month end closing operations

8/3/2019 Month End Closing Operations

1/6

Month End

Closing

Operations

Module Sr.

No.

Process Description T Code / Menu-path Periodicity(D/W/M) Person Responsible /

Location

MM 1 Inventory balance Programm ZBIL Monthly Logistic

MM 2 Inventory Revaluation MR22

Logistics > Materials Management > Valuation >

Change in Material Price > Change Material Prices

Monthly Corporate Accounts

MM 3 Physical Inventory Differences-Post , after

Physical counting

MI07 -

Logistics > Materials Management > Physical Inventory

> Difference > Post

(+ MI01 MI04 )

Monthly Depot/corporate accounts

after prior approval from head

of finance

MM 4 PO Closure ME22N -

Logistics > Materials Management > Purchasing >

Purchase Order > Change

Monthly Purchase dept

SD 5 Check Billing Due List for the last days in

the month

VF04 -

* *Logistics > Sales and Distribution > Billing > Billing

Document > Process Billing Due List

Monthly Logtistics/Sales Admin.

SD 6 General check of SD billing flows of Goods

Issues without invoices

VL06F -

Information Systems > General Report Selection >

Sales and Distribution >Shipping > Delivery Monitor


FI 7 General account manual FI postings FB50 / KE21N Monthly Corporate Accounts

SD 8 Release SD billing to Accounting VFX3 -

Logistics > Sales and Distribution > Billing > Billing

Document > Blocked Billing Docs


COPA 9 Reconciliation between CO/FI/SD KEAT

Accounting > Controlling > Profitability Analysis > Tools

> Analyze Value Flows

Monthly Reporting

FI &

COPA

10 Invoicing Regularisation of deliveries non

invoiced

FB50

Accounting -> Financial Accounting-> General Ledger ->

Document Entry -> FB50 - Enter G/L Account Document

Monthly Reporting

FI-CO-SD 11 Ensure Return sale order -credit memo

and transfer posting tally

KE24/MB51 Monthly Sales

Admin/Reporting/Accounts

Payroll 12 Running of payroll interface NON STANDARD Monthly IT/Corporate Accounts

MM 13 Open next MM Period MMPV Logistics > Material Managements > Material Monthly Manual orAutomated back


2/6

Master > Other > Close Period ground job

FI 14 Open FI Posting Periods OB52 Accounting -> Financial Accounting-> General

Ledger -> Environment -> Current Settings ->

S_ALR_87003642 - Open and Close Posting Periods


CO/IM 15 Settlement of Investment Orders to AUC KO8G

Accounting > Controlling > Internal Orders > Period-End

Closing > Single Functions > Settlement > KO8G

Collective Processing

Monthly Reporting

/Corporate Accounts

CO/IM 16 Settlement of Investment Orders to Fixed

Assets

KO8G

Accounting -> Investment Management -> Internal

Orders ->Period-End Closing->Single Functions >

Settlement > KO8G - Collective Processing

Monthly Reporting/Corporate

Accounts

FI 17 Depreciation Run AFAB

-Accounting -> Financial Accounting-> Fixed Assets ->

Periodic Processing -> Depreciation Run -> AFAB -

Execute

Monthly Reporting/Corporate

Accounts

FI 18 Maintain Exchange Rates OB08


Environment -> Current Settings -> S_BCE_68000174 -

Enter Translation Rates

interface MEDECO

FI 19 Post Accrual / Deferral Entries FBS1


Periodic Processing -> Closing -> Valuate -> FBS1 -

Enter Accrual/Deferral Doc.


FI 20 Post Recurring Entries F.14


Periodic Processing -> Recurring Entries -> F.14 -

Execute

Depends on Nature of entry and target

accrual dates

Corporate Accounts

FI 21 Reverse Accrual / Deferral Entries F.81


Periodic Processing -> Closing -> Valuate -> F.81 -

Reverse Accrual/Deferral Document


FI 22 Receivables and Payables Regroupements F101 Accounting -> Accounts Receivables -> Periodic

Processing -> Closing -> Regroup -> F101 -

Receivables/payables


FI 23 GR/IR Clearing F.13 Accounting -> Financial Accounting-> General

Ledger -> Periodic Processing -> Automatic Clearing ->

F.13 - Without Specification of Clearing Currency


FI 24 Revaluation of Foreign Currency Balances F.05 Accounting -> Financial Accounting-> General Monthly/Weekly Corporate Accounts


3/6

Ledger -> Periodic Processing -> Closing -> Valuate ->

F.05 - Foreign Currency Valuation

COCCA 25 Correction of FI documents for wrong cost

centre entries

KB61

Accounting > Controlling > Cost Center Accounting >

Actual Postings > KB61 Repost Line I tems

Weekly/Monthly

CO 26 Period close in CO OKP1 Accounting > Controlling > Profitability Analysis >

Actual Posting > Period End Closing > Transfer Cost

Center costs > Assessment

Monthly Reporting

CO-FI 27 CO-FI Reco S_ALR_87013603

Accounting > Controlling > Cost Element Accounting >

Information System > Reports for Cost and Revenue

Element Acc > Reconciliation > CO/FI Reconciliation in

CoCd Currency

Weekly/Monthly Reporting

COPA 28 CO - PA assessment KEU5 Accounting > Controlling > Profitability Analysis >

Actual Posting > Period End Closing > Transfer Cost

Center costs > Assessment

Monthly Reporting

COPA 29 Reconciliation between CO - CCA - COPA GR55 ZTL8 Accounting > Controlling > Cost Center

Accounting > Information System > Tools > Report

Painter > Report Writer > Report Group ZTL8 > Execute

Monthly Reporting

COPA 30 RES1 Report execution and validation KE30

Accounting > Controlling > Profitability Analysis >

Information System > Execute Report

D/W/M Reporting

FI 31 Balance Audit Trail S_ALR_87100205 -

General Ledger >Periodic Processing > Closing >

Document > Balance Audit Trail > All Accounts >

S_ALR_87100205 - General Ledger from the Document

File


FI 32 Compact Journal S_ALR_87012289


Periodic Processing ->Closing > Report > General

Ledger Reports >Document > General > Compact

Document Journal


FI 33 VAT Liability F.38 General Ledger >Periodic Processing > Closing >

Report > F.38 - Transfer Deferred Tax


FI 34 VAT Liability F-32 Accounting -> Financial Accounting-> General

Ledger -> Document Entry -> F-02 - General Posting


FI 35 Analyse GR / IR a/c to crystalise and close

the liability in the GR / IR a/c to chase up

invoices

FBL3N / F.13

(TEST run and without tic k " only docs which can be

cleared"



4/6

FI 34 Review and download the p& l and balance

sheet

S_ALR_87012284 Ledger - Reporting -> Information

System -> General Ledger Reports > Balance Sheet/

Profit and Loss Statement / Cash Flow ->General >

Actual/Actual Comparisons ->S_ALR_87012284

Monthly Corporate Accounts/

Reporting

IM 35 Investment Management Report S_ALR_87013019

Accounting -> Investment Management -> Internal

Orders ->Information System ->Reports for Internal

Orders ->More Reports

S_ALR_87013019

S_ALR_87012816 , S_ALR_87012824 ,

S_ALR_87012993 , S_ALR_87012994 :

Monthly Reporting

IM 36 Investment Management Report AW01N

Accounting > Investment Management > Fixed Assets

>Asset > AW01N Asset Explorer

D/W/M Reporting

YEAR END

CLOSING

OPERATIONS

Module Sr.

No.

Process Description T Code / Menu-path Preceding Dependency Subsequent

Process Impacted

Periodicity(D/W/M) Person Responsible /

Location

FI 1 Open FI Posting

Periods

OB52 Accounting -> Financial

Accounting-> General Le dger ->

Environment -> Current Settings ->

S_ALR_87003642 - Open and Close

Posting Periods

Open period 13

close Normal periods 1 to 12

initially.

Open Special Period 13 , only for

non sales accounts ( exclude

accounts 7*)

Allows all specific

en year postings

Annual Corporate Accounts

FI 2 End year Manual FI

Postings

FB50 Accounting -> Financial


Document Entry -> FB50 - Enter G/L

Account Document

All specific postings

for regularisation

involving generation

of and FI and non

sales imapct

-commissions on

sales


FI 3 Fiscal Year Change

for Fixed Assets

AJRW Accounting -> Financial

Accounting-> Fixed Assets -> Periodic

Processing -> AJRW - Fiscal Year

Change

None 1/Calcul evaluation

on next period

2/Posting to Assets

Accounting in next

Fiscal Year

3/reporting Budget


FI 4 Open FI Posting

Periods

OB52 Accounting -> Financial


Environment -> Current Settings ->

S_ALR_87003642 - Open and Close

Close Special Period 13 to 16 to be

closed after full & c omplete

finalisation. of trial balance.

All processing

involving generation

of and FI Document

not allowed in next



5/6

Posting Periods posting period.

FI 5 Fixed Assets Year-

End Closing

AJAB Accounting -> Financial


Processing -> Year-End Closing ->

AJAB - Execute

After END closing period 13

=>Completion of Capitalization

Activities and Posting of Final

Depreciation Run for the Fiscal

Year.

Posting to Previous

Fiscal Year can not

be continued after

the year- end

closing


FI 6 Account

Reconciliation for

Fixed Assets

ABST2 Accounting -> Financial


Processing -> Year-End Closing ->

ABST2 - Account Reconciliation

After END closing period 13

=>

Completion of Capitalisation

Activities and Posting of Final

Depreciation Run for the Fiscal

Year.

Rectification of

reported errors on

account of

Capitalisation or

depreciation


FI 7 Vendors &

Customers

F.07 Accounting -> Financial

Accounting-> Accounts Payable ->

Periodic Processing -> Closing ->

Carrying Forward -> F.07 - Balance

Carry Forward

Scrutiny and closing of all Vendor &

Customer accounts


FI 8 Balance Sheet GL F.16 Accounting -> Financial




Carry Forward

Scrutiny and closing of all GL

Balance Sheet accounts


FI 9 P & L Items F.16 Accounting -> Financial




Carry Forward

Scrutiny and closing of all GL P & L

accounts


CO 10 Period close in CO OKP1

Accounting > Controlling > Profitability

Analysis > Actual Posting > Period

End Closing > Transfer Cost Center

costs > Assessment

FI closing done and FI period is

closed for last month.

CO process and

assessment cycle

run,RES1 reporting

Annual Reporting

CO-IM 11 Carry forward of

open commitments

for investment

KOCF

Accounting > Controlling >Internal

Orders > Year-End Closing >

Commitment Carryforward

Budgetory control

on investment in

next year

Annual Reporting

COCCA 12 Checking overhead

report(before and

after assessment

run)

S_ALR_87013611 ,

S_ALR_87013634 ,

S_ALR_87013635 ,

S_ALR_87013625

MIS reporting

????

Annual Reporting

FI 13 Review and S_ALR_87012284 Ledger - Reporting Scrutinise & Download P& L and Year end Annual Corporate Accounts


6/6

download the p& l

and balance sheet

-> Information System -> General

Ledger Reports > Balance Sheet/

Profit and Loss Statement / Cash Flow

->General > Actual/Actual

Comparisons ->S_ALR_87012284

Balance Sheet

IM 14 Investment

Management Report

_ALR_87013019

List: Budget/Actual/Commit:

Accounting -> Investment

Management -> Internal Orders -

>Information System ->Reports for

Internal Orders ->More Reports :

S_ALR_87012816 , S_ALR_87012824

, S_ALR_87012993 ,

S_ALR_87012994 :

Special FI periods

closed

Reporting Annual Reporting

month end closing operations

Documents