Certification

Training Committee if documents are received after the postmark deadline; or are incomplete; or cannot

be verified. NOTICE OF YOUR APPROVAL OR DENIAL WILL NOT COME FROMCORPORATE OFFICE.

What does the fee include?

� The $40.00 Regional Conference training fee will include a training package containing the following:

o Graduate Advisors’ Certification Training Manual

o Undergraduate Membership Intake Manual

o General Information for the Collegian

o Fiscal Fitness

o Anti-Hazing Handbook

� The $80.00 Boule fee will include the same course materials along with a lunch.

34

What is the deadline for submitting documents to the International Graduate Advisors’ Certification Training Committee and Corporate Office?

� The postmark deadline for submitting documentation and fees for any 2017 Regional Conference is

February 2, 2018.� The postmark deadline for submitting documentation and fees for the 2017 Boule Conference is April 20,

2018.

Additional Information

� Sorors must be registered for the conference at which the Graduate Advisors’ Certification Training is to

be received.

� Certification and recertification expire after three years on December 31; you must be recertified prior to

your expiration. Sorors who fail to recertify prior to her expiration will have to complete Level I training.

� If a soror cannot attend the certification training on the dates/location originally indicated on her

application, she may request to transfer her registration to a subsequent Regional Conference (at the

discretion of the Regional Directors) or the Boule provided it is for 2018. A soror must submit a request

for transfer in writing or by email within six weeks prior to the original conference date. Requests should

be submitted to International Graduate Advisors’ Certification Training Committee, c/o ElaineSingh Post Office Box 469, Glenwood, IL 60425.

� Refunds are issued when member is deemed ineligible, withdraws her application or cancels conference

registration and does not transfer to another conference. Refunds are scheduled to be issued after Boule

Seminar.

NO ON-SITE REGISTRATION

35

GRADUATE ADVISORS’ CERTIFICATION TRAINING APPLICATION CHECKLIST

COMPLETED PART I: APPLICATION COMPLETION

Complete Sections I & II of the Graduate Advisors’ Certification Training Application.NOTE: Signature in Section II must be completed in the presence of a Notary Public.

Have application notarized in Section III of the application.

After notarizing, submit application to the chapter Basileus or Grammateus for completion of Section IV, Chapter Verification Statement. Include conference certificate of attendance annotated in Section II. Do not sign your own verification statement.

PART II: APPLICATION SUBMISSION

Submit documentation to International Graduate Advisors’ Certification Training Committee, c/o Elaine Singh Post Office Box 469, Glenwood, IL 60425 as follows:

� ORIGINAL application

� SEALED official transcript or letter with raised university seal fromcollege/university (transcripts or letters apply ONLY to Level I and will not bereturned after evaluation)

� COPY of payment ($40.00 for Regional Conference & $80.00 for the Boule)

� (PLEASE NOTE THE REGION YOU ARE REQUESTING TO TAKETHE TRAINING ON THE ENVELOPE)

Submit documentation to Alpha Kappa Alpha Sorority, Incorporated 5656 S. Stony Island Avenue, Chicago, IL 60637 as follows:

� COPY of application (Do not send originals to Corporate Office)

� Payment (cashier’s check or money order) payable to Alpha Kappa AlphaSorority, Incorporated® (NO PERSONAL CHECKS)

� Do not send any transcripts to Corporate Office� (PLEASE NOTE THE REGION YOU ARE REQUESTING TO TAKE

THE TRAINING ON THE ENVELOPE)

Maintain a copy of all submitted documentation for your records.

Postmark deadline for documentation submission for All Regional Conferences – February 2, 2018

Boule – April 20, 2018 NO EXCEPTIONS!!!

36

GRADUATE ADVISORS’ CERTIFICATION TRAINING APPLICATIONPOSTMARK DEADLINES:

ALL REGIONAL CONFERENCES – FEBRUARY 2, 2018BOULE – APRIL 20, 2018

SECTION I: CONTACT INFORMATION (Please print clearly or type)

Name: _________________________________________ Financial #: __________________________

Other Names Used: ___________________________________________________________________

Address: _________________________________ City: _____________ State: ____ ZIP: __________

Email: ____________________________________ Phone: ___________________________________

Certification Training Requested (Check one): Level I □ or Level II □□ I am attending (insert region) ________________________________ Regional Conference

($40.00).or

□ I am attending Boule in Houston, TX ($80.00 – cost includes a lunch meal).

Current Chapter: ______________________ Chapter City/State: _______________Current Region: ____________

SECTION II: AFFIDAVIT (Must be signed in presence of notary)

I, (insert name) _______________________, DO HEREBY SWEAR OR AFFIRM THE FOLLOWING:I have been a member of (insert graduate chapter) _________________________________ Chapter for at least two consecutive years [24 months of active membership as defined by Corporate Office]immediately as of February 2, 2018; I have never been suspended for hazing; I have attended 2014 or 2016 Boule or the 2016 or 2017 Regional Conference; and I am aware that the 2015 regional conferences and the 2017 Leadership Seminar does not count toward Conference Attendance.

Conference Attended: _________________________ Month/Year Attended: _________________________Signature: ________________________________ Date of Signature: __________________________

SECTION III: NOTARYSigned and sworn before me on this ___________ day of ______________, 20_____.

NOTARY PUBLIC (Please sign below & stamp/seal to the right)

Expiration Date: _____________________ Notary Signature: ________________________________

SECTION IV: CHAPTER VERIFICATION STATEMENT

Based on chapter records/documents, I hereby confirm that this applicant has met the requirements for Graduate Advisors’ Certification Training: (1) there are no chapter records of the applicant ever having been suspended for hazing; (2) the applicant has been a member of this graduate chapter for at least two consecutive years [24 months active membership as defined by Corporate Office] immediately as of February 2, 2018; and (3) has attended 2014 or 2016 Boule, 2016 or 2017 Regional Conference.I am not signing my own verif ication statement.

______________________________________ _____________________________________________ Printed Name of Basileus or Grammateus Signature of Basileus or Grammateus Date

37

Pre-Conference Leadership Institute Thursday, April 19, 2018

Basilei Council Session The Basilei Council will have an opportunity to review successes and growth areas during the last four years.

First Time Attendee Session A Soror’s first Regional Conference can be overwhelming. This workshop will orient first-time attendees as well as sorors who haven’t recently attended a conference.

Workshop Facilitator and Recorder Session This workshop is designed to provide instructions for graduate and undergraduate members serving as facilitators and recorders for workshops. Attend this session to get instructions on effective workshop operations.

®

39

,

WORKSHOP SERIESDESCRIPTIONS

40

2018 Regional Workshop/Forum Description

International Committee &

ContactDescription

Forum 9:00 a.m. – 10:30 a.m.WK02 International

Finance Committee (Forum)Soror Danette Anthony Reed

Title: Budget Forum

The forum will allow members an opportunity to ask financial questions. The forum addresses the 2019 & 2020 budgets planned for presentation at the 2018 Boule, chapter financial operations, chapter obligations pertaining to the chapter income tax payment process and any other financial questions.

WK03 Strategic Planning Committee (Forum)

Soror Regina Randall

Title: Alpha Kappa Alpha Sorority, Incorporated 2018-2028 Strategic Plan: Our Roadmap for the Future

Alpha Kappa Alpha Sorority’s 2018-2028 Strategic Plan depicting goals and actions, based upon perceived opportunities and challenges to address the needs of a complex and diverse membership, will be presented during the forum.

Workshop A 9:00 a.m. – 10:30 a.m.WK04 International

Connection Committee

Soror Maureen Stapleton(Workshop A)

Title: BE THE VOICE 4 Your Family, Community, State and Nation! Building Your Mid-Term Elections’ Preparedness Checklist

This workshop will assist chapters and Connection Committee Chairmen in engaging and optimizing the BE THE VOICE campaign leading to the upcoming Mid-Term Elections.

WK06 International Membership Committee

Soror Wiona Berry & Soror Carrie Clark (Workshop A)

Title: Navigating Online Request, Approval, & Transmittal of Fees for MIP

We will review the online request and approval process, as well as transmittal of fees for undergraduate and graduate MIP.

WK07 International Program Committee

Soror Carol Brown Turner(Workshop A)

Title: LNDS: The Final Orbit - Finish Strong and Report, Report, Report!

Sorors we are approaching the final stop in our LNDS journey!! Join your Regional Program Representative and learn how to finish your LNDS programming strong, report your results, and build on LNDS success for future programming!

Workshop A 9:00 a.m. – 10:30 a.m.WK08 International

Standards CommitteeSoror Gail Forest(Workshop A)

Title: Standards: Sustaining Expectations of Excellence in Chapter Operations

This interactive workshop will provide the fundamentals of operating an effective chapter. Key areas include: finances; records management and retention; mentoring; and joint meetings.

WK11 InternationalProtocol CommitteeSoror Eileen Cook(Workshop A)

Title: Escorting Matters in Launching New Dimensions of Protocol

The role of protocol escorts is an integral part of successful AKA events. Sorors will be provided with the responsibilities of protocol escorting; duties and tasks before and during events will be explored. Bring 2017 Protocol Guide.

Forum 10:45 a.m. – 12:00 noonWK01: International

Constitution Committee Forum

Soror Martha Perine Beard

Title: Launching New Dimensions in Bylaw Amendments – Proposed Amendments to Alpha Kappa Alpha Sorority’s Constitution and Bylaws

This forum will review proposed amendments to the sorority’s constitution and bylaws that will be voted on at the 2018 Boule. Sorors will have an opportunity to ask questions and gain clarity regarding all proposed changes.

Workshop B 10:45 a.m. – 12:00 noonWK05 International

Finance Committee (workshop)

Soror Danette Anthony Reed(Workshop B)

Title: Managing Chapter Financial Operations using Financial Fundamentals

Participants learn the roles and responsibilities of the financial officers and their role in managing chapter operations. The "Financial Fundamentals Guide to Chapter Financial Procedures"; will be addressed including budgeting, auditing, internal control procedures, and financial statement reporting.

WK09 Undergraduate Activities Committee

Soror Keniece Gray(Workshop B)

Title: The Everlasting Flourish Effect

Have you experienced “The Flourish Effect?” Join the UAC for an interactive experience that will help you engage with the sorority, feel empowered as leaders, and get ready to elevate to new heights within and beyond Alpha Kappa Alpha.

WK10 International Communications Committee

Soror Sharon Howard & Soror Richelle McCoy(Workshop B)

Title: Launching New Dimensions of Communications: THE FINAL CHAPTER---Building the Plan

As a follow up to previous communications workshops, this will be a working session and assist chapters in building/launching a strategic communications plan. Bring your laptop computer/iPad to be an active workshop participant.

WK12 Risk Management Task Force (Grad and UG)

Soror Valery Tarver(Workshop B)

Title: Pinkprint for Success: Building Your Chapter Risk Management Plan

Using the Launching New Dimensions of Risk Management Guide to Developing a Chapter Risk Management Plan, representatives from chapters who completed a Risk Management Plan will share strategies, tips and best practices.

Workshop B 10:45 a.m. – 12:00 noonWK15 International

Sisterly Relations Committee

Soror Christina Richards(Workshop B)

Title: Sisterly Relations: Trending Now and Forever

This workshop focus is on a review of the core values and model behaviors, a sharing of the monthly themed calendar activities and an assessment of the future of the Sisterly Relations.

WK16 Alpha Kappa Alpha Educational Advancement Foundation, Inc.

Soror Terri Eason(Workshop B)

Title: Become Wild About EAF! - The EAF Method

Attendees will learn how to knowledgeably represent EAF at Chapter, Cluster and Regional levels, and in the community. EAF’s strategic focus and how you can be instrumental in raising awareness about philanthropy, will be presented.

EVENT FORMS

45

SPECIAL NEEDS AND HEALTH HISTORY FORM Deadline: February 17, 2018

ARRIVAL DATE & TIME: DEPARTURE DATE & TIME:

LAST NAME: FIRST NAME: MI:

CHAPTER: PHONE NUMBER:

HOME ADDRESS:

EMERGENCY CONTACT NAME: EMERGENCY CONTACT PHONE:

ALLERGIES:

PRESENT/PAST MEDICAL HISTORY INFORMATION:

CURRENT MEDICATION AND DOSAGES:

NAME OF PHARMACY: PHARMACY PHONE NUMBER:

NAME OF PRIMARY CARE PHYSICIAN: PRIMARY CARE PHYSICIAN PHONE NUMBER:

ANY ADDITIONAL HEALTH CONCERNS:

FOR SPECIAL NEEDS, PLEASE CHECK ALL THAT APPLY: PHYSICALLY CHALLENGED NEEDS

POWER CHAIR SCOOTER SPECIAL ROOM (FACILITIES) *PLEASE COORDINATE DIRECTLYWITH HOTEL

OTHER, PLEASE SPECIFY:

SCOOTERS AND POWER CHAIRS MAY BE RENTED FROM TRI-STATE MOBILITY- CALL: 606-329-1344

WEBSITE: https://tristatemobility.com/

Send completed form to: 87th Great Lakes Regional Conference

P.O. Box 382 Institute, WV 25112

ATTN: SPECIAL NEEDS and HEALTH HISTORY Or email to [email protected]

46

IVIES BEYOND THE WALL FORM Deadline: February 17, 2018

This form is to be completed by the Chapter Basileus

Forms will be accepted for all sorors who have become Ivies Beyond the Wall since 2017 Regional Conference unXl February 17, 2018. Sorors that become Ivies Beyond the Wall a[er that date will be accepted at the Soror Services Center unXl Friday, April 20, 2018 at 3:00 pm. Sorors are reminded that the a\re for this solemn ceremony is seasonal white, including shoes.

Pants, pantsuits, and hats are not allowed.

CHAPTER LOCATION

BASILEUS PHONE

EMAIL

Name of Ivy Beyond the Wall Date of Death Chapter or General Member

��

��]�� this form by February 1^� to� [email protected] Please�

include the name of this form in the subject line of the email.

� ��_��`{|}��~��^�� %*��

� ��

��

��~��^��

87th Great Lakes Regional Conference Soror Octavia Cabey, P.O. Box 1374

Midland, Michigan 48640 Attn: Ivy Beyond the Wall

47

RESOLUTION FORMDeadline: February 17, 2018

A resolution is primarily a motion that mandates action by an assembly or body. Resolutions cannot be in conflict

with Alpha Kappa Alpha Sorority, Incorporated® Constitution and Bylaws. In addition, resolutions cannot mandate

action by the National Body. Please list the resolution(s) with a brief rationale/explanation. All resolutions must be

submitted by a chapter.

CHAPTER NAME LOCATION

BASILEUS NAME DATE APPROVED BY THE CHAPTER

PLEASE INSERT WORDING EXACTLY AS YOU WISH THE RESOLUTION(S) TO READ:Attach additional sheets of paper if necessary.

CHAPTER BASILEUS PHONE NUMBER EMAIL

GRADUATE ADVISOR PHONE NUMBER EMAIL

CHAPTER GRAMMATEUS PHONE NUMBER EMAIL

PLEASE RETURN THIS FORM NO LATER THAN FEBRUARY 17, 2018 TO:

Soror Dana LaGardevia email: [email protected]

or mail copy to:


P.O. Box 382

Institute, WV 25112

Or email to: [email protected]

48

RECOMMENDATION FORMDeadline: February 17, 2018

A recommendation is an action which requires consideration by a higher body. Please list the recommendation(s) with a brief rationale/explanation. All recommendations must be submitted by a chapter.

CHAPTER NAME LOCATION

BASILEUS NAME DATE APPROVED BY THE CHAPTER

PLEASE STATE WORDING EXACTLY AS YOU WISH THE RECOMMENDATION(S) TO READ:

Attach additional sheets of paper if necessary.

CHAPTER BASILEUS PHONE NUMBER EMAIL

GRADUATE ADVISOR PHONE NUMBER EMAIL

CHAPTER GRAMMATEUS PHONE NUMBER EMAIL

PLEASE RETURN THIS FORM NO LATER THAN February 17, 2018 to:


P.O. Box 382, Institute, WV 25112

attn: Recommendations

or email to Soror Billie Fair at [email protected].

49

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50

Alpha Kappa Alpha Sorority, Incorporated®


The Legacy Parade Calling ALL Legacy Sorors: Mothers, Daughters, Grandmothers, Granddaughters, Aunts, Sisters, and Nieces,

of an AKA, to participate in the Great Lakes’ Third Annual Legacy Parade! We want all of you to show up

and show out in your most festive matching attire.

If you and your family are interested, please complete the form below and submit it with a $20.00 fee.

Your name: ____________________________________________________________________

Family Members name(s) and chapter(s):

Name Chapter

Total number of sorors in your group: _____________

Please forward a group photo for the slideshow and a check for $20.00 to the address listed below. There will be NO on-site registration. Form and fees must be postmarked no later than February 17, 2018.

Make checks payable to Alpha Kappa Alpha Great Lakes Region Mail check and copy of form to:


Soror Veronica Carter, Great Lakes Regional Pecunious Grammateus

1157 Northwood Circle, New Albany, Ohio 43054

In addition, please send a copy of the form with your group picture to:


P.O. Box 382, Institute, WV 25112

or email a copy of the form and photo to: [email protected]

51

Thunder In The Mountains: Step/Stroll Competition REGISTRATION FORM

Deadline: February 17, 2018

Please also include all applicable forms and $45 chapter entry fee with this form.

Chapter: Location: Basileus: Graduate Advisor: Address: Phone Number: E-mail:

Type of Performance (CHECK ONE):

Step Performance | Undergraduate Stroll Performance | Undergraduate

Step Performance | Graduate Stroll Performance | Graduate

Music Selection:

Single Track “Mix-Tape”

*Reminder: Please make sure all music is edited

Required Form Checklist:

Undergraduate Forms Graduate Forms Undergraduate Step Show Participant Acknowledgement Form

Request for Authorization for Graduate Chapter Step Show Participation Form

Undergraduate Step Show Authorization Request

Graduate Step Show/Stroll Exhibition Guidelines

Undergraduate Step Show/Stroll Exhibition Guidelines

Signature of Chapter Basileus Signature of Graduate Advisor (Undergraduate Performers only)

*All forms and fees must be postmarked no later than February 17, 2018. Please register forthis activity via the conference website. Email any questions to the committee [email protected] with Step Show as the subject.

52

Thunder In The Mountains: Step/Stroll Competition Deadline: February 17, 2018

General Information

The Great Lakes Regional Conference planning committee invites you to showcase your stepping/strolling skills at the “Thunder In The Mountains: Step/Stroll Competition.” The event will be held on Friday April 20, 2018. Please see the entry instructions below.

� All performers must be financially active members of Alpha Kappa Alpha Sorority,Incorporated, and meet the requirements of participation in a step show, as outlined inthe Step/Stroll and Exhibition Guidelines.

� Chapters must submit applicable non-refundable Awards Entry Fee along with theregistration form, and any other applicable forms by Saturday February 17, 2018.Chapter or cashier’s checks should be made payable to 87th Great Lakes RegionalConference.

� Required forms for Undergraduate participation if stepping or strolling� Undergraduate Step Show Participant Acknowledgement Form� Undergraduate Step Show Authorization Request� Undergraduate Step Show/Stroll and Exhibition Guidelines

� Required forms for Graduate participation if stepping or strolling� Request for Authorization for Graduate Chapter Step Show Participation

Form� Graduate Step Show/Stroll and Exhibition Guidelines

� The use of profanity, sexually explicit material, distasteful conduct, or degradingstatements regarding individuals and/or organizations will result in disqualification.Please be sure to present yourself with AKA style, class, and poise.

� Each team will have 5-7 minutes to perform. The clock starts when the music begins orby the first physical action when on stage (chant, march, stroll etc.) – whatever happensfirst.

� Each team must have all music cued on a CD or flash drive. A person should be assignedto instruct the sound person during the performance. The event committee is notresponsible for music that is not properly recorded or prepared.

� Pyrotechnics or any kind of special effects that are a fire hazard or weapons are strictlyprohibited. Special equipment needs should be noted on the Registration Form.

� Performing participants are NOT required to purchase a ticket.

� The chapter entry fee is $45.

� Winners will be selected by AKA and community celebrity judges.

53

Thunder In The Mountains: Step/Stroll Competition (Continued)

Judging Criteria-1oo points maximum

� Dress Appearance ………. 5 points maximum � Enthusiasm ……………….. 15 points maximum � Complexity/Difficulty …. 25 points maximum � Transitions ………………… 15 points maximum � Synchronization …………. 15 points maximum � Intro/Exit ………………….. 5 points maximum � Overall Performance …… 20 points maximum

Award Categories

� Best Undergraduate Performance� First Place: $250.00� Second Place: $100.00

� Best Graduate Performance� First Place: $250.00� Second Place: $100.00

Thunder In The Mountains: Step/Stroll Competition Venue Information

The Charleston Civic Center Little Theater provides an intimate performing arts atmosphere and is an ideal venue for audio-visual presentations, dramatic presentations, films and lectures. The 738-seat auditorium comfortably accommodates diverse audiences and presenters. The Auditorium houses a 36-foot proscenium stage allowing for a wide array of audiovisual capabilities, lighting, sound, platforms and other necessary support.

54

TThunder in the Mountains: Step/Stroll Competition Deadline: February 17, 2018

General Information

The Great Lakes Regional Conference planning committee invites you to showcase your stepping/strolling skills at the “Thunder In The Mountains: Step/Stroll Competition”. The event will be held on Friday April 20, 2018. Please see the entry instructions below.

� All performers must be financially active members of Alpha Kappa Alpha Sorority, Incorporated, and meet therequirements of participation in a step show, as outlined in the Step/Stroll and Exhibition Guidelines.

� Chapters must submit applicable non-refundable Awards Entry Fee along with the registration form, and anyother applicable forms by Saturday February 17, 2018. Chapter or cashier’s checks should be made payable to87th Great Lakes Regional Conference.

o Required forms for Undergraduate participation if stepping or strolling� Undergraduate Step Show Participant Acknowledgement Form� Undergraduate Step Show Authorization Request� Undergraduate Step Show/Stroll and Exhibition Guidelines

o Required forms for Graduate participation if stepping or strolling� Request for Authorization for Graduate Chapter Step Show Participation Form� Graduate Step Show/Stroll and Exhibition Guidelines

� The use of profanity, sexually explicit material, distasteful conduct, or degrading statements regarding individualsand/or organizations will result in disqualification. Please be sure to present yourself with AKA style, class, andpoise.

� Each team will have 5-7 minutes to perform. The clock starts when the music begins or by the first physicalaction when on stage (chant, march, stroll etc.)-whatever happens first.

� Each team must have all music cued on a CD or flash drive. A person should be assigned to instruct the soundperson during the performance. The event committee is not responsible for music that is not properly recordedor prepared.

� Pyrotechnics or any kind of special effects that are a fire hazard or weapons are strictly prohibited. Specialequipment needs should be noted on the Registration Form.

� Performing participants are NOT required to purchase a ticket.

� The chapter entry fee is $45

� Winners will be selected by AKA and community celebrity judges.

55

Thunder in the Mountains: Step/Stroll Competition (Continued)

Judging Criteria-1oo points maximum

� Dress Appearance 5 points maximum � Enthusiasm 15 points maximum � Complexity/Difficulty 25 points maximum� Transitions 15 points maximum � Synchronization 15 points maximum � Intro/Exit 5 points maximum � Overall Performance 20 points maximum

Award Categories

� BBest Undergraduate Performance o First Place-$250o Second Place-$100

� Best Graduate Performanceo First Place-$250o Second Place-$100

Thunder in the Mountains: Step/Stroll Competition Venue Information The Charleston Civic Center Little Theater provides an intimate performing arts atmosphere and is an ideal venue for audio-visual presentations, dramatic presentations, films and lectures. The 738 seat auditorium comfortable accommodates diverse audiences and presenters. The Auditorium houses a 36-foot proscenium stage allowing for a wide array of audiovisual capabilities, lighting, sound, platforms and other necessary support.

56

CALLING ALL ADS!

DEADLINE: FEBRUARY 17, 2018SEE OTHER SIDE FOR DETAILS

57

SUBMITTER NAME

CHAPTER

ADDRESS

PHONE EMAIL

Submission Information: Deadline: February 17, 2018

Type of submitter Advertisement Size

Graduate Chapter Full Page 8.5 x 11

Undergraduate Chapter Half Page 8.5 x 5.5

Individual Soror Quarter Page (vertical) 4.25 x 5.5

Other Individual Business Card Patron

Business Print name:

Method of Submission *If a photo is to be included in the ad, add $25*�� [email protected] To ensure good photo quality, email high-resolution(Note: Please include your chapter name in jpeg image. Will ad include a photo?the subject line.) Yes

Typewritten Text included on a separate Nosheet

PRICE LISTGraduate Chapter or Undergraduate Chapter Individual

BusinessFull Page $235 $110 $135Half Page $135 $80 $85Quarter Page $110 $50 $70Business Card $70 $35 $60Patrons $30 $30 $30** Add Photograph $25 $25 $25(Full or half page only)

SOUVENIR JOURNAL ADVERTISING CONTRACTBe sure your chapter is represented in the 87th Great Lakes Regional Conference Journal

Deadline: February 17, 2018

Amount Enclosed: $

Please make checks payable to Alpha Kappa Alpha Great Lakes Regional Conference

Return advertising form and check by February 17, 2018 to:Soror Veronica Carter

Great Lakes Region Pecunious Grammateus1157 Northwood Circle, New Albany, OH 43054

87th Great Lakes Regional Conference Attn: Souvenir Journal

For any questions please email: Soror Sharon Smith Banks at [email protected]

58

Charter Bus Form Deadline: March 1, 2018

To be completed by chapters traveling to the conference by bus. Travel information is requested by the hotel to expedite the check-in process.

CHAPTER NAME:

CHAPTER LOCATION:

CONTACT PERSON:

CONTACT PERSON’S PHONE�

ALTERNATIVE PHONE:

CONTACT PERSON’S EMAIL ADDRESS:

BUS COMPANY:

EXPECTED NUMBER

OF BUSES:

NUMBER OF PEOPLE ON

EACH BUS:

DATE OF ARRIVAL: EXPECTED ARRIVAL TIME:

DATE OF DEPARTURE: EXPECTED DEPARTURE TIME:

Please email form to: [email protected] by March 1, 2018 Subject Line: Charter Bus – Your Chapter Name

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Alpha reach our goal!

REGIONAL EVENTS

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Alpha Kappa Alpha Sorority, Inc. ®

87th Great Lakes Regional ConferenceOne Million Backpacks SERVICE PROJECT

Backpack Dictionary Thesaurus #2 Pencils Pencil Sharpener Colored Pencils Highlighters Glue sticks Folders 3 Ring Binder Markers Scissors Ruled Index Cards USB Flash Drive Pocket Folders Tape Sticky Notes Sticky Flags Tabbed Dividers Pens: Red, Blue, Black bbed Dividers Pens: Red, Blue, Black

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Alpha Kappa Alpha Sorority, Inc.® 87th Great Lakes Regional Conference

One Million Backpacks Service Project SUPPLY TALLY SHEET

ITEM QUANTITY Backpacks

Pencils (Individual)

Pens (Individual) Black: ____ Blue:____ Red:___ Other:_____

Highlighters (Individual)

Colored Pencils (Packs)

Crayons 8 Pack:___ 16 Pack:___ 24 Pack:___ Other:____

Markers 8 Pack:___ 12 Pack:___ 16 Pack:___ Other:____

Loose-leaf Paper (Individual Packs) Wide Rule:_____ College Rule: ______

Glue (Sticks and Bottles) Sticks:_____ Bottles:______

Scissors

Ruled Index Cards

USB Flash Drive

Other

Other

Other

Chapter: Location:

Basileus: Basileus Email Address:

Program Chair: Program Chair Phone:

Program Chair Email:

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Alpha Kappa Alpha Sorority, Inc. ® 87th Great Lakes Regional Conference

EAF Breakfast

Wild About EAF FRIDAY, APRIL 20, 2018

7:00 AM – 8:30 AM Charleston Civic Center

Graduate $60.0�Undergraduate $50.00

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BBernice I. Sumlin Jewels Luncheon

Hoonoring our Pearls

Friday, April 20, 2018 Charleston Civic Center 12:15 p.m. - 2:00 p.m.

Graduate $65.00 Undergraduate $55.00

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Undergraduate: $25 || GGraduatee: $35 UUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnddddddddddddddddddddeerrrrrrrrrrrrrrrrrrrrggggggggggggggggggggggggggggggggggggggggggrrrrrrrrraaduate

Friday, April 20, 2018 @ 9:30 p.m. Charleston Civic Center Little Theater

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ALPHA KAPPA ALPHA SORORITY, INCORPORATED®®

87TH GREAT LAKES REGIONAL

CONFERENCE

SOROR TONI S. KENDRICK, GREAT LAKES REGIONAL DIRECTOR SOROR DOROTHY BUCKHANAN WILSON, SUPREME BASILEUS

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Alpha Kappa Alpha Sorority� Incorporated�87th Great Lakes Regional Conference

TThe Legacy ParadeSaturday, April 21, 2018

Immediately before the 3rd Plenary Session

Calling ALL Legacy Sorors: Mothers, Daughters, Grandmothers, Granddaughters, Aunts, Sisters and Nieces, of an AKA��to

participate in the Great Lakes��Third Annual Legacy Parade! Wewant all of you to show up and show out in your most festive matching attire. If you and your family are interested, please

complete the form in the book and submit it with the fee. Deadline for inclusion: February 17. 2018

complete the form ff in the book and submit it with the fee. Deadline for inclusion: February 17. 2018

®

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AAlpha Kappa Alpha Sorority, ��


Closing Gala The Gracious Great Lakes:

Covering the World with Glitter and Pearls

Saturday, April 21, 2018 8:00pm- 11:30pm

Charleston Civic Center�~ Coliseum

Attire: Semi-Formal

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Alpha Kappa Alpha Sorority, Inc.® 87th Great Lakes Regional Conference

Ecumenical Service

Sunday, April 22, 2018 9:20 AM – 10:30 AM Marriott ��

Higher Dimensions of Faith: A Mountaintop Experience

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GREAT LAKES REGIONAL CONFERENCESOCIAL MEDIA HASHTAG:

#AKAGLRC18

Alpha Kappa Alpha Sorority, Incorporated®��

Twitter • @AKAGreatLakesInstagram • @AKAGreatLakes

Facebook • Facebook.com/AKAGreatLakes

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