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MoundWestonkaHockeyAssociationAgendaforMeeting1/15/2017

6:00PMThalerConferenceRoom

1. MeetingCalledtoOrder–PresidentStudebaker

2. ApproveLastMeetingsMinutesa. Discussion/MotiontoacceptDecember2017minutesaspresented

viaemail3. Attendees:Mark,Dean,Selmer,Robin,Ryan,Jason,Ross,Lawrence,Tim,

Shane,CR,Machel

4. ApproveAgenda–AnyAdditions/Deletions?

Fire&IceUpdate:Figureouthowtohandle12UicetimeCoachesgamemovedto1/20/18duetoVikingsmakingplayoffgame.

EmailUpdates/Templatecreation

• NetworkSolutionsemailsetup,stillTBD–Notyetcompleted,need

toverifyemailstrategygoingforward.• NginTemplates–Needtocreate2-3additional,willbefoundation

fornewsletter.• NeedtodiscussnewslettertimingandprocessforpostF&I

continuation

CharitableGamblingFollow-up:Nextstepswouldbe:

• HaveaseriousdiscussionwithCarbonesregardingmovingusin(tentativedate2019)

§ Ifthisnotscheduled,whowillownthis?Thisistriggerpointforallotheractivities.

o MeetinghasnotyetbeenscheduledwithCarbonesmanagement

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§ JasontotakeAItomeetwiththeleadershipteamandconfirmourplacementpostacquisitionofproperlicensing

WebsiteUpdates:• Followupmtgonthewebsiterevisions/improvements-newgoogle

drivelinktotrackthework:https://docs.google.com/spreadsheets/d/15yl0dKCUeigFP0PaMUudJHQh1LVx18q93xBOvJEtSm4/edit#gid=0

o Teamisplanningtomakeupdatesintheoff-season,CRtosetupsometimewithNgin

RegistrationReview

• Wehad1travelplayer(squirt)and2mitesregistersincetheDecembermeeting.Theyhaveallbeenapprovedtorosters.

• WithCEPrequirementsduebyDec31st,wehad1mitecoachand1coachfromtheBantamB2teamremovedfromrosters.Wehave1miteplayerredlinedandnoteligibletoparticipateduetonotsubmittingabirthcertificate.

• Icontinuetoworkwithfamiliesthathavenotpaidtheirfullbill(creditcardsnolongerworking)asitwasdueDec15th.Wemayneedtotakefurtheractionifwedon'tgetpaymentsoonaswearenowonemonthlateforfullpayment.

CommitteeUpdates:2017-18BoardMemberAssignments/ReportsFollow

a. President–MarkStudebakerb. VP–Open(asof1.15.18)c. D3Tournaments/D3rep–DeanSwansond. Treasurer–JoanPouchnike. Secretary–CRChildersf. Registrar–MachelWhitmoreg. TournamentDirector–SelmerMoenh. WebMaster/SafeSport–RobinHalonen

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i. PlayerRecruitmentandRetention–JasonTrostj. Sponsorships–RyanFlomk. Marketing/Fundraising–ShaneWeltzinl. Equipment–TimNiccum

AdHocCommitteeMembersaVolunteerCoordinator–ErikHanson

5. FinancialReport–ReportsinAppendixa. November30th2017FinancialStatement

6. OldBusiness:

a. Dec2017:RyanwouldliketoseeallminutespostedonWestonkaHockey.orgfrom2017

b. Nov2017:Ryandiscussedupdatingby-lawstoamendthenumberofmembersoftheBoardofDirectors.Wemayhaveotherissueswiththelengthoftermsofpositions.Ryanisgoingtoconsultwithanattorneytoprepareourby-lawstoupdate.

Updatebylawsandwhencompletesendanemailtothestateconfirmingthechanges

7. NewBusiness

a. PositionApproval-yea/nayvotei. DavePeterson–TryoutCoordinator–Motion:Machel2nd:

Robinii. JackHenningsgard–SquirtCoordinator–Motion:Ryan2nd:

Robinb. MiteWaconiaJamboreeUpdate

i. 6BoysTeamsparticipatingii. 8uTBD

1. TBDonGirlsavailability.WaitingonOronocoordinatorstoprovideclarity.

2. 4Mite2teamstoWaconia-$250/team3. Mite3and4teamstoDelanoforJamboree(March)-

$250/team4. Boardapproves$2,000tosendmiteskaterstojamboree

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c. MWHAVPRe-alignmenti. DeanwillbesteppingdownfromhisroleasVP,butwillstayon

asD3repandvotingmemberofBODii. VProletobeconsideredasasuccessionposition(thoughBOD

wouldneedtoconfirmattimeoftransition)Deanstepping-downtoallowforasuccessfultransitiontonextMWHApresident.DeanlookingforsomeonetostepupandshadowhimatD3events/meetingstolearnropes.Markconfirmedhewillholdontoroleuntilcomfortablethattheassociationwillbeingoodhands.2018-19willbeatrainingyeartopreparetoassumetheleadershipmantle.Needtogetclarityonopeningscomingupinnext12-18mostobeabletoidentifygapsonBOD.TournamentCoordinator/Hosting–2019seasonPresident–2019seasonRegistrar–2020seasonTreasurer–2020seasonTalktoTimre:meetingminutesandBODtermsremaining.

8. PolicyReviewandApproval

a. PoliciesasputforthbyMarkneedtobereviewedandapprovedi. Allpoliciesincludedinappendix

b. Needyea/nayvoteinmeetingsowecanupdatewebsite

9. Adjourn

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FinancialReports:

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PoliciestoReviewandApprove:COACHESRESPONSIBILITIES Thecoaches’codeofconductshallbeconsistentwiththeMWHA’smissionstatement,andthehockeyplayer’spersonalgrowthanddevelopmentshouldbethefocus.Improvingcoachingskillsandhavingcompetitiveteamsshouldalsobethegoal.   MWHAcoaches’responsibilitiesincludethefollowing: 

• Demonstrateapositiveattitudetoplayers,coaches,andofficials.Beingarolemodel,thecoachneedstoupholdtheauthorityoftheofficials.

• Bepreparedandplanaheadforallpractices   • Bepresentatallpracticesandgames.Makearrangementsforassistantcoachestorunpractices

whenit’snotpossibleforyoutoattend.   • Treatplayersfairlyandbeapositivereinforcement • Strivetoprovideeachplayerwithpositiveandconstructivefeedback • Developeachplayerasmuchaspossiblewithinthelimitsoftheirphysicalandmentalabilities. • Usepropercontrolatalltimes,becausethecoachisthemodeloftheplayer. • EnforceRulesfairly,withoutprejudicetowardanyoneplayer. • Showenthusiasmandmakehockeyfun. • Equaltimeforallplayers.(SeePlayerparticipationguidelines) • StrictlyenforcetheProhibitiononlockerroomandhelmetboxing. • Enforcecommonrulesregardingcareofequipmentandfacilitieswhichincludethefollowing.

a. Restraintheplayersfromdamagingtherink,bothindoorandoutdoor.b. ReturnanyMWHAequipmentandjerseystotheEquipmentManagersimmediatelyfollowingtheseason.c. Donotdamagelockerrooms.Besureyourplayersleavethelockerroomscleanandorderlyconditionbothhomeandaway.

• Prepareforpracticebydevelopingawrittenpracticeplanandbyarrivingattherinkaminimumof30minsortimesetbycoachbeforepracticeandgames,sotheplayersaremonitoredandadvisedonthedetailsoftheupcomingactivity.IfaHeadCoachisgoingtobelate,he/shemustappointasAssistantCoachorTeamManager/Parent(Thatisqualified)toarriveearlytowatchthelockerroom.–Doweneedaprovisionfornon-parentcoaches

• Allteamsshallhavenoscheduledicetimewithoutproperonicesupervisorduetotheimpliedliability.ProperonicesupervisionincludesHeadCoachand/orAssistantCoaches.

• Non-rosteredplayersshallnotpracticewithanyteam.• Assureallplayerslineupandshakehandsaftereverygame.• EachTeamwillmaintainaminimalmedicalinventoryonhand.Ifnoemergencymedical

personnelareavailable,theCoachorhis/herAssistantsshouldfollowrecommendedmedicalprocedure.However,inanyandallsituations,theparenthastheultimateresponsibility.

• AllHeadCoacheswillberequiredtoattendayearendexitinterviewwiththeHOC(HockeyOperationsCommittee)todiscusstheseasonjustcompletedandtheirfuturecoachingplan.

COACHESRIGHTSANDPRIVILEGESa. ToexpectteammemberstoshowupatthetimeinstructedbytheHeadCoachbeforepractices,gamesandbereadytolisten15minsbeforepractice.b. TheRighttoexercisereasonabledisciplineovertheteamandfortheteamtorespondtothatdisciplinewithoutanyverbalorphysicalabuse.c. Therighttopenalizeplayer’sshiftsorgamesdependingontheseverityoftheoffense.d. Therighttoexpectteammemberstoberesponsivetohis/herinstructions.e. Expectparentsattendthegamestoprovidewhateverassistancemayberequestedofthem.a. Betreatedwithrespectbyplayers,parents,andtheMWHA  

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b. Haveaccesstonecessarysafetyandpracticeequipment   c. ThecoachesareaccountabletotheCoachesSelectionCommitteeandtheHOC.AllMWHA

coachesarerequiredtosigntheCoachesCodeofConductatthebeginningofeachseason Motion–Ryan,2ndMark

CoachingCertificationsa. AllcoachesarerequiredbyMWHA,District3andUSAHockeytoobtainappropriatecertification(s)throughtheCoachingEducationProgram(CEP).Levelsinclude:Level1,Level2,Level3,Level4andLevel5.Thisclinicstyleprogramisofferedperiodicallyatdifferentsitesintheareaandconsistsofbothon-iceandoff-iceinstruction.ALLcoachesarealsorequiredtocompleteonlinespecificagemodulesforeachleveltheydesiretocoach(i.e.Squirts/U10…).ThecourseregistrationfeesarerefundedbytheMWHAuponproofofcertificationbytheparticipant.

Injuries–Coachesarerequiredtoprotectthesafetyofallplayersontheice–inthecaseofinjuriescoachesshallmakesurethefollowingstepsarefollowed:

a)Therefereeshallstopplayimmediatelyintheeventofanyinjuryunlesstherefereeisconvincedthattheinjuryisnotseriousorthatitisanattempttodelaythegame. b)CoachesareadvisedNOTTOMOVEANINJUREDPLAYERuntiltheextentoftheinjuryhasbeendetermined.

CoachesStipend

a)Compensationforthenon-parentheadcoachforthefollowinglevels: i.SquirtA$2500.00/SquirtB1$1000.00/SquirtB2/C$500.00

ii.PeeWeeA$3500.00/PeeWeeB1$1000.00/PeeWeeB2/C$500.00 iii.BantamA$3500.00/BantamB$1000.00

b)Non–parentHeadCoachesandNon-parentassistantcoachescancollectreimbursementforoutoftownhotel(definedasnon-metrocity). c)TheAssociationcoversthefirst$500.00foranon–parentheadcoachandcovers$250.00fornon–parentassistantcoaches.ThiscoversallUSAHockeyRegistration,CoachingEducationPrograms,onlineageappropriatemodules,Gas,andanyotheroutofpocketexpenses.Anyadditionalfeeswouldbetheresponsibilityoftheparentsontherosters. d)AParentHeadcoachorassistantcoachwillreceivea$50reimbursementfortheirUSAhockeyregistrationfee($40.00)plusoneageappropriateonlinemodule($10.00).AparentHeadorassistantisNOTeligibleforanyotherpaymentreimbursement. e)Coachesthatgetredlinedordon’tfulfilltheirrequirementswillnotbeeligibleforanyreimbursement. f)Coachesneedtosendallreimbursementofallcoaches’registrationfeestotheregisterbyJan31sttoqualifyforthereimbursement.Coachesarealsorequiredtoletteammanagerknowbyteammeetingiftheyaretakingthestipendforcoachingthatyear.BODwilltakeuptheconversationaroundthestipendandhowitishandledafterthe2017-18season.Boardwillsetthelimitontheamountofcompensationforeachteamandtheremainderofthefeeswillbetheresponsibilityofthefamiliesofplayersrosteredtothatteam.AI:Amendthelimitforeachteam

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*ReimbursementForm/Process

.   

JV/VARSITYTRYOUTS AslongasMWHATryoutsareheldpriortoVarsityorJVtryouts,anyBantam/14U/12UlevelplayertryingoutforaJVorVarsityteam,whohavealreadymadeaMWHAtravelteam,willbedeclaredineligibleforthattravelteamiforwhentheyappearontheicefortheJVorVarsitytryouts.TheAssociationstronglyrecommendsthatplayerswishingtotryoutforJV/Varsityteamsinformtheirteamscoach,inwritingasearlyaspossible,afterplacementonanAssociationteam.AllplayerswishingtotryoutforJV/Varsityteamsmustbepaidinfull.IftheplayermakesaJV/Varsityteamallregistrationfeespaid,areforfeitedtotheAssociation.IftheplayerdoesnotmaketheJVorVarsityteam,forwhichheorshetriedoutfor,theymayreturntotheAssociationteamtheyleft,subjecttopenaltiesimposedbytheBantam/14U/12UcoachesandorLevelCoordinatorsasdescribedintheteam’spoliciesformissingpractices,scrimmagesorleaguegames.REFUNDPOLICYTravelLevels-RefundrequestsmustbeinwritingtoMWHARegistrarBEFOREteamplacement.-RefundsWILLNOTbeissuedonceteamplacementhasbeenmade.MiteLevels-RefundrequestsmustbeinwritingtoMWHARegistrarandreceivedpriortoDec.1,andwillbeprocessedafterDec.1.ALLLEVELSaresubjecttodeductionsof:pro-ratedicetime,a$50administrativefee,andanyotherapplicablefees(e.g.,tryoutfees,losingthemulti-playerdiscount,etc)fromeachrequest.FeespaidtoUSA/MNHockeyarenon-refundable.AllrequestsareprocessedafterDec1.-asappearsinregistrationmodule

Mound Westonka Youth Hockey Association

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Parent Code of Conduct Policy Rev. 6/2017 As parent(s) of a Mound Westonka Youth Hockey participant, I (we) am/are in agreement: 1.That it is a privilege, not a right, for your child/children to play youth hockey 2.That sportsmanship, team work and fair play are essential to the sport of hockey 3.That sportsmanship, team work and fair play are the most important skills that our child/children can possibly gain from youth hockey 4.That because our child/children learn from our example, we as parents need to exemplify the highest level of sportsmanship by supporting all players, coaches, team managers, referees and parents THEREFORE, we agree to the following Code of Conduct Policy: 1.24 HOUR RULE: No parent/legal guardian or relative of any MWHA player, in a fit of frustration/anger over their player’s ice time/position, coaches play of their players and/or team status per our tryout policy will contact the coach, Level Coordinator or any other member of the MHWA Board of Directors. This includes by email, phone call, text message, written/typed letters or any other social media avenue. After 24 hours has passed from the conclusion of said event the parent/legal guardian is to contact the Level Coordinator with the issue if they so choose. If such event occurs, and the 24 hour rule is NOT followed by the parent/legal guardian, they will be sanctioned by the MWHA Board of Directors in accordance to your sanctioning guidelines. 2.Parents and/or players who are evicted from any rink will be sanctioned by the MWHA Board of Directors in accordance to our sanctioning guidelines 3.Parents and/or players who create public displays of anger towards their coaches in any arena or via email, phone call, text messages, written/typed letters or any other social media site will be sanctioned by the MWHA Board of Directors in accordance with our sanctioning guidelines. 4.Parents and/or players, who create public displays of anger towards referees, parents/players of any MWHA teams or any opposing team, which includes verbal abuse/threats or actual physical abuse/violence or any other conduct detrimental to the MWHA will be sanctioned by the MWHA Board of Directors in accordance to our sanctioning guidelines.

PLAYER PARTICIPATION:

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MWHA Mission The members of the MWHA will strive to provide a positive environment that promotes the development of hockey skills, good sportsmanship, competitive play and fun for all players. Mound Goals – Our goals as members of Mound are as follows: o Fun, fun, fun for all o To provide a quality program at a reasonable cost o Quality training for all players o Consistent skill development o Positive community representation o Promote personal growth and positive attitudes In order to reach our stated MWHA Mission and Goals we will ask our coaches to do their best to ensure all players have a positive experience and enjoy the sport of hockey. We have put together the following positional and playing time policies for both our “competitive teams” and “development teams”. Competitive Teams For our “competitive teams” it is the MWHA’sphilosophy that each player will have an opportunity to learn different positions in practice and in games to become well-rounded hockey players. Position play and rotation for “competitive teams” will be determined solely by the coach. The coach will decide on player positions that they feel will be beneficial to both the player and the team success. For our “competitive teams” playtime may be increased or decreased for certain players during specific games and game situations. Goalie rotation will be determined by the coach and may not warrant equal playing time. Competitive team coaches will have the ability to adjust ice time as the situation warrants at their sole discretion. Coaches may implement “special team” lines for power play and penalty kill situations. For all teams player Ice time may be affected for disciplinary reasons. The discipline should be related to player behavior, not performance of the player on the ice. Discipline should fit the code of conduct violation and/or team rules guidelines. Competitive teams are as follows: •Peewees –A •Girls U12 -A •Bantam –A/B1 •Girls U14 -A •Jr. Gold –A Development Teams

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For our “Squirt development teams’ it is the MWHA’s philosophy that each player will have an opportunity to play various positions in practice and in games to become well-rounded hockey players. Coaches will do their best to have all players rotate between forward and defensive positions (60/40 ratio) throughout the season and provide practice and game time at that position. Pee Wee and Bantam levels the coaches will have the ability to put the players at the best position they feel will help the team. We recommend (but do not enforce) at the SQ and PW level that the goalies can skate out. This will be a coaches and team decision that they fell will best help player development. Playtime should be close to equal for all players over the course of the season including goalie rotation. All players should have opportunities to play special teams –both power play and penalty kill. The only situations that may warrant ice time adjustments would be at the end of a playoff or tournament game where the team has the opportunity to advance and/or play more games if the team wins or ties. For all teams player Ice time may be affected for disciplinary reasons. The discipline should be related to player behavior, not performance of the player on the ice. Discipline should fit the code of conduct violation and/or team rules guidelines. If a parent has concerns related to playing time or position policy during the season, the parent should follow these steps: 1. Follow the MWHA24 hour policy. Please wait 24 hours after a situation before raising the issue. 2. Ask the coach about the situation. Open communication between the coach and player or parent often will resolve the issue. 3. Contactthe Level Director if the situation is not resolved after a conversation with the coach. Developmental teams are as follows: • Squirts A, B, C • Girls U10 A, B, C • Peewees B1,B2, C • Girls U12 B, C • Bantam B2,C • Girls U14 B, C

VolunteerProgram

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MoundWestonkaYouthHockeyisanorganizationthatdependsonitsvolunteerstosupportaqualityhockeyprogramforouryouthathletes.VolunteereffortsdirectlybenefitMWHAplayersandfamiliesbysettingagreatexampleforourkidsandoff-settingprogramcosts.TheinvolvementofMWHAmembersiswhatmakesusasuccessfulorganization!

MWHAVolunteerPolicy2016-2017

General• ThevolunteerseasonrunsMay1,2016throughApril30,2017.• EveryMWHAfamilyisrequiredtocompletevolunteerhours.• Therearenoexemptionstothevolunteerrequirements.(maywanttorevisethisstatement)• Itiseachfamily’sresponsibilitytoseekvolunteeropportunitiestofulfilltheirrequirement.• Noroll-overofvolunteerhourswillbeallowedfromyeartoyear.• Notransferofvolunteerhourswillbeallowedfromfamilytofamily.• Anyfamilymemberage18oroldermayparticipateasavolunteer.

VolunteerRequirements

• StandardVolunteerRequirement.Forallassociationplayers,thestandardvolunteerrequirementwillbe5hoursperplayer.

o BuyoutOption.Familieshavetheoptiontobuyouttheirstandardvolunteerrequirementonlyatthetimeofregistration.Youmustsubmityourbuyoutpaymentwithyourregistration.Thebuyoutfeeis$250perplayer.BODthinksitshouldbelargeramounti.e.greaterthanorequaltothedeposit.

o Deposit.Avolunteersecuritydepositcheckisdueatthetimeofregistration,foreachplayer,intheamountof$375WrittentotheMWHA.ThisdepositcheckiscashedONLYIFrequiredvolunteerhoursareincompleteandunpaidasspecifiedin“IncompleteHours”.Depositcheckisrequiredattimeofregistrationandpriortoaplayertakingtheice.Uponcompletionofyourfamily’sstandardvolunteerrequirement,depositcheckswillbedestroyed.

o IncompleteHours.Afamilyaccountwillbecharged,attheendofthevolunteerseason(April30),foranyincompletevolunteerhours.Theywillbechargedatarateof$75perhour.AlloutstandingbalancesmustbeclearedupbyJuly1,2017oryourDepositCheckwillbecashedinfull.

• MiteJamboreeVolunteerRequirement.OverandabovetheStandardVolunteerRequirement,allU6/U8/Mini-Mite/Mitefamilieswillallberequiredtoworkanadditional6-hoursperplayerduringtheendofyearMiteJamboreehostedbyMWHA.TheMiteJamboreeisanimportantfundraisingeventforourassociationandreliesonmanydedicatedvolunteerstobesuccessful.YoumaynotbuyoutyourMiteJamboreevolunteerrequirement.WiththeexceptionofBoardofDirectorandHockeyOperationCommitteepositions,nofamiliesareexemptfromtheMiteJamboreeVolunteerRequirement.

• Team-RelatedVolunteerRequirement.OverandabovetheStandardVolunteerRequirement,allfamilieswillhaveTeam-RelatedVolunteerDuties.FamiliesmaynotbuyoutTeam-RelatedVolunteerDuties.DutieswillvarybyteamandwillbecoordinatedbytheTeamManager.Thefollowingareexamplesofsomeofthepotentialteam-relatedvolunteerduties:concessions,runningthearenatimeclock,scoreboard,music,teamscorebook,videographer,lockerroom

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monitororpenaltyboxattendant.Team-RelatedvolunteeringdoesnotsatisfytheStandardVolunteerRequirement.

• ScholarshipVolunteerRequirement.OverandabovetheStandardVolunteerRequirement,allfamiliesreceivingscholarshipfundingwillberequiredtoworkoneadditionalvolunteerhourforeach$25ofaidreceived.

VolunteerHours

• Claiming.TheMWHADIBSsystemwillbeusedtoclaimandtrackeachfamily’svolunteerrequirement.MemberfamiliesmustbearegistereduseroftheMWHA(NGIN)websitetoaccesstheDIBSsystem.TheDIBSsystemmaybeaccessedthroughtheMWHAwebsite.

• U6/U8/Mini/Mite.OpportunitiestofulfilltheStandardVolunteerRequirementmayinclude:BoardofDirectors,HockeyOperationsCommittee,HeadCoach,Asst.Coach,TeamManager,ManagerofManagers,Concessions,OutdoorIce,andmiscellaneousopportunitiesashighlightedonDIBS.

• TravelTeams-Squirt/Peewee/Bantam/Jr.Gold.OpportunitiestofulfilltheStandardVolunteerRequirementmayinclude:BoardofDirectors,HockeyOperationsCommittee,Asst.Coach,TeamManager,D3Tournament,OutdoorIce,andmiscellaneousopportunitiesashighlightedonDIBS.

• Cancelations.VolunteerSign-upsmaynotbecancelledinside14-days.Inside14-days,itisyourobligationtofindasuitablesubstitute.

• NoShow.Ifafamilyhassignedupforavolunteeropportunityanddoesnotcompletethatopportunity,forwhateverreason,theywilleitherbecharged$75perhourthatwasmissedorwillneedtocompletedoublethehourstheymissedinadditiontotheirstandardrequirement.ThevolunteercoordinatorwillworkwiththefamilytodeterminehowtheywouldliketohandletheNOSHOW.

• SelectVolunteers.TheMWHABoardhasassignedcredithourstothefollowingselectvolunteers:

o BoardofDirectorsandHockeyOperationsCommittee–20hoursexempto Jamboreeexempt.o GolfTournamentCoordinator-Exempto ProgramCoordinators/Chairs–20hourso HeadCoaches–10hoursexempto AssistantCoaches–10hours(3perteam)exempto ScrimmageCoordinator–5hours(1pertravelteam)agreeo TeamManager–5hours(1perteam/player)o ManagerofManagers–20hourso TeamSponsors–10hours

ErikHansonVolunteerCoordinatorerik@motorscope.netGeneralNotes(ts):BODfeltthatitwouldbebettertousethewordcreditinsteadofhours.Itwasfeltthathourswouldbetoorestrictive.CreditsvalueswouldbeestablishedatthebeginningoftheVolunteerseasonbasedontheanticipatednumberofvolunteerhoursrequired.Forexample.theAssociationwillbehostingonlyoneD3Tournamentin2018(PWA).Anticipatedtobe15–18games.

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MWHAPlayerMoveupandPlacementPolicy: Date:7/25/2017ByRossCarlson,A.C.E.Coordinator,HOCChair1) Ageeligibility:Inalmostallcases,playerswillbeplacedonteamsaccordingtotheUSA

HockeyAnnualGuide/MinnesotaHockeyHandbook,AgeDivisionGuidelinespublishedinAugust,priortotheupcomingseason.Thesedivisionsare:Bantam/14U,Peewee/12U,Squirt/10U,Mite/8U,Mini-Mite/6U

2)GradeLevelmoveup:Basedonthenumberofeligibleplayersforanygivenlevel,theMoundWestonkaHockeyAssociationCoachesBoardmayallowachildtoplayupwithhis/hergradeiftheywishtodoso.AllplayersrequestingaGradeLevelmoveupmustbemembersoftheAssociationingoodstandingandregisteredforthecurrentseason.Playersmaynothaveanyunpaidbalancesfrompreviousseasons.Allgradelevelmoveupswillbeapprovedunlessteamconfigurationsarenegativelycreatedataffectedlevels,asdeterminedby(i)abelow.Playerswillbeallowedtomoveup,willtryoutandbefullyeligibleforconsiderationonanA,BorCteamandmaynotreversetheirdecisionbasedupondissatisfactionwithwhichteamtheplayerisassigned.Ifagradelevelmoveupapprovalisprovided,nootherrequestisrequiredtobemadebythefamilyforthatparticularplayerfortheremainderofhis/herplayingcareeratMoundWestonkaHockeyAssociation.Itisimportanttonotethatifagradelevelapprovalisgranted,thefamilywaivestheirabilitytorequestamove-downforthatplayerinfutureyears.(i)TheHockeyOperationsCommittee(HOC)willreviewthenumberofgradelevelmoveuprequestsreceivedinrelationtothenumberofregisteredplayersattheaffectedlevels.“GradeLevelPlay”moveupswillbeallowedusingthefollowingcriteriaandprocess:a.Agradelevelmoveupshallnottakeateam/allteamsatsuchlevelofplaytogreaterthan15skatersand2goaliesnorshoulditleavetheteam/allteamsatthelevelbelowwithlessthan11skatersand1goalie.However,theCoachesBoardmaymakearecommendationoutsidetheseguidelinesthattheBoardmayapprovebasedonextraordinarycircumstances.b.TheHOCwilldetermineifanexceptionexiststothispolicyforGoaltendingNeedorCoachingNeed(seeSectionCbelow).c.Intheeventthenumberof“GradeLevelPlay”eligibleplayersexceedsthenumberofopenings,asdeterminedbytheHOC,atthenexthigherlevel,playerswillbemovedupfirsttotheplayerinthehigherschoolgradeand,second,proceedinginstrictorderofbirthdateuntiltheopeningshavebeenfilled.(ii)Playerswhowishtobeeligiblefor“GradeLevelPlay”moveup,mustcompletethefollowingprocedure:a.Declaretheirintentiontoplayatthehigherlevelinwriting,basedupon“GradeLevelPlay”policytotheBoardofDirectorsPresident,BoardSecretaryandtheAceCoordinator10dayspriortothebeginningoftryoutsofthelevelwhichtheplayerseekstojoin,assumingthemoveupisgranted.

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b.Presentwrittendocumentationfromtheirschoolstatingthecurrentgradeoftheplayer,totheBoardofDirectorsPresident,BoardSecretaryandtheCoachesBoardChairman(appropriatenessofdocumentationtobedeterminedbythediscretionoftheBoardPresidentandCoachesBoard)10dayspriortothebeginningoftryoutsofthelevelwhichtheplayerseekstojoin,assumingthemoveupisgranted.(iii)Playersmeetingallcriteriaandfulfillingtheproceduresstatedabovewillbemovedup,providedallteamrosterconfigurationsatthehigherlevelandminimumrosterconfigurationsatthatplayerscurrentlevelmeettheguidelinesnotedini(a)above,asdeterminedbytheCoachesBoardandapprovedbytheentireBoardofDirectors.TheCoachesBoardmaymakearecommendationoutsidetheseguidelinesthattheBoardmayaffirmbasedonextraordinarycircumstances.GradeLevelmoveupswillnotbefinaluntilapprovalbytheentireBoardandacceptedbytheDistrict3Directorattheappropriaterostercertificationmeeting.3)Playerplacementbasedonassociationnumbers:Thispolicyisdesignedtooptimizepersonaldevelopmentbyachievingthemostbeneficialteamsizesateachdivision.Theassociationhasdeterminedthattheminimumteamsizewillincludeten(10)skatersandone(1)goalie,andthemaximumteamsizecannotexceedMinnesotaHockeyPolicy.TheBoardwillreviewestimatedplayernumbersateachdivisionannuallyanddeterminethenumberofteamsandplayersperteamwithinputfromtheHOC.TheBoardwillalsodecidethenecessarynumberofplayermove-up(s)fromthelowerdivision.Underthispolicy,move-upsinthissituationwouldbehandledasfollows:a)Allplayermove-up(s)basedon“AssociationNumberNeeds”willbeplacedatthelowestlevelwithinthemove-updivision.b)Anyopenslotswillbemadeavailabletoalllastyearageeligible(MinnesotaHockeyAgeDivision)playersatthenextlowerdivisionpriortotryouts.c)InterestedeligibleplayerswillthennotifytheBoardandHOC,inwriting,iftheyareinterestedintryingoutforopenslots.Playersmustberegisteredattheircurrentagedivisionandbeamemberingoodstanding.Playersmaynothaveanyunpaidbalances.TheParents/Guardiansmustpaydifferenceinpriceduetoincreasedicetimeandagreetoberesponsiblefortheirportionofteamexpensesandpersonaltravel/lodgingtooutoftowntournaments.Travelteamvolunteerpoliciesapply.d)Aseparatetryout(duringtheirageappropriatedivisionicesession)willbeheldbetweentheseplayersfortheopenslot(s).Playerswillberankedbasedontryoutscoretodeterminewhichplayer(s)willbeawardedtheopenslot(s).Theplayer(s)awardedanopenslot(s)willthenbeplacedonthelowestlevelteamwithinthemove-updivision.ThesetryoutswillbeheldatPre-TryoutclinicsconductedbytheHighSchoolCoach.e)TheBoardisnotobligatedtoawardanyoralloftheopenslotsiftheybelievethemove-upplayer(s)arephysicallyand/oremotionallyunpreparedtoplayatthenextdivision.Iftheplayerisnotawardedanopenslot,he/shewilltryoutagainattheircurrentMinnesotaHockeyAgeDivision.f)Amove-upplayercannotdisplaceanolderchildthathasnootheroptiontoplay.MOVE-UPTRYOUTSWILLNOTBEAPPROVEDIFSLOTSARENOTREQUIREDATTHENEXTDIVISION.TheBoardofDirectorsandHOCreservestherighttoaddorsubtractopenslotsasneeded.

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g)Allplayersmovedupadivisionthroughthisspecialplayerplacementprocesswillbeexpectedtoplaythreeyearsatmove-updivisionandwillmovetothenextdivisionperMinnesotaHockeyAgeDivisionguidelines.4)Skills-basedmove-up:Inextremelyrareinstances,aplayer’scoachfromthecurrentorpreviousyearmaypetitiontheHOC,forBoardofDirectorsconsideration,foraplayermove-upregardlessoftheabovepoliciesduetooverwhelmingskill.TobeconsideredbytheBoard,themove-upmustmeetthefollowingrequirements:a)Theplayermustberegistered,ingoodstanding,forthecurrentseasonandtherequestismade,inwriting,priortotry-outsofthegivenyear.b)Atleasttwocurrentdivisioncoaches(non-parent)submitwrittenletters,totheHOC,BoardofDirectorsandBoardSecretarywitharecommendationforthemove.c)TheHOCrecommendsthemove-uptotheBoardofDirectorsandbyvoicevote,approvestherecommendation.d)Ifthemoveupplayerranksinthetop5playersaftertryoutsheorshewillbeeligibleforthetopteam.Ifthatplayerdoesnotrankinthetop5butfinishesinthetop10oftotaltry-outscoreofallplayers,heorshewillbegiventheoptiontoplayontheteambelowthetoptierteamatthetryoutlevelortobeassignedtotheAteamofthelevelfromwhichheorshewouldhavebeentryingoutforgivenhisorherage.e)Thecoachofthe“receiving”teamisacceptingofthemove.f)Thedivisiontheplayerismovingtoneedsplayers,andthemove-upwillnotbedetrimentaltootherplayersatthatdivision.g)Theplayerwillcreateasignificantdetrimenttootherplayers’skilldevelopmentathisorherage/gradedivision.h)Theplayerandparentsagreetothemove-upandfullyunderstandthefinancial,socialandinterpersonaldynamicsofthehigherageandgradedivisionteammates.Playersnewlyeligibletojointheassociationafterthetry-outprocesshascompleted…..

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MiteMoveUpPolicyTheMoundWestonkaHockeyAssociation,BoardofDirectorsandHockeyOperationsCommittee,willdeterminetheneedforMiteplayers,attheSquirtLevel,onanannualbasisbasedonteamprojectionsandregistration.EligibleMiteplayers,intheirlastyearofeligibility,willbecontactedpriortoSquirtTryoutsbySquirtLevelCoordinator.ProspectiveplayermusthavecompletedregistrationforthecurrentseasonasaMite,priortocloseoftravelingregistrationandmustbeanAssociationmemberingoodstanding.ThePlayermayregisterearliertoavoidlatefee.ThePlayerstryingoutfortheSquirtlevelcanonlymakethetopteamiftheyarerankinthetop5aftertryouts.Ifthatplayerdoesnotrankinthetop5theywillbeplacedonthenextteambelowthetopteambasedonwheretheirfinalrankingscoreaftertryouts.TheParent/Guardianmustpaydifferenceinpriceduetoincreasedicetimeandalsoagreestoberesponsiblefortheirportionofteamexpensesandpersonaltravel/lodgingtooutoftowntournaments.Travelteamvolunteerpoliciesapply.Editsbytsinred.

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