Monitoring :Thailand’s Experiences

Session 2: Monitoring: Processes, Potentials, Tools and Instruments

Global Dialogue of Agencies and Ministries for International Cooperationand Development

April 11-12, 2013, Lima, Peru

Banchong Amornchewin

Thailand International Development Cooperation Agency (TICA)

Key Processes of Monitoring• Activities – based monitoring• Financial balance sheet check• Project site visit• Project steering committee• Progress report/Quarterly reportPotentialsStrength• Financial control• Informal coordinationweakness• Staff need more training• Partner countries counterpart personnel need

capability strengthening• Activities not relevant with project purpose

Tools and Instruments

• Templates and forms

• Progress report

• Financial monthly report

• Mid term report

• Staff meeting review key activities

• Project steering committee

Why M findings underutilized• Lack of ownership• Not clear of understanding

of purpose & benefit• No responsiveness to needs

of stakeholders• Irrelevant findings• Lack of expertise to

conduct,review,and use of monitoring

• Lack of supportive organization environment

How to have more effective M utilization

• Program/project designed logically

• Everything put in places• Assured common

understanding• Problems being addressed

systematically• Know key stakeholder• What are salient interest• What are main concern of

stakeholder• Is it too late or too early for

critical decision• Should find and limit critical

issues• What client need to know• How findings being

specified

Effective monitoring• Ownership - All concerned should participate

throughout monitoring process• Stakeholders should feel as they own

monitoring• Frequent constant feedback and

communication to keep key stakeholders informed are critical success factors

• Creative positive attitude to monitoring• Should have appropriate methodologies• Partners should accept and well understand• Avoid the complicated methodology• Clear process of program/project

implementation

Key points , Limitation and constraint of monitoring

• Program/project design is far short from the impacts• Stand alone activities set• Lack of ownership• Bureaucratic ineffective• Short term vs Long term impacts• Ad hoc and respond to on temporary issue• Depend on interest or available of fund Limited to

specific issue rather than contribute to guide development strategies

• Developing countries have less achieved to institutionalized.

What should be learned from M for

future improvement ?

Improving the M• Partner countries led• M&E integrated to

national system• It integrates to national

budget and development planning

• Strong leadership to lead the administrative to comply with the M&E strategies.

Lessons Learned • Country , Agency ,

Sectoral , Program , Project Level

• More synthesize on the impacts i.e. poverty reduction.

• Thematic focus rather than project based

• Focused on result/impact –based

• Create more value-chain to the real target groups

• Building more systematic approach of M&E process at all level (program,sector and national)