moreq2 romanian framework

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MoReq2 and the MoReq2 and the Romanian Framework Romanian Framework Arhivaria Ltd Lucia Stefan Arhivaria Ltd, UK Bogdan-Florin Popovici, Ph.D. National Archives of Romania

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Presentation at the DLM Conference Toulouse 2008

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Page 1: Moreq2 Romanian Framework

MoReq2 and the MoReq2 and the Romanian FrameworkRomanian Framework

Arhivaria Ltd

Lucia StefanArhivaria Ltd, UK

Bogdan-Florin Popovici, Ph.D.National Archives of Romania

Page 2: Moreq2 Romanian Framework

MoReq2 and the MoReq2 and the Romanian FrameworkRomanian Framework

CONTENT

1. Historical recall2. Strong points3. Half step forward4. Adoption of Moreq25. Conclusions

Page 3: Moreq2 Romanian Framework

1. Geographical recall1. Geographical recall

© David Liuzzo from http://en.wikipedia.org/wiki/Image:EU_location_ROM.png

Page 4: Moreq2 Romanian Framework

1. Historical recall1. Historical recall

Moldavia

Wallachia

Transylvania

18591918

Page 5: Moreq2 Romanian Framework

1. Historical recall—RM1. Historical recall—RMRussian influence

1831/1832

-State Archives

- Registration system

Moldavia

Wallachia

Page 6: Moreq2 Romanian Framework
Page 7: Moreq2 Romanian Framework

1. Historical recall—RM1. Historical recall—RM

Austrian influence

1695; 1772 registration system

local archives

Transylvania

Page 8: Moreq2 Romanian Framework

1. Historical recall—RM1. Historical recall—RM

“Great Romania”1920-1950

Allegedly French and German administrative influences

Registration system

Page 9: Moreq2 Romanian Framework

1. Historical recall—RM1. Historical recall—RM

Page 10: Moreq2 Romanian Framework

1. Historical recall—RM1. Historical recall—RM

Page 11: Moreq2 Romanian Framework

1. Historical recall—RM1. Historical recall—RM

Page 12: Moreq2 Romanian Framework

The picture is not that bleak, The picture is not that bleak, however…however…

Page 13: Moreq2 Romanian Framework

2. Strong points—RM 2. Strong points—RM

working with standardized procedures in records management and/or archives management is the accepted way of working.

  NAR has 42 county divisions, with all archivists

working and supervising RM practices according to the same regulations and in the same manner.

  the organizations that create records have a unified

style of managing records, by using the same forms and same procedures all over the country

Page 14: Moreq2 Romanian Framework

2. Strong points—RM 2. Strong points—RM

Some of these good practices support the management of digital records

◦ Registration of records—standard approach for each organisation.

◦ Standardised classification and audit practices

◦ The presence and influence of the National Archives to the creators of documents/records

Page 15: Moreq2 Romanian Framework

2. Strong points—ICT2. Strong points—ICT

ROMANIA –early start in ICT,

fractured by the political management mistakes.

the beginning of Romanian informatics in the ‘1950s in ‘1970s—manuals of Informatics for students. the last decade of communist rule—the development

of IT stopped after the fall of Communism, Romania turned into a

major IT outsourcing country

Page 16: Moreq2 Romanian Framework

3. Half step forward3. Half step forward

Electronic Signature Act (455/2001)

 

in August, 2008 only 5 000 firms and 50 000 individual users have had a digital signature

Page 17: Moreq2 Romanian Framework

3. Half step forward3. Half step forward

e-Government policy implemented

Page 18: Moreq2 Romanian Framework

3. Half step forward3. Half step forward

Page 19: Moreq2 Romanian Framework

3. Half step forward3. Half step forward

Page 20: Moreq2 Romanian Framework

3. Half step forward3. Half step forward

Page 21: Moreq2 Romanian Framework

The development of e-government was mainly influenced by:

The IT lobby The public administration

The professionals of RM and AM were completely ignored by both.

3. Half step forward3. Half step forward

Page 22: Moreq2 Romanian Framework

LAE authenticity = digital signatures invented RM terminology (‘digital card’ = metadata set)

Mistranslation of ISO 15489records = recordingsdocument management = records management

records center = archival institutioncapture = collect

3. Half step forward3. Half step forward

Page 23: Moreq2 Romanian Framework

Until recently, the National Archives were not particularly interested in the e-records issue.

No digital record has been transferred so far to the National Archives.

 

Only a limited number of cases when records have been created in only in a digital environment, and even less selected for permanent preservation.

3. Half step forward3. Half step forward

Page 24: Moreq2 Romanian Framework

No interest in academic level Archives staff lacks adequate training The Faculty of Archival Science offered its first course in “Archives and digital heritage“ in 2004, taught by an archivist; he was replaced after one year with an IT specialist

The profession of records manager doesn’t officially exist

There are no higher education courses on electronic records or training in the management of digital archives.

3. Half step forward3. Half step forward

Page 25: Moreq2 Romanian Framework

…would be MoReq2 adopted?

Under these circumstances…

Is there a need to make roomfor the provisions of MoReq2?

Page 26: Moreq2 Romanian Framework

• Modernisation of the country

• Implementation of EU legislation

• A more deep implementation of e-government, requiring the management and archival of electronic records

4. Adoption of MoReq24. Adoption of MoReq2Drivers for changeDrivers for change

Page 27: Moreq2 Romanian Framework

a. Implementing changes

b. MoReq2 & Romania

5. Adoption of 5. Adoption of MoReq2MoReq2

Managing Managing changechange

Page 28: Moreq2 Romanian Framework

a. Implementing change a. Implementing change

• New Strategic Role for the National Archives of Romania as:

Leader of the electronic records management domain

Provider of legislation, standards, guidance and support for ERM

Partner of the IT industry in developing new services and technologies for digital archival

Page 29: Moreq2 Romanian Framework

a. Implementing changea. Implementing change

• Apply for e-records the same lifecycle model as for managing paper records

• Recognition of electronic records management as a distinct domain of archival science, which uses IT but is not managed by IT

Page 30: Moreq2 Romanian Framework

a. Implementing changea. Implementing change

• Development of a terminology for ERM in Romanian language. This has implications on the translation of MoReq2

• Development of records management as an academic discipline

• Implementation of a training regime in electronic records management

Page 31: Moreq2 Romanian Framework

b. Moreq2 & Romaniab. Moreq2 & Romania

Unlikely to be adopted as guidance in the near future, but:

Translation of MoReq2 will raise awareness of the electronic records management discipline and the ERM systems

Will support the development of the discipline of electronic records management in Romania

Page 32: Moreq2 Romanian Framework

b. Moreq2 & Romaniab. Moreq2 & Romania

The IT industry will have to work with MoReq2 to remain competitive

Will be used as a learning and training tool in higher education and Academia

Public bodies will have a guidance for developing ERM systems

Page 33: Moreq2 Romanian Framework

Adoption of Moreq2 can be Adoption of Moreq2 can be done?done?

Page 34: Moreq2 Romanian Framework

Once upon a time, Romania went from here…

Page 35: Moreq2 Romanian Framework

…to here, in less than 40 years:

Page 36: Moreq2 Romanian Framework

The answer is YESThe answer is YES

Page 37: Moreq2 Romanian Framework

Lucia Stefan:Lucia Stefan:[email protected]@uclmail.net

Bogdan-Florin Popovici Bogdan-Florin Popovici [email protected]@gmail.com

Authors’ email details:

Thank you for your attention!