mom - jan 2010..doc

7/29/2019 MOM - Jan 2010..doc

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ABU DHABI NATIONAL OIL COMPANY

(ADNOC)

PROCUREMENT SERVICES DIVISION

M I N U T E S

O F

M E E T I N G

SUBJECT Procurement Support Department Monthly Meeting

DATE

& TIME

14/1/2010

8:30-9:30amLOCATION DEPARTMENT HEAD OFFICE - 502A

A T T E N D E E S

NAME DESIGNATION / COMPANY

Mutasem Abu Zeid Head, Procurement Support Department - PSD

Aminu Hussein Said Sr. Registration Coordinator - PSD

Gabriel Raul Registration Coordinator - PSD

Rasha Al Azzawi Technical Assistant - PSD

Hala Ahmed Office Administrator - PSD

RE CORDE D BY Hala Ahmed ADNOC - PSD

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MINUTES

Item

No.Subject Description Action By Date

1

HPSD,

Presentation

Mr. Abu Zeid has welcomed the staff and starts hisspeech by introducing a new member to the team

who will be joining the department as a

registration coordinator as soon as possible.

HPSD 14/01/2010

2 Workflow • Mr. Abu Zeid suggested two

things will be transferred to Hala:

1. All telephone calls during Sundays as the

suppliers are claiming that no one is

answering the calls during registration day

and as a support to the staff during the

pressure on Sundays.

2. Also, data entry for suppliers’ information

will be handled by Hala and Rasha as well.

Aminu suggests that more control should be during

suppliers as there is queue and token No. for each

visitor who comes should take the number and be

ready in the waiting room.

• Again, another argument on how to

facilitate the registration process electronically:

A good clarification as an attachment for both

contractors and vendors should be prepared by

Aminu & Gabriel.

• Suppliers have to represent

themselves by engineer, or secretary who has a

good knowledge and experience with the

company.

• Companies that don’t update their

profile from 3-5 years should stop its

registration and to register as a new company.

Aminu suggests that the Site Survey Questionnaire

and Prequalification Documents after SEC

MAZ/AHS/GAB/

RGA/HBA

14/01/2010

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MINUTES

approval should be destroyed. A meeting with

Maximo team should be arranged to see the ability

to implement this procedure.

• Suppliers should be informed that

their activities not related to ADNOC

requirements should be directed to OPCO’s

otherwise, OPCO’s has to formally write to us

that they request ADNOC registration

certificate from them.

• Aminu commented that this matter

will be end by June 2010 as the Online

Registration Procedures under process.

• ICAD & MASDAR LICENSES

whether accepted and what is the procedure for

suppliers based in ICAD or MASDAR.

• ICAD & MASDAR Suppliers are

requested to add Oil & Gas classification in

their licenses for SPC purposes.

• Is manufacturer require Oil & Gas

in their licenses or no?

• As per previous SEC approval that

Abu Dhabi Manufacturers don’t need to add

Oil & Gas in their licenses but for outside Abu

Dhabi, they have to appoint a local supplier

based in Abu Dhabi who require adding Oil &

Gas to be able to register.

• Pending manpower submission

cases for SEC for suppliers who don’t have the

new Ministry Of Labor classifications which

are: Manpower supply and Employment &

Recruitment.

• Inactivate companies without

manpower classifications and for companies

that have different activities to be deleted the

manpower as a work group from their profile

since the Manpower Agreement will be

renewed on March 2010 and suppliers shouldrequire having the new classifications in their

licenses when renew the Agreement.

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MINUTES

3

Duties &

responsibilities

Distribution

Mr. Abu Zeid suggested that:

Mr. Aminu will handle Contractors

Clarification to facilitate software

registration.

Gabriel will be handle Vendors

Clarification for software registration

Hala will handle telephone calls during

Sundays, and data entry as a support to

Rasha.

MAZ/AHS/GAB/

RGA/HBA

14/01/2010

5 Staff Function

MAZ & AHS should coordinate for their

leaves together

AHS & GAB one of them required to beavailable

RGA & HBA should not be overlapping.

MAZ/AHS/GAB/

RGA/HBA14/01/2010

6Departmental

Needs

Mr. Abu Zeid will be following up with

management for filling the vacancies in the

department.

MAZ 14/01/2010

7 Conclusion

Improvement in the department should aim to:

Reduce time and effort

Increase effectiveness & efficiency

No overlapping between staffs

Satisfy the suppliers and give them clear

explanation when required.

PSD 14/01/2010

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